Attachments.pdf

Quote Summary_748448788 file:///d|/Users/COLTON~1.AME/AppData/Local/Temp/153/IDDMessaging/Quote_748448788.html[6/28/2019 11:23:29 AM]

QUOTATION

Quote #: 748448788 Customer #: 87059536 Contract #: F48AGV CustomerAgreement #: Dell Terms of Sale Quote Date: 06/28/2019

Date: 6/28/2019 Customer Name: DHHS - IHS - PHOENIX

Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible.

Sales Professional Information

SALES REP: COLTON BENEDICT PHONE: 80000

Email Address: Colton_Benedict@DellTeam.com Phone Ext: 80000

GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $ GROUP TOTAL: $

Description Quantity

OptiPlex 7460 AIO XCTO (210-APOL) 1 16GB 2X8GB DDR4 2666MHz Non-ECC (370-ADZN) 1 Dell KB813 Smart Card Keyboard for US (English) (580-AFDH) 1 Intel Integrated Graphics, Dell OptiPlex (490-BBFG) 1 Intel Wireless 9560 2x2 vPro Driver (555-BEDX) 1 SSD as first boot drive (340-ABIG) 1 M.2 512GB SATA Class 20 Solid State Drive (400-AWFV) 1 Screw for M.2 SATA SSD (773-BBBJ) 1 Win 10 Pro 64 English, French, Spanish (619-AHKN) 1 Black Dell MS116 Wired Mouse (275-BBBW) 1 Intel Wireless-AC 9560, Dual-band 2x2 802.11ac Wi-Fi with MU-MIMO + Bluetooth 5

(555-BEBJ) 1

System Power Cord (Philipine/TH/US) (450-AAOJ) 1 Safety/Environment and Regulatory Guide (English/French Multi-language) (340-AGIK) 1 ProSupport Flex: Next Business Day Onsite 4 Years (822-3548) 1 ProSupport Flex Client: 7x24 Technical Support Assistance, 4 Years (975-0916) 1 Keep Your Hard Drive, 4 Year (981-3963) 1 Thank you choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport or call 1-866-516-3115 (989-3449) 1 Dell Limited Hardware Warranty Plus Service (997-6870) 1 Thank you choosing ProSupport Flex for Client (999-4121) 1 No Out-of-Band Systems Management (631-ABRY) 1 No Diagnostic/Recovery CD media (340-ABJI) 1 Documentation, English, French,Spanish, Dell OptiPlex 7460 (340-CEIS) 1 US Order (332-1286) 1 7460 AIO 23.8" FHD 1920x1080 IPS Non-Touch Anti-Glare, Camera, Integrated Graphics, Bronze PSU (329-BDQU) 1 Energy Star (387-BBLW) 1 Intel Core i5-8500 (6 Cores/9MB/6T/up to 4.1GHz/65W); supports Windows 10/Linux

ATTACHMENT 1 - SPECIFICATIONS

http://www.dell.com/ mailto:Colton_Benedict@DellTeam.com file:///d|/Users/COLTON~1.AME/AppData/Local/Temp/153/IDDMessaging/Quote_748448788.html[6/28/2019 11:23:29 AM]

(338-BOCK) 1

No UPC Label (389-BCGW) 1 TPM Enabled (329-BBJL) 1 No External ODD (429-ABGY) 1 No Cable Cover (325-BCZQ) 1 Ship Material for OptiPlex All-in-One DVD+/-RW enclosed in Height Adjustable Stand, 7460 All-in-One (340-CHGD) 1 Shipping Label for DAO (389-BBUU) 1 OptiPlex All-in-One DVD+/-RW enclosed in Height Adjustable Stand, 7460/7470 All-in- One (575-BBRE) 1 No FGA (817-BBBB) 1 No Additional Cable Requested (379-BBCY) 1 CMS Software not included (632-BBBJ) 1 No Additional Hard Drive (401-AADF) 1 Regulatory Label 7460 AIO (389-CXJI) 1 No CompuTrace (461-AABF) 1 No Intel Rapid Start or Smart Connect (409-BBCF) 1 Intel(R) Core(TM) i5 Processor Label (389-CGBB) 1 Non-Touch LCD, Dell OptiPlex AIO (391-BBDM) 1 Microsoft(R) Office 30 Days Trial (658-BCSB) 1 SupportAssist (525-BBCL) 1 Dell(TM) Digital Delivery Cirrus Client (640-BBLW) 1 Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps) (658-BBMR) 1 Waves Maxx Audio (658-BBRB) 1 Dell Developed Recovery Environment (658-BCUV) 1 Optiplex 7460/7760 Drivers (658-BDWK) 1

NO RAID (817-BBBN) 1

No Anti-Virus Software (650-AAAM) 1 OS-Windows Media Not Included (620-AALW) 1 Desktop BTO Standard shipment (800-BBIO) 1 Adobe Reader 11 (640-BBDF) 1

GROUP: 2 QUANTITY: 1 SYSTEM PRICE: $ GROUP TOTAL: $

Description Quantity

Dell 24 Monitor - P2419H (210-AQCN) 1 Dell Limited Hardware Warranty (814-5380) 1 Advanced Exchange Service, 3 Years (814-5381) 1 file:///d|/Users/COLTON~1.AME/AppData/Local/Temp/153/IDDMessaging/Quote_748448788.html[6/28/2019 11:23:29 AM]

*Total Purchase Price:

Product Subtotal:

Tax:

Shipping & Handling:

State Environmental Fee:

Shipping Method:

(* Amount denoted in $)

Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order

Please ensure that your Contracting Officer carefully reviews the content of this quote. FAR 52.223-15 Energy Efficiency in Energy - Consuming Products (aka ESTAR) is a requirement of the contract under which your solicitation has been issued (or the solicitation itself is not under an overarching contract). The attached quote may include a line item that will notify you that quoted product(s) is/are not ESTAR compliant (products are likely noncompliant due to the customer specification of additional/upgraded components and/or software to an otherwise compliant base system which increases its energy consumption and causes the system to fall out of compliance.) The FAR clause allows contractors to deliver non-ESTAR compliant products with the written approval of the Contracting Officer. If non-ESTAR compliant products are so quoted, Dell presumes that receipt of a delivery order being placed by a Contracting Officer authorized to bind the Government, citing the quote number, constitutes the Contracting Officer's written approval of Dell's delivery of a non-ESTAR compliant product.

Quotes may contain Non-TAA items and therefore may include products that may neither be U.S.

made nor designated-country end products under FAR 52.225-5 Trade Agreements. These items will be marked on the quote as Non-TAA. If the contract you select to use does not permit Non-TAA items, and you wish to order them, Dell will enter those items pursuant to FAR 52.212-4 Contract Terms and Conditions - Commercial Items, and FAR 52.212-5 subsections (b) and (c) do not apply. If the contract you select facilitates Non-TAA items through a special CLIN, Dell will utilize that CLIN for these items. You may also contact your Sales Representative to learn of existing Contracts available to your agency for purchase of items proposed. Additionally, Unless otherwise stipulated in the Contract referenced on our Delivery Order, you may view Dell's return policy, online at www.dell.com/returnpolicy#total.

If the purchase requires only TAA-compliant product, it must be clearly indicated as a requirement on the Purchase Order.

If your order includes services, visit www.dell.com/servicecontracts for service descriptions.

If the quote(s) is/are complete and accurate, you may place your order at www.dell.com/qto (use quote number above). POs and payments should be made to:

Dell Marketing, L.P.

One Dell Way Round Rock, TX 78692 Cage Code - 3DMD3 Tax ID - 74-2616805

DUNS - 877936518

This quote is valid for 30 days unless otherwise stated. Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. Sales tax on products shipped is based on "Ship To" address, and for downloads is based on "Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, with seller listed as Dell Federal Systems L.P, to Dell's Tax Department at 800-433-9023. Please include your Customer Number.

For certain products shipped to end-users in California, a State Environmental Fee will be applied.

http://www.dell.com/account http://www.dell.com/qto http://www.dell.com/qto http://www.dell.com/returnpolicy#total http://www.dell.com/servicecontracts http://www.dell.com/qto http://www.dell.com/content/topics/global.aspx/about_dell/values/sustainability/environment/env_resp?c=us&l=en&s=corp#state_env_fee file:///d|/Users/COLTON~1.AME/AppData/Local/Temp/153/IDDMessaging/Quote_748448788.html[6/28/2019 11:23:29 AM]

For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.

IMPORTANT: Should Cleared Personnel be required onsite to facilitate warranty, installation or other services under any resulting Order from this quote, proper warranty support entitlement including the mandatory Federal Specialized Support sku with a ProSupport level service contract and a DD254 must accompany the Order.

http://www.dell.com/assetrecovery

Line

Item

Manufacturer's

Part # Description Est. Qty Unit Unit Price Extended Price

1 210‐APOL

OptiPlex 7460 AIO XCTO (210‐APOL)

*See Specifications 47 each $ $

2 P24198H

Dell 24 Monitor ‐ P2419H (210‐AQCN)

Dell Limited Hardware Warranty (814‐5380)

Advanced Exchange Service, 3 Years (814‐5381)

*See Specifications

47 each $ $

Print Name

Contractor's

DUNS No:

Note 1 For required Product Specifications refer to Attachment ‐ Specifications

TOTAL =

Contractor

Representative:

Sign & Date

FEE SCHEDULE

Solicitation IHS1384288

ATTACHMENT 2 - FEE SCHEDULE

Template for Justification and Approval for Other Than Full and Open Competition

Completion Instructions: The Department of Health and Human Services (HHS) has established a standard template for the preparation of a J&A for Other Than Full and Open Competition. If this is an 8(a) set-aside, please note this form is not required unless the acquisition is valued (including all options) at greater than $22 million. This template may be used for simplified acquisition procedures ( FAR Subpart 13.5) but not for Federal Supply Schedule orders ( FAR 8.4) or task or delivery orders subject to fair opportunity ( FAR 16.505).

Tailor all aspects of this template to the individual acquisition. Consult FAR Subpart 6.3 for guidance.

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Acquisition Title: CSU IT equipment

Service Unit/Clinic: csu - Chinle Comprehensive Health Care Facility

Acquisition Year: 2019

Author/Title: Cavin Hoswoot

Department: Chinle Service Unit

2. Description of Action:

Nature: 1 New Requirement ❑ Follow-on Requirement

Pricing: ❑ Firm-Fixed Price ❑ Other

Name of Proposed Contractor(s):

Street Address:

City, State, Zip:

Brand Name Justification

3. Description of Supplies or Services:

Basis for Approval (FAR 6.303-1(d)): Individual Basis E Class Basis

The estimated value of the proposed action, including all options, is: $ 200,000.00

As applicable, briefly describe the services or supplies required to meet the agency's needs, including make & model number where appropriate. Include quantities of supplies or period of performance for services. Provide information for any options included. If the action is a modification to an existing contract, distinguish clearly between the work covered by the basic order and the work to be obtained by the proposed modification.

Requesting the approval of an acquisition to purchase replacement equipment for Chinle Service Unit (CSU) that is specifically manufactured by Dell, Hewlett Packard, and Microsoft.

4. Authority and Rationale: Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following most commonly used citations by the operating divisions of the Department of Health and Human Services (HHS), but other exceptions may apply per FAR Subpart 6.3.

CSU currently has invested in an Enterprise Architecture comprising of the "DELL" hardware and services. The facility infrastructure as been in aligned with vendor technologies and protocols for set management and functions. The cost/time to merge technologies/environments and to ensure an overall stable infrastructure while using mixed architecture would greatly multiply requirements of man-hours/capital investments.

Actions other than simplified acquisition procedures (select only one and provide an explanation):

ATTACHMENT 3 - BRAND NAME JUSTIFICATION

❑ FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 41 U.S.C. 3304(a)(1)

Explain why the intended contractor is the only responsible source who can provide the required supplies or services. Discuss the unique capabilities, expertise, etc. that support the lack of competition/why no other type of supplies or services will satisfy agency requirements. Explain factors/unique qualifications such as proprietary data or exclusive licensing rights, if applicable. If brand name, explain why an adequate purchase description or other information suitable to solicit by full and open competition has not been developed or are not available. If in connection with a follow-on contract for continued development or production of highly specialized equipment, detail the substantial duplication of cost or unacceptable delays.

NA

pi FAR 6.302-2: Unusual and compelling urgency, 41 U.S.C. 3304(a)(2)

If unusual and compelling urgency is the basis for the justification, explain the chronological events leading up to the requirement and explain why time constraints cannot permit even a limited competition. Establish that the action will cover only the minimum quantity or period of performance necessary; in most cases options are unacceptable when citing urgency. Describe impact of required delivery/performance date. Describe the detrimental effects/serious injury to the mission of the requiring activity or to the government, financial or otherwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sole source contractor. Failure to plan for expiring funds is not a valid reason for citing this exception.

May not exceed one year, including all options, unless the head of the agency determines that exceptional circumstances apply.

NA

❑ FAR 6.302-5: Authorized or Required by Statute, 41 U.S.C. 3304(a)(5)

Provide a citation to the statutory authorization and a brief description of its content, or identify the specified source or other agency.

NA

Ti Other (See FAR Subpart 6.3 for additional authority):

Provide a citation to the applicable section of FAR 6.3 and a full explanation to justify use of the exception.

Per FAR Subpart 6.302-1(c)(1) Brand Name Application, it is essential for CSU to purchase, Dell technologies, as for the total infrastructure is built to set vendor architecture, since this technology features, not available in any other company's similar product, and since only Dell is the sole exclusive seller of this product within the U.S. Furthermore Dell, Hewlett Packard, and Microsoft are OIT Approved Hardware/Software that are mandated to be used in Indian Health Service facilities.

5. Bridge Contracts:

For contract extensions or bridge contracts when a competitive follow-on is in the process of being developed, summarize history of current contract and explain the reasons for any delays in the acquisition. Include discussion of the milestones for the follow-on action; the milestones should be as efficient as possible. Discuss why it would be neither cost effective nor realistic to expect another contractor to perform during the brief interim period; include issues such as start-up costs, phase-in, transfer of GFP, recruitment and staffing, etc. If the action is because of a protest, provide a brief discussion of the protest including the date the protest was filed and the basis of the protest. Explain that the action will provide the minimum quantity or performance period.

N/A

6. Actions to Increase Competition:

Describe efforts made to compete the action, including whether a notice was or will be publicized as required by FAR Subpart 5.2 or which exception under FAR 5.202 applies. If a notice was publicized, discuss the number of written responses to the synopsis and the results of the assessment of the written responses. List sources, if any, that expressed, in writing, an interest in the acquisition. Provide rationale if interested sources were rejected. If applicable, state that no other sources have expressed interest, but all offers received shall be considered. Describe what actions will be taken to increase competition before subsequent acquisition of the supplies or services is required. You may state that an action is a one-time requirement, but if a similar requirement arises, every effort will be made to compete it to the maximum extent possible. If action is sole source because of proprietary data or licensing rights and there will be a continuing need for the requirement, there must be evidence that advanced planning has been initiated to overcome the barriers to competition, or there should be documentation to support an analysis that replacement costs4icensing purchase costs outweigh the benefits of competition. If the action is a contract extension or bridge, explain actions to compete the follow-on. If action is an urgent new requirement and a competitive follow-on is anticipated, explain that efforts are underway to facilitate a full and open competition.

The purpose of this document is to justify the use of Brand Name products for Dell, Hewlett Packard. A synopsis/solicitation will be issued to meet the competition requirements. This document is not a sole source action to one contractor.

7. Market Research: FAR 10 Describe the extent of the market research conducted to identify all qualified sources and the results thereof.

"Market Research" is defined as those attempts you made to ascertain whether other qualified sources exist, and can include contact with knowledgeable experts regarding similar or duplicate requirements, contact with industry, results of a sources sought synopsis, or draft solicitations. Research of the marketplace may consist of written, electronic (i.e. email) telephonic, or world wide web inquiries. Lack of advanced planning is not an acceptable reason for the lack of market research, but true urgency may necessitate abbreviated market research that is limited to readily available historical and commercial information. If action is a contract extension or bridge contract, describe the market research efforts underway or completed for the follow-on. See FAR 10.002(b)(2).

Market Research indicates there are numerous vendors who sell these products. Indian Health Service is required to set-aside for Buy Indian vendors under The Buy Indian Act, 25 U.S.C. 47, prescribes the application of the advertising requirements of 41 U.S.C. 6101 to the acquisition of Indian supplies. The solicitation will be a Total Small Business Buy Indian Set-Aside. If we do not find a capable Buy Indian vendor, then we will proceed with Socio-Economic Small Businesses, Small Businesses, and then Full and Open Competition respectivley.

8. Additional Information to support the justification:

If applicable, explain why technical packages or specifications to facilitate competition were not developed or available; describe actions taken to remedy the situation.

The Indian Health Service (IHS) uses secure information technology (IT) to improve health care quality, enhance access to specialty care, reduce medical errors, and modernize administrative functions consistent with the Department of Health and Human Services (HHS) enterprise initiatives.

Information technology is essential to effective quality health care delivery and efficient resource management in the IHS. Health care is information-intensive and increasingly dependent on technology to ensure that appropriate information is available whenever and wherever it is needed. The IHS IT infrastructure includes people, computers, communications, and security that support every aspect of the IHS mission. The IT

9. Technical / Requirements Certification: By my signature below, I certify that the supporting data included in this J&A is accurate and complete.

Department Supervisor (or one level above Department Supervisor)

Name: Perry Francis

Position Title: Supervisory IT Specialist

Email address: perry.francis@ihs.gov

Signature: Perry Francis -S Digitally signed by Perry Francis -S Date: 2018.10.23 09:54:04 -06'00'

Date: 10/23/2018

10. Fair and Reasonable Price/Cost Determination: As Contracting Officer, by my signature below, I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable.

Provide the basis for this determination, e.g., describe techniques to be used to determine fair and reasonable price ( FAR Subpart 15.402), such as price analysis, cost analysis, cost realism. Per FAR Subpart 15.403- 4(a)(1), the threshold for obtaining cost or pricing data is $750,000.

Competition as well as comparison to the IGCE will be used as the basis for fair and reasonable.

11. Contracting Officer's Approval (Required for proposed contract above $3,500 not to exceed $700,000 (value calculated including all options)): I hereby certify that this justification is accurate and complete to the best of my knowledge.

Name: Tanya Begay Phone: 928-674-7635

Signature: Tanya M. Begay -S DDiliet!121y0s1n1e1d.0131y1T175746M:013670r -S Date: 11/01/2018

12. Advocate for Competition (Required for proposed contract over $700,000 but not exceeding $13.5 million value calculated including all options)):

I have reviewed this justification and find that it adequately supports other than full and open competition.

Name:

Phone:

Signature:

Date:

13. IHS Head of Contracting Activity (Required for proposed contract over $13.5 million but not exceeding $68 million value calculated including all options)):

Name:

Phone:

Signature:

Date: