LSJ_ ManagerPlus_Redacted.pdf

Control No:

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 410th CSB Regional Contracting Office

2. Description of Action: ManagerPlus Lightning Experience (12 Locations)

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # # against Multiple Award IDIQ Contract Name or Order # against a single award IDC Contract Modification # to existing PO/TO/DO/Call Order

Order

Pricing/Contract Type:

Cost Reimbursable

Fixed Price Hybrid

Time & Materials/Labor Hours

Funds: Operations & Maintenance, Army (OMA) Other Funds: _ Department of State International Narcotics and Law Enforcement Affairs (INL) funding FY: 2021

Name of Proposed Contractor(s) and Address:

ManagerPlus Solutions, LLC 9350 South 150 East Ste. 650 Sandy, UT 84070-2702| Toll Free: 800.730.9965

Brand Name Buy: Yes No

3. Description of Services or Supplies:

The CBSI-TAFT - USSOUTHCOM requests a firm-fixed-price contract with ManagerPlus Solutions LLC to provide the ManagerPlus Lightning Fleet Maintenance/Logistic Management system. This is purchase of subscriptions to the software and not purchase of physical hardware. This requirement is in support of our partner nations throughout the Caribbean maintenance and logistic development and in support of U.S. provided vessels.

Line

Manufacturer Part # Description QTY IT Type POP

1 ManagerPlus Solutions, LLC

NA Lightning Experience User Subscription

71 Cloud Subscription

1 21- 3 Ju 22

2 ManagerPlus Solutions, LLC

NA Lightning Experience Mobile User 42 Cloud Subscription

1 2 - 3 2

3 ManagerPlus Solutions, LLC

NA Custom Onboarding Package 1 Cloud Subscription

1 -

4 ManagerPlus Solutions, LLC

NA Option Year 1 Cloud Subscription

1 -

5 ManagerPlus Solutions, LLC

NA Option Year 2 1 Cloud Subscription

1 23- 3 24

6 ManagerPlus Solutions, LLC

NA Option Year 3 1 Cloud Subscription

1 -

7 ManagerPlus Solutions, LLC

NA Option Year 4 1 Cloud Subscription

1 25- 3 26

The Total estimated dollar value of the proposed action is

Period of Performance: Base plus four (4) 12 Months Option Periods

4. Authority:

FAR 13.106-1(b)(1): Brand Name/ Single Source Action using Simplified Acquisition Procedures: The contracting officer must justify restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer). A brand-name item, even if available on more than one contract, is an item peculiar to one manufacturer. Brand-name specifications shall not be used unless the particular brand-name, product, or feature is essential to the Government’s requirements and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

5. Reasons for Authority Cited:

The CBSI-TAFT partner nations are already using ManagerPlus standalone version and is seeking to move to the cloud based solution. Migrating to the cloud based solutions is more cost efficient and offers stable data storage, provides easier collaboration and access to keep work orders, complete logistic requirements and provides enhanced security. The cloud based solution is the natural progression from the standalone version to continue building on the maintenance management and logistic software platform. It will offer the partner nations easy-to-use cloud-based asset maintenance management and logistic software platform to help in all aspects of the management processes from scheduled maintenance and work orders to parts inventory and purchasing functions. It is also accessible anywhere, anytime, on any device. Furthermore, the partner nation will not need a robust training package because they are already using the standalone version of the system.

Purchasing of the subscription is in the best interest of the government because it ensure uninterrupted use of ManagerPlus, reduce down time for the Caribbean partners, allow them to maintain the proficiency that is already developed using the standalone version, reduce the need to additional training for our partner nation and loss of data due to incompatibility to other software solutions.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or

5.202 (13) (i) do not apply due to an exception at

Requirement to post justification in accordance with FAR 8.405-6(b) (3), FAR 13.105(c), or FAR 16.505(a) (4) (iii) (A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

Market Research included Internet search, review of Department of Defense (DOD) Unified Capabilities (UC) Approved Products List (APL), and GSA contract vehicle of prior purchases.

We also considered the need to retain the current system that is in place. Keeping ManagerPlus solutions is the best option to reduce training for the partner nation as well as cost. Furthermore, any other solutions would not be tenable considering the current COVID-19 restrictions.

8. Other Facts: The Caribbean Basin Security Initiative Technical Assistance Field Team (CBSI TAFT) was chartered to procure and implement a Preventive Maintenance and logistic automated system for the CBSI partner nations (PN). Through technical assessments, it was identified that the PNs within the CBSI TAFT area of operations (AOR) require a robust user-friendly system to transition away from the current analog supply management processes that they were using. In 2016, a contract was awarded to ManagerPlus Solution to provide such capabilities with an additional two option year service agreement that expires September 2021. The Caribbean partners are currently using the standalone version of ManagerPlus software which requires each country to have an independent server with client computers to connect to the server. Most of these computers are connected to the server via hard wire which causes system downtime when the cables are damaged, where there is an interruption between the clients and the server and when the SQL server files becomes corrupted. The standalone server has limited capabilities because countries with remote locations do not have access to the system to update work orders or to submit logistic request. As a result, important maintenance and logistic information are lost which causes the partner nation to not have accurate information to track the total cost of ownership of each vessel.

Similar to most software applications ManagerPlus has moved to a cloud base solution and will not provide service to the current stand lone server configuration beyond the current service agreement which expires in 2021. Cloud based solutions is more cost efficient and offers stable data storage, provides easier collaboration and access to keep work orders, complete logistic requirements and provides enhanced security. The cloud based solution is the natural progression from the standalone version to continue building on the maintenance management and logistic software platform. It will offer the partner nations easy-to-use cloud-based asset maintenance management and logistic software platform to help in all aspects the management processes from scheduled maintenance and work orders to parts inventory and purchasing functions. It is also accessible anywhere, anytime, on any device.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.