JOFOC 191T7026D0003.pdf

This is a Justification for Other Than Full and Open Competition (J&A) document from the U.S. Department of State's Office of the Procurement Executive for a sole-source contract award.

The U.S. Embassy in Rome, General Services Officer (GSO), is seeking to procure hotel accommodation services on a sole-source basis from Excelsior Hotel Gallia in Milan, Italy, to support a senior high-level USG VIP visit in connection with the Milan-Cortina Winter Olympic Games. The estimated contract value is €1,750,000 (approximately $2,037,000 USD) for up to 1,500 room nights during the performance period of January 20 through February 15. The contract will be firm-fixed price (FFP) and issued as an IDIQ with task orders as required. The justification cites FAR 6.103-2 (Unusual and Compelling Urgency) as the statutory authority for the sole-source procurement. The J&A identifies that the unique, senior high-level VIP travel requirements, combined with stringent security and logistics considerations, result in only one or a very limited number of responsible sources capable of meeting the accommodation needs within the specified location and security parameters, particularly given the last-minute nature of event planning and high demand for hotel rooms during the Olympic Games. No formal synopsis was published on SAM.gov due to the conditions described in FAR 6.103-2. The document was approved by the Competition Advocate, Contracting Officer, Head of Contracting Activity, and Legal Counsel, with signatures dated January 13, 2026. The J&A authority expires February 28, 2026.