Intent to Sole Source.rtf

Page Page Any vendor wishing to respondSAP file_0.png file_1.wmf

State of South Carolina

INTENT TO SOLE SOURCE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

Procurement Director:

5400022939 02/28/2022 Brittany Driggers 803-748-5482 purchasing@doc.state.sc.us SC Department of Corrections Attn: Purchasing Branch Ruthie Bishop, CPPB DESCRIPTION: Intent to Sole Source – APPRISS USING GOVERNMENTAL UNIT: Department of Corrections The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Department of Corrections Attn: Purchasing Branch 4420 Broad River Road Columbia SC 29210

PHYSICAL ADDRESS:

SC Department of Corrections Attn: Purchasing Branch 4420 Broad River Road Columbia SC 29210 SUBMIT OFFER BY (Opening Date/Time): 03/22/2022 @ 10:00:00 am (See "Deadline For Submission Of Offer" provision)

THIS INTENT TO SOLE SOURCE MAY BE EMAILED TO:

purchasing@doc.sc.gov

SUBJECT LINE MUST STATE INTENTENT TO SOLE SOURCE

*********NOT TO BE SENT TO BUYERS EMAIL ADDRESS***********

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

AWARD & AMENDMENTS

Award will be posted on 03/22/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause) 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%) PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Intent to Sole Source

SOUTH CAROLINA DEPARTMENT OF CORRECTIONS

The South Carolina Department of Corrections intends to Sole Source Appriss -SAVIN – A Statewide Automated Victim Information and Notification System also known as VINE (Victim Information Notification Everyday System). VINE helps keep communities safe and informed by providing crime victims access to information about offenders’ custody status and notifying the victim about any changes in the offender’s custody status, while also providing an integrated crime victim service provider directory. Victims must be able to receive automated notifications about their offender’s custody status via their choice of format: phone, email, text, or in-app messaging. TTY services must also be available. VINE is a single solution that notifies users about updates to court events and protective orders as well. Probation and parole updates keep victims informed once an offender moves to post-incarceration supervision. The SAVIN System is currently being utilized in 44 county detention centers, 1 prison camp, 2 city jails, the South Carolina Department of Corrections, the South Carolina Department of Probation, Parole and Pardons, and the South Carolina Department of Juvenile Justice. To allow for the transparent exchange of data, it is desired that the system be compatible with the existing operational electronic offender or victim information system in order that the systems can remain integrated into one statewide victim notification system with appropriate interfaces.

The system must meet BJA SAVIN requirements for victim notification. The overall SAVIN architecture must support the ability to share data among multiple data sources. The information sharing for SAVIN includes implementing relevant national information sharing standards as recommended by DOJ’s Global Justice Information Sharing Initiative (Global), such as Global Reference Architecture (GRA), National Data Exchange Model (NIEM), and Global Federated Identity and Privilege Management (GFIPM). SAVIN IEPD/Service Specifications and other currently available technologies that support SAVIN business processes are required.

ALL RESPONSES MUST BE SUBMITTED BY: March 22, 2022 @ 10:00 a.m.

Responses are to be sent to:

SC Department of Corrections Attn: Marsha Coleman – Sole Source Purchasing Department 4420 Broad River Road Columbia, SC 29210

Or emailed to:

purchasing@doc.sc.gov - subject line SOLE SOURCE 5400022939

This notice will be posted in the South Carolina Business Opportunities (SCBO) for at least (10) business days as required by SC Code 11-35-1560.

PROTESTS:

If you are aggrieved in connection with the intended award or award of the contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest an award, you must (i) submit notice of your intent to protest within (5) business days of the date this notice is posted, and (ii) submit your actual protest within fifteen days of the date this notice is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent to protest must be in writing and must be received by the appropriate Chief Procurement Officer within the time provided. The grounds of the protest and the relief requested must be set forth with enough particularity to give notice of the issues to be decided. Any protest or notice of intent to protest must be addressed to the Chief Procurement Officer and submitted in writing.

Chief Procurement Officer -Materials Management Office 1201 Main Street, Suite 600 -Columbia, SC 29201 Facsimile: 803-737-0639 E-mail: protest-mmo@mmo.state.sc.us

All (3) pages of this Intent to Award Sole Source must be submitted with all required information entered on the front (2) pages. You must also provide documentation that you are authorized to perform all aspects of the content required.