Instructions to Bidders.pdf

SOLICITATION NO.: 15BFA023B00000004

Construct Outside Warehouse and Freezer

FCI El Reno

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS FIELD

ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: May 5, 2023

BID DUE DATE: June 28, 2023 @ 2:00pm CST

BID SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: JEFF KERCHEVAL

15BFA023B00000004

BID SUBMISSION PROCEDURES

DEADLINE FOR RECEIPT OF BIDS: June 28, 2023

2:00 P.M. CST.

MAIL OFFERS TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

346 MARINE FORCES DRIVE GRAND PRAIRIE, TX 75051

ATTN: JEFF KERCHEVAL, CONTRACTING OFFICER (202)598-6022

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE FBOP

FIELD ACQUISITION OFFICE IN GRAND PRAIRIE, TEXAS, MUST SUBMIT THE NAME OF THE

PERSON WHO WILL ATTEND NO LESS THAN FIVE (5) DAYS IN ADVANCE OF THE DAY OF THE BID OPENING TO MR. JEFF KERCHEVAL AT jkercheval@bop.gov. VISITORS WILL BE REQUIRED TO

PRESENT IDENTIFICATION AT THE SECURITY CHECK POINT AND TO THE OFFICIAL

CONDUCTING THE BID OPENING.

PLEASE BE ADVISED – AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED TO THE SAM.GOV

WEBSITE IMMEDIATELY AFTER THE BID OPENING. THEREFORE, ATTENDANCE MERELY FOR

THIS PURPOSE IS NOT NECESSARY.

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL

BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 236220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy).

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include your Unique Entity Identifier, TAX ID#, CAGE# and Email address where indicated in block 10.

http://www.sam.gov/ http://www.sam.gov/ http://www.aptac-us.org/

B. SECTION 2: Schedule of Supplies/Services, page 4

C. SECTION 5: Attachments page 38

SF-24 BID BOND:

Reference provision 52.228-1 and FAO-0001.

***************************IMPORTANT***************************

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in an amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g., company name and address).

D. SECTION 7: Representations and Certifications, pages 44-52

1. FAR provision 52.204-8 (Pages 44-47) NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is also included in the solicitation. Therefore, offerors should not mark either of the two options under section (b)(2). Leave these options unmarked!

2. FAR provision 52.204-24 (Pages 47-48) Offerors shall complete section 52.204-24(d).

3. FAR provision 52.209-7 (Page 49) Offerors shall complete section (b).

4. FAR provision 52.209-13 (Pages 50-51) Offerors should mark as applicable either (b)(1) or (b)(2). If (b)(2) is applicable, please follow additional instructions provided.

5. FAR provision 52.229-11 (Pages 51-52) Offerors shall complete Section (d).

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

6. Past Performance Past Performance Information should be submitted prior to bid closing.

Submit pages 1, 2, 4 and 44-52 of the solicitation document

Amendments - if any, may either be submitted in their entirety OR be acknowledged in Block 19 of the SF- 1442, Acknowledgement of Amendments (see Block 11 of the SF-30, amendment of solicitation/modification of contract). If an amendment requires the contractor to fill-in information, that amendment must be submitted in its entirety.

PRE-BID CONFERENCE & SITE VISIT:

**********************************IMPORTANT**********************************

A Pre-Bid conference and site visit are scheduled for May 31, 2023 at 10:00 A.M. local time, at FCI El Reno, 4205 Highway 66 West, El Reno, OK 73036. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation).

Criminal History Check forms checks will be required for all attendees. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and sent to mcullen@bop.gov by 9:00 am local time on May 26, 2023. The forms must include a cover letter indicating they are for the Construct Outside Warehouse and Freezer project:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Mr. Cullen, 405-319-7447, to ensure receipt of Criminal History Check forms and directions to the institution.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

NOTE: Due to the COVID-19 pandemic, all visitors will be medically screened prior to allowing entrance to the institution. If a visitor cannot be cleared, the visitor will not be allowed to enter the institution. Additionally, all visitors may be required to wear facemasks while on institutional property.

Any questions relating to the solicitation shall be sent to Jeff Kercheval, Contracting Officer, via email at jkercheval@bop.gov no later than June 2, 2023 at 2:00 p.m. CST. Offerors shall offer in accordance with current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

PAST PERFORMANCE INFORMATION REQUIRED:

Refer to Provision FAO-0022, List of References and Banking Information

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

mailto:mcullen@bop.gov mailto:jkercheval@bop.gov

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to jkercheval@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

Each offeror is requested to submit their offer with the following offer label:

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

Bid

SOLICITATION NO.

15BFA023B00000004

Date For Receipt of Bids/Offers

Time for Receipt of Bids/Offers

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

Contracting Officer Jeff Kercheval

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by June 28, 2023 by 2:00 pm as this is the day of the bid opening. Please scan and email back.

Please provide the name of the company for whom you are providing the reference: ____________________________ Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):_

If you have any questions please do not hesitate to contact me, Jeff Kercheval, Contracting Officer, at 972-352-4520.

Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO jkercheval@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

This document, once completed, must be emailed to jkercheval@bop.gov. Do not return this document to the Contractor who forwarded you this document.

mailto:%20%20jkercheval@bop.gov.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name:

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by June 28, 2023 @ 2:00 pm, as this is the day of the bid opening. Please scan and email back.

If you have any questions please do not hesitate to contact me, Jeff Kercheval, Contracting Officer, at 202-598-6022.

Your assistance is greatly appreciated!

This document, once completed, must be emailed to jkercheval@bop.gov. Do not return this document to the Contractor who forwarded you this document.

mailto:d%20to%20jkercheval@bop.gov.

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF

YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT

202-598-6022.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO jkercheval@bop.gov. DO NOT EMAIL BACK TO

THE REFERENCED CONTRACTOR.

DATE ACCOUNT OPENED:

mailto:jkercheval@bop.gov