J_A Part 806.302 OM-CO Signed.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263-21-AP-2674

1. Contracting Activity: Department of Veterans Affairs; RPO-C; Iowa City VA Health Care System, VISN-23 Contracting Office, Coralville, IA

Organizational Activity: Department of Veterans Affairs; RPO-C; Iowa City VA Health Care System;

Iowa City Medical Center (COVID-19 Hemodialysis System with XT)

2237: 636-21-3-4154-0148

2. Nature and/or Description of the Action Being Processed:

This proposed sole source action is for an urgent requirement for three (3) Tablo Helodialysis Systems, with the treatment package and XT software upgrade. The Iowa City VA Health Care System, Dialysis Service Line (090), has identified an urgent requirement for delivery as soon as possible in support of treatment of Veterans with COVID-19 infection.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Iowa City VA Health Care System (IAVAHCS), Dialysis, has a requirement for 3 Hemodialysis Systems, that includes the treatment packages and XT software upgrades, delivery, installation, and training as determined necessary in support of VHAs response to support the Presidential Decree of a National Emergency Declaration to the COVID-19 Pandemic. The Contractor shall deliver the units to support the VHA’s response to the COVID-19 pandemic. Dialysis is an artificial process that uses a special fluid containing a mixture of pure water and chemicals to carefully eliminate wastes, salt, and extra water from the blood without removing substances the body needs. This process helps control blood pressure and keeps the body’s electrolytes in balance by keeping safe levels of potassium, sodium, and bicarbonate in the blood. A Hemodialysis System is used in dialysis that filters a patient's blood to remove excess water and waste products when the kidneys are not functionally properly. The estimated value of this sole source award is $176,850,000.

4. Statutory Authority Permitting Other than Full and Open Competition

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

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Revision 11 Date: 02/11/2021

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Due to the urgent nature of this requirement in support of the Presidential Decree of a National Emergency Declaration, it is not prudent nor will time allow fo rhte posting of a solicitation. If a solicitation wee issued, the delay would cause irreparable harm to the VAMC’s ability to provide Congressionally-mandated levels of care during the COVID-19 crisis.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Only one source is being solicited, SDV Office Systems, LLC DBA SDV Medical Services (SDVOSB)

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable

To meet the regulatory requirements as required by FAR 13.106-3(2), the Contracting Officer has determined that this Sole Source, Firm-Fixed-Price Purchase Orcder is fair and reasonable based on both the validity of the comparison and the price reasonableness of previous award prices, market research, and the Independent Government Cost Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Due to the emergent nature of this acquisition, market research will be conducted following the award and included in the file for future acauisitions. As this is a COVID-19 requirement, a verbal authorization to proceed will be given to the vendor and a basic market research analysis will be completed prior to contract completion.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This is an urgent requirement. The ability for the Iowa City VA Health Care System to be able to perform the hemodialysis function during the COVID-19 pandemic is paramount to both patient and staff health, safety and well-being and has a direct impact on all.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

SDV Office Systems, LLC DBA SDV Medical Services, 26 Macallan Ln, Asheville, NC 28805

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

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Revision 11 Date: 02/11/2021

Once the dissolution of the declared national emergency occurs, the barriers to competition will be lifted and subsequent acquisitions will follow the regulatory process as required.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jessi Steege Date Program POC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Richard Leistiko Date Contracting Officer https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx