J.02 Attachment 02 - Specifications [98 Pages].pdf

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Replace Cooling Towers- 573A4-21-816 Lake City VA Medical Center

01 42 19 - 1

SECTION 01 42 19

REFERENCE STANDARDS

PART 1 - GENERAL

1.1 DESCRIPTION

This section specifies the availability and source of references and standards specified in the project manual under paragraphs APPLICABLE

PUBLICATIONS and/or shown on the drawings.

1.2 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF FEDERAL

SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS FPMR PART 101-29

(FAR 52.211-1) (AUG 1998)

A. The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 and copies of specifications, standards, and commercial item descriptions cited in the solicitation may be obtained for a fee by submitting a request to – GSA Federal Supply

Service, Specifications Section, Suite 8100, 470 East L’Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-

8978.

B. If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

1.3 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX

OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS

(FAR 52.211-4) (JUN 1988)

The specifications and standards cited in this solicitation can be examined at the following location:

DEPARMENT OF VETERANS AFFAIRS

Office of Construction & Facilities Management

Facilities Quality Service (00CFM1A)

811 Vermont Avenue, NW - Room 462

Washington, DC 20420

Telephone Numbers: (202) 461-8217 or (202) 461-8292

Between 9:00 AM - 3:00 PM

1.4 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL

SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS (FAR 52.211-3)

(JUN 1988)

The specifications cited in this solicitation may be obtained from the associations or organizations listed below.

01 42 19 - 2

AA Aluminum Association Inc.

http://www.aluminum.org

AABC Associated Air Balance Council http://www.aabchq.com

AAMA American Architectural Manufacturer's Association http://www.aamanet.org

AAN American Nursery and Landscape Association http://www.anla.org

AASHTO American Association of State Highway and Transportation Officials http://www.aashto.org

AATCC American Association of Textile Chemists and Colorists http://www.aatcc.org

ACGIH American Conference of Governmental Industrial Hygienists http://www.acgih.org

ACI American Concrete Institute http://www.aci-int.net

ACPA American Concrete Pipe Association http://www.concrete-pipe.org

ACPPA American Concrete Pressure Pipe Association http://www.acppa.org

ADC Air Diffusion Council http://flexibleduct.org

AGA American Gas Association http://www.aga.org

AGC Associated General Contractors of America http://www.agc.org

AGMA American Gear Manufacturers Association, Inc.

http://www.agma.org

AHAM Association of Home Appliance Manufacturers http://www.aham.org

AISC American Institute of Steel Construction http://www.aisc.org

AISI American Iron and Steel Institute http://www.steel.org

AITC American Institute of Timber Construction http://www.aitc-glulam.org

AMCA Air Movement and Control Association, Inc.

http://www.amca.org

ANLA American Nursery & Landscape Association http://www.anla.org http://www.aluminum.org/ http://www.aabchq.com/ http://www.aamanet.org/ http://www.anla.org/ http://www.aashto.org/ http://www.aatcc.org/ http://www.acgih.org/ http://www.aci-int.net/ http://www.concrete-pipe.org/ http://www.acppa.org/ http://flexibleduct.org/ http://www.aga.org/ http://www.agc.org/ http://www.agma.org/ http://www.aham.org/ http://www.aisc.org/ http://www.steel.org/ http://www.aitc-glulam.org/ http://www.amca.org/ http://www.anla.org/

01 42 19 - 3

ANSI American National Standards Institute, Inc.

http://www.ansi.org

APA The Engineered Wood Association http://www.apawood.org

ARI Air-Conditioning and Refrigeration Institute http://www.ari.org

ASAE American Society of Agricultural Engineers http://www.asae.org

ASCE American Society of Civil Engineers http://www.asce.org

ASHRAE American Society of Heating, Refrigerating, and

Air-Conditioning Engineers http://www.ashrae.org

ASME American Society of Mechanical Engineers http://www.asme.org

ASSE American Society of Sanitary Engineering http://www.asse-plumbing.org

ASTM American Society for Testing and Materials http://www.astm.org

AWI Architectural Woodwork Institute http://www.awinet.org

AWS American Welding Society http://www.aws.org

AWWA American Water Works Association http://www.awwa.org

BHMA Builders Hardware Manufacturers Association http://www.buildershardware.com

BIA Brick Institute of America http://www.bia.org

CAGI Compressed Air and Gas Institute http://www.cagi.org

CGA Compressed Gas Association, Inc.

http://www.cganet.com

CI The Chlorine Institute, Inc.

http://www.chlorineinstitute.org

CISCA Ceilings and Interior Systems Construction Association http://www.cisca.org

CISPI Cast Iron Soil Pipe Institute http://www.cispi.org http://www.ansi.org/ http://www.apawood.org/ http://www.ari.org/ http://www.asae.org/ http://www.asce.org/ http://www.ashrae.org/ http://www.asme.org/ http://www.asse-plumbing.org/ http://www.astm.org/ http://www.awinet.org/ http://www.aws.org/ http://www.awwa.org/ http://www.buildershardware.com/ http://www.bia.org/ http://www.cagi.org/ http://www.cganet.com/ http://www.chlorineinstitute.org/ http://www.cisca.org/ http://www.cispi.org/

01 42 19 - 4

CLFMI Chain Link Fence Manufacturers Institute http://www.chainlinkinfo.org

CPMB Concrete Plant Manufacturers Bureau http://www.cpmb.org

CRA California Redwood Association http://www.calredwood.org

CRSI Concrete Reinforcing Steel Institute http://www.crsi.org

CTI Cooling Technology Institute http://www.cti.org

DHI Door and Hardware Institute http://www.dhi.org

EGSA Electrical Generating Systems Association http://www.egsa.org

EEI Edison Electric Institute http://www.eei.org

EPA Environmental Protection Agency http://www.epa.gov

ETL ETL Testing Laboratories, Inc.

http://www.et1.com

FAA Federal Aviation Administration http://www.faa.gov

FCC Federal Communications Commission http://www.fcc.gov

FPS The Forest Products Society http://www.forestprod.org

GANA Glass Association of North America http://www.cssinfo.com/info/gana.html/

FM Factory Mutual Insurance http://www.fmglobal.com

GA Gypsum Association http://www.gypsum.org

GSA General Services Administration http://www.gsa.gov

HI Hydraulic Institute http://www.pumps.org

HPVA Hardwood Plywood & Veneer Association http://www.hpva.org

ICBO International Conference of Building Officials http://www.icbo.org http://www.chainlinkinfo.org/ http://www.cpmb.org/ http://www.calredwood.org/ http://www.crsi.org/ http://www.cti.org/ http://www.dhi.org/ http://www.egsa.org/ http://www.eei.org/ http://www.epa.gov/ http://www.et1.com/ http://www.faa.gov/ http://www.fcc.gov/ http://www.forestprod.org/ http://www.cssinfo.com/info/gana.html/ http://www.fmglobal.com/ http://www.gypsum.org/ http://www.gsa.gov/ http://www.pumps.org/ http://www.hpva.org/ http://www.icbo.org/

01 42 19 - 5

ICEA Insulated Cable Engineers Association Inc.

http://www.icea.net

ICAC Institute of Clean Air Companies http://www.icac.com

IEEE Institute of Electrical and Electronics Engineers http://www.ieee.org\

IMSA International Municipal Signal Association http://www.imsasafety.org

IPCEA Insulated Power Cable Engineers Association

NBMA Metal Buildings Manufacturers Association http://www.mbma.com

MSS Manufacturers Standardization Society of the Valve and Fittings

Industry Inc.

http://www.mss-hq.com

NAAMM National Association of Architectural Metal Manufacturers http://www.naamm.org

NAPHCC Plumbing-Heating-Cooling Contractors Association http://www.phccweb.org.org

NBS National Bureau of Standards

See - NIST

NBBPVI National Board of Boiler and Pressure Vessel Inspectors http://www.nationboard.org

NEC National Electric Code

See - NFPA National Fire Protection Association

NEMA National Electrical Manufacturers Association http://www.nema.org

NFPA National Fire Protection Association http://www.nfpa.org

NHLA National Hardwood Lumber Association http://www.natlhardwood.org

NIH National Institute of Health http://www.nih.gov

NIST National Institute of Standards and Technology http://www.nist.gov

NLMA Northeastern Lumber Manufacturers Association, Inc.

http://www.nelma.org

NPA National Particleboard Association

18928 Premiere Court

Gaithersburg, MD 20879

(301) 670-0604 http://www.icea.net/ http://www.icac.com/ http://www.imsasafety.org/ http://www.mbma.com/ http://www.mss-hq.com/ http://www.naamm.org/ http://www.phccweb.org.org/ http://www.nationboard.org/ http://www.nema.org/ http://www.nfpa.org/ http://www.natlhardwood.org/ http://www.nih.gov/ http://www.nist.gov/ http://www.nelma.org/

01 42 19 - 6

NSF National Sanitation Foundation http://www.nsf.org

NWWDA Window and Door Manufacturers Association http://www.nwwda.org

OSHA Occupational Safety and Health Administration

Department of Labor http://www.osha.gov

PCA Portland Cement Association http://www.portcement.org

PCI Precast Prestressed Concrete Institute http://www.pci.org

PPI The Plastic Pipe Institute http://www.plasticpipe.org

PEI Porcelain Enamel Institute, Inc.

http://www.porcelainenamel.com

PTI Post-Tensioning Institute http://www.post-tensioning.org

RFCI The Resilient Floor Covering Institute http://www.rfci.com

RIS Redwood Inspection Service

See - CRA

RMA Rubber Manufacturers Association, Inc.

http://www.rma.org

SCMA Southern Cypress Manufacturers Association http://www.cypressinfo.org

SDI Steel Door Institute http://www.steeldoor.org

IGMA Insulating Glass Manufacturers Alliance http://www.igmaonline.org

SJI Steel Joist Institute http://www.steeljoist.org

SMACNA Sheet Metal and Air-Conditioning Contractors

National Association, Inc.

http://www.smacna.org

SSPC The Society for Protective Coatings http://www.sspc.org

STI Steel Tank Institute http://www.steeltank.com

SWI Steel Window Institute http://www.steelwindows.com http://www.nsf.org/ http://www.nwwda.org/ http://www.osha.gov/ http://www.portcement.org/ http://www.pci.org/ http://www.plasticpipe.org/ http://www.porcelainenamel.com/ http://www.post-tensioning.org/ http://www.rfci.com/ http://www.rma.org/ http://www.cypressinfo.org/ http://www.steeldoor.org/ http://www.igmaonline.org/ http://www.steeljoist.org/ http://www.smacna.org/ http://www.sspc.org/ http://www.steeltank.com/ http://www.steelwindows.com/

01 42 19 - 7

TCA Tile Council of America, Inc.

http://www.tileusa.com

TEMA Tubular Exchange Manufacturers Association http://www.tema.org

TPI Truss Plate Institute, Inc.

583 D'Onofrio Drive; Suite 200

Madison, WI 53719

(608) 833-5900

UBC The Uniform Building Code

See ICBO

UL Underwriters' Laboratories Incorporated http://www.ul.com

ULC Underwriters' Laboratories of Canada http://www.ulc.ca

WCLIB West Coast Lumber Inspection Bureau

6980 SW Varns Road, P.O. Box 23145

Portland, OR 97223

(503) 639-0651

WRCLA Western Red Cedar Lumber Association

P.O. Box 120786

New Brighton, MN 55112

(612) 633-4334

WWPA Western Wood Products Association http://www.wwpa.org

- - - E N D - - -http://www.tileusa.com/ http://www.tema.org/ http://www.ul.com/ http://www.ulc.ca/ http://www.wwpa.org/

SECTION 01 42 19 REFERENCE STANDARDS

1.2 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS FPMR PART 101-29 (FAR 52.211-1) (AUG 1998)

1.3 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS

1.4 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS (FAR 52.211-3) (JUN 1988)

01 32 16.17 - 1

SECTION 01 32 16.17

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's

Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within 10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision

01 32 16.17 - 2 within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting

Officer’s Representative, to correct errors which affect the payment and schedule for the project.

1.5 THE INTERIM AND FINAL PROJECT SCHEDULE SUBMITTAL

A. Interim Schedule Submittal: Within 21 calendar days after receipt of

Notice to Proceed, the Contractor shall submit for the Contracting

Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, 01 32 16.17 - 3 late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start and start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the Project Schedule. The Contracting

Officer’s separate approval of the interim schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working interim Project

Schedule shall reflect the Contractor's approach to scheduling the complete project and shall include at a minimum, the following activities:

1. All phasing described in Section 01 00 00, GENERAL REQUIREMENTS-

OPERATIONS AND STORAGE AREAS- Paragraph “Phasing”

2. Procurement- Submittals, review and approvals, fabrication and delivery, of all key and long lead time procurement items.

3. Design- All design submissions listed in the RFP solicitation, including the specified meeting and review activities.

4. Detailed design and construction activities for the first 120 work days after Notice to Proceed.

5. Summary activities which are necessary (and are not included above) to properly show:

a. The approach to scheduling the remaining work. The work for each major trade must be represented by at least one summary activity, so that the work cumulatively shows the entire project schedule.

b. Summary activities shall have the trade code of SUM

B. The interim schedule shall describe the activities to be accomplished and their interdependencies. All work activities (including design), other than procurement activities, shall be cost loaded as specified and will be the basis for progress payments during the period prior to acceptance of the schedule. The interim schedule in its original form shall contain no contract changes or delays which may have been incurred during the interim schedule development period and shall reflect the Contractors schedule as submitted with his RFP solicitation package, or as negotiated prior to Notice to Proceed. All

01 32 16.17 - 4

CPM data supporting any time extension requests, in accordance with

Article ADJUSTMENT OF CONTRACT COMPLETION, will be derived from the approved final schedule.

C. Final Diagram Submittal: Within 45 calendar days prior to the start of construction, the Contractor shall submit for the Contracting

Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the

Contracting Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting

Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project.

The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final schedule development period and shall reflect the Contractors as bid schedule. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The

Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

D. Within 30 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

01 32 16.17 - 5

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

E. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

F. The Complete Project Schedule shall contain approximately ________work activities/events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT

UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

01 32 16.17 - 6

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID

ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a

01 32 16.17 - 7 longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled "start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project

Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record

Specifications: Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR

52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR

852.236 – 83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The

Contractor shall be entitled to a monthly progress payment upon

01 32 16.17 - 8 approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT

OF CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s Representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule. The analysis shall only include original workday durations

01 32 16.17 - 9 and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods.

This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General

Contractor, its approved CPM Consultant, RE office representatives, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the

Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all of the following remedial actions:

01 32 16.17 - 10

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the

Project Schedule before the next update, at no additional cost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file (s) and a list of any activity/event changes for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other

01 32 16.17 - 11 paragraphs of this section and any other previous agreements by the

Contracting Officer or the VA representative.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes –

Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract.

Submission of proof based on revised activity/event logic, durations

(in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The

Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer-produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting

Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes) and VAAR 852.236 –

88 (Changes – Supplemental). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work

01 32 16.17 - 12 in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

06-01-21

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or

01 33 23 - 2 product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying

01 33 23 - 3 submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the

VA.

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

01 33 23 - 4

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

01 33 23 - 5

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

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E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

01 33 23 - 7

1.9 TEST REPORTS

SRE may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 working days for submittals.

E. VA review period is 10 working days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not…