JOFOC - 5718399.pdf

Justification for Other than Full and Open Competition

“Source Selection Information – see FAR 2.101 and 3.104”

Identification of the agency and contracting activity.

a. Federal agency and contracting activity. DHHS, NIH, Office of the Director, Office of Research Services and Procuring a Microphone and Videoconferencing System

b. Sponsoring organization. Division of Radiation Services

1. Project Officer Information.

• Project Officer: Lauren Ngutter

• Mailing address: 21 Wilson Drive, Bethesda, MD 20892

• E-mail address: ngutterl@mail.nih.gov

• Telephone number: 301-594-0958

2. Nature and/or description of the action being approved.

A. Acquisition purpose and objectives. To upgrade classroom AV system in order to make the classroom functional for virtual presentations, practicum exercises and a variety of presentations to internal and external staff. DRS also allows other NIH ICs to Divisions to use our classrooms for their training courses and presentations. Given the COVID-19 pandemic (and beyond).

b. Project background. The current DRS classroom AV system needs to be renovated and upgraded to allow for seamless virtual learning and comprehensive presentations. The renovation will include the addition of a state-of-the-art ceiling microphone and videoconferencing system within the classroom.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. AV system microphone and videoconferencing installation services

B. Project description. CCS Presentations Systems, the vendor of the current DRS classroom system, is the sole vendor with the software for the current system. While the manufacturer has many potential distributors for the New interactive smartboard system, only CCS can install the new state-of-the-art DRS AV system which s under warranty.

Requirement type

Research & development (R&D) R & D support services Support services (non-R&D) X Supplies/equipment Information technology (IT) or Electronic and Information Technology Construction Architect-engineer (A & E) services Design-build Other (specify): ____________________

• Type of action.

X New requirement Follow-on Other (specify): Continuation of Service

• Proposed contract/order type.

Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee): __________ Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee): ___________ Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): ___________ Other (specify): ___________ Completion Form Term form

Acquisition identification number.

N/A

4. Total estimated dollar value and performance/delivery period.

c. Identification of the statutory authority permitting other than full and open competition.

X This acquisition is conducted under the authority of 41 United States Code (U.S.C.) 253(c)(1__) as set forth in Federal Acquisition Regulation (FAR) 6.302- _1_.

This acquisition is conducted under the authority of section 4202 of the Clinger-Cohen Act of 1996.

This acquisition is conducted under the authority of the Services

Acquisition Reform Act of 2003 (41 U.S.C. 428a).

1. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

• In order to keep the equipment under its current warranty, we need to keep this contractor to do the installation, provide software and any other work necessary until the warranty is no longer valid.

a. Name and address of the proposed contractor(s).

CCS Presentations 9891 Broken lane Parkway, Suite 106, Columbia, MD 21046 POC: Strib Meares, President 410-290-9028

b. Nature of the acquisition and proposed unique qualifications of the contractor(s).

CCS Presentations is the incumbent vendor for the current DRS classroom AV system. CCS Presentations is the only vendor who has the software codes that are designed to operate our current system. By virtue of owning the software in our current system, CCS presentations is the only vendor with the authority to disassemble, reassemble or upgrade the AV system which is currently under their warranty. Violating that warrant by using another vendor could result in more financial costs.

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable.

Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

An notice of intent/sources sought posting will be made requesting any contractor come forward if they feel they have the capabilities.

Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

The Contracting Officer anticipates the cost to the Government will be fair and reasonable based on the prices of the previous award for the same and similar supplies.

7. Description of the market research conducted (see FAR Part

10) and the results, or a statement of the reasons market research was not conducted.

Market research was conducted by posting a notice of intent & sources sought to beta.SAM.

8. Any other facts supporting the use of other than full and open competition. N/A

9. Listing of sources, if any, that expressed, in writing, an interest in the acquisition. N/A

10. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services.

No actions have been or will be undertaken to overcome barriers to competition for future acquisitions.

11. Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs, schedule requirements and other rationale for other than full and open competition, are accurate and complete.

Official Name & Title Signature Date

Project Officer

Project Officer’s

Immediate Supervisor

Head of the Sponsoring

Program Office

12. Contracting Officer Certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Official Name & Title Signature Date

Contracting Officer

Anne Mineweaser

Contracting Officer

13. Chief of the Contracting Office and Head of the Contracting Activity signature(s).

Official Name & Title Signature Date

Chief of the Contracting

Office

Head of the Contracting

Activity

14. Competition Advocate signature.

Official Name & Title Signature Date

Competition Advocate

15. HHS Senior Procurement Executive signature.

Official Name & Title Signature Date

HHS Senior Procurement

Executive