Instructions to Offerors - IL SE Training Course.pdf

Solicitation Guidance

IL Search and Extraction Training Course

A. Instruction to Offerors

1. A Small Business set-aside, single Firm Fixed Price (FFP), contract is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Subpart 16.2. The quotations shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA). The NAICS for this requirement is 611710.

2. Proposals shall be submitted prior to the closing date and time of 4 May 2022 at 11:00 AM CST. Send proposals to contract specialist: Lawrence Romang at lawrence.j.romang.civ@army.mil and contracting officer: LTC Mark Williams at mark.r.williams1.mil@army.mil.

3. All questions regarding this Request for Proposal (RFP) shall be submitted in writing via email to Lawrence Romang at lawrence.j.romang.civ@army.mil and LTC Mark Williams at mark.r.williams1.mil@army.mil. All questions are due NLT 2 May 2022 by 11:00 AM CST. The government is not obligated to provide responses to questions submitted to offerors.

B. General Instructions

1. The Government will award contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. LPTA shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS).

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best proposal in their initial submission. The Government reserves the right to hold discussions.

C. PROPOSAL FORMAT

Proposal Format. Offerors shall provide a complete description of their technical approach to the PWS. Proposals shall consist of the following:

• Technical Proposal (10 page limit)

• Pricing (no page limit)

Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the PWS. Technical proposal information will be streamlined. Page limits were specified above.

Pricing: The Government will evaluate the offeror's price that are graded as technically acceptable. Offeror’s pricing will be valid for 60 days after receipt of proposal. This part of the proposal shall include details for all resources required to accomplish this requirement.

The table below show the list of line items, quantity, and unit of measure.

CLIN Description Quantity

Search and Extraction

Course FY22 1

Search and Extraction

Course FY23 1

Search and Extraction

Course FY24 1

D. Basis for Award.

1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation

Commercial Items) to the Government, price and technical acceptability considered.

2. The Government will award a contract resulting from this RFP if the offerors proposal conforms to the RFQ, the offerors proposal conforms to the attached PWS, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR subsection 15.404-1.

Evaluation Criteria. This evaluation will be conducted using the LPTA process, and the evaluation criteria for this award will be based on the following factors:

Factor 1: Technical Performance Factor 2: Price

Factor 1 – Technical Performance: The contractor shall be responsible for ensuring their proposal fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the PWS. Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:

(1) Can the vendor meet the time and location specifications outlined in part 1 of the Performance Work Statement?

(2) Can the vendor meet all the specifications outlined in part 5 of the Performance Work Statement?

The government will determine the vendor to be Technically Acceptable only if all answers to the above questions are "Yes."

Factor 2 – Price: The government will evaluate all technically acceptable offerors’ prices.

In terms of “price reasonableness” the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness” the Government will focus on whether the price appears to cover all of the work identified in the PWS. In terms of “balance” the Government will focus on whether pricing is consistent with historical contract information and market research.

Pricing will not be scored or rated and will not be considered unless the proposals technical acceptability in factor 1 are graded as acceptable.

Clauses and Provisions incorporated by reference:

52.202-1 Definitions 52.203-5 Covenant Against Contingent Fees 52.203-7 Anti-Kickback Procedures 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights.

52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services Representation.

52.212-1 Instruction to Offerors-Commercial 52.212-2 Evaluation-Commercial Items 52.212-3, Offeror Representations and Certifications-Commercial 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items 52.219-14 Limitations on Subcontracting 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation 2013-O0019) 52.222-19 Child Labor--Cooperation with Authorities and Remedies 52.222-50 Combating Trafficking in Persons.

52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction

Contracts

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.223-19 Compliance with Environmental Management Systems 52.232-1 Payments 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Alt I Protest After Award (Aug 1996) - Alternate I JUN 1985 52.233-4 Applicable Law for Breach of Contract Claim 52.244-6 Subcontracts for Commercial Items 52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7000 Disclosure of Information 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7016 Covered Defense Telecommunications Equipment or Services Representation 252.223-7006 Prohibition on Storage, Treatment, And Disposal of Toxic or Hazardous Materials— Basic 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration 252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

Full Text

FAR 52.217-5: Evaluation of Options. EVALUATION OF OPTIONS (JULY 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option (s).

(End of provision)

FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Vendor is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

www.acquisition.gov

(End of clause)

FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov.

FAR 52.217-9: OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

252.232-7006: Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation https://www.acquisition.gov/dfars/part-232-contract-financing#DFARS-232.7004 https://www.acquisition.gov/dfars/part-252-clauses#DFARS-252.232-7003

Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_______INVOICE AND RECEIVING REPORT (COMBO)____________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_______INVOICE AND RECEIVING REPORT (COMBO)____________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.acquisition.gov/dfars/part-252-clauses#DFARS-252.232-7003 https://www.sam.gov;/ https://wawf.eb.mil/ https://wawf.eb.mil/

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0670

Issue By DoDAAC W91SMC

Admin DoDAAC** W91SMC

Inspect By DoDAAC W56ESR

Ship To Code W56ESR

Ship From Code

Mark For Code

Service Approver (DoDAAC) W56ESR

Service Acceptor (DoDAAC) W56ESR

Accept at Other DoDAAC

LPO DoDAAC HQ0670

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

ng.il.ilarng.list.j8-vendor-pay@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.