Invitation and Specs for Contract #25-51.pdf

INVITATION TO BID

Bids will be received by the Board of County Road Commissioners of the County of Kent, 1900 4 Mile Road NW, Walker, Michigan 49544 until Tuesday, May 20, 2025, 8:30 AM deadline, at which time they will be publicly opened and read.

Contract #25-51: Ada Twp Local Roads Program

All vendors must register and submit their bid on KCRC’s Bidnet Direct site located at https://www.bidnetdirect.com/mitn/kentcountyroads and must be submitted prior to 8:30 AM on Tuesday, May 20, 2025.

If Bidnet Direct is not accessible for you to send KCRC your bid, and you require accommodations, please contact purchasing@kentcountyroads.net or (616) 242-6928. KCRC will work with you to make sure you have the opportunity to submit a bid.

The Board reserves the right to reject any and all bids or to waive irregularities therein, and to accept any bids which, in the opinion of the Board, may be most advantageous and to the best interest of the County. This contract will be considered for award, in lieu of the Board, by KCRC’s Managing Director on Tuesday, May 20, 2025.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF KENT

By: Rob VerHeulen, Chair

If you plan to submit a bid, please acknowledge the receipt of this invitation to bid by emailing purchasing@kentcountyroads.net. This allows for KCRC to be in contact with you for any future communication throughout the bid process.

https://www.bidnetdirect.com/mitn/kentcountyroads mailto:purchasing@kentcountyroads.net

INSTRUCTION TO BIDDERS

Bids will be opened at the offices of the Board of County Road Commissioners of the County of Kent, State of Michigan located at 1900 4 Mile Road NW, Walker, MI 49544.

Refer to the INVITATION TO BID for the exact timing and for the identification of the bid as related to furnishing materials, services, equipment, work and/or supplies with the terms, conditions, specifications, drawings, plans, and special provisions as stated herein and hereto attached.

The Kent County Road Commission’s process is to open and read the bids, and then refer the bids to Staff for tabulation and analysis. During this period, the files are closed until this action is complete. Copies of the bid tabulations are made available only once the review is complete, upon the request to Purchasing, by email at purchasing@kentcountyroads.net.

1. All bids must be submitted on the Board's bid pricing sheet that was provided. The bid shall be legibly prepared in ink or typed out. Erasures or alterations must be initialed by the respondent.

2. Specifications and plans should not be returned with bid, unless otherwise stated herein.

3. Bids shall be sent to KCRC through the BidNet Michigan Inter-governmental Trade

Network (MITN) at https://www.bidnetdirect.com/mitn/kentcountyroads. If that is not applicable for the bidder to submit their bid, please contact Purchasing for assistance.

4. KCRC officially distributes bid documents through the Michigan Intergovernmental Trade

Network (MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from either KCRC Purchasing or the MITN system is guaranteed access to receive addendum information, if such information is issued.

5. Bids will not be accepted after the time designated for the opening of the bids. The respondent shall assume full responsibility for delivery of bids prior to the appointed time for the opening and shall assume the risk of late delivery or non-delivery regardless of the manner he/she employs for the transmission thereof.

6. No responsibility shall attach to the Road Commission or their representatives for premature opening or non-receipt of any bid which is not properly addressed, delivered, or identified. A confirmation of receipt of emailed bids received will be sent.

7. It is understood the Board is a governmental unit, and as such, is exempt from the payment of all state and federal taxes, except as allowed by the regulatory agencies to be included in the cost of materials and services.

8. The respondent, by submission of a bid, declares the bid is made without collusion with any other person or entity, and agrees to furnish all items and services in strict adherence with all applicable federal, date and local laws, regulations, codes and ordinances.

9. The Board reserves the right to reject any and all bids, to waive any irregularities therein, and to accept any bid which, in the opinion of the Board, may be most advantageous and to the best interest of the Kent County Road Commission. In case of error, in the extension of prices in the bid or other arithmetical error, the unit prices will govern.

https://www.bidnetdirect.com/mitn/kentcountyroads

PROPOSAL AND SPECIFICATIONS FOR HIGHWAY CONSTRUCTION CONTRACT

It is the intent of the Board of County Road Commissioners of the County of Kent to contract for the reconstruction of the project described herein and in accordance with the following specifications.

Name of Project: Contract #25-51: Ada Twp Local Roads Program

Location: Ada Township (See the attached “2025 Ada Township Local Roads Program”

Quantity sheet for Road list)

Length of Project: 1.62 Miles

Type of Construction: Full Depth Mill & Fill (2.0”)

Completion Date: October 1, 2025

Bids will be received by the Board of County Road Commissioners of the County of Kent, 1900 4 Mile Road NW, Walker, MI 49544 until Tuesday, May 20, 2025 - 8:30 AM DEADLINE.

TECHNICAL SPECIFICATIONS AND BID PRICING SHEET

The undersigned has examined the plans, specifications and the location of the above-described work and is fully informed as to the nature of the work and the conditions relating to its performance. The undersigned understands that he must furnish certificates of insurance covering Workman's Compensation and Public Liability and Property Damage in the amount as stated herein, and that the quantities shown on the proposal are approximate and are subject to increase or decrease.

The undersigned hereby proposes to furnish all necessary machinery, tools, apparatus and other means of construction, do all the work, furnish all the materials except as otherwise specified herein; and, for the unit price or lump sums named in the itemized bid, to complete the work herein described in strict accordance with the plans therefore and in strict conformity with the requirements of the 2020 Standard Specifications for Construction of the Michigan Department of Transportation and such other special provisions and supplemental specifications as may be a part of this proposal.

The undersigned further proposes to do such extra work as may be authorized by the Board of County Road Commissioners, prices for which are not included in the itemized bid.

Compensation shall be made on the basis agreed upon before such work is begun.

Progress schedule, enclosed, must be completed and submitted with bid pricing sheet. No work shall begin before May 28, 2025 unless approved by the engineer.

Bid pricing sheet must be filled out in its entirety with unit prices extended and a total bid amount recorded at the bottom of the last bid pricing sheet, where provided.

Schedule of Items (Itemized Bid Sheet)

Letting Date: Tuesday, May 20, 2025 8:30 AM

Contract ID: 25-51

Location: Ada TWP Local Roads Program Description: Full Depth Mill & Fill 2.0"

Project Number: 25-51 Project Engineer: Steven Roon Estimate Number: 1 Date Created: 05/02/2025 Project Type: Miscellaneous Fed/State #:

Location: Ada TWP Fed Item:

Control Section:Local Roads Program

Description: Full Depth Mill & Fill 2.0"

Instructions to Bidders:

IMPORTANT NOTICE:

If the proposal establishes a maximum price for any of the following work items, and if you bid a price higher than that maximum price, your bid will be considered to have quoted the maximum price and your bid total will be adjusted to reflect that maximum price. (Please see "Notice to Bidders" for additional information).

If the proposal provides a specified price for any of the following work items, and if you bid a price higher or lower than that specified price, your bid will be adjusted to reflect that specified price.

If your bid is the lowest accepted bid, and if you refuse to accept the award of the contract due to the change in what you quoted as a maximum or specified price, you will forfeit your proposal guaranty.

Contract # 25-51 (Ada TWP Local Roads Program) Page 1 of 2

MERL: 2023.5.0

05/02/2025 8:42:10 AM

Pay Item Description Quantity Units Unit Price Bid Amount

Dollars Cts Dollars Cts

25 Ea4030005 Dr Structure Cover, Adj, Case 1

25 Ea4030390 Dr Structure, Temp Lowering

29,675 Syd5010002 Cold Milling HMA Surface

3,930 Ton5012025 HMA, 4EML

1 LSUM8120170 Minor Traf Devices

1 LSUM8120370 Traf Regulator Control

Total Bid:

Contractor:

(Signature) (Date)

Contract # 25-51 (Ada TWP Local Roads Program) Page 2 of 2

MERL: 2023.5.0

05/02/2025 8:42:10 AM

PROGRESS SCHEDULE

Item of Work Sta. to Sta. Start Date End Date

1.

2.

3.

4.

5.

6.

Completion date of the bid portion of this project is no later than October 1, 2025, see progress clause for further details.

The undersigned encloses a bid bond in the amount of five (5) percent payable to Kent County Road Commission as a guarantee of good faith. If the undersigned is the successful respondent and fails to enter into a contract or to furnish satisfactory bonds and certificates of insurance to the Board of County Road Commissioners within seven days after being furnished with the necessary contract, said bond shall be forfeited to the County of Kent as liquidated damages.

Bid bonds furnished by an approved surety company will also be accepted. Electronic payment and performance bonds will be requested with a contract signature after the award of the contract.

Signed:

Print Name:

Company Name:

Address:

Telephone:

E-Mail:

Specify if Respondent is corporation, co-partnership or individual:

If the Contractor is a co-partnership, each member must sign this proposal.

Corporations must execute this proposal by its duly authorized officers in accordance with its articles of incorporation.

Date

Federal Employer ID #

GENERAL SPECIFICATIONS

1. The Contractor shall comply with the intent of the General Requirements and Covenants, Section 107 of the Michigan Department of Transportation "2020 Standard Specifications for Construction" where applicable.

2. The Contractor shall save harmless and indemnify the Contracting Board as well as their employees, against all claims for damages to public or private property and for injuries to persons arising out of and during the progress and to the completion of the work all in accordance with the Michigan Department of Transportation 2020 "Standard Specifications for Construction", Section 107.10. Insurance Certificates shall be issued in the name of the Contracting Board within seven (7) consecutive days of date of award by said Board before Contract can be executed.

3. Neither the Contractor nor his subcontractors shall discriminate against any employee or applicant for employment, to be employed in the performance of this Contract, with respect to his/her hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment because of his/her race, religion, national origin or ancestry. Breach of this covenant may be regarded as a material breach of this Contract.

4. Submission of bid will be construed as a conclusive presumption that the Contractor is thoroughly familiar with the bid requirements and specifications and that he understands and agrees to abide by each, and all of the stipulations and requirements contained therein.

5. The successful respondent shall furnish the Contracting Board with a Payment Bond and a Performance Bond in the amount of the Total Contract within seven (7) consecutive days of date of award by said Board before Contract can be executed.

6. Date of completion of the Contract shall be shown on the Bid Specifications. Paragraph

No. 1 herein above may be applied by the Board in the event the Contractor fails to meet the completion deadline.

7. It is the responsibility of the Contractor to furnish all necessary machinery, tools, apparatus and other means of construction, do all the work, and furnish all the materials, except if otherwise specified herein.

8. The Contractor, his employees, agents, and representatives shall conduct themselves in a manner which is conducive to good public relations. They shall display proper respect to the Board, the general public and surrounding property owners as is applicable.

9. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the

Kent County Road Commission and its agents and employees from and against all claims, damages, losses and expenses including, but not limited to, attorneys’ fees arising out of or resulting from the performance of this Contract including claims, damages, losses and expenses attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, but only to the extent caused by the fault, negligent acts, or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage loss or expense is caused in part by the parties indemnified hereunder. This obligation does not include an obligation to indemnify the parties, indemnified hereunder for their sole negligence and shall not be construed to negate or modify other rights or obligations of indemnity that otherwise exist as to the parties or persons described herein, arising out of and during the progress and to the completion of work all in accordance with Public Act 468 of 2012 and the 2020 Michigan Department of Transportation’s “Standard Specifications for Construction”, Division 1, paragraph 1.07.10 with the following minimum requirements:

Workman's Compensation Statutory Coverage

Bodily Injury and Property Damage Other Than Automobile:

Each Occurrence $1,000,000 Aggregate $2,000,000 Bodily Injury Liability and Property Damage Liability Automobile:

Bodily Injury Liability $500,000 Each Person, Each Occurrence $1,000,000 Property Damage Liability $1,000,000 Each Occurrence

Combined Single Limit for Bodily Injury and Property Damage Liability Each Occurrence $2,000,000

Insurance Certificate declaring Kent County Road Commission as additional insured, not certificate holder, must be issued and shall become part of the contract.

10. Contractor shall maintain current up-to-date insurance coverage during the term of the contract and failure to do so shall result in termination of said contract.

11. Certificate must be submitted within fifteen days upon notification of award of Contract and prior to Contract signing.

Street Cold Mill

(Syd)

HMA 4EML

(Tons) Man Hole

(Each) Valve Box

(Each) Length (Feet)

Grand Valley Court: Grand Valley Drive to End

2,800 370 1 0 675

Grand Valley Drive: Knapp Street to Knollpoint Drive

10,350 1370 10 0 3105

Knollpoint Drive: Grand Valley Drive to End 9,470 1250 8 0 2840

Pettis Lane: Pettis Ave. to Grand Valley Drive

2,100 280 2 0 630

Wellpoint Court: Wellpoint Drive to End 1,885 250 0 0 400

Wellpoint Drive: Pettis Avenue to Knollpoint Drive

3,070 410 4 0 920

Total 29675 3930 25 0 8570

2025 Ada Township Local Roads Program

Full Depth Mill & Fill (2.0")

SPECIAL PROVISIONS

FOR

ADA TOWNSHIP LOCAL ROADS PROGRAM

KENT COUNTY ROAD COMMISSION / PJM 5/2025

PROJECT LOCATION:

The streets are located in Ada Township. The Streets are listed on the sheet labeled “2025 Ada Township Local Roads Program” Full Depth Mill & Fill (2.0”)

(See attached map)

GENERAL:

Full Depth 2.0”

The contract will consist of lowering all manholes, full depth cold milling

HMA, max 2.0”, adjusting structures, and then placing a final top course HMA 4EML 2.0”. (Tier 2). (See special provision for “HMA APLICATION ESTIMATE”).

The Kent County Road Commission Maintenance Department will be doing any and all prep work prior to milling and all restoration work after paving.

The contractor should schedule this project in such a way that inconvenience to the residents is kept to a minimum. For example: Friday nights and Saturdays in the month of June specifically for Graduation parties. Once the pavement is milled, manhole adjusting should be set up for that day or the following day with placement of final top course HMA to follow.

STARTING DATE:

This contract cannot begin before May 27, 2025. A preconstruction meeting shall be held before any work begins to determine a schedule. The contractor may not work over the Memorial Day, 4th of July, Labor Day holiday periods. If these holidays fall within the contractor’s work schedule, the contractor shall make sure there that the area is clean and safe for the general public.

COMPLETION DATE:

The completion date for all work is October 1, 2025

STANDARD SPECIFICATIONS:

Where the Standard Specifications are referred to, the Michigan Department of Transportation 2020 Standard Specifications for Construction shall be used.

COMPETENCY OF BIDDERS:

Bidders must be currently prequalified with the Michigan Department of Transportation for work listed on the invitation to Bid. A current copy of the pre-qualification rating must be on file with the Kent County Road Commission or submitted with bid.

LOW-TRACKING BOND COAT EMULSIFIED ASPHALT (TRACKLESS

TACK):

Trackless tack will be specified on this project. See the special provision “Low-Tracking Bond Coat Emulsified Asphalt, Permissive Use” for the specifications and requirements of this product. As in the special provision, using trackless tack is not a special pay item, but should be included in original pay items.

HMA APPLICATION:

HMA Leveling Mixture 4EML, shall have a yield of 220 LBS per SYD. The performance grade asphalt binder range shall be 58-28. (Tier 2)

MAINTAINING TRAFFIC:

Follow the Special Provision for Maintaining Traffic in the proposal.

DESIGNATED CLEAN OUT AREA:

During the paving operation, the contractor shall designate a certain area outside the paving limits for trucks carrying asphalt to clean out before leaving.

Trucks cannot clean out ahead of the paver as in previous years. The location of this clean-out area should be decided upon before paving begins, marked and approved by the Engineer or his representative.

RESTORATION:

The KCRC maintenance department will be doing any restoration work needed. The contractor should take care so as not to damage adjacent front lawns or driveways. Any such damage will be the contractor’s responsibility to correct at his cost.

KENT COUNTY ROAD COMMISSION

SPECIAL PROVISION

FOR

HMA APPLICATION ESTIMATE

KENT COUNTY ROAD COMMISSION / PJM 2/25

DESCRIPTION:

This work shall be done in accordance with the requirements of Section 501 of the 2020 Standard Specifications for Construction of the Michigan Department of Transportation and as herein specified.

MATERIALS:

The HMA Leveling Mixture HMA, 4EML shall have a yield of 220 pounds per square yard. The Performance Grade asphalt binder range shall be 58-28. (Tier 2)

The Bituminous Bond Coat material shall be Trackless Tack (See Special Provision). The uniform rate of application shall be 0.05 to 0.15 gallons per square yard. This is not a pay item.

*The top course shall have AWI = 260 Minimum *The top course shall have a minimum Asphalt Content of 6.1%

* Maximum Air Voids 3% *Tier 2 (18%-27% RAP binder by weight of the total binder in the mixture)

MEASUREMENT AND PAYMENT:

The completed work as measured for HMA items will be paid for at the contract unit price for the applicable contract pay items and shall include all material, equipment and labor required to complete these items.

12SP-501FF-02

MICHIGAN

DEPARTMENT OF TRANSPORTATION

LOW-TRACKING BOND COAT EMULSIFIED ASPHALT, PERMISSIVE USE

CFS:TRC 1 of 2 APPR:JWB:KPK:06-01-16

FHWA APPR:06-07-16

a. Description. This work consists of electing to furnish low-tracking bond coat emulsified asphalt in lieu of standard bond coat. Ensure all work is in accordance with section 904 of the Standard Specifications for Construction and applicable special provisions, except as modified herein. The low-tracking bond coat emulsified asphalt must conform to approved acceptance test methods and procedures described in the Materials Quality Assurance Procedures Manual. No deviations to acceptance test methods and procedures will be allowed.

b. Materials. The following types of low-tracking bond coat emulsified asphalt are allowed in lieu of the standard bond coat.

Table 1: Low-Tracking Bond Coat (LTBC) Emulsified Asphalt

Emulsified Asphalt Type Specification Requirements

LTBC-1 Table 2

LTBC-2 Table 3

Table 2: Specification Requirements for LTBC-1

Parameter Test Method Minimum Maximum

Saybolt Furol Viscosity, SFS @ 25 degrees C AASHTO T59 15 100

Storage Stability, 24 Hrs, % AASHTO T59 -- 1

Storage Stability, 5 Days, % AASHTO T59 -- 5

Residue By Distillation, % AASHTO T59 50 --

Oil Distillate, % AASHTO T59 -- 1

Sieve Test, % AASHTO T59 -- 0.30

Tests On Residue

Penetration, @ 25 degrees C AASHTO T49 -- 20

Softening Point Range degrees C AASHTO T53 60 --

Solubility, % AASHTO T44 97.5 --

12SP-501FF-02

CFS:TRC 2 of 2 06-01-16

Table 3: Specification Requirements for LTBC-2

Parameter Test Method Minimum Maximum

Saybolt Furol Viscosity, SFS @ 25 degrees C AASHTO T59 15 100

Storage Stability, 5 Days, % AASHTO T59 -- 5

Residue By Distillation, % AASHTO T59 50 --

Oil Distillate, % AASHTO T59 -- 1

Sieve Test, % AASHTO T59 -- 0.30

Tests On Residue

Penetration, @ 25 degrees C AASHTO T49 -- 40

Solubility, % AASHTO T44 97.5 --

c. Construction. Construct in accordance with subsection 501.03 of the Standard Specifications for Construction.

d. Measurement and Payment. When electing to substitute a low-tracking bond coat emulsified asphalt for the standard bond coat, it is with the understanding that the pay items in the original contract will not be changed and the low-tracking bond coat emulsified asphalt will be provided under those original pay items at the bid prices submitted.

KENT COUNTY ROAD COMMISSION

MAINTAINING TRAFFIC

KENT COUNTY ROAD COMMISSION / PJM 1/2024

DESCRIPTION:

Maintaining traffic shall be in conformance with Section 104 and 812 of the 2020 Standard Specifications for Construction of the Michigan Department of Transportation (MDOT) and these Special Provisions. All signing shall conform to the 2011 edition of the Michigan Manual of Uniform Traffic Control Devices

(MMUTCD).

At all times during the execution of the work, the Contractor shall notify police, fire, and ambulance services of lane closures. Emergency vehicle access shall be maintained and provided for at all times.

Traffic will be maintained on these streets during the project. “Traffic Regulator Control” will be used during the paving operation in accordance with MDOT maintaining traffic typical M0150a. At all times during work, the contractor is responsible for maintaining access to adjoining properties. The length of the flagging operation shall be limited to 0.5 Miles, unless otherwise approved by the Engineer.

CONSTRUCTION INFLUENCE AREA:

In general, the Construction Influence Area (CIA) shall include the actual work area and the approaches where advanced warning signs are placed as directed by the Engineer.

TRAFFIC CONTROL DEVICES:

All signs, barricades, warning lights and other traffic control devices shall be in accordance with the 2011 MMUTCD. All traffic control devices used on this project shall be paid for under the item of “Minor Traffic Devices”.

MAINTAINING TRAFFIC

MEASUREMENT AND PAYMENT:

Traffic control devices installed within the construction influence area (CIA) shall be paid for under the following item:

Pay Item Pay Unit

Minor Traffic Devices Lump Sum Traffic Regulator Control Lump Sum

All other work related to maintaining traffic shall be considered included in the above-listed contract item. Where not otherwise indicated, traffic control devices shall be in accordance with MDOT’s Standard Plan WZD-125-E, “Temporary Traffic Control Devices”.