County of Orange, OC Public Works

Invitation for Bid for Industrial Hardware IFB # IFB 080-3042001-GD

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N ROSS ST FL 4

SANTA ANA, CA

92701-4091

Date: Wednesday, June 24, 2026

INVITATION FOR BIDS

FOR: INDUSTRIAL HARDWARE

BID MUST BE RECEIVED BEFORE:

July 24, 2026 / 12:00 pm

IFB # IFB 080-3042001-GD

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - Model Contract - Industrial-Hardware

County of Orange IFB

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SECTION 1. General Information

1.1 BACKGROUND

OC Public Works requires ongoing access to industrial hardware, electrical components, fasteners, fittings, and related maintenance supplies essential to the repair, maintenance, and safe operation of County equipment, vehicles, buildings, and infrastructure. Fleet Services and Facilities Operations rely on a consistent and timely supply of these materials to support daily maintenance activities and ensure uninterrupted service delivery. This IFB is intended to establish a contract that provides a reliable source for these critical items, enabling OC Public Works to maintain operational efficiency, reduce equipment downtime, and meet safety and performance standards across County facilities.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Gene Duenas, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Thursday, July 16, 2026 before 12:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Gene Duenas, gene.duenas@pw.oc.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

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1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

mailto:procurement-support@opengov.com

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2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 SUBSTITUTIONS

Bids offering equivalent items meeting the standards of quality specified in the solicitation may be considered, unless otherwise specified, providing the bid clearly describes the article offered and how it differs from the specified brand. Unless Bidder specifies otherwise, it is understood that the Bidder is offering the brand item as specified in the solicitation. If Bidder bids an “equal,” Bidder must state the brand name and must submit complete specifications and/or provide samples with the bid. Determination of equality shall be at the sole discretion of the County. If it has been justified and accepted by the requesting agency/department and/or a County standards committee that only one brand can meet the

County’s requirements, “no exceptions” shall be noted in the specifications. All requests for substitutions must be submitted within the Question and Answer period and upon approval by the County, the bidder shall include the approved substitution in the Pricing table for the item(s).

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

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C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

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C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

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2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.16 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Gene Duenas at gene.duenas@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Gene Duenas at gene.duenas@pw.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Gene Duenas at gene.duenas@pw.oc.gov, no later than five (5) business days after the

Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

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C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:CPOAppeals@ocgov.com

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SECTION 4. Scope of Work

4.1 PURPOSE

This Contract provides OC Public Works — including Fleet Services and Facilities Operations — with reliable, timely access to industrial hardware, electrical components, fasteners, fittings, and related maintenance supplies required to support the repair, maintenance, and safe operation of County equipment, vehicles, buildings, and infrastructure.

4.2 CONTRACTOR RESPONSIBILITIES

A. Product Knowledge & Technical Expertise

The Contractor shall maintain comprehensive knowledge of all product categories used by both

Fleet and Facilities, including but not limited to:

o Automotive electrical components, wiring, connectors, and retainers o Industrial hardware, fasteners, and Grade 8 U.S.-manufactured bolts o Plumbing, HVAC, and building maintenance hardware o Electrical supplies used in building systems o Air brake fittings and DOT-approved components

The Contractor shall provide technical assistance including:

o Parts identification and cross-reference o Component diagrams and schematics o Product specifications and compatibility guidance o Troubleshooting support for both vehicle and building systems

Technical diagrams and parts lists shall be provided by email upon request.

4.3 ORDERING REQUIREMENTS

The Contractor shall accept orders via:

• Phone

• Email

• Fax

• Internet ordering through a full-line catalog

County staff from Fleet Services and Facilities Operations may place orders.

The Contractor shall maintain a customer support team capable of:

• Responding to order issues

• Providing technical assistance

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• Resolving product questions

• Supporting urgent or emergency requests

The County reserves the right to request replacement of any Contractor personnel who do not meet performance expectations.

4.4 DELIVERY REQUIREMENTS

General Delivery Standards o No minimum order quantities shall apply o All deliveries must be inside deliveries directly to County staff o No tailgate deliveries will be accepted o Delivery tickets must be signed by the County staff

Delivery Timeframes

The Contractor shall deliver to the following OC Public Works locations within 1-2 business days, with 1-day delivery required for orders placed before 2:00 PM Pacific Time:

o OC Public Works / Fleet – 2023 W. Collins Ave., Orange, CA o OC Public Works / Fleet – 1102 E. Fruit St., Santa Ana, CA o OC Public Works / Facilities Operations – 1143 E. Fruit St., Santa Ana, CA o OC Public Works / Warehouse 007 – 445 Civic Center Dr. W., Santa Ana, CA

If no will-call location exists within 20 miles, the Contractor must deliver.

Emergency Deliveries o Emergency orders requiring delivery within 24 hours shall be fulfilled at no additional cost, provided such orders do not exceed 10% of total annual orders.

o The Contractor must notify the County in advance if emergency order volume approaches this threshold.

Freight Charges

The County may authorize payment for freight, including UPS, FedEx and other carriers.

The Contractor shall prepay freight and include charges on the invoice only when authorized.

4.5 INVENTORY REQUIREMENTS

The Contractor shall:

• Maintain inventory levels sufficient to support high-usage items for both Fleet and Facilities

• Stock commonly used items listed in the Contract

• Ensure availability of Grade 8 U.S.- manufactured hardware

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• Maintain the ability to provide overnight delivery for special-order items.

The Contractor shall notify the County of any backorders of supply issues immediately.

4.6 PRODUCT REQUIREMENTS

All products supplied under this Contract shall:

• Be brand new, never used, not remanufactured or refurbished

• Be newly manufactured and covered by the manufacturer's warranty

• Meet all applicable industry standards

• Include complete equipment manuals and warranty certificates when applicable

Parts returns shall be accepted for full credit.

4.7 INVOICE DELIVERY

All purchase invoice(s) shall be directed at the location where the request was initiated.

4.8 PERFORMANCE STANDARDS

The Contractor shall meet the following minimum performance metrics:

• 95% on-time delivery of standard orders

• 90% successful fulfillment of emergency 24-hour orders

• Technical support response within 2 business hours

• Stock availability of 90% of high-usage items

• Order accuracy rate of 98%

Failure to meet performance standards may result in corrective action or remedies.

4.9 REPORTING REQUIREMENTS

The Contractor shall provide quarterly performance reports including:

• Delivery timeliness

• Emergency order statistics

• Backorder incidents

• Return rates

• Customer service response times

• Usage data for Fleet and Facilities

Annual review meetings with OC Public Works are required.

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4.10 PRICING & MISCELLANEOUS ITEMS

The Contractor shall provide:

• A discount off list prices for a Contract items

• Annual updated price lists

• Transparent discount structures by product category

Miscellaneous items not listed in the Contract may be purchased under this Contract, provided:

• No single miscellaneous item exceeds $5,000 including tax

• The County obtains a price quote from the Contractor prior to purchase

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

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5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 15 of 32

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

TABLE 1

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 3A8186 – 22–18 AWG crimp-and-seal butt connector, heat-shrink style, moisture-resistant [*]

300 Each

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Line Item Description Quantity Unit of

Measure Unit Cost Total

2 SPL4V – 1/4 inch convoluted split loom, 50-ft length, black [*] 200 Each

3 SPELLET 2 – 2 AWG solder pellets for cable termination [*] 50 Each

4 SPELLET 4 – 4 AWG solder pellets for cable termination [*] 100 Each

5 HC16BK1 – SAE Type SXL 16 AWG cross-linked automotive wire, black, 100-ft spool [*]

2 Each

6 BCEF4BKX – 4 AWG extra-flex battery cable, 25-ft length, black [*] 25 Each

7 CT14B – 14-inch black nylon cable ties, 50-lb tensile rating, MS3367-2

2,550 Each

8 CT28B – 28-inch black nylon cable ties, 120-lb tensile rating, MS3367-6

1,000 Each

9 1862 X 4 – D.O.T.-rated quick-connect air brake union [*] 10 Each

10 WGT0006 – F6 semi-rigid flexible loom, 100-ft length [*] 3 Each

11 3325X4 – Brass hex nipple, USA-made [*] 40 Each

12 DBS316 – 3/16-inch high-speed steel heavy-duty drill bit, 135° split point

10 Each

13 TSPD4BK – Dual-wall polyolefin heat-shrink tubing, adhesive-lined, 3:1 shrink ratio, black [*]

5 Each

14 6209410 – Stainless steel #10 silicone hose-liner clamp [*] 20 Each

15 C3309 X 6 – Steel pipe coupling, 3/8

FPT x 3/8 FPT [*] 15 Each

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 17 of 32

Line Item Description Quantity Unit of

Measure Unit Cost Total

16 C3159X4 – Steel 1/4-inch hex plug [*] 40 Each

17 22G1 – Grade 8 hex head bolt, 1/4-20 x 1 inch, USA-made [*] 300 Each

18 99610020 – Grade 10.9 hex head bolt, 6 mm x 1.00 x 20 mm, USA-made [*] 100 Each

19 SW12BKV – 1/2-inch black poly spiral wrap, 50-ft length [*] 4 Each

20 6206004 – #4 stainless steel hose clamp [*] 20 Each

21 C5129X4 – Steel JIC 37° cap, 1/4-tube size [*] 15 Each

22 C5229X4 – Steel JIC 37° plug, 1/4-tube size [*] 15 Each

23 FLP0053 – T-style NPT male fitting, 1/4 inch [*] 20 Each

24 FLP0054 – T-style NPT female fitting, 1/4 inch [*] 20 Each

25 29814 – Automotive rivet fastener, GM/Ford, 3/16, package quantity 25

10 Each

26 29807 – Automotive rivet fastener, Ford, 1/4 diameter, package quantity

25 [*]

10 Each

27 29806 – Automotive rivet fastener, universal, 1/4 diameter, package quantity 50 [*]

10 Each

28 28412 – Automotive rivet fastener, GM, 3/16, black, package quantity 10

10 Each

29 28407 – Automotive rivet fastener, peel-type, Ford, package quantity 25

10 Each

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 18 of 32

Line Item Description Quantity Unit of

Measure Unit Cost Total

30 28406 – Automotive rivet fastener, Ford peel-type, package quantity 10

10 Each

31 28281 – Automotive push-in retainer, M8, GM/Chrysler/Ford, package quantity 25 [*]

10 Each

32 28252 – Auto Christmas tree retainer, GM/Ford/Chrysler, package quantity

50 [*]

5 Each

33 28204 – Automotive screw-type retainer, 1/4, Ford/Chrysler, package quantity 25 [*]

10 Each

34 28203 – Automotive screw-type retainer, 1/4, Ford/GM, package quantity 25 [*]

10 Each

35 28135 – Extruded nut fastener, M6-1.00 U-type, package quantity 25

10 Each

36 28043 – Auto Christmas tree retainer, 5/16, Ford/Chrysler, package quantity

25 [*]

10 Each

37 28028 – Automotive push-in retainer, 1/4, Ford/GM, package quantity 25 [*] 10 Each

38 28021 – Automotive push-in retainer, 1/4, GM, package quantity 25 [*] 10 Each

39 25262 – Nylon insert lock nut, 1/4-20

UNC, package quantity 100 [*] 5 Each

40 15541 – Stainless steel fender washer, 1/4 × 1-1/4 OD, package quantity 50

10 Each

41 7445 – Dome-head all-aluminum pop rivet, 1/4 (8-8), package quantity 100

5 Each

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 19 of 32

Line Item Description Quantity Unit of

Measure Unit Cost Total

42 7436 – Dome-head all-aluminum pop rivet, 3/16 (6-6), package quantity 100

5 Each

43 7422 – Dome-head all-aluminum pop rivet, 1/8 (4-4), package quantity 100

5 Each

44 7420 – Dome-head all-aluminum pop rivet, 1/8 (4-2), package quantity 100

5 Each

45 7406 – Dome-head aluminum/steel pop rivet, 3/16 (6-6), package quantity

100 [*]

5 Each

46 7404 – Dome-head aluminum/steel pop rivet, 3/16 (6-4), package quantity

100 [*]

5 Each

47 4763 – Mini wire scratch brush, stainless steel [*] 36 Each

48 29966 – Auto Christmas tree retainer, GM/Ford/Chrysler, package quantity

100 [*]

4 Each

49 29706 – Auto Christmas tree retainer, 1/4, Ford, package quantity 10 [*] 4 Each

50 28473 – Automotive push-in retainer, 1/4, GM, package quantity 25 [*] 8 Each

51 28433 – Automotive push-in retainer, M8, GM/Ford, package quantity 25

8 Each

52 28318 – Auto Christmas tree retainer, 1/4, Ford, package quantity 25 [*] 8 Each

53 28300 – Automotive screw-type retainer, M8, Toyota/Lexus, package quantity 10 [*]

4 Each

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 20 of 32

Line Item Description Quantity Unit of

Measure Unit Cost Total

54 28257 – Automotive retainer, GM/Ford, black, package quantity 25

10 Each

55 28252 – Auto Christmas tree retainer, GM/Ford/Chrysler, package quantity

50 [*]

5 Each

56 28205 – Automotive screw-type retainer, 1/4, GM, package quantity 25

15 Each

57 28203 – Automotive screw-type retainer, 1/4, Ford/GM, package quantity 25 [*]

15 Each

58 28043 – Auto Christmas tree retainer, 5/16, Ford/Chrysler, package quantity

25 [*]

15 Each

59 28028 – Automotive push-in retainer, 1/4, Ford/GM, package quantity 25 [*] 15 Each

60 2A0701 – Nylon butt splice terminal, 22–18 AWG [*]

200 Each

61 AP606201 – CMNL pin, .0126

PTPBRL/P [*]

360 Each

62 AP606191 – 60619-1 socket, 20–14 soft CMNL [*] 360 Each

63 3B8196 – Crimp butt splice, 16–14

AWG [*]

90 Each

64 CT8B – Black nylon cable tie, 8-inch length, 3/32-inch width [*] 360 Each

65 2B0711 – Nylon butt splice terminal, 16–14 AWG [*]

100 Each

66 BCEF6BK1 – Extra-flex cable, 6

AWG, black, 100-ft spool [*] 80 Each

67 5A0705 – Nylon butt splice terminal, 22–18 AWG [*]

80 Each

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 21 of 32

Line Item Description Quantity Unit of

Measure Unit Cost Total

68 CT15B – Black nylon cable tie, 14.5-inch length, 5/16-inch width [*] 70 Each

69 FMI30 – ATM blade fuse, 30 amp, 32

VDC [*]

10 Each

70 1341 – Fitting [*] 2 Each

71 5A006 – Nylon locking fork-style spade terminal [*] 60 Each

72 22G34 – Grade 8 hex head cap screw, 1/4-20 x 3/4 [*] 60 Each

73 373804 – Washer [*] 60 Each

74 5B0715 – 16–14 AWG connector [*] 50 Each

75 5B906 – Nylon ring terminal, 16–14

AWG, 1/4-inch stud [*] 40 Each

76 NASN345 – Terminal [*] 30 Each

77 013G – Nylon-insert self-locking hex nut, 1/4-20 [*] 30 Each

78 80997C – Xtreme Green cleaning wipes [*] 6 Each

79 27867 – Lug [*] 6 Each

[*] Denotes item is taxable

Sales Tax (@ 9.25%)

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

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8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 California Department of Justice, Office of Attorney General active registration* For Non-Profit and/or Charitable organizations, please provide your active (registration status is current). All others enter N/A.

• RCT Registration Number

• Renewal/Expiration Date

DOJ Verification Link - https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.3.4 D-U-N-S Number*

Please provide your company's DUNS number.

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

*Response required

8.3.5 California Secretary of State registration - active and in good standing * Please upload your active certificate from the California Secretary of State.

CA Sec. of State Verification Link = https://bizfileonline.sos.ca.gov/search/business https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y http://www.dnb.com/ https://bizfileonline.sos.ca.gov/search/business

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 23 of 32

*Response required

8.3.6 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.3.7 Federal Taxpayer ID Number*

*Response required

8.3.8 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.9 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.10 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.11 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.12 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.13 Regular Business Hours*

*Response required

8.3.14 Regular Holidays and Hours When Business Is Closed*

*Response required

8.3.15 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No https://sam.gov/entity-registration

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 24 of 32

*Response required

When equals "Yes"

8.3.16 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.3.17 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.3.18 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

8.3.19 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 25 of 32

8.3.20 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.21 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

8.3.22 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.23 Project Manager*

Please provide the following regarding who will be your project manager for this project:

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

*Response required

8.3.24 Contact Person for Accounting*

Please provide the following in relation to the point of contact for Accounting:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.25 Emergency Contact*

In the event of an emergency of declared disaster, the following is required:

• Contact Person Full Name (during non-business hours)

• Contact Person Telephone/Cellphone Number

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 26 of 32

• Contact Person Email Address

*Response required

8.3.26 References*

Do you have letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

If you do not have letters you will be able to provide the same information electronically in the next question by answering "No" here.

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.27 References - Letters*

Please upload your letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Contact Email Address

• Telephone Number of Contact

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 27 of 32

When equals "No"

8.3.28 References - Information*

Please provide the following information regarding at least three references (not including County of

Orange References):

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

The references will be contacted for verification, and these contacts must be current and able to respond promptly.

*Response required

8.4 BIDDER CERTIFICATION

8.4.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community Facilities

Districts, All Reassessment Districts, Housing and Community Development Commission, Housing

Successor Agency to the Orange County Development Agency, In-Home Supportive Services Public

Authority, Industrial Development Authority For Orange County, Local Redevelopment Authority

Marine Corp Air Station (MCAS) El Toro, Orange County Financing Authority, Orange County

Flood Control District, Orange County Housing Authority, Orange County Housing Authority

Acting As the Housing Successor Agency, Orange County Public Financing Authority, Orange

County Special Financing Authority, South Orange County Public Financing Authority, and the

Successor Agency to the Orange County Development Agency

☐ Yes

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 28 of 32

☐ No

*Response required

When equals "Yes"

8.4.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.* *Response required

8.4.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

8.4.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.* *Response required

8.4.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

OC Public Works - Industrial Hardware, IFB 080-3042001-GD Page 29 of 32

When equals "Yes"

8.4.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. * *Response required

8.4.7 Is your firm a County Of Orange Local Small Business (OCLSB) or a Disabled

Veteran Business Enterprise (DVBE)?* To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE PREFERENCE

POLICIES CERTIFICATION REQUIREMENTS section must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

8.4.8 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation* Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

When equals "Yes"

8.4.9 DVBE Certification Number*

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a…