1.5.1 12a - FAR 13_SSJ_Redacted Barcode Scanners.pdf

OFFICE OF ACQUISITION MANAGEMENT

ICE Acquisition Manual 3006.301-90

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS

NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

(INCLUDING BRAND-NAME)

JA-24-0018

1. Agency and Contracting Activity.

Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

The Department of Homeland Security, U.S. Immigration and Customs Enforcement, Office of Acquisition Management, proposes to enter into a contract on behalf of Office of Asset and Facilities Management, Property Management Unit, on a basis of other than full and open competition.

2. Nature and/or description of the item/service being procured and anticipated cost.

(a) Type of action: Procurement of new scanners to be able to conduct FY24 annual inventory.

(b) Amount the current J&A is justifying (must be $250,000 or less): $_________

(c) Brief Description: PMU intends to procure, on a sole source basis, new inventory scanners because the old inventory scanners are no longer compatible with network security. The vendor listed below is the only company that can provide the required equipment. Sunflower Asset Management System (SAMS) is the DHS asset management system of record. DHS (including ICE) has had a Sunflower Assets license, Sunflower MobileTrak Site license which is a CGI Sunflower software that resides on the handheld scanner to conduct physical inventory that communicates to the system of record, SAMS which it was awarded to Annams in 2013 before CGI took over. ICE has been using this software for years as well and this exercise is a scanner refresh. ICE is replacing their old Sunflower scanners with new Sunflower scanners, which the software on the scanner will be the same. Sunflower Assets and MobileTrak are CGI Federal’s proprietary software. If ICE use any other scanners, it will not communicate with the software, which will not pull the correct inventory over. Also using any other scanner will void any warranties. There are no third-party vendors that resell the software.

Therefore, there is no vendor that can sell a scanner with Sunflower MobileTrak installed on it. Please see the attached sole source memo from the vendor.

CGI Federal INC.

12601 Fair lakes Circle GWA C Solutions Center Fairfax, VA 22033

3. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

(Check one and provide rationale below):

OFFICE OF ACQUISITION MANAGEMENT

ICE Acquisition Manual 3006.301-90

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS

NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

(INCLUDING BRAND-NAME)

☒ Only one source reasonably available ☐ Urgent and compelling circumstances exists.

☐ Exclusive licensing agreement exists.

☐ Brand name - If the brand name requirement applies to a portion of the procurement, please identify that portion.

☐ Industrial Mobilization ☐ Other

4. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106- 3(a)(2). (Check one and provide short description of action taken.)

☐ Market Research.

☐ Comparison of the proposed price with prices found reasonable on previous purchases.

☐ Current price List.

☐ Comparison with similar items in a related industry.

☐ Comparison to IGCE.

☐ Contracting Officer’s personal knowledge.

☒ Other.

Short description of how price was determined fair and reasonable:

Department of Homeland Security, owner of the SAMS property system provided ICE Property Management Unit with the recommendation of using CGI to procure these scanners with a discount for bulk orders.

HSCETE-13-P-00019 with Annams the units were $______ ea. and the quote that was received this year during market research the pricing per unit was $____ per unit, which is a little over 8% more than 10 years ago, making the price to be fair and reasonable.

5. Approval of the Contracting Officer:

Name Date

Approval of the Program Official

Name Date