RFQ_KOARO3RE019-01.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

This is solicitation number KOARO3RE019-01 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, Fac 05-66, Effective 28 February 2013.

This requirement is a 100% total small business set-aside. The associated NAICS code is 561740, Carpet and Upholstery Cleaning and the small business size standard is $5.0 million.

Quotes are due by 2:00 p.m. Eastern on 10 April 2013.

Point of Contact (POC): Jamie Wiebusch Phone Number: 614-701-2791 E-mail address: Jamie.Wiebusch@dfas.mil

E-mail quotes are acceptable and preferred.

Furnish quotes to the POC on or before the closing time listed in this RFQ. All responsible small business sources may submit a quote which shall be considered.

The contract type is: Firm Fixed Price.

Requirement:

Statement of Work For

Carpet Cleaning For

Defense Finance and Accounting Service Rome, New York 13441

Dated: 4/1/13

1. Scope of Work: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Deep Cleaning by the hot water extraction method, of carpets at DFAS Rome.

1.1 Place of Performance: DFAS Rome, 325 Brooks Rd, Rome, NY, 13441.

1.2 Period of Performance: The period of performance will be one year with the start date being the date of the contract award. The contract will include four (4) one-year options.

1.3 Safety:

1.3.1 Hazardous Materials - When applicable, any chemicals used under provisions of this statement of work shall be identified and supplied with Material Safety Data Sheets (MSDS). MSDS shall be submitted for approval to the DFAS Contracting Officer Representative, COR, prior to use. Approved MSDS shall be available on site throughout the work performance period.

1.3.2 Worker Safety - During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety.

mailto:Jamie.Wiebusch@dfas.mil

1.4 Security.

1.4.1 The contractor shall provide full name (Last, First and Middle), social security number, place of birth, date of birth, country of birth, home phone number, work phone number and email address of all individuals requiring facilities access to perform work in accordance with this statement of work.

1.4.2 Contractor employees identified as requiring access to the facility are required to complete the SF-85, Questionnaire for Non-Sensitive Positions, and a FD258 Fingerprint card, for a pre-appointment background investigation. They must be found eligible (meet requirements) based on the background check and fingerprint check in order to be issued a DFAS Contractor Unescorted Entrance Badge. The SF-85 Questionnaire is an electronic document that must be completed on line. Necessary information to access the SF-85 on the website will be provided directly to the employees identified. The FD258 fingerprint card will be provided and actual fingerprinting will be done by DFAS Rome security personnel.

1.4.2.1 Contractor employees must complete the SF-85 and a FD258 within seven days after contract award.

1.4.2.2 Contractor employees must obtain a DFAS Contractor Unescorted Entrance Badge before contract performance can begin.

1.4.2.3 Badges must be worn and displayed at all times while at DFAS Rome.

1.4.3 Security Search: All contractor personnel, their vehicles, and other property entering, leaving, and while within the confines of DFAS, shall be subject to search/inspection.

1.5 Other Contractors. DFAS Rome has a full time custodial contractor. The requirements of this contract may affect the work of the custodial contractor. The contractor will provide a detailed schedule of carpet cleaning to the DFAS Support Services Supervisor to facilitate the performance of both contract requirements.

1.6 Quality Assurance. DFAS Contracting Officer Representative, COR, will evaluate the contractor's performance under this contract. Performance will be monitored daily while Contractor personnel are on site. The COR is Dave Steiner, DFAS Rome, 325 Brooks Rd, Rome, New York, 13441-4516, phone 330-6075 fax 330-6991, E-mail dave.steiner@dfas.mil.

1.7 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

Contractor shall immediately upon arrival at the facility notify Security 709-6177 if the facility is found unsecured. Open exterior doors shall not be left unattended during cleaning operations.

1.8 Non-Smoking Facilities: All Government facilities are NON-SMOKING facilities. All Contractor personnel and visitors shall smoke in designated smoking areas only.

1.9 Normal Hours of Operation. The contractor shall perform most of the services required under this contract on weekends and outside the normal operating hours of the government activity occupying the facility where the services are to be performed. Normal operating hours of DFAS Rome are 0600 – 1800, Monday thru Friday.

1.9.1 Recognized Holidays. Unless stated otherwise in this SOW, the contractor is not required to provide service on the following US federal holidays:

New Year’s Day Jan 01 Martin Luther King’s Birthday 3rd Mon in Jan President’s Day 3rd Mon in Feb Memorial Day Last Mon in May Independence Day Jul 4 Labor Day 1st Mon in Sep Columbus Day 2nd Mon in Oct Veteran’s Day Nov 11

Thanksgiving Day 4th Thu in Nov Christmas Day Dec 25

1.10 Access to Rooms. Access to locked rooms in areas to be cleaned will be provided by the COR.

1.11 Conservation of Utilities. The contractor shall make sure employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

1.11.1 Lights shall be used only in areas where work is actually being performed.

1.11.2 Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.11.3 Water faucets or valves shall be turned off when not in use.

2. Definitions.

2.1 Deep Cleaning. A restorative technique using the hot water extraction or steam cleaning method of deep cleaning carpet fibers to extract dirt, dust, debris, soil, stains, and odor in the carpet. Method utilizes a commercial-type truck-mounted extractor to heat and dispense hot water and cleaning solutions into the carpet, vacuum solution from the carpet, force clean water into the carpet fibers to rinse out all solution, and then vacuums all remaining moisture from the carpet.

2.2 Dirt. Particles of sand, soil, grit, pebbles, mud, dust, fuzz, tar, liquid stains, vomit, ashes, etc.

2.3 Easily Movable Items. Any furniture, waste receptacles, chairs, etc., that weighs 250 pounds or less or can be moved by two persons. System furniture, furniture supporting electronic equipment, file cabinets, and fully loaded bookcases are not easily movable for purposes of this SOW.

2.4 Professional. Conforming to the technical or ethical standards of a profession. Displaying the conduct, appearance, and qualities that characterize or mark a profession. Possessing skill, experience and competence in a profession.

3. Government Furnished Utilities. The government will furnish existing utility services, for contractor personnel use, in government-furnished office space and in those areas receiving custodial services including water, sewer, and electric services.

4. Contractor Furnished Equipment. The contractor's equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and operated from existing sources of government-furnished electrical power and water. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. All equipment shall have bumpers and guards to prevent marking and scratching of fixtures, furnishings, or building surfaces. The contractor's equipment shall be in good repair and able to operate efficiently and safely.

Equipment shall be maintained clean to present a neat, professional appearance. The contracting officer or representative may inspect the contractor's equipment and/or tools at any time and direct the removal of any improper or unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

4.1. Truck-Mounted Machine. Commercial-type truck-mounted extractor shall heat water to dispense hot water and cleaning solutions, recover the water, chemicals, and soil from the carpet.

5. Specific Tasks:

5.1 Superintendence by Contractor. The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract. The contract manager, or alternate representative, will be on the site and available at all times when the work of the contract is being carried out to receive instructions from the contracting officer or his representative. The contractor shall provide additional telephone and pager numbers where the contract manager and alternate can be reached during other than normal duty hours should the contracting officer deem it necessary.

5.2 Carpet Cleaning. The Contractor shall vacuum all carpets before steam cleaning the carpets. All cleaning shall be accomplished by the deep cleaning hot water extraction (Steam Cleaning) method. Apply a heavy duty spot remover in heavily soiled areas. Pre-treat the heavily soiled areas and traffic lanes with traffic lane cleaner and wait the recommended time before cleaning. Apply required amount of cleaning solution with the extractor machine, extract, and allow carpet to dry before use. After cleaning, the carpeted area will be uniform in appearance and be free of spots, stains, streaks, and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash and recycling receptacles, free standing desks, tables, coat racks, carpet runners, chair runners, and easily movable items shall be moved to clean carpets underneath, and returned to their original location.

5.2.1 Spots and Stains. All spots and stains are to be removed.

5.2.2 Drying time. Contractor shall allow sufficient time for cleaned carpets to dry before building occupants arrive for work. Normal operating hours of DFAS Rome are 0600 – 1800, Monday thru Friday.

5.3 Cleaning Schedule. Areas/Rooms to be cleaned are listed in TE-1 and also depicted in TE-2. There are approximately 1100 cubicles depicted in TE-2, and the carpet in each cubicle shall be cleaned. The entire "Shampoo Contracted Area" (approximately 179,858 square feet) depicted in TE-2 shall be cleaned twice per year in May and November. The approximately 179,858 square feet shall be cleaned in 30 days or less. The high traffic areas (approximately 29,639 square feet) listed in TE-1 shall be cleaned an additional two times in February and August. The approximately 29,639 square feet shall be cleaned in 7 days or less.

5.4 Quarterly billing. The contractor shall submit a list of areas, rooms and square footages completed with the quarterly bill.

5.5 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for carpet cleaning services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

End of Statement of Work

Location of Work to be Performed:

DFAS Rome, 325 Brooks Rd, Rome, NY, 13441.

Anticipated Period of Performance: The base period of performance is anticipated to begin April 15, 2013 or later and will be in effect for one year from the date of award. The resulting order/contract will include four (4) one-year option periods that may be exercised at the Government’s discretion.

List any Acceptance Criteria: Quoters must meet the Statement of Work. Any exceptions to the Statement of Work must be clearly noted within the quote. Unless a specific exception to the Statement of Work is quoted, the quote will be deemed to be in complete accordance with the Statement of Work as identified in this RFQ. If an exception to the Statement of Work is quoted, the quote may be deemed technically unacceptable and removed from consideration from award.

Site Visit: If you would like to see the site and inspect the conditions of the carpet, you may request a site visit from 3/19/2013 to 3/28/2013. Site visits must be requested during these dates to allow enough time to schedule the visit and allow time for you to submit a quote. The site visit will be scheduled within one business day after the request is received.

The closing date on the RFQ will not be extended to allow for untimely site visit requests. Contractors are encouraged to inspect the conditions of the carpet. To request a site visit please contact:

Philip Montana p: (315)709-6063 http://www.ecmra.mil/

Philip.Montana@dfas.mil

Please include the RFQ Number KOARO3RE019 in the subject line of the email.

Basis for Selection: The Government will issue one order to the contractor whose proposal is determined to be the “best value” to the Government, price and other factors considered. The factors that will be considered are Price and Past Performance.

Offerors should address the following:

• PAST PERFORMANCE: Offerors may submit up to a maximum of 3 pages of past performance information for previous work experience on similar projects within the last three years, including outcomes and points of contact (please include phone numbers and email addresses). All pages after the first 3 pages, regardless of whether they are title pages, tables of content, etc., may not be evaluated. These pages should be properly identified at the top of each page Past Performance Information.

• PRICE: Quoters may submit up to a maximum of 2 pages of supporting information on their price. However, this is not required. All pages after the first 2 pages, regardless of whether they are title pages, tables of content, etc., may not be evaluated. These pages should be properly identified at the top as Pricing Support Information.

The quoter shall submit price(s) for all five years. Price will be evaluated using price analysis techniques. Options will be evaluated at time of award to include clause, 52.217-8, Option to Extend Services. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Please submit pricing in the following format:

Period of Unit of CLIN

Performance Nomenclature

Issue Quantity Unit Price Total Price

0001 Base Year Semi-Annual Cleaning (approximately 150,219 square feet)

EA 2 $ $

0002 Base Year Quarterly Cleaning for High Traffic Areas (approximately 29,639 square feet)

EA 4 $ $

0003 1st Option Year

Semi-Annual Cleaning (approximately 150,219 square feet)

EA 2 $ $

0004 1st Option Year

Quarterly Cleaning for High Traffic Areas (approximately 29,639 square feet)

EA 4 $ $

2nd Option Year

Semi-Annual Cleaning (approximately 150,219 square feet)

EA 2 $ $

mailto:Philip.Montana@dfas.mil

2nd Option Year

Quarterly Cleaning for High Traffic Areas (approximately 29,639 square feet)

EA 4 $ $

3rd Option Year

Semi-Annual Cleaning (approximately 150,219 square feet)

EA 2 $ $

3rd Option Year

Quarterly Cleaning for High Traffic Areas (approximately 29,639 square feet)

EA 4 $ $

4th Option Year

Semi-Annual Cleaning (approximately 150,219 square feet)

EA 2 $ $

4th Option Year

Quarterly Cleaning for High Traffic Areas (approximately 29,639 square feet)

EA 4 $ $

Quotes should NOT include more than 6 total pages of information : (2) pages for Pricing Support information, (3) pages for Past Performance information and (1) additional page of basic quote information

(eg. point of contact, term of quote validity, etc.). Please include your company’s Taxpayer ID Number (TIN) within your basic quote information.

Provisions and clauses:

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 , Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Deviation), applies to this acquisition.

DFARS 252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991)

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

(END OF CLAUSE)

Contracting Officer Representative (COR): The COR will act as the on-site technical point of contact for the Government. He will initiate requests and monitor performance. The COR’s authority is limited to technical issues and he is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer.

The Contracting Officer Representative for this contract is:

Dave Steiner DFAS Rome 325 Brooks Rd, Rome, NY, 13441 Phone # 315-709-6075 Fax # 315-709-6554 Email Dave.Steiner@dfas.mil

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2010)

(DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (OCT 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7010

252.237-7019

Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84).

Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375).

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10

U.S.C. 2631)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall— mailto:Dave.Steiner@dfas.mil http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

HQ0448

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0347

Issue By DoDAAC HQ0423

Admin DoDAAC HQ0423

Inspect By DoDAAC HQ0448

Ship To Code HQ0448

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) HQ0448

Accept at Other DoDAAC N/A https://www.acquisition.gov/ https://wawf.eb.mil/

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Dave.Steiner@dfas.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

DFAS 52.204-9000 "REPLACEMENT OF PAPER DOCUMENT DISTRIBUTION WITH ELECTRONIC

DOCUMENT ACCESS (EDA)” (June 2012)

Copies of DFAS contracts and modifications are available on the Electronic Document Access (EDA) website at http://eda.ogden.disa.mil. The website provides access information as well as EDA Help Desk Support.

DFAS 52.223-9000, “ENVIRONMENTALLY PREFERABLE PRODU CTS” (June 2012)

The Environmentally Preferable Products clause is included in this contract to articulate the Government’s policies on Green Contracting. FAR 23.403 sets forth the Federal Government’s policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines (CPGs).

The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products.

EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered.

Executive Order 13423 (January 24, 2007) required federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products.

Moreover, it required that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services.

http://eda.ogden.disa.mil/

Executive Order 13514 (October 5, 2009), required federal agencies to analyze internal processes and revise reporting requirements in order to achieve such results as improvement of water use and efficiency, promoting pollution prevention and elimination of waste. But more particularly as related to procurement, an emphasis was placed on efforts to advance sustainable acquisitions to ensure that 95 percent of new contract actions including task and delivery orders, for products and services with the exception of acquisition of weapon systems, are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated), water-efficient, bio-based, environmentally preferable (e.g., Electronic Product Environmental Assessment Tool (EPEAT) certified), non-ozone depleting, contain recycled content, or are non-toxic or less-toxic alternatives, where such products and services meet agency performance requirements.

§ 1. Mandatory Use of Paper and Other Products with Recycled Content.

(a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content.

(b) The contractor, by responding to this solicitation, affirmatively acknowledges that it will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this solicitation the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items.

§ 2 Notice of Green Alternatives in Offerors’ Product/Service.

(a) When offering a product or service that contains “Green” components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal.

(b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products.

§ 2 Affirmative Duty of Contractors to Adhere to Green Contracting Policy.

(a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging.

(b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services.

(c)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the end of the contract.

http://www.epa.gov/epaoswer/non-hw/procure/products.htm http://www.epa.gov/epaoswer/non-hw/procure/products.htm

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to--

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).*

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

52.222-41 – SERVICE CONTRACT ACT of 1965 (NOV 2007) Reference Wage Determination No.: 2005-2383 Revision Number: 13 Date of Revision: 6/13/2012

52.222-42 – STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

None Applicable

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT – PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS) (SEP 2009)

(a) This clause applies to both contracts subject to area prevailing wage determinations and contracts subject to collective bargaining agreements.

(b) The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

(c) The wage determination, issued under the Service Contract Act of 1965, as amended, (41 U.S.C. 351, et seq.), by the Administrator, Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract. If no such determination has been made applicable to this contract, then the Federal minimum wage as established by section 6(a)(1) of the Fair Labor Standards Act of 1938, as amended, (29 U.S.C. 206) current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract.

(d) The contract price, contract unit price labor rates, or fixed hourly labor rates will be adjusted to reflect the Contractor’s actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of:

(1) The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period. For example, the prior year wage determination required a minimum wage rate of $4.00 per hour. The Contractor chose to pay $4.10. The new wage determination increases the minimum rate to $4.50 per hour. Even if the Contractor voluntarily increases the rate to $4.75 per hour, the allowable price adjustment is $.40 per hour;

(2) An increased or decreased wage determination otherwise applied to the contract by operation of law; or

(3) An amendment to the Fair Labor Standards Act of 1938 that is enacted after award of this contract, affects the minimum wage, and becomes applicable to this contract under law.

(e) Any adjustment will be limited to increases or decreases in wages and fringe benefits as described in paragraph (d) of this clause, and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance, but shall not otherwise include any amount for general and administrative costs, overhead, or profit.

(f) The Contractor shall notify the Contracting Officer of any increase claimed under this clause within 30 days after receiving a new wage determination unless this notification period is extended in writing by the Contracting Officer. The Contractor shall promptly notify the Contracting Officer of any decrease under this clause, but nothing in the clause shall preclude the Government from asserting a claim within the period permitted by law. The notice shall contain a statement of the amount claimed and the change in fixed hourly rates (if this is a time-and-materials or labor-hour contract), and any relevant supporting data, including payroll records, that the Contracting Officer may reasonably require. Upon agreement of the parties, the contract price, contract unit price labor rates, or fixed hourly rates shall be modified in writing. The

Contractor shall continue performance pending agreement on or determination of any such adjustment and its effective date.

(g) The Contracting Officer or an authorized representative shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor until the expiration of 3 years after final payment under the contract.

Payment: Invoices shall be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil (reference clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and, if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod,mil/dfas and click the e-commerce link.

SAM: Ensure that you provide your cage code and company name when responding. Note that in order to do business with the Government, companies must be registered in the System for Award Management (SAM) www.sam.gov.

Offeror Information : This information must be included with your quote.

Cage Code:

Company Name:

Point of Contact:

Telephone Number:

Email Address:

TIN (Taxpayer Identification Number):

Business Size/Classification: (Applicable NAICS is 561740)

Date:

http://www.sam.gov/