19Q0041_Museum_Cataloging_-_Archiving_Artifacts_and_Documents.pdf

SEE ADDENDUM

(No Collect Calls)

M0026319Q0041 19-Aug-2019

b. TELEPHONE NUMBER

(843) 228-1980

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 23 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M002639. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VANESSA RODGERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M3200019SUG3CN1

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

REGIONAL CONTRACTING OFFICE

ATTN: VANESSA RODGERS

P.O. BOX 5069 MCRD

(843) 228-1980

PARRIS ISLAND SC 29905

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M00263 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M00263

SEE SCHEDULE

FOR EXACT LOCATION

PARRIS ISLAND SOUTH CAROLINA 29905

TEL: 843-228-2632 FAX:

(843)228-2163FAX:

TEL: (843)228-1980

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

519120

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF34

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M0026319Q0041

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Archives Cataloging Support

FFP

Specialist required for onsite cataloging support to review and update the Archives and Personal Papers database.

See Performance Work Statement.

Period of Performance - 10 Sept 2019 - 09 Sept 2020

FOB: Destination

MILSTRIP: M3200019SUG3CN1

PURCHASE REQUEST NUMBER: M3200019SUG3CN1

PSC CD: R702

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 12 Months OPTION Archives Cataloging Support

FFP

Specialist required for onsite cataloging support to review and update the Archives and Personal Papers database.

See Performance Work Statement.

Period of Performance - 10 Sept 2020 - 09 Sept 2021

PURCHASE REQUEST NUMBER: M3200019SUG3CN1

PSC CD: R702

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

ARCHIVES AND PERSONAL PAPERS CATALOGING SUPPORT FOR

PARRIS ISLAND MUSEUM

1. Purpose. The purpose of this requirement is to obtain the services of a contractor for Parris Island Museum -

Archives and Personal Papers Cataloging Support.

1.1 Background. The Parris Island Museum, hereinafter called the Museum, is responsible for providing proper stewardship and accountability of its collections. Pursuant to MCO 5750.1H, the Museum is certified as a

Command Museum by the National Museum of the Marine Corps and in order to retain that certification, the museum must professionally document and account for their collections, including archives and personal papers, using the best practices of the museum profession. The Command Museums must utilize an automated collections database and maintain legal records and registration files. They must also maintain collections in environmentally controlled storage and exhibition spaces using professional storage and exhibition techniques and materials to ensure that they are preserved for future generations of museum visitors, students, and researchers. The Museums current automated database does not fully meet the requirements of professional and recommended standards for recording archives and personal papers. In order to meet these requirements and continue to retain our certification, the

Museum must enter and update the automated archives database and will require the assistance of a contractor for cataloging services.

1.2 Scope. The Museum operates its curatorial offices from Building 111 on Marine Corps Recruit Depot, Parris

Island, SC. The archives storage area at the museum holds approximately 1,460 archives and personal paper collections in 226 acid-free document boxes. According to the Museum Collections Policy, found in DepO 5750.4, the Museum's collections includes unpublished materials such as letters, manuscripts, legal documents, scrapbooks, photographs, postcards and music that preserve a record of individual Marines and USMC experiences and accomplishments. The automated archives catalog used by the Museum is Past Perfect. The Archives catalog field names are based on the work of the International Council on Archives (ICA) Ad Hoc Commission on Descriptive

Standards. The rules of description for archival material have been detailed in the ISAD(G), International Standard

Archival Description (General) document. For more information about the ICA, visit their website at www.ica.org.

Detailed definitions of the individual catalog fields are provided in Past Perfect Museum Software Version 5.0 User

Guide.

The Museum's personal papers collections are currently cataloged as a group of records with basic descriptions of each set of records. The structure of the database does not meet the descriptive standards and rules as set by ICA, ISAD and Past Perfect guidelines. The Museum requires a full database upgrade in order to improve finding aids and document each record thoroughly. The system must be reworked to catalog individual items, such as letters, diaries, original manuscripts, newspaper clippings, receipts, ledger books, and other personal papers separately with multi-level linking within each set of records. In this system a Collection is defined as the whole of the documents, regardless of form or extent, created and/or accumulated by a particular person, family, or entity in the course of that creator’s activities and functions. The individual records are called a unit of description and may be a single item, a series containing multiple folders, a folder containing multiple documents, or a full set of papers that are treated as a single entity.

As part of the Archives cataloging upgrade effort, the Museum requires a contractor to catalog each unit of description separately using ICA, ISAD and Past Perfect guidelines. Each item will be scanned, uploaded and individual catalog fields entered along with full item descriptions, complete donor and registration information. The scope of this project includes approximately 1,500 archives and personal papers collections. Each collection may contain anywhere from 1 to 500 individual records or units of description. The contractor(s) will catalog into past perfect, scan and upload individual records and properly re-house archives and personal papers in accordance with the standards specified guidelines. Many of the archives and personal papers will require delicate handling due to their fragile state. Methods of handling these fragile archives and personal papers may be unique to each artifact and shall be in accordance with the PWS. As stated above, the archives storage area holds approximately 1,460 archives and personal paper collections in 226 acid-free document boxes. The Museum staff conducted a trial cataloging initiative and selected 5 boxes at random from the collection and, following the new cataloging procedures, entered the required information into the database. This trial indicated that between 13 and 17 hours necessary per document box, with this estimate a rough average of 15 hrs per box equals 3,390 hours to complete the project.

(Assuming total of 1,920 actual work hours in the year, an average of 160 hours per month). The museum estimates that the cataloging of the entire archives collection of 226 boxes will require 22 months of on-site cataloging services in order to complete the project (see IGE).

2.0 General Requirements. The Contractor will provide continuous support for Museum cataloging to ensure that

3,840 archives and personal papers are cataloged, photographed, and entered into Past Perfect for the contract period of performance (22 months). The contractor will be required to obtain an IT Level 2 Database clearance. Clearance requirements can be found in SECNAV Manual 5510.30, Chapter 5, https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5510.30.pdf.

Archives cataloging procedures Detailed will follow the Past Perfect Museum Software Version 5.0 User Guide.

The Archives catalog field names are based on the work of the International Council on Archives (ICA) Ad Hoc

Commission on Descriptive Standards. The rules of description for archival material have been detailed in the

ISAD(G), International Standard Archival Description (General) document. For more information about the ICA, visit their website at www.ica.org.

The Contractor will adhere to these standards, guidelines, and procedures in the development of their performance solution and must request any deviations from the material content of the Past Perfect Cataloging Guidelines, and

Collections Management Procedures. Where the Contractor seeks to improve upon the standard, this should be clearly annotated in their request. Where the Contractor is non-compliant the performance standard, this shall be clearly identified and the rationale clearly articulated by the government.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the Museum and the contractor's corporate offices.

2.3.1 Contractor Personnel, Disciplines, and Specialties

The work will require the onsite contractor to be skilled in artifact handling, and also in re-housing the archives and personal papers, and provide references or certification of this fact. The onsite contractor will be required to go up and down stairs to get the artifact boxes on the 3rd floor, and bring them down to the cataloging stations on the 2nd floor.

Artifacts will be re-housed with new, archival tissue paper in all cases. In some cases, they will need to be rehoused in a new, archival storage box. The contractor must have a strong background and experience in museum work.

Contractor must have earned a bachelor’s degree in history, museum studies, or another related field, but Masters

Degrees in those fields are preferred. Contractor must have had at least two years of experience in handling and cataloging museum archives and personal papers at a recognized museum operated IAW the American Alliance of

Museums National Standards and Best Practices for U.S. Museums. Contractor must be trained and proficient in the use of Past Perfect Museum Software, and this experience must be documented in prior work experience.

2.3.2 Personnel Administration

The contractor/corporate office shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at the Museum. The contractor is responsible for conducting business, between the hours of 0800 – 1700 local Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor/Corporate Office must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. Alternate work hours advantageous to the best interests of the government shall be mutually agreed upon prior to implementation.

Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.5 Government Furnished Property, Equipment and Services

2.5.1 Services

The Government will provide telephone, e-mail services, and commercial internet service provider service.

2.5.2 Facilities

The Government will provide proper facilities for completion of requirements.

2.5.3 Equipment

The Government will provide desktop computer, work stations, cameras, and measuring devices.

2.5.4 Materials

The Government will provide all packing material.

2.5.5 Government Furnished Information

The Government shall furnish such GFI and system access as is necessary for the contractor to fulfill the requirements of this PWS.

3.0 Performance Requirements

3.1 Using the Catalog Log Book and paper record as the baseline inventory, locate each collection in the Past Perfect database;

3.1.1 Locate the collection on the archives storage unit shelf, and;

3.1.2 Review and correct the associated provenance information in Past Perfect, based on the Catalog Log Book and the collection accessions paperwork files.

3.2 Divide each archives collection into individual units of description, ie. each set of letters, diaries, original manuscripts, newspaper clippings, receipts, ledger books, and other personal papers so that individual items have their own separate entries.

3.2.1 Create a new entry in the database for each individual unit of description, and link each entry back to the original collection in order to create multi-level linking within each set of records

3.2.2 Review and correct the physical description of the collection;

3.2.3 Update the Description for the collection;

3.2.4 Check on the measurements of the collection in linear feet;

3.2.5 Review and update donor/parties information and any associated provenance;

3.2.6 Scan or where necessary due to condition photograph the collection (front and back markings), note physical condition of the collection, renaming and resizing the digital files per MUSEUM standards, and attaching them into

Past Perfect.

3.3 Repackage and re-house each collection using archival folders and protectors in all cases. In some cases, they will need to be rehoused in a new, archival folders and protectors;

3.3.1 Place collection back on the appropriate archives shelf;

3.3.2 The collection container (box or tray) will need to be marked with government provided label maker, and moved into storage.

3.3.3 Update the storage location in Past Perfect database.

3.4 Once the final data is entered into Past Perfect, a catalog worksheet must be printed, and filed into the appropriate Object File accessions and collections paperwork files. The scope of work associated with each of these task activities may vary by precedent and volume throughout the performance period, although not substantially.

3.5 Contractor shall provide a monthly report that monitors how long each object is taking to catalog, and a list of every object cataloged for tracking purposes. Performance metrics associated with MUSEUM provisions are provided in the Performance Requirements Summary (PRS).

4.0 Contracting Officer Representative: The Contractor shall coordinate with the Contracting Officer’s

Representative (COR) to finalize specific details to include any and all work regarding cataloging and photography to be entered into Past Perfect. The contractor shall coordinate working hours and days with the COR. Core working hours are Monday through Friday, between 8:00 am and 4:30 pm EST., excluding normal Federal holidays.

The contractor may not be in the building without government employee present. All data entry work may be checked for accuracy and approved by the COR. Artifact handling and packaging may also be checked and approved by the COR. Mishandling of archives and personal papers may result in immediate suspension of the offending worker, and if so, will require immediate replacement of that worker.

4.1 Security. Access to Government buildings will be granted for contractor and a network account established.

Contractor shall abide by the rules of conduct for the installation and the organization that they are supporting. This includes adherence to personal security (e.g., badges) information security policies, and work area access. Any government property issued to Contractor shall be annotated via custody receipt and returned at the conclusion of the individual’s tenure, or the end of the period of performance.

4.2 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the software, source codes of any software, and compile modules produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the

Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.0 CONTRACTOR BASE ACCESS

A. INTRODUCTION

The Commanding General (CG), MCRD/ERR PI grants the privilege to gain access to the Depot, conditionally, to those individuals or organizations that meet the minimum qualifications and conform to regulations. CG, MCRD/ERR PI retains the responsibility to suspend or revoke access privileges if necessitated by and action deemed contrary to maintaining good order and discipline aboard this installation. In order to gain access to Marine

Corps Recruit Depot, Parris Island (MCRDPI), SC, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access.

All contractor personnel, to include delivery personnel, who perform work on Marine Corps Recruit Depot Parris

Island, SC (MCRDPI) for the cited contract must adhere to the Defense Biometric Identification System (DBIDS) process to gain access MCRDPI provided in paragraphs B and C. Individuals operating a vehicle aboard our military installations are required to have a valid, U.S. Driver’s License, registration, and insurance. If an individual has a foreign driver’s license, said individual must also provide a valid Passport. The contractor shall understand and comply with Depot Order 5512.12A Access Control Regulations.

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system replaces RAPIDGate and

MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

In order to reduce wait time when exchanging your RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

B. DBIDS ACCESS

DBIDS credentials is now being issued as of October 1, 2018. If you currently hold a valid Common Access Card

(CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility

Reporting System (DEERS), no further action is required.

You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate. Expect a one-time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

- DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

- RAPIDGate/MCESS credentials are still being accepted at Parris Island Depot. An exact termination of

RAPIDGate is 31 December 2018.

NEW CONTRACTORS

The contractor shall submit a written request on company letterhead to the Contracting Office listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The format for the letter will be provided by the Contracting Office. In addition to the https://dbids-global.dmdc.mil/enroll#!/ aforementioned letter, the contractor must also submit a contractor information sheet on each employee. A template for the letter and contractor informational sheet template will be provided upon contract award. The Contracting

Office will endorse the request and forward to the Depot Security Manager Office for processing. This information must be provided to the assigned Contract Specialist and/or Contracting Officer for the contract at least two (2) weeks prior to start of the contracts period of performance.

Contractors must do the following in order to obtain a base access card:

- Submit Contractor Application Form and cover sheet to the Contracting Office

- The Contracting Office will send the form to G3 Security

- Once cleared (weekly list sent out), pre-register at DBIDS o Google DBIDS (1st link) o https://dbids-global.dmdc.mil/enroll#!/

- Take QR code to PMO for badge

- If cleared with the Air Station, an application still needs to be submitted to Security at Parris Island but we will reciprocate off of their cleared/not cleared for base access.

- New contractors requiring access for over 60 days will receive a credential valid for up to one year.

- New contractors requiring access for less than 60 days will receive a temporary paper pass.

Pending means that there were issues that our office needs to review to determine if the individual will or will not be denied base access.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Security Office at 843-228-4174.

C. Contractor’s Responsibility

A criminal background check conducted by the MCRDPI Security Manager’s Office shall be required for all contractor personnel who make frequent visits to or perform work on the MCRDPI cited in the Contract, prior to the start date of the contract. Contractors are required to review any proposed employee prior to submitting their names for the background check. Depot access will be denied if it is determined that the personnel requesting access are within one of the following categories:

1. On the National Terrorist Watch List.

2. Illegally present in the United States.

3. The subject to any outstanding warrant or criminal summons.

4. Has knowingly submitted an employment questionnaire with false or fraudulent information.

5. Has been issued a debarment order and is currently banned from any military installation.

6. A prisoner on work-release program or currently on felony probation/parole.

7. A registered sex offender.

8. Membership within the previous 10 years in any organization that advocated the overthrow of the U.S. Government or affiliated with any active gang.

9. Is pending any felony charges.

10. Has been convicted of a felony within the last ten (10) years.

11. Has multiple (three or more) misdemeanor criminal offenses to include, but not limited to:

a. Drug Offenses

b. Offenses of violence

c. Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

d. Larceny/theft

12. Any reason the Installation Commander deems reasonable for good order and discipline.

https://dbids-global.dmdc.mil/enroll

No physical badge will be issued. If a contractor’s proposed employees requiring access meet the required criminal background check, upon entry, each contractor employee must present a valid form of identification (Driver’s

License). At the front gate, the Provost Marshall’s Office will screen each contractor employee against MCRDPI

Security Manager’s Office listing of approved contractor employees. The operator of the motor vehicle must also provide valid registration and current insurance.

D. ADDITIONAL BASE ACCESS GUIDANCE

1. All vehicles are subject to search

2. No Illegal Drugs

3. Firearms are prohibited

4. Fireworks are prohibited

5. Strictly obey speed limits

6. No Cell Phone use while driving

7. DO NOT enter any training, unauthorized, or restricted areas.

8. Military Police Contact Information

i. Emergency Dial – 911

ii. Non-Emergency Dial – 843.228.3444

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Characteristic Target Standard Measurement

Quality of Work Performed: Use of resources to provide acceptable or better results through the following:

Proper handling of all archival materials

Division of archival collection into units of description.

Entry of accurate catalog information into Past Perfect database using nomenclature;

scanning and upload of individual entries.

Review and update of donor/parties and associate provenance.

Proper packaging of archival materials in archival boxes

Proper labeling of boxes

Entering proper box and shelving location codes into database.

> 98% accuracy of all data entered into Past Perfect database

There will be no archival materials damaged while handling or moving them for the cataloging process

All boxes will be appropriately marked with provenience and accession data.

All archival materials will be properly housed to prevent future damage during movement and storage

An average of between 10 and 11 archival boxes per month

- Daily checks by curators and COR

- Weekly and Monthly reports by contractor on progress of cataloging, and what archival materials have been cataloged

- Spot checks on database files to review entries

-Daily checks on archival material handling and packing

Consequence of Non-compliance

- Must replace inadequate labor

-Termination of contract if adequate labor cannot be provided

Performance Characteristic Target Standard Measurement

Responsiveness: Effective use of contractor resources to meet ongoing work requirements specified in the

PWS including:

Providing effective responses to requirements/ reallocations of labor within the PWS; and

Effective balancing of resources to accomplish work requirements without sacrificing priorities, or creating unstable performance;

Response provided to COR within 24-hrs., strategy provided to COR <48-hrs.

from notification, including:

- Periodic assessment by the COR as to the thoroughness of the response;

- Reconciled monthly by COR and tracked as a 3-mos.

moving average.

- Contractor

Consideration

Planning: Includes the effective use of the PWS as a task management tool, assignment of staff to work tasks, and effectively managed across contract levels, including:

Coordination with COR; and

Thoroughness of resources;

PWS stability and forecast use of labor resources to meet quality standards without increasing current performance scope (e.g., change orders <1%); and

-Number of change orders submitted to

COR and PCO;

-Reconciled monthly by COR and tracked as a 3-mos. moving average.

- Contractor

Consideration

Staffing: Includes selection of qualified staff to meet requirements:

Adequacy of skills, experience of staff to meet requirements;

Use of team members, to ensure most qualified capabilities are applied; and

Responsiveness and use of staff within the PWS framework for workload management.

Staff stability maintained at

90% of target PWS allocation;

New hires within 30-days of notification of vacancy;

Subcontractor staffing pulls

<10-days from notification of vacancy; and

<14-days backfill for unscheduled staff departures.

-Assessment by the

COR;

-Reconciled monthly by COR and tracked as a 3-mos. moving average.

– Extended periods of vacancy for staff, or consequential impacts to performance may warrant financial consideration

- Termination

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 10-SEP-2019 TO

09-SEP-2020

N/A M00263

SEE SCHEDULE

FOR EXACT LOCATION

PARRIS ISLAND SOUTH CAROLINA 29905

843-228-2632

M00263

1001 POP 10-SEP-2020 TO

09-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

M00263

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CONTRACT ADMINISTRATION

G-1.1 Most contract administration functions shall be retained by the Regional Contracting Office, Marine Corps

Recruit Depot, Parris Island, South Carolina. Any inquiries pertaining to the administration of performance of this contract should be directed to the Regional Contracting Office.

G-1.2 Invoices and receiving documents shall be submitted through Wide Area Workflow (WAWF) for payment in accordance with DFARS 252.232-7006.

G-2 Contract Correspondence and Inquiries

G-2.1 All correspondence/inquiries shall reference the appropriate Contract Number, and shall be submitted to the email points of contact address:

Regional Contracting Office, Parris Island

Marine Corps Recruit Depot

Attn: Randy Wentworth

Contract Specialist

Parris Island, SC 29905

Phone: 843-228-2703

E-mail: randy.wentworth@usmc.mil

Regional Contracting Office, Parris Island

Marine Corps Recruit Depot

Attn: Charles R. Small

Contracting Officer

Parris Island, SC 29905

Phone: 843-228-2151

E-mail: rodney.c.small@usmc.mil

G-3 Technical Inquiries

G-3.1 Upon contract award, all inquiries that relate to technical issues shall be directed to the contracting office.

G-4 Authority of Government Personnel

G-4.1 Notwithstanding any provisions to the contrary contained elsewhere in this solicitation, the Contracting

Officer is the only person authorized to approve and issue amendments to this solicitation.

G-4.2 The Contracting Officer is the only person who can legally modify any resulting contract or obligate the

Government for the expenditure of public funds. Costs shall not be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

mailto:randy.wentworth@usmc.mil mailto:rodney.c.small@usmc.mil

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

_Invoice 2 in 1___________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC M67443

Issue By DoDAAC M00263

Admin DoDAAC** M00263

Inspect By DoDAAC ____

Ship To Code M00263

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) M00263

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

kimberly.zawacki@usmc.mil vanessa.rodgers@usmc.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ECMRA

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

mailto:vanessa.rodgers@usmc.mil

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Archive Cataloging Support via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

Section H - Special Contract Requirements

WAGE DETERMINATION

WD 15-5799 (REV.-11)

U. S. Department of Labor Wage Determination Number 2015-5799, Revision Number 11 Dated 16 July 2019 is hereby incorporated into this contract and any subsequent order.

This Wage Determination can be found at http://www.wdol.gov.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29

CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

Occupation Cod/Title Rate Museum Specialist – GS09 24.65

Fringe 30% of Base Rate http://www.wdol.gov/

Section I - Contract Clauses

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.232-23 Assignment Of Claims MAY 2014

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.245-1 Government Property JAN 2017

52.245-9 Use And Charges APR 2012

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

(a) Definitions. As used in this provision--

Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that--

It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer--

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41

U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014)

(if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

_X__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

_X__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-

Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__(26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X__ (28)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (Feb 1999) of 52.222-26.

____ (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).

____ (ii) Alternate I (July 2014) of 52.222-35.

_X__ (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

____ (ii) Alternate I (July 2014) of 52.222-36.

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_X__…