M00146-16-T-X091.docx

M00146-16-T-X091

Section SF 1449 - CONTINUATION SHEET

WATER TREATMENT SERVICES

FFP

MAINTENANCE AND WATER TREATMENT SERVICES ON HYDRONIC SYSTEMS IN ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT.

JON: 7V3KB00 SHOP: 33000 COST CODE: 7V3KB0033000

MILSTRIP: N6592317SU00005

REPAIR SERVICES

FFP

REPAIR SERVICES IN ACCORDANCE WITH PARAGRAPH 3.3.2 OF THE PERFORMANCE WORK STATEMENT.

JON: 7V3KB00 SHOP: 33000 COST CODE: 7V3KB0033000

MILSTRIP: N6592317SU00005

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2017

LYNN WEEKS

CUNNINGHAM STREET

BLDG 159, BAY DOOR R4

CHERRY POINT NC 28533-5040

252-464-5534 FOB: Destination N65923

30-SEP-2017

FOB: Destination N65923

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

TREATMENT OF HYDRONIC SYSTEMS

1.0 SCOPE

1.1 Scope. This Performance Work Statement (PWS) requires a Contractor to provide water treatment services for all equipment in the Hydronic Systems List (hereafter referred to as “systems”) at Fleet Readiness Center East (FRC EAST), Cherry Point, NC. FRC EAST is a Department of Defense facility and the systems are considered critical equipment at FRC EAST.

2.0 APPLICABLE DOCUMENTS

2.1 Government and Non-Government Documents. The following documents of the issue in effect on date of invitation for bids or request for proposal form a part of the SOW to the extent specified herein. The documents are referred to by reference number only.

Enclosure 1 PE.17806, Rev E, FRC EAST Cherry Point, NC Drawing “Location of Hydronic Systems”

Enclosure 2 Makeup Water Analysis and Maximum and Minimum Control Ranges

Enclosure 3 Water Analysis and Service Report (OL - OPEN LOOP SYSTEM)

Enclosure 4 Water Analysis and Service Report (CCL and HCL - CLOSED LOOP SYSTEM)

Enclosure 5 Water Analysis and Service Report (CCLG - CLOSED LOOP with GLYCOL SYSTEM)

3.0 REQUIREMENTS

3.1 General. The Contractor shall use existing Government furnished chemical feed equipment to provide water treatment services for systems located at the FRC EAST (hereafter referred to as “facility”) Cherry Point, NC. There are approximately sixty (60) systems and four (4) downdraft water filtration dust collectors located as shown on Enclosure 1, and include the following:

a. 24 Open Loop (OL) evaporative cooling tower systems

b. 17 Cold-water Closed Loops (CCL)

c. 13 Hot-water Closed Loops (HCL), including an Aluminum Condensing Boiler

d. 7 Cold-water Closed Loops with Glycol (CCLG)

e. 4 Downdraft Water filtration Dust Collectors (DWDC)

3.1.1 System Definition. A hydronic system includes the following components:

a. Equipment that needs to be cooled or heated.

b. Heat transfer equipment (cooling tower, heat exchanger, etc.) that removes or adds heat to fluid circulated through the system.

c. Interconnecting piping, piping components, and pump(s) between the equipment that needs to be cooled or heated and the heat transfer equipment.

d. Chemical feed equipment including, as a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

3.1.2 Goals. The Contractor shall maintain the water quality of each system to accomplish the following three (3) goals:

a. Maximize the system heat transfer efficiency.

b. Minimize degradation of the system heat transfer surfaces and systems.

c. Monitor condition and wellbeing of system equipment components.

3.2 Experience. The Contractor and his field technician(s) shall each have at least five (5) years of experience in chemically treating systems similar in size and configuration as referenced in Section 13.0. Additionally, the Contractor shall be a Certified Water Technologist and it is preferred that it be with the Association of Water Technologies.

3.3 Services To Be Supplied. The Contractor shall provide all labor, supervision, chemicals, materials, equipment, tools, freight, and transportation required to perform the following services on all systems listed in Section 13.0:

a. A fixed price water treatment service that includes:

(1) Supplying, delivering, distributing, and maintaining chemicals in the chemical feed equipment to meet the goals.

(2) Adjusting and reporting to the Government the condition of the existing Government furnished chemical feed equipment to ensure the chemicals are consistently supplied to the systems to meet the goals.

(3) Testing and reporting to the Government the condition of the water circulated in the systems to determine the chemicals required to meet the goals.

b. A line item for repairs to existing chemical feed equipment on an “as needed” basis.

c. Provide a unit cost schedule, good for one (1) year after contract award, for ADD or DEDUCT (ie chemical and labor cost to treat 10 gallons of water) cost for the treatment of 10 gallons of water volume for each system to include OL, CCL, HCL and CCLG systems.

3.3.1 Water Treatment Services. The Contractor shall coordinate all services and reports with the Government’s Contracting Officer’s Representative (COR).

3.3.1.1 Chemicals. The Contractor shall furnish and add chemicals to the existing chemical feed equipment. The Contractor shall treat each system to control scale, corrosion, silt, and organic growth per the cooling tower (open or closed) system manufacturer’s guidance. The Contractor shall add a sufficient amount of chemicals to the chemical feeders and/or system to maintain treatment until the next service is provided. If a chemical feeder is not operating, the Contractor shall manually add chemicals directly to the systems until the feeder is repaired. The Contractor shall maintain a stock of adequate chemicals at each site to maintain chemical levels in the OL systems for a minimum of two (2) weeks.

a. As a minimum, OL systems shall be treated with scale and corrosion preventatives, silt dispersant, and biocides to control biological growth, to include a biocide, or a combination of biocides, for algae control. The chemicals used shall be EPA registered and meet the local, city, county, state, and federal disposal regulations when used at proper levels. The Contractor shall determine and maintain the appropriate levels of chemicals in the chemical feed equipment to insure proper system treatment until the next Contractor visit. The system pH shall be maintained as close to neutral as possible. Supplemental acid or caustic feeding for pH control shall be used only when dictated by makeup water conditions and only with the written permission of the Government. NOTE: 4930-OL1 uses Grey water. Water monitoring and test will be required to ensure that the chemical treatment is maintained to keep scale and corrosion from building within cooling tower surfaces.

b. At a minimum, CCL and HCL systems shall be treated to prevent both corrosion and fouling. NOTE: There is a condensing aluminum boiler in Building 4841 (4841-HCL-1). If the water analysis report indicates that bacteria are present in the system, the Government will sterilize the system with Contractor assistance. The work will be covered under a separate purchase order.

c. At a minimum, the CCLG systems shall be treated to maintain the current level of water/glycol mix. The Contractor shall make an initial measurement of the current glycol level in the system. After the initial measurement, the Contractor shall take a monthly measurement and provide measurement findings in the monthly report.

d. The DWDC does not require Chemical Treatment, only pH monitoring.

3.3.1.1.1 Chemical Composition. All chemicals used must comply with EPA regulations (local, state, and federal) when used in proper dilution rates. The use of chromates will not be acceptable and the continuous use of acids for pH control will not be permitted unless dictated by makeup water conditions and agreed to by the Government.

3.3.1.1.2 Chemical Safety. The Contractor shall warrant that the chemicals used in the water treatment program shall not endanger the health or safety of persons coming into contact with the chemicals and shall not damage personal or real property when used in accordance with the chemical manufacturer's instructions. The Contractor shall provide three (3) copies and one (1) electronically in portable data file format of the Material Safety Data Sheets (MSDS) for each chemical used at the facility. The Contractor shall:

a. Wire tie a copy of each MSDS in a clear plastic jacket at each chemical feed location.

b. Provide one (1) copy of each MSDS to the COR.

c. Provide one (1) copy of each MSDS to the Contracting Officer.

3.3.1.1.3 Chemical Storage. The Contractor shall maintain an adequate inventory of water treatment chemicals in the storage space provided at each system location. The Contractor shall use up the facility existing stock of chemicals, if any exist, before supplying new chemicals for treatment of the systems. The Contractor shall not ship any items directly to the facility. The Contractor shall not store any more chemical containers than are necessary at the facility.

3.3.1.1.4 Chemical Cleanup. The Contractor shall be responsible for complete cleanup of all materials associated with his work, in the area immediately adjacent to each system. This shall include:

a. Removal of all empty chemical containers used to transport and/or store chemicals. These containers shall not be disposed at the facility, but shall be removed from the Marine Corp Air Station (MCAS) and disposed of properly.

b. Chemical spills or leaks, water spills or leaks, and paper towels.

c. Abandoned chemical feed equipment and materials.

3.3.1.2 Adjusting and Reporting Condition of Chemical Feed Equipment. The Contractor shall adjust and report the condition of the chemical feed equipment.

a. Adjusting: The Contractor shall set and adjust the existing chemical feed equipment as needed to ensure proper system treatment. Adjustment of equipment shall include, but is not limited to, adjusting chemical pumps, pump timers, flow sensors, conductivity sensors, and blow down rate. Contractor shall check for proper electrical voltages on the chemical equipment.

b. Reporting: The Contractor shall report the condition of the chemical feed equipment to the COR, on completion of each visit, using the Water Analysis and Service Report (see Enclosures 2, 3, 4, and 5). In addition, the Contractor shall notify the COR of any unusual or abnormal system conditions (leaks, noises, excessive heat, water levels, etc.) witnessed while providing services. Authorization for payment will be withheld until all reports are submitted as required. The Contractor’s reports shall include, but are not limited to:

(1) Findings from visual inspection and testing of chemical feed equipment including, at a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

(2) A quote on company letter head to repair damaged or inoperable chemical feed equipment. A quote shall be supplied for each system requiring repairs to the chemical feed equipment. The quote shall include a list of materials and estimated hours of labor required for a water treatment technician to repair damaged or inoperable chemical feed equipment.

3.3.1.2.1 Manual Chemical Feed. If the chemical feed equipment for a system is inoperable, the Contractor shall manually add chemicals into the system. The Contractor shall manually add chemicals during his normal service visits – weekly for OL systems and monthly for CCL, CCLG, and HCL systems – until the repairs are complete and the chemical feed equipment is operational.

3.3.1.3 Testing and Reporting Condition of System Water. Test the system water and provide a water treatment report for each system. The Contractor shall:

a. Notify the COR upon arrival for weekly servicing of systems.

b. Test and report on each OL system once a week and each CCL, CCLG, and HCL system once a month.

c. Test and report on each DDWC system once a week.

d. Review all Water Treatment and Service Reports with the COR for systems serviced during the visit.

e. Send the COR electronic copies of all Water Treatment and Service Reports by 3:00 pm the next business day after service is provided. Authorization for payment will be withheld until all reports are submitted.

f. Check-in at Building 84 prior to visiting any of the systems and check-out at Building 84 prior to leaving FRC East. At check-in, a government maintenance representative shall meet then escort/participate/monitor the contractor’s chemical treatment services.

3.3.1.3.1 OL Water Treatment Reports. Provide a water treatment report on each OL system once a week. See Enclosure 3 as an example of the report. At a minimum, the report shall contain the following information:

a. Heat transfer measurement.

b. Chlorides in water expressed as parts per million (ppm).

c. Hardness in water expressed as grains per gallon (gpg) or ppm.

d. Conductivity of water expressed as Micromhos.

e. Total Dissolved Solids (TDS) in water expressed as ppm.

f. pH of water.

g. The corrosion/scale inhibitor treatment level (residual).

h. Cycles of concentration expressed as a ratio of system chlorides divided by makeup chlorides.

i. Iron tests shall be conducted at 180 days and 300 days after contract award; test shall be expressed in ppm of soluble iron or total iron under certain conditions.

j. Conduct a specific bacteriological test monthly to determine bacteria level within the system. Three (3) separate tests shall be performed, Test 1 within 30 days of contract award, Test 2 after 150 days and within 180 days of contract award and Test 3 after 270 days and within 300 days of contract award.

k. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week/month.

l. Any additional tests deemed necessary by the Contractor. NOTE: Any exotic or extremely technical analytical procedures will be charged for at the Contractor's standard laboratory rates. Prior to performing the additional tests the Contractor shall contact the COR. The COR shall contact the Contracting Officer who in turn will issue a purchase order, if in the best interest of the Government. Failure to comply with this requirement will constitute an unauthorized commitment and the Government will not be obligated to reimburse the Contractor.

m. Corrosion Coupon Tests. Continuously monitor the tower water system so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. This shall be conducted by the use of the appropriate corrosion coupons. Install a metal corrosion coupon in each system to forecast system corrosion rates. Provide a complete laboratory analysis of the coupon to interpret the results of this testing. Report shall be provided 90 days, 180 days, 270 days, and 360 days after contract award on all systems (open loop and closed loop). The Contractor shall provide the coupons and use the existing coupon racks currently installed in the systems. The Contractor shall provide a coupon rack if one does not currently exist in the system.

n. A summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

o. NOTE: 4930-OL1 uses Grey water. Water monitoring and test will be required to ensure that the chemical treatment is maintained to keep scale and corrosion from building within cooling tower surfaces.

3.3.1.3.2 CCL And HCL Water Treatment Reports. Provide a water treatment report on each CCL and HCL system monthly. See Enclosure 4 as an example of the report. At a minimum, the report shall contain the following information:

a. Heat Transfer Measurement.

b. Nitrite treatment residual expressed in ppm.

c. Iron Deposit tests shall be conducted at 180 days and 300 days after contract award; test shall be expressed in ppm of soluble iron or total iron under certain conditions.

d. Monitor the system water so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. Test the system for corrosion from oxygen pitting, galvanic action, and crevice attack. This shall be conducted by the use of the appropriate corrosion coupons. Report shall be provided to the COR 180 days and 300 days after contract award.

e. Conduct a specific bacteriological test to determine bacteria level within the systems.

f. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week/month.

g. Provide a summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

h. NOTE: There is a condensing aluminum boiler in Building 4841 (4841-HCL-1).

3.3.1.3.3 CCLG Water Treatment Reports. Provide a water treatment report on each CCLG once a month. See Enclosure 5 as an example of the report. At a minimum, the report shall contain the following information:

a. Heat transfer measurement

b. Percent glycol in the system

c. pH level.

3.3.1.3.4 DWDC Water Condition Report. Provide a test report on each DWDC weekly. At a minimum, the report shall contain the following information:

a. pH level.

3.3.2 Repair Service. The Contractor shall provide quotes to the Government, on an as-needed basis, to repair damaged or inoperable chemical feed equipment. Though the Contractor shall provide quotes to accomplish repairs, the Government reserves the right to accomplish the work through other means. The Contractor shall provide a quote with an estimated number of days to complete the work. Quotes shall be supplied to the Government within one (1) business day after the Contractor identifies equipment is damaged/inoperable or after being notified by the Government. If the Contractor is given authorization to do the repairs, the Contractor shall notify the COR when repairs have been made and equipment is operational. The Government will inspect the Contractor’s work prior to approval of payment. The invoice shall include the total man-hours spent and an itemized list of parts and materials with the Contractor’s cost for each used to accomplish the work. Repair service will include:

a. Repair and replacement of damaged or inoperable chemical feed equipment including chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots (Shot feeders), and corrosion coupon racks.

b. If the repairs are accomplished by a sub-Contractor, it will be the Contractor’s responsibility to schedule the repair with the COR, keep the COR updated on the progress of the repair, make sure all the repairs are accomplished promptly, and handle any and all problems arising from the repairs.

c. The need to recharge a system with new chemical during a refilling operation. This could be either a planned Government outage or a catastrophic failure of the system. These chemicals will be considered above and beyond normal daily, weekly, monthly, and yearly chemical treatment.

3.4 Post Award Initial Inspection And Reporting. The Contractor shall schedule with the Government to conduct an on-site inspection of each system within 14 days or less after contract award. The Contractor shall provide the Government a written report of the inspection findings labeled “Inspection and Findings Report” within 28 days or less after contract award. The Contractor’s report shall include the following information:

a. Confirmed location of each system noted in this contract.

b. Current condition of each system and the associated chemical feed equipment. Contractor shall provide in their Inspection and Findings Report a quote to clean up the systems and repair/replace defective equipment per the Contractors recommended chemical treatment program. The Government will exercise the following options:

1. Issue additional contract/purchase agreement for the Contractor to cleanup and/or repair noted items in the Inspection and Findings Report.

1. Use Government personnel to do cleanup and/or repair of noted items in the Inspection and Findings Report.

(3) Cleanup and/or repair only certain items noted in the Inspection and Findings Report.

Note: The Contractor shall identify in their first Performance Measures Report the condition of the system and equipment when water treatment for this contract begins.

c. Water treatment conditions the Contractor plans to maintain on each system. Include this information on the “Water Analysis and Service Report” (See Enclosures 3, 4, and 5).

d. Water Analysis and Service Report forms the Contractor proposes to use for the different types of systems. The Contractor shall submit OL, CCL, CCLG, HCL, and DWDC “Water Analysis and Service Report” forms to the COR for review and approval. The Contractor shall receive COR approval of the proposed forms before water treatment services begin.

e. Sample and provide the Government with a report of the makeup water conditions (see Enclosure 2) at the beginning of the contract period.

f. System volumes and existing system conditions. The total system volume, for each system, shall be determined. During the Post Award Initial Inspection and Reporting, the Government and selected Contractor shall determine and agree upon the system volume for each system. Per Section 10.0, for submitting a price for these services, the contractor should assume each OL system has a total volume of 3500 gallons, each CCL system has a total volume of 3500 gallons, each HCL system has a total volume of 1800 gallons, and each CCLG system has a total volume of 3500 gallons.

4.0 VERIFICATION

4.1 Contractor Performance Measures. The Contractor shall conduct on-site meetings with the Government to demonstrate that they are meeting the goals of this contract and document using the Water Analysis and Service Reports. The Contractor shall conduct monthly meetings (mid-month) and present a formal written report indicating the current condition of each system based on data from the previous month. Authorization for payment will be withheld until all reports are submitted as required. The Contractor shall provide three (3) copies of the report to the Government one (1) week prior to conducting each meeting. The report shall include, as a minimum, the following information on each system reported:

a. Water Analysis and Service Report data for the report period.

b. The Contractor’s estimate of system condition in meeting the goals of this contract, using the 0 to 5 point measure defined below. The Contractor shall rate each system’s condition in one (1) point increments (i.e. 0, 1, 2, 3, 4, or 5).

5 points OL, HCL, CCL, CCLG - Water analysis readings on the system were stable and in the mid-range of the limits during the month prior to the report. Adequate amounts of chemicals were maintained in the system throughout the month.

OL - The tower is free of biological growth. The tower basin is free of sediment and debris. The tower packing and downspouts are clean with no obvious sign of mineral deposits.

CCLG – Glycol percentage is maintained at between 75% to 100% of the original glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If original glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 33% then calculate as 33/40*100 = 83% and the grade is 5 points)

3 points OL, HCL, CCL, CCLG - Water analysis readings varied slightly or were approaching the limits during the month prior to the report. Chemicals almost ran out before being replenished.

OL - The tower has a small amount of biological growth. The tower basin has a small amount of sediment and debris. The tower packing and downspouts have a small amount of mineral deposits.

CCLG – Glycol percentage is maintained at between 25% to 75% of the original glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If original glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 29% then calculate as 29/40*100 = 73% and the grade is 3 points)

0 points OL, HCL, CCL, CCLG - Water analysis readings varied significantly and/or were beyond the limits during the month prior to the report. Chemicals ran out before being replenished.

OL - The tower distribution headers are covered in biological growth. The tower basin has significant buildup of sediment and debris. The tower packing and downspouts are obstructed by significant mineral deposits.

CCLG – Glycol percentage is less than 25% of the original glycol percentage measured as per Section 3.3.1.1 c.

(NOTE: For glycol rating ONLY. If original glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 9% then calculate as 9/40*100 = 23% and the grade is 0 points)

c. Explanation for each system rated below “3 points”, along with changes the Contractor has made or will make to improve the rating of the system. If the Contractor believes the Government caused a system to fall below the “3 point” rating, then the Contractor shall provide specific documentation on the system indicating what the Government did or failed to do.

d. Statement that the areas immediately adjacent to the system “are” or “are not” clean as defined in Section 3.0 of this contract.

e. Statement that applicable Material Safety Data Sheets (MSDS), for each chemical used to treat the system, “are” or “are not” posted near the chemical feed equipment.

4.2 Field Inspections. Immediately after the Contractor conducts his scheduled meeting with the Government, the Government will randomly select two (2) systems for field inspection with the Contractor to confirm the Contractor’s rating of the system. If the Government determines from the inspection that the Contractor’s rating was too high, the Government and Contractor shall mutually agree to a new rating for the system.

5.0 SCHEDULE

5.1 Water Treatment. The Contractor shall begin water treatment services as specified by the period of performance.

5.2 Work Hours. All work associated with this contract, including Contractor conducted meetings with the Government, shall be accomplished at the facility, Cherry Point, NC between 6:30 a.m. to 3:00 p.m. Monday through Friday except Federal Holidays. The Government must approve any deviation from these hours.

5.3 Post Award Initial Inspection And Reporting. The Contractor shall schedule and conduct an on-site inspection, with the Government, of each system within 14 days or less after contract award. The Contractor shall provide the Government a written report of the inspection findings within 28 days or less after contract award.

6.0 The Technical Point of Contact shall be Code 6.3.1.3, Facilities Infrastructure Planning & Engineering Branch

1. Lester Wardlow, lester.wardlow@navy.mil, 252-464-5205

7.0 The Customer Point of Contact for this contract shall be 6.1.3.3, Industrial/In-Service Support Contract Acquisition/Procurement Division, Services Branch

1. Primary: Cynthia Willis, cynthia.l.willis@navy.mil, 252-464-8269

1. Alternate: Lynn Weeks, lynn.weeks@navy.mil, 252-464-5534

8.0 Contractor Performance Requirements:

a. Safety, Environmental, Quality, Security Requirements: All personnel who enter or work in assigned spaces of this facility are required to comply with all federal, state, local, and site specific safety, environmental, quality and security requirements. FRC East has adopted and implemented additional safety programs to improve safety, quality, environmental, and security measures. Any individual found to not comply with this effort will be asked to immediately halt work.

Supervisors, managers, and employees are to report issues of non-conformance through the proper chain of command. Any individual or entity not willing to comply will state such and shall not be authorized to enter the facility. FRC East may take actions that result in removal of individuals or entities from this facility due to issues of non-compliance with stated instructions.

b. Documented proof of all required certification training/licensing listed in the contract shall be available upon request by their Contracting Officer Representative or any auditor.

c. All personnel working on site at the FRC East under this contract shall document their receipt and review of the information listed in reference (a) annually.

d. All contractors performing work on FRC East behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter shall furnish FRC East their Total Case Incidence Rate for recordable nonfatal injuries and illnesses and their Days Away from Restricted work activity, and/or Job Transfer Rate for the past three years.

e. Foreign Object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites shall be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time shall hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

f. In those cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of the FRC East, the contractor shall notify the appropriate point of contact identified in the contract.

g. All contractor employees performing work on site at FRC East shall immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East Safety/Security/Environmental Office provided in reference (a). The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification shall be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to FRC East Safety Office within twenty-four hours of accident/incident). This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing company and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) or the accident and whether personal protective equipment was available and used.

h. All contractors and sub-contractors working within FRC East shall develop and operate effective safety and health programs.

i. Contractors are required to wear personal protective equipment (PPE) consisting of hearing protection, eye protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility.

j. Work areas utilized by contractors shall be provided an FRC East 5000/10, Contract Work Notice by their project manager before mobilization at the work site. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice. One completed notice shall be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contact project managers will address any issues regarding completion or duplication of this form.

k. Work being performed is in critical areas, therefore constant control of tools and materials are required at all times. Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the tool control manager at 252-464-9741. Tools found unattended will be confiscated and reported to the contracting officer.

l. The contractor shall comply with the Safety and Health Requirements Manual per reference (b).

m. Contractors shall not perform hot work until the MCAS Fire Department issues a Hot Work Permit. The Fire Department number is 252-466-2241.

n. Construction, repair, or maintenance work requires the contractor designation of an on-site safety representative in accordance with reference (b).

o. Work being performed includes one or more of the following: construction, demolition, roofing, scaffolding; high voltage electrical, confined space, painting, paint removal, asbestos and other high hazards work, therefore the work documents shall include the Accident Prevention Clause as stated in reference (c). By adding this requirement, the contractor shall implement reference (b) and provide an Accident Prevention Plan and develop an Activity Hazard Analysis for each phase of work at least fifteen days prior to the scheduled pre- construction meeting. Additionally, as directed by reference (c), all contractors requiring Lock-out/Tag-out processes and entering a confined space are required to submit their Lock-out/Tag-out Program and Confined Space Program to the FRC East Program Managers for review. These FRC East Program managers will also share any required information of FRC East like programs as required. Contact numbers for these items are included reference (a).

p. The contractor shall maintain an inventory of hazardous material per reference (d). A copy of this shall be submitted to the Hazardous Material Program Manager in the Industrial Environmental Division (Code 6.3.5), Building 154, monthly, or at the completion of the job, whichever occurs first. Copies of all Material Safety Data Sheets (MSDS) shall be maintained on site at all times and in the contractor's on site office or in the contractor's work truck (if used as a field office). These MSDSs are required in the event of emergency or spill incident.

q. The contractor shall be responsible for collection, storage, and disposal of all hazardous waste generated. Additionally all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by The Marine Corps Air Station Cherry Point's Environmental Affairs Department. The Marine Corps Air Station Cherry Point's Environmental Affairs Department's phone number is 252-466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact the FRC East Industrial Environmental Division (Code 6.3.5) at 252-464-8042 or 252-464-8412.

r. All pipe systems at Fleet Readiness Center (FRC) East shall be labeled per reference (f). The contractor shall contact FRC East Hazardous Material Program Manager at 252-464-8051 for any deviation from reference (f) prior to construction and inspection of labeling by FRC East Hazardous Material Program Manager. This inspection is required prior to government acceptance.

9.0 CONTRACTOR ACCESS TO FLEET READINESS CENTER EAST

The contractor shall comply with all requirements of FRCEASTINST 5000.1A while at the FRC East. Additional information regarding access to the FRC East is available by phone at 252-464-7397 or by accessing the FRC East web-site at http://www.navair.navy.mil/frce/visinfo.html . Under the link on the left hand side of the web page is "Visitor Information". Under this link, the contractor shall review the video "Safety Overview" as well as review the link "Visit Request." The contractor shall submit an acknowledgement letter on company letter head stating they have read and understood the two (2) items. Failure to submit the proper visit request information and the acknowledgement letter will result in denial of access to the facility.

9.1 The FRC East Visitor Point of Contact for this contract shall be Code 6.3.3.2; Maintenance Planning Branch.

1. Megan Rapp, Megan.Rapp@navy.mil, 252-464-8343

10.0 Labor Hour Reporting: In accordance with the Navy Marine Corps Acquisition Regulation Supplement (NMCARS) Part 5237.102-90 relating to Enterprise-wide Contractor Manpower Reporting Application (ECMRA):

10.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract the Fleet Readiness Center East, MCAS Cherry Point, NC 28533 via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

10.2 The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

10.3 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

11.0 The Federal Service Code (FSC) assigned to this requirement is J041.

12.0 Step-by-step instructions for contractor registration and input of data is available at https://doncmra.nmci.navy.mil/Help/User_Guide_Contractor.pdf.

13.0 Systems List. Listed below is a brief description of systems to be serviced by this contract:

SYSTEMS LIST FOR CCL

Chilled Water Closed Loop (CCL) System List Equipment Code: Building No. – CCL No.

As a Bid Range, assume that each CCL system has a total assumed volume of 3500 gallons.

SYSTEMS LIST FOR HCL

Hot Water Closed Loop (HCL) System List Equipment Code: Building No. – HCL No.

As a Bid Range, assume that each HCL system has a total assumed volume of 1800 gallons.

SYSTEMS LIST FOR CCLG

Chilled Water Closed Loop Glycol (CCLG) System List Equipment Code: Building No. – CCLG No.

As a Bid Range, assume that each CCLG system has a total assumed volume of 3500 gallons.

SYSTEMS LIST FOR OL

Open Loop (OL) System List Equipment Code: Building No. – OL No.

As a Bid Range assume that each OL system has a total assumed volume of 3500 gallons.