L5WC03 PD 9 Apr 2025.pdf

PURCHASE DESCRIPTION

UNIVERSAL HEAT TREAT OVEN

9 Mar 2025

1.0 DESCRIPTION. The content of this specification describes the minimum requirements for the design, operation, construction, installation, and training to CMXG Heat Treatment Shop, Warner Robins, Georgia, and acceptance procedures for three (3) dual-chamber steel and aluminum furnaces. The furnaces will be used to perform various heat treating processes on steel and aluminum alloys. The furnace shall be heat treat common stainless steels (17-4, 17-

7) as well as common aluminum alloys (5052, 2024, 7075) - to relevant AMS standards (such as 2750 H, 6875, 2770, 2759, etc)- in order to serve as an efficient non-atmosphere heat treatment process.

1.1 Heat Treat Furnace. The contractor shall install a new and commercially available Dual Chamber Aerospace Heat Treat oven/furnace for processing aluminum alloys and non-atmosphere steel processes. A current model is defined as the manufacturer’s currently produced model which, on the date this solicitation is issued, has been designed, engineered, sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

1.1.1. The furnaces shall be dual chamber aerospace furnaces.

1.1.2. Lower Chamber-Steel. Lower Radiant Chamber 2,000°F 18“W x 12“H x

48“Deep Meets Class 3, +/- 15°F from 1,200°F to 2,000°F. Gas tight chanmber w/gas flow control.

1.1.3. Upper Chamber-Aluminum. Upper Convection Chamber 1200°F 24“W x 16“H x 48“Deep Meets Class 1, +/- 5°F from 200°F to 1,200°F

1.1.4. Cooling. The machines shall rapidly cool from 1,000°F to 250°F in > 30 mins

1.1.5. Quench Tank. All ovens shall contain a model-appropriate sized roll-out water quench tank. These quench tanks shall have all AMS required equipment, such as agitation pumps and recording thermocouples.

1.1.6. Thermocouple Port Jacks. The assembly shall have an externally accessible mounted thermocouple port-jack assembly to connect to load thermocouples (type “K”) for checking temperature uniformity. The assembly shall also contain a Type “N” high temperature resident System Accuracy Test (SAT) thermocouple with a labelled external connection port jack. The resident SAT sensor thermocouple and temperature uniformity thermocouples shall follow all applicable AMS 2750 standards.

1.1.7. Thermocouples. Control and over temperature Thermocouples shall be type “S”.

Work Thermocouple shall be Type “K”. System Accuracy Test resident sensors shall be type “N”.

1.1.8. Survey Rack. One survey rack of sufficient size and configuration shall be provided to support measurement of hot zone uniformity. The survey rack shall have thermocouple wells positioned in accordance with AMS 2750H requirements.

1.1.9. Temperature Controller. Each oven shall include a name brand digital controller/recorder mounted on the front or side of the oven. The digital controller/recorder shall be mounted to allow access for inspection and maintenance, and it shall be mounted in such a way to allow use of a universal serial bus (USB) drive and access to the USB port on the back of the unit after each heat treatment cycle. The government’s preferred digital controller/recorder software is Allen Bradley or equivalent compliant to AMS2750H or recent revision. There shall be no wireless connections or channels available.

1.1.10. Hour Meter. The machine shall be equipped with an analog non-resetting type, hour meter to display accumulated operating time of the heating elements, mounted on the main electrical panel visible from the outside, sealed to prevent the entrance of dust and moisture, and shall be mounted to withstand shock and vibration generated by the machine. The meter shall have a range of 0 to 99,999.9 hours in increments of one (1) tenth of one (1) hour .The meter shall be sealed to prevent the entrance of dust and moisture and shall be mounted to withstand shock and vibration generated by the machine. A digital non-resetting hour meter shall be installed in the controller for comparison to the analog meter.

1.1.11. Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

Nomenclature Manufacturer’s Name Manufacturer’s Model Designation Manufacturer’s Serial Number Power Input (Volts, Total Amps, Phase, Frequency) Total Machine Weight Contract Number Date of Manufacture

1.1.12. Identification Marking of Military Property. An Item Unique Identification

Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text. At a minimum this tag shall contain the information listed in previous paragraph.

1.1.13. Technical Data. Three (3) hard copies and one (1) electronic copy(s) of technical data shall be provided with the machine. Technical data shall contain machine specifications (machine size, weight, utility requirements, lifting points/relocation requirements, etc), instructions for the operation, maintenance of the machine, and recommended spare parts list. All copies of technical data shall be legible and written in the English language. (CDRL A001, DI-SESS-80294B Maintenance Test and Support Equipment List - Support Equipment Requirements Document (SERD))

1.1.13.1. Machine Drawings. Drawings of the machine shall be provided and sent to Govt POC in 2.1.1, within 60 days after contract award in both PDF and AutoCAD 2024 file formats. These files shall contain all dimensions. (CDRL A002, DI-SESS-81003E NOT 1/T, Commercial Drawings/Models and Associated Lists)

1.2. Responsibility for Inspection. The contractor shall be responsible for the performance of all inspection requirements specified herein and in accordance with the attached Quality Assurance Provision (QAP). Except as otherwise specified in the contract or purchase order, the contractor may use their own facility for the performance of the origin inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to witness any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

1.2.1. Classification of Inspections. The inspection requirements specified herein are classified as follows:

1.2.1.1. Contract quality assurance inspection (origin)

1.2.1.2. Final Inspection/Acceptance Test (Destination)

1.2.2. Contract Quality Assurance Inspection (Origin). Contract quality assurance inspection shall be applied at the contractor’s facility prior to being offered for acceptance under the contract. The machine and all peripheral equipment added to the machine shall be fully assembled and perform all functions in accordance with this specification. Quality conformance inspection shall consist of the examination and all tests. The machine shall pass the examination, all tests, and contract quality assurance inspection to be acceptable for shipment.

1.2.3. Final Inspection/Acceptance Test (Destination). Final Inspection and acceptance test shall be performed on the machine to ensure conformance with this purchase description. The acceptance test shall be performed only after the machine is installed at its final location. The acceptance test shall consist of the examination and all tests. The machine shall pass the examination and all tests to be accepted.

The part certification tests (hardness, conductivity, tensile) will be performed by the RAFB MXSG lab in B323.

1.3. Examination. The equipment shall be examined for design, dimensions, construction, materials, components, electrical equipment and workmanship to determine compliance with the requirements of this specification.

1.4. Tests. Unless otherwise specified within this document, all programs, instruments, materials, material handling equipment, qualified personnel, and tools required to perform and evaluate the tests shall be furnished by the contractor. All measurement tools and indicating devices shall be calibrated in accordance with the attached QAP. If a malfunction occurs during the test, the test shall be restarted each time until all tests are completed without a malfunction. Three (3) consecutive failures without completion of the test may be considered cause for rejection of the system. For the purpose of this test, a “failure” is defined as any equipment malfunction which requires remedial action to restore the system to full operation in accordance with this specification. All tests will be specified and performed on both chambers of every furnace included in the project.

During the Destination Inspection can count as the initial tests for startup in addition to their role in acceptance testing.

1.4.1. Uniformity Test. An initial min/max temperature uniformity survey shall be performed and tested in full accordance with AMS 2750 (Latest revision). The furnace workload temperature shall not exceed +/- 15 F deviation from any controlled set-point for the lower radiant 2000 degree F chamber and not exceed +/- 10 F for the upper convection 1200 degree F heat chamber. A survey heating test cycle shall be performed during temperature equilibrium established at three seperate temperatures determined by customer after award of contract. The data collection shall conform to the requirements listed in AMS 2750. This test shall be conducted three separate times. These calibration certification reports shall be provided digitally for review to the Government POC listed in section 2.1.1.

(CDRL A003, DI-QCIC-80798C, Calibration Certificate/Report)

1.4.2. System Accuracy Test (SAT). A system accuracy test shall be performed and tested in full accordance with AMS 2750 (latest revision). The control thermocouple shall not see a deviation from the resident SAT sensor of greater than +/- 3 F. The SAT will be performed at 1800 F in the lower chamber and at 1000 in the upper chamber. This report shall be provided digitally immediately after the test, within 2 days. (CDRL A004, DI-NDTI-80809B Test/Inspection Report - Production Acceptance Test Report)

1.4.3. Calibration Tests. All calibrated items (such as the PLC, temperature controllers, gauges, any data loggers used in tests, etc.) shall be calibrated in accordance with AMS and manufacturer calibration requirements. These digital reports shall be provided within two (2) days after completion of the test to the Government POC listed in section 2.1.1.. (CDRL A005, DI-QCIC-80798C/T, Calibration Certificate/Report)

1.4.4. Operational Test. A 3/4” thick, 1” wide 2024 aluminum coupon that is at least 9” long shall be mechanically aged to the T6 temper. An at least 3/4” thick, at least 1”wide 17-7 stainless steel coupon that is at least 9” long shall be heat treated to the H1050 temper. All aluminum parts will be tested for hardness, conductivity, and tensile strength in accordance with typical material part certification procedures found in AMS 2750H at destination. All aluminum parts will be tested for hardness and conductivity in accordance with typical material part certification procedures found in AMS 2750H at origin. All steel parts will be tested for hardness in accordance with typical material part certification procedures found in AMS 2750H.

A PDF report shall be provided of the results on the test parts within two (2) days after completion of the test to the Government POC listed in section 2.1.1. (CDRL A006, DI-NDTI-80809B Test/Inspection Report - Production Acceptance Test Report)

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for Commodities Maintenance Group. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for the Commodities Maintenance Group.

2.2 Shipping/Delivery/Period of Performance. The Contractor shall provide the equipment and all its components within 120 days after they receive approved PO, FOB Destination.

Once item is delivered to the site, the contractor shall provide the turnkey installation of the universal heat treat furnace and subsequently provide the training for the system.

2.3 Ship To Address.

Attention: Alexander Grosskopf

Unit: 402 CMXG/MXDEE

DODAAC: FA2082

Primary Government Representative Alternate Government Representative

Name: Alexander Grosskopf Name: Eric Gainous Unit: 402 CMXG/MXDEE Unit: 402 CMXG/MXDEE Phone: 478-222-4071 Phone: 478-327-8800 Email: alexander.grosskopf@us.af.mil Email: eric.gainous@us.af.mil

Address: 455 First Street, Building 140, Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Installation. Installation shall be turnkey for all contracted items Contractor shall be responsible for all equipment (forklifts, man lifts, etc.) and materials for installation: anchors, bolts, leveling pads, concrete, wiring, piping, electrical components, temporary bracing, hoses, touch-up paint, etc., where necessary and qualified personnel required for unloading, rigging, installation, and leveling the machine in place. Disturbed surfaces, disconnected machinery or equipment shall be returned to original condition. The contractor shall be a factory trained field service technician for the manufacturer. The contractor shall provide a completely operational system that meets the inspection and test requirements of section 4. The contractor shall instruct the carrier that the machine shall be off loaded only under the supervision of representative of the contractor. Installation shall be scheduled in advance with the Government point of contact (POC). Installation shall be performed during normal business hours (0630-1530, Monday through Friday excluding federal holidays) unless approved by the Government POC or his/her designated representative and the Administrative Contracting Officer (ACO). Delivery and installation shall be completed no later than 44 weeks after contract award. The contractor shall coordinate all work activities with the Government Representatives.

The government shall provide utility connection points-such as the electrical disconnect panel- within 15ft of the machine.

INSTALLATION RESPONSIBILITIES

Government Contractor

☐ ☒ a. Provide machine foundation/support structure in accordance with the provided architect drawing from K2M Design

☐ ☒ b. Furnish labor and material handling equipment for off-loading and placing item on foundation

☒ ☒ c. Government owned overhead crane; Rigging operator furnished by the Contractor and must have operating certifications at time of operation

☐ ☒ c. Provide and install anchor bolts and nuts ☐ ☒ d. Set and rough level the machine on its foundation ☐ ☒ e. Level and align machine ☐ ☒ f. Connect machine to the provided utilities hook-up ☐ ☒ g. Provide all necessary tools, gages, and instrumentation necessary to perform the required tests ☐ ☒ h. Provide and charge all systems with fluids in accordance with manufacturer's instructions ☐ ☒ i. Material for performance testing at Government facility, including quenching gases ☐ ☒ j. Material for performance testing at Contractor's facility, including quenching gases ☐ ☒ k. Disposal of garbage/waste generated by the installation

GOVERNMENT RESPONSIBILITIES

☒ Provide utilities hook-up within 15 feet of the machine.

2.4.2 Machine Support Structure. Two of the three furnaces shall be installed over grating in the shop. The support structure has been designed by K2M Design and shall be attached to the project. The support structure includes two new 40’ long W6x15 beams to be installed under the grating and 5” diameter steel pipe vertical support columns. The support structure must follow the drawing. 3/16” steel plating will be installed and welded over the grating to provide a small surface for the quench tanks to roll. All structural components will be painted to reduce corrosion.

2.4.3 Training. After satisfactory completion of acceptance testing of the system, the services of a qualified representative(s), who is proficient in the English language, shall be provided for specialized training to familiarize Government personnel, up to eight (8), with the equipment and to help ensure reliable performance and maximum service life, during normal usage. Maintenance and operation training shall be separate and include training on performing system calibrations, adjustments, System Accuracy Tests (SAT’s), Temperature Uniformity Surveys (TUS’s), and any other AMS-required operations. All training shall be performed, between the hours of 0600 and 1430 excluding federal holidays. Training shall be conducted after final acceptance testing and within 30 days of completion of machine installation. One digital copy of the training manuals and mechanical/electronic maintenance manuals, parts listing and drawings shall be provided in Adobe Portable Document (PDF) file format CD-ROM(s). All printed training aids shall be supplied for the course, be in the English language, and become the property of the Government. The COTS shall be sent to the Government POC listed in Section 2.1.1. (CDRL A007, DI-ILSS- 80872 Training Material) (CDRL A008, DI-TMSS-80527C, Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data)

2.4.3.1 Supplemental Training. Training credits for a second week of onsite maintenance and operation training will be provided. These training credits will be redeemable for up to 12 months after contract award. This training will be equivalent to the training listed in section 2.4.3. The government will work with the vendor to schedule this training and allow at least 4 weeks notice to schedule.

2.4.4 Technical support. The contractor shall provide technical support for operation and maintenance during the warranty period of 24 months.

2.5 Warranty. The Contractor shall provide a 24 month warranty on the equipment and it’s components to begin after equipment is installed and initial training is completed.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None

4.0 General Information.

4.1 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 140 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.2 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.4.2 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only.

For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure

Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.4 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.9.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A009 DI-MGMT-80368A/T, Status Report/EMS Training)

4.10 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to daniel.makley@us.af.mil, and william.west.1@us.af.mil.

4.10.2. Notification of training completion shall be sent to the Energy Assurance Office (daniel.makley@us.af.mil, and william.west.1@us.af.mil.) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A010 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.11 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A011, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A012, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.13 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.14 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.15 Marking Requirement: An Item Unique Identification Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text. At a minimum this tag shall contain the information listed in previous paragraph.

5.0 Appendices - None