LSJ_Interp_Trans HADR Log Handbook FY24_Redacted.pdf

Control No:

United States and Uruguay.

Contractor shall provide non-personal services translation and conference interpretation services to include document translation and simultaneous interpretation in support of the working group.

The Contractor shall provide document translation (approximately 15,000 words per month) with the exception of February 2024 where we anticipate 50,000 words will be required to support the SJJS ad hoc WG, utilizing Microsoft WORD and POWERPOINT, starting on 9 November 2023. Services shall include translation of documentation by technically qualified and experienced native-speaking language specialists, proofing, editing, final production layout and output, in the required media format (i.e., hardcopy or electronic). Document translators shall be trained and proficient in the use of Microsoft WORD, Windows 2013, and Power Point presentations. Vendor must include the professional Translation Platform or CAT tool (Computer Assisted Tool) to be used, TEP process (translation, editing, proofreading), Workflow including corrections and conflict resolution to guarantee the success of the multilingual project.

The contractor shall include Terminology hours to create "translation memories," "glossaries," "unify criteria with the Project Lead," etc., to get the exact product expected in 2 foreign languages. For a one-year project 10 to 15 hours should suffice.

US Southern Command (USSOUTHCOM) anticipates there will be documents required for translation prior to each monthly working group meeting. Documentation requiring translation will be transmitted via the internet to the Contractor’s place of work, as information becomes available. These documents will be forwarded to the Contractor as soon as they are received and will have a suspense return date that shall be met by the Contractor. Turn-around time prior to the working group meetings is estimated to be between 24 – 48 hours.

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: Translation and Simultaneous Interpretation service is required to be provided by the U.S Government to Partner Nations- Latin America/Caribbean participating in the development of the HADR Logistics Handbook for the Western Hemisphere from 1 November 2023 – 30 September 2024. In prior iterations, have provided Translation and Simultaneous Interpretation services in support of the HADR Logistics Handbook.

Most importantly, USSOUTHCOM J4/ Logistics Directorate and Spanish Solutions LLC. have already established a lexicon for logistic specific terms that support Humanitarian Assistance and Disaster Response efforts with most of the countries in the Western Hemisphere. Because of this very specific lexicon, contracting another vendor would cause significant friction points during the working group meetings, causing major delays. have been tried and proven to fulfill all contract requirements. They are a locally owned minority company and are they are familiar with all of the Translation and Simultaneous Interpretation requirements in support of the HADR Handbook based on previous services rendered to USOUTHCOM.