Instructions to Offerors.pdf

SOLICITATION NO. 15B51920B00000003

USP POLLOCK: EMERGENCY FIRE SUPRESSION SYSTEM

UNITED STATES PENTRITY,

POLLOCK, LA

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRE, TEXAS

Issue Date : August 11, 2020

Site Visit: August 26, 2020, 9:00 AM Local Time

Bid Due Date: September 18, 2020 by 1:00 PM Central Time

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: CHRISTY RIOS, CONTRACTING OFFICER

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15B51920B00000003

TITLE: Emergency Fire Supression System USP Pollock

IMPORTANT DATES

ISSUE: August 11, 2020

DEADLINE TO SUBMIT SECURITY CLEARANCE PAPERWORK TO ATTEND THE

SITE VISIT DUE BY : August 21, 2020 at 1:00 P.M Local Time

SITE VISIT TO BE HELD ON: AUGUST 26, 2020 at 9:00 A.M Local Time

DEADLINE FOR WRITTEN QUESTIONS FOLLOWING SITE VISIT DUE TO CRIOS@BOP.GOV BY:

AUGUST 28, 2020, 1:00 P.M CST

DEADLINE FOR RECEIPT OF BIDS: September 18, 2020, 1:00 P.M CST

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex

Field Acquisition Office (FAO) 346 Marine Forces Drive Grand Prairie, TX 75051

Attn: Christy Rios, Contracting Officer

Note: Hand delivered bids shall be delivered to the Contracting Officer at the address shown below in the front entrance of the FAO building. Please call 972-352-4574 to notify the Contracting Officer that you are hand delivering a bid so that arrangments can be made for you to access the U.S. Armed Forces Reserve Complex and the FAO building.

Any bidder wishing to be present during a bid opening occurring at FAO must submit the name of the person who will attend no less than 5 days in advance of the day of bid opening to Contracting Officer Christy Rios at crios@bop.gov so that arrangments can be made to access the U.S. Armed Forces Reserve Complex and the FAO building. Visitors will be required to present identification at the security check point and to the official conducting the bid opening. An abstract of the bids received will be posted to the beta.sam website (www.beta.sam.gov) immediately after bid opening. Therefore, attendance merely for this purpose is not necessary.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Please utilize it as a checklist. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the solicitation requirements.

If you have questions about the System for Award Management (beta.SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

mailto:CRIOS@BOP.GOV mailto:crios@bop.gov http://www.beta.sam.gov/

I. DOCUMENT REQUIREMENTS

Each bidder SHALL complete and submit 100% of all documents required, to include, clauses, and statements with the bid.

SF-1442 – Solicitation, Offer, and Award, pages 1-2

_____ Include your Unique Entity Identifier (formally DUNS), TIN, Cage Code, and Email in block 10 (Page 1) of the SF-1442. Complete blocks 14 thru 20C (Page 2). Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 60 days, as well, your total price.

Schedule of Services/Supplies - page 4

______ Complete the blocks entitled “unit price” and “amount.”

Representations and Certifications – page 26

_____ FAR Provision 52.204-8 - Pages 26-27 Pursuant to paragraph (b)(1) of this provision, FAR provision 52.204-7 System for Award Management is included in this solicitation. Therefore, offerors should NOT mark either selection at (b)(2)(i) or (b)(2)(ii) since paragraph

(d) of the provision automatically applies. Leave these options unmarked.

_____ FAR Provisions 52.204-24– Pages 27-28 Completed sections (d)

_____ FAR Provision 52.209-13 Page 28 Complete Sections (b)(1)(i) and (2).

_____ FAR Provision 52.229-11 Pages 29 Complete section (d) 1 and 2

References and Bank Information – Pages 29

_____ See “IV – Past Performance Information below.” You are responsible for the submission of past performance information prior to the bid closing. Do not send any additional information. If further information is required, the Contracting Officer will contact your firm.

Amendments

_____ Any and all amendments (if issued to www.fbo.gov) must be signed and returned with your bid.

Bid Bond _____ A blank form is provided in the attachments with the solicitation documents.

http://www.fbo.gov/

II. PRE-BID CONFERENCE/SITE VISIT

A Pre-Bid Conference and Site Visit is scheduled at 9:00 A.M. (Local Time) on Wednesday, August 26, 2020, at the USP Pollock, Pollock, LA . See solicitation provision 52.236-27, Alternate I on page 24 for futher information.

All prospective bidders who plan to attend this conference are required to complete the form included in the solicitation as Attachment 4 - Authorization for Release of Information; Criminal History Check.

Complete the form and submit to: Brad Breland at bbreland@bop.gov . All forms shall be filled out legibly in dark ink or typewritten and be submitted before 1:00 PM (local time) on Friday, August 21, 2020.

This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for ALL persons who will be attending this conference/site visit. Include a phone number and you will be contacted to confirm clearance status. Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved. The BOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact. This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is highly encouraged but is not mandatory.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in Microsoft Word format to Christy Rios, Contracting Officer, via email at crios@bop.gov no later than August 28, 2020 at 1:00 PM CST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation. Response’s to the questions shall be posted in amendment form to beta.sam in a timely manner.

IV. PAST PERFORMANCE INFORMATION:

Refer to Provision FAO-0022, List of References and Banking Information on page 29 of the solicitation. Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be for work of a similar size, nature, and scope. If you do not have references for similar work, please indicate so by including a separate letter with your bid stating such. In accordance with Federal Acquisition Regulation 9.104-1(c), a prospective contractor shall not be determined nonresponsible solely on the basis of a lack of relevant past performanc history.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to crios@bop.gov . The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded to. It is advised you follow up with your references to ensure they’ve replied.

mailto:bbreland@bop.gov

V. BID LABEL:

Each bidder is requested to submit the following information in accordance with the instructions:

_____ Bid Label (see template below). This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping box or envelope supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the lower left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the upper left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO:

15B51920B00000003

DATE FOR RECEIPT OF BIDS/OFFERS:

TIME FOR RECEIPT OF BIDS/OFFERS:

OFFICE DESIGNATED FOR RECEIPT OF BIDS/OFFERS:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

CONRACTING OFFICER:

Christy Rios; 972-352-4574; crios@bop.gov

BANKING REFERENCE:

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that past performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the date the account was opened.

We ask that you complete and return this response no later than September 18, 2020 at 1:00 P.M. CST, so that we have the information at the time of the bid opening. Please complete the form in its entirety and email directly to crios@bop.gov . Do not return the form to the contractor who provided it to you.

If you have any questions please do not hesitate to contact me, Christy Rios, Contracting Officer, at 972-352-4574.

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU

HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 972-352-

4574.

Contractor:

Contractor Name: __________________________________

Contractor Point of Contact: __________________________________

Contractor Address: __________________________________

Name and Address of Financial Institution:

Name of Bank: __________________________________

Bank Point of Contact: __________________________________

Bank Address: __________________________________

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:_______________________

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

United States Department of Justice

Field Acquisition Office US Armed Forces Reserve Complex 346 Marine forces Drive Grand Prairie, TX 75051

TO: Contractors Reference

SUBJECT: Present/Past Performance Assessment –

The Federal Bureau of Prisons is currently in the solicitation phase for the requirement listed above. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The attached completed document, once received, will be utilized to assist in determine contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible. The Government also must be confident that the contractor selected will be able to successfully accomplish our requirements.

With that said, we have tried to make our questionnaire as quick and simple to complete as possible. General contractor information was provided by the Offeror in Section 1. Please answer the questions that follow in Sections 2 thru 4. We would greatly appreciate any comments you may want to provide describing why you rated a particular question the way you did. We ask that you complete and return this response no later than September 18, 2020 at 1:00 P.M. CST, so that we have the information at the time of the bid opening.

3. Please do not return this questionnaire or your response back to the contractor. Please email the completed response to crios@bop.gov Completed questionnaires are sources selection information and must be protected. Your response will not be released to contractor.

4. If you have any questions or have difficulty completing the questionnaire, please do not hesitate to contact me at either 972-352-4574 or crios@bop.gov .

I thank you for the time it takes to provide honest and valuable feedback.

Very respectfully, Christy Rios, Contracting Officer mailto:to%20crios@bop.gov mailto:or%20crios@bop.gov

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

SECTION I: CONTRACTOR INFORMATION: (to be completed by contractor requesting evaluation prior to mailing)

A. Contractor’s Name and Address: _________________________________________________

B. Point of Contact: _________________________________________________

C. Phone number (with area code): _________________________________________________

D. Contract Number: _________________________________________________

E. Project Title: _________________________________________________ Description of Work performed under this project:

F. Project Award Date: ____________________________ Scheduled Completion Date: _________________________

Current/Final Completion Date: _______________________

G. Project Award Amount: ____________________________ Current/Final Project Amount: ________________________

H. Contractor being evaluated performed as the: ____ Prime Contractor ____ Subcontractor

I. Authorization is hereby granted to provide the information requested in Section 3 of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) Date

SECTION II: RESPONDENT INFORMATION (to be completed by respondent)

Evaluated By:

(Signature) Date

_____________________________________ Address & Phone Number:

(Name and Title of Evaluator)

SECTION III: PERFORMANCE INFORMATION: Choose the number on the scale of 1 – 5 that most accurately describes your confidence in the contractor performance on your project. If you select a 1 or 2, please provide a narrative/explanation with your response.

PERFORMANCE RATING ASSESSMENT SCALE

RATING DESCRIPTION

5 SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

4 SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

3 NEUTRAL

CONFIDENCE

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

2 LIMITED

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

1 NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

1. CUSTOMER SATISFACTION: RATING

A. Your organization have no reservation in awarding another contract to the Contractor.

2. QUALITY

A. Contractor provided effective quality control and/or inspection procedures to meet contract requirements.

B. Contractor provided well researched and clearly identified submittals that matched contract requirements.

C. Contractor completed all work with good workmanship and in conformance with the specifications.

D. Contractor corrected deficiencies in a timely manner pursuant to their quality control plan.

3. TIMELINESS

A. Contractor met established project schedules/milestones to complete the project on time.

B. Contactor submitted timely cost proposals.

C. Contractor submitted the project schedule and progress reports as required.

D. Contractor provided on-time submittals as required.

E. Contractor provided payrolls for both their employees and subcontractor employees as required.

F. Contractor provided timely resolution to all punch list items.

4. RESPONSIVENESS

A. Contractor acted promptly to resolve problems, ensuring compliance with contract requirements, safety regulations, and applicable local, State and Federal guidelines.

B. Contractor was reasonable and cooperated to resolve problems, attend meetings as needed and maintained communication with your organization to keep the project on schedule or minimize delays.

C. Contractor identified problems as the occurred; suggested approaches to problems; displayed initiative to solve problems; and/or worked with your organization to resolve problems.

D. Contractor responded to warranty issues within the time frames established in the contract.

5. SUBCONTRACTS AND MANAGEMENT

A. Contractor provided qualified/experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

B. Contractor hired quality subcontractors and effectively managed and coordinated their work.

C. Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

D. Contractor ensured project manager had sufficient authority to make decisions and take actions during project performance to keep the project on schedule.

E. Contractor ensured site superintendent and quality control representative were consistently present on site when work was performed.

F. Contractor paid employees/subcontractors/suppliers as required.

6. CHANGE/COST CONTROL

A. Contractor responsive to contract changes and provided accurate, reasonable, and justifiable costs proposals.

B. Contactor validated subcontractor cost proposals prior to submission to Government/company.

C. The contractor’s clear understanding of the Specifications/Statement of Work minimized proposals resulting in cost modifications.

7. GENERAL

A. Contractor demonstrated they had sufficient financial resources to accomplish the contract.

B. Contractor demonstrated positive ethical behavior in their business relationship with your organization.

C. Contractor demonstrated good organization structure during the tenure of your contract period.

D. Contractor worked diligently to foster a good business relationship with our organization.

E. Contractor submitted employees and subcontractors that could obtain clearance to enter a Government facility.

SECTION IV: NARRATIVE SUMMARY

1. Contractor’s greatest strengths:

2. Contractor’s greatest weaknesses:

3. Any additional comments or narrative explanation:

4. GOVERNMENT CONTRACTS ONLY: Has/was this contract been partially or completely terminated for default of convenience, or are any pending terminations or issues the Federal Bureau of Prisons should be aware of before proceeding into the award phase of our requirement?

No_____ Yes_____ - Please specify type: Default_____ Convenience_____

If yes, provide brief explanation:

5. GOVERNMENT CONTRACTS ONLY: Was the Contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome below. No_____ Yes_____

Please return this questionnaire via email to Christy Rios,, Contracting Officer, crios@bop.gov . Again, thank you for your time and feedback.