LAVEEN_FLOOD_MITIGATION_PROGRAM_(GO_BOND).pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

LAVEEN FLOOD MITIGATION PROGRAM (GO BOND)

ENGINEERING SERVICES

OPENGOV ID NO. ST83140144

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant to provide engineering services for the

Laveen Flood Mitigation Program (GO BOND). Services will include design and possible construction administration and inspection at three separate locations. The estimated total construction cost for this project is $8.9 million.

Project Description

The Laveen Flood Mitigation Program (GO BOND) aims to implement comprehensive flood management solutions across multiple sites within the city. The program involves the design and construction of new storm drain systems, detention basins, and high-capacity inlets.

The Laveen Area Drainage Program is guided by the findings of the 2017 Laveen Area Drainage

Master Study/Plan Update and the 2022 Laveen Area Drainage Feasibility Study. These studies provide updated hydrologic and hydraulic modeling, identify flood-prone areas, and outline both regional and neighborhood-scale drainage improvements within the Laveen watershed. As part of this effort, the Consultant will review the relevant portions of these studies to validate existing assumptions and confirm how recommended conveyance, basin, and storm drain improvements apply to the project locations. This review ensures that the planned designs reflect current conditions and align with the broader, long-term drainage strategy for the Laveen area.

Project Locations:

ST83140144: 15th Avenue: Dobbins Road to Olney Avenue

This project will evaluate and refine the conceptual plan to construct a future storm drain system along 15th Avenue to improve conveyance capacity for the area. Based on prior drainage studies, the corridor experiences limited conveyance and relies heavily on roadway flow during storm events. A lateral is planned to extend east along Olney Avenue to discharge into the existing basin located on the Phoenix Regional Police Academy grounds, which currently acts as the key downstream storage facility for this drainage shed.

ST83140145: Lindo Park Storm Drain Connection

This project proposes a future storm drain reliever system designed to reduce loading on the existing 19th Avenue storm drain and improve neighborhood-scale drainage performance. The system will redirect flows toward Lindo Park, where stormwater can be better managed within the existing drainage network. Improvements include extending a new storm drain lateral south from

Broadway Road along 17th Avenue to connect with the Lindo Park outfall system, as well as tying into existing storm drain outlets within the corridor. This conveyance enhancement will help intercept and convey runoff more efficiently during storm events, reducing reliance on the 19th

Avenue trunk line and improving localized flood mitigation for the surrounding residential areas.

ST83140146: 35th Avenue and Olney Conveyance Improvements

This project consists of two primary elements: (1) design of an engineered channel along Olney

Road that will ultimately discharge into the existing Dobbins Place Channel, and (2) a future storm drain system along 35th Avenue extending approximately 1,000 feet north of Elliot Road.

According to previous planning documents, culverts under Dobbins Road are assumed to be in place for conveying flows from Olney Road into the regional drainage system.

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Scope of Work

The scope of work includes the following tasks:

1. Design Phase:

A. Conduct detailed site investigations, including topographic surveys, geotechnical analysis, hydrological studies, and hydraulic studies.

B. Assess existing drainage conditions and identify areas prone to flooding.

C. Review the Laveen Area Drainage Master Study and the City of Phoenix Laveen Area

Drainage Feasibility Study as they relate to these specific locations to validate or update findings based on existing site conditions.

D. Develop preliminary design concepts and alternatives for flood management.

E. Prepare detailed engineering designs for storm drain systems, detention basins, and related infrastructure.

F. Develop construction plans, specifications, and cost estimates.

G. Provide design submittals and drainage reports at the 30%, 60%, 90%, and 100% completion stages, followed by a sealed final submittal.

H. Coordinate with relevant stakeholders, including City departments, utilities, and the public, to ensure comprehensive design solutions.

I. Secure necessary permits and approvals from regulatory agencies.

2. Right of Way Services:

A. Identify necessary and alternative right-of-way for project implementation.

B. Prepare necessary documents such as legal description, easement, area calculations and map exhibit.

3. Public Outreach:

A. Develop and implement a public outreach plan to inform and engage the community about the project.

B. Organize public meetings, workshops, and informational sessions to gather feedback and address concerns.

C. Provide regular updates to the public and maintain open lines of communication throughout the project duration.

4. Post Design Services:

A. Assist with the procurement of a construction contractor.

B. Review and respond to Requests for Information during construction.

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C. Perform shop drawing reviews and approvals.

D. Provide general administration and attend construction meetings as needed.

5. Construction Administration and Inspection Services (Possible):

A. Provide on-site construction inspection and administration services to ensure compliance with design specifications and standards.

B. Monitor construction progress, quality, and safety.

C. Review and approve contractor submittals, change orders, and payment requests.

D. Conduct final inspections and prepare punch lists to ensure project completion.

6. Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

A. The Consultant will be required to maintain all project records in electronic format.

B. The City provides an ASP web-based project management database which the Consultant will be required to utilize in the fulfillment of the contract requirements.

C. The Consultant shall provide a computerized networked office platform with broadband internet connectivity.

D. UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 11:00 am, Phoenix time on Monday, June 22, 2026, at 200

W. Washington Street, Phoenix, AZ 85003 (City Hall), 5th Floor - Conference Room 5W and via

Microsoft Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/242626555556529?p=H5ZyrYFuw2qCQ67Nua

Meeting ID: 242 626 555 556 529

Passcode: gS3JR98Q

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

https://teams.microsoft.com/meet/242626555556529?p=H5ZyrYFuw2qCQ67Nua

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No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing design services for similar projects. Identify projects the submitting firm has completed.

For each project listed, provide:

A. Description of the project including scope and project owner.

B. Role of the firm and explain how this relates to the services being solicited.

C. Project’s original contract value, final contract value, and reason for variance.

D. Project’s start date and completion date.

Points Based 150 (14.7% of Total)

2. Construction Administration and

Inspection Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing construction administration and inspection (CA&I) services for similar projects. Identify projects the submitting firm has completed.

Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner.

B. Role of the firm and explain how this relates to the services being solicited.

C. Project’s original contract value, final contract value, and reason for variance.

D. Project’s start date and completion date.

Points Based 150 (14.7% of Total)

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3. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner.

B. Role of the team or team member and explain how this relates to the services being solicited.

C. Project’s original contract value, final contract value, and reason for variance.

D. Project’s start date and completion date.

Points Based 125 (12.2% of Total)

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4. Construction Administration and

Inspection Experience of Key Personnel and Subconsultants

Describe the experience and qualifications of the project team expected to be assigned to this project in providing construction administration and inspection services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner.

B. Role of the team or team member and explain how this relates to the services being solicited.

C. Project’s original contract value, final contract value, and reason for variance.

D. Project’s start date and completion date.

Points Based 125 (12.2% of Total)

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5. Project Understanding and Approach

Describe your firm’s understanding of the

City’s need for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Responses should include:

A. A summary of your understanding of the Laveen Flood Mitigation

Program, including project goals and major components.

B. A concise description of your approach to scope development, scheduling, budgeting, and quality control.

C. A general overview of how your team will collaborate with the City, stakeholders, and the community throughout the project lifecycle.

D. A brief explanation of how your team’s experience with similar projects informs your approach and risk management strategies.

Points Based 300 (29.4% of Total)

6. Staffing Information for Key Personnel

Provide the following:

A. Team’s availability and commitment to the project, including subconsultants.

B. Team’s plan to maintain continuity of the proposed services.

C. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for both Design and Construction Administration and Inspection Services for the project.

D. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

Points Based 150 (14.7% of Total)

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7. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the (1000) points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 15 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Monday, July 6, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

Page | 10 o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

Interested teams will submit a Statement of Qualifications (SOQ). The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth above.

The City will select a team based on the SOQs received; no formal interviews will be conducted. The City may conduct a due diligence review on the team receiving the highest evaluation.

The City expects to create a final list of at least three, but not more than five teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 11:00 am on Monday, June 22, SOQs Due 12:00 pm on Monday, July 6, Page | 11

Selection Notification Late July 2026

Scope Meeting Early August 2026

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

https://procurement.opengov.com/portal/phoenix https://procurement.opengov.com/portal/phoenix https://phoenix.gov/prr

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Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist, Christopher Balderrama at (602) 495-3790 or

Christopher.Balderrama@phoenix.gov, conducted in person at 200 W. Washington, Phoenix, Arizona 85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings.

The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

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*Response required