JCCES__1500-07_Specifications_-_20160125.pdf

25 January 2016 Bid Submittal

REPLACE TRANSFORMER

FEDERAL CORRECTIONAL INSTITUTION

MEMPHIS, TENNESSEE

SPECIFICATIONS

Prepared for:

FEDERAL BUREAU OF PRISONS

Mid-Atlantic Regional Office 302 Sentinel Drive, Suite 200 Annapolis Junction, Maryland 20701

Prepared by:

JCC ENGINEERING SERVICES, INC.

385 Van Ness Avenue, Suite 218 Torrance, California 90501 Phone: (310) 212-6161

JCCES 1500-07

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

SPECIFICATIONS OR INFORMATION TO UNAUTHORIZED USERS IS PROHIBITED.

Do not remove this notice

Properly destroy documents/media when no longer needed.

JCC Engineering Services, Inc. FCI Memphis, Tennessee JCCES No. 1500-07 Replace Transformer Bid Submittal – 1/25/16

TABLE OF CONTENTS

Sensitive But Unclassified – SBU 1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

011000 Summary 011002 Project Security 012500 Substitution Procedures 012600 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 014529 Testing Laboratory Services 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution 017419 Construction Waste Management and Disposal 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 – CONCRETE

033053 Miscellaneous Cast-In-Place Concrete

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

078413 Penetration Firestopping

DIVISION 26 – ELECTRICAL

260513 Medium-Voltage Cables 260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceway and Boxes for Electrical Systems 260543 Underground Ducts and Raceways for Electrical Systems

TABLE OF CONTENTS

Sensitive But Unclassified – SBU 2

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling

260548.16 Seismic Controls for Electrical Systems

260553 Identification for Electrical Systems 260572 Overcurrent Protective Device Short-Circuit Study 261213 Liquid-Filled, Medium-Voltage Transformers 261323 Medium-Voltage, Metal-Enclosed Switchgear

DIVISION 31 – EARTHWORK

312000 Earth Moving

SUMMARY 011000 - 1

Sensitive But Unclassified – SBU

SECTION 011000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work by Owner.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and Drawing conventions.

8. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: replace transformer.

1. Project Location: FCI Memphis 1101 John A Denie Road Memphis, TN 38134

B. Owner: United States Department of Justice, Bureau of Prisons.

1. Owner's Representative: Charles Thorpe Engineering Technician Tel: (901) 304-5505 Email: cthorpe@bop.gov

C. Architect: JCC Engineering Services, Inc.

Contact: Shay Redmond

SUMMARY 011000 - 2

Tel: (310) 212-6161 Email: SRedmond@jccengineering.com

D. Contractor: To be determined.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Relocate existing 15KV feeders for “Tennessee Unit” from existing pull section to the East of existing indoor transformer to existing pull section to the west of existing transformer.

2. Remove transformer core, windings and other components from existing enclosure in “generator electrical room” in building “B”. Demolish copper bus duct feeding existing 400A, 480V distribution equipment from existing transformer secondary.

3. Provide new substation-style, medium-voltage, liquid-filled, pad-mounted outdoor transformer with sectional, primary, breaker-type load-break switch.

4. Provide concrete pad for new transformer. Provide grounding for fencing around the location of new transformer. Fencing will be by Owner.

5. Re-route and extend 15KV primary feeder from location of existing transformer to location of new transformer.

6. Provide new secondary feeders from the location of new transformer to the existing 400A, 480V distribution equipment.

7. Existing transformer, feeders and distribution equipment shall remain in service while new transformer and feeders are being installed. Work shall be coordinated to minimize downtime during change over. Provide temporary generator and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Preceding Work: Owner will perform the following construction operations at Project site.

Those operations are scheduled to be substantially complete before work under this Contract begins.

SUMMARY 011000 - 3

1. Demolition of abandoned load bank and concrete pad on exterior of electrical/generator room at the location of the new transformer pad.

C. Subsequent Work: Owner will perform the following additional work at site after Substantial Completion. Completion of that work will depend on successful completion of preparatory Work under this Contract.

1. Chain link fence and gate around new transformer will be constructed by Owner, and connected to grounding stubbed up by Contractor.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving institution clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than ten working days in advance of activities that will affect Owner's operations.

SUMMARY 011000 - 4

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:15 a.m. to 2:45 p.m., Monday through Friday, except government holidays, unless otherwise indicated.

1. Weekend and Nighttime Hours: Weekend or night time work will only be allowed if agreed to by the Government’s representative at least 5 working days in advance.

2. Hours for Utility Shutdowns: As agreed to by Government Representative.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than ten days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than ten days in advance of proposed disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 011000 - 5

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUMMARY 011000 - 6

THIS PAGE IS INTENTIONALLY LEFT BLANK

PROJECT SECURITY 011002-1

SECTION 011002

PROJECT SECURITY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Requirements for the handling and dissemination of Sensitive But Unclassified (SBU) documents and electronic design and construction information for FBOP projects.

2. Protection of the project documents, design information, site access and security features of the project.

B. In order to reduce the potential for compromising the security of the proposed correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems for the Work of the Contract.

2. Limit Sensitive But Unclassified - SBU project information to persons having a legitimate need-to-know.

3. Adhere to procedures developed by the FBOP and the Contractor to limit access to the project site to persons having official business.

4. Comply with security procedures required for contract employees to enter operating FBOP correctional facilities to perform project related work.

5. Utilize commercial encrypted messaging systems (SSL) when electronically transmitting Sensitive But Unclassified - SBU design data to other design/build team members who have a need-to-know.

1.2 DEFINITIONS

A. Sensitive But Unclassified - SBU: Building designs, floor plans, construction plans, specifications and details, equipment locations and types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified - SBU. The Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users. Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

PROJECT SECURITY 011002-2

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract.

E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within 100 meters of the perimeter patrol road and any ancillary building.

F. Operational Institution: FBOP facilities/institutions are deemed operational upon Final Acceptance by the FBOP.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PROTECTION OF SECURE INFORMATION

A. The entity disseminating Sensitive But Unclassified - SBU project information shall obtain an original Document Security Notice form signed by authorized users of Sensitive But Unclassified - SBU information. The Contractor shall submit the original signed Document Security Notices to the Owner on a monthly basis. Only one Document Security Notice is required for each person or firm receiving Sensitive But Unclassified - SBU information for duration of this Contract.

3.2 LABELING OF INFORMATION

A. All Sensitive But Unclassified - SBU information, either in electronic media or paper formats shall have imprinted on each page and diskette/CD:

PROPERTY OF THE UNITED STATES GOVERNMENT

SENSITIVE BUT UNCLASSIFIED

Properly destroy documents/media when no longer needed.

B. The previous statement shall be prominently labeled in bold type in a size appropriate for the document.

3.3 SITE ACCESS

A. Because the Work is to be performed at an operational facility, access to the work site shall be controlled by the Owner.

3.4 REQUIREMENTS FOR CONTRACT WORKERS ENTERING INTO SECURE AREAS AT

OPERATIONAL FBOP FACILITIES

A. The following procedures shall be implemented for entry of Contractor worker into secure areas at operational FBOP facilities:

PROJECT SECURITY 011002-3

1. A list of personnel shall be provided to the Contracting Officer for all Contractor workers who may have a need to perform work inside of secure areas.

2. Background checks for all contract workers are required prior to receiving clearance to enter activated federal prison facilities. The background investigation is made in order to determine the appropriateness of the individual listed on the form to enter secure areas of an operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The completed background check forms shall be hand delivered by the Contractor to the FBOP Contracting Officer to initiate the check. Once the check has been completed and a decision made, the Contractor shall be informed of the personnel approved for entry. In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

4. The Contractor shall coordinate scheduled work inside the secure areas of the existing institution with the Government.

5. All scheduled utility outages and service interruptions shall be coordinated through the Government Construction Representative. For major outages and service interruptions, the Contractor shall provide a minimum of a ten (10) day advance notice to the FBOP.

6. Interactions with inmates are prohibited.

3.5 KEY CONTROL PROCEDURES

A. The FBOP shall maintain control of all security keys.

3.6 SECURITY REQUIREMENTS FOR SENSITIVE BUT UNCLASSIFIED - SBU

INFORMATION

A. The Contractor shall maintain a secure location at the contract site where Sensitive But Unclassified - SBU documents are stored. A secure location is an area under supervision of the Contractor’s employees that is not accessible to unauthorized persons. Secure storage facilities are required for Sensitive But Unclassified - SBU documents when not attended.

B. The Contractor, subcontractors, and vendors shall provide secure storage for all Sensitive But Unclassified - SBU construction documents for this project at their off-site places of business.

3.7 PHOTOGRAPHY

A. Photography of the Work of the Contract by persons other than representatives of the Federal Government is prohibited.

1. Photographs required of the Contractor to comply with contract requirements, for digital records of construction progress necessary for monthly reports, or for issue resolution will be taken by FBOP staff at the direction of the Contractor. Electronic media of the photographs will be made available to the Contractor.

2. Photographic records made of the construction or equipment installations showing Sensitive But Unclassified - SBU information shall not be made available to the public.

3. Use of other photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

PROJECT SECURITY 011002-4

4. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

3.8 RETAINING AND DESTROYING DOCUMENTS

A. Necessary record copies for legal purposes (such as those retained by the Contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed.

B. Destruction shall be accomplished by burning or shredding of hard copy, and/or physically destroying CDs, deleting and removing Sensitive But Unclassified - SBU files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

C. At Project Closeout for all contracts using Sensitive But Unclassified - SBU information, the Contractor shall submit a compliance certification letter to the FBOP certifying that all known copies of non-record plans and specifications containing Sensitive But Unclassified - SBU building information have been located and disposed of in a manner that ensures information security. This certification extends to Sensitive But Unclassified - SBU documents and electronic media issued to subcontractors.

ATTACHMENTS

011002 - A1 FBOP DOCUMENT SECURITY NOTICE

(for Contractor’s use with firms that are directly related to project

END OF SECTION 011002

PROJECT SECURITY 011002 – A1-1

FBOP DOCUMENT SECURITY NOTICE

Project Name: RFP No.

Contract No.

☐ Prospective Bidder/Offeror Firm:

☐ Contractor Firm:

☐ A/E of Record / Designer of Record Firm:

☐ Subcontractor/Design Consultant Firm:

☐ Vendor Firm:

☐ Firm:

* The Contractor is responsible for: the distribution of this Notice to applicable parties, to obtain re-quired signatures and to maintain a file of the signed Notices for turnover when requested to the FBOP Contracting Officer.

This Notice addresses Sensitive But Unclassified building information. Documents provided under this solicitation/contract are intended for use by “authorized users only” and those firms and individuals with a “need-to-know.” FBOP requires the holder of the documents to exercise reasonable care related to the dissemination, storage and handling, and destruction of Sensitive But Unclassified documents per the following strictures and the FBOP Technical Guidelines, Section 01 00 02:

1. Limiting dissemination to authorized users only. Dissemination of information shall only be made upon the determination the recipient is authorized to receive it. The criterion to determine au-thorization is need-to-know. Those with a need-to-know are those specifically granted access for the conduct of business on behalf of or with FBOP. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, maintenance and repair contractors, equipment service contractors, firms handling reproduction tasks, and others the contractor deems necessary in order to submit an of-fer/bid or to complete the work or contract.

NOTE: It is the responsibility of the person or firm disseminating the information, (A) to assure the recipient is an authorized user, (B) to keep a record of the recipients, and (C) to deliver the record to the FBOP Contracting Officer upon notifying the FBOP of the de-struction of Sensitive But Unclassified building information.

2. Authorized non-Government users shall provide valid identification to receive Sensitive But Unclassified building information. The identification shall be presented and then verified by the holder of the documents upon a request to provide consultant /subcontract services and/or the initiation of services. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary.

(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor’s license may be substituted for the business license in states that issue such licenses. In rare cases where a business license is not available from the jurisdiction, the alternate information shall be provided and testified to by the submitter: and

PROJECT SECURITY 011002 – A1-2

(b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http//www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account, and

(c) A Valid IRS Tax ID Number of the company requesting the information: and, as necessary.

(d) A Valid picture state drivers license shall be requested of person(s) picking up Sensitive But Unclassified documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents.

Sensitive But Unclassified documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above.

3. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Record copies retained for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer need-ed shall be destroyed (e.g., after contract award, after completion of any appeals process, after com-pletion of the work, etc.). Destruction shall be done by burning or shredding hardcopy, and/or physi-cally destroying CDs, deleting and removing files from electronic recycling bins, and removing mate-rial from computer hard drives using a permanent erase utility or similar software.

4. Written agreement of disposal. For all contracts using Sensitive But Unclassified building in-formation, the contractor shall provide a written statement at the time of Release of Claims or other signifying contract action, testifying the Sensitive But Unclassified building documents have been properly disposed of in order to obtain final payment. A recipient of Sensitive But Unclassified infor-mation not awarded a contract acknowledges the requirements to use reasonable care, as outlined above, in order to safeguard the documents and, (and at the completion of any protest/appeal pro-cess) will make every reasonable and prudent effort to destroy or render useless all Sensitive But Unclassified information received during the solicitation.

I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified building information to other authorized users under the conditions set forth above.

Signature: Date:

Title:

Copy of business license attached.

DUNS Number:

IRS Tax ID Number:

Date:

(signature) reviewed by FBOP Contracting Officer

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use standard form.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, SUBSTITUTION PROCEDURES 012500 - 2 durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES where applicable.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Government's Action: If necessary, Government will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Government will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Government's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Government does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES 012500 - 3

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Government will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Government will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Government will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Government.

1. Conditions: Government will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Government will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

SUBSTITUTION PROCEDURES 012500 - 4

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Government may issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Government will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by The Government are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to The Government.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to The Government.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to The Government.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Government will issue a Change Order on Standard Form 30 (Amendment of Solicitation/Modification of Contract) for signatures of Owner and Contractor.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Government may issue a Construction Change Directive on Standard Form 30 (Amendment of Solicitation/Modification of Contract). Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

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1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

CONTRACT MODIFICATION PROCEDURES 012600 - 4

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PAYMENT PROCEDURES 012900 - 1

SECTION 012900

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Government at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

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3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

5. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

6. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect Government Representative and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to the Owner. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Government will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

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2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Government by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. Initial progress report.

7. Report of preconstruction conference.

8. Certificates of insurance and insurance policies.

9. Performance and payment bonds.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

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1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G706A.

6. AIA Document G707.

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement. If applicable.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office. Keep list current at all times.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Government will return without response those RFIs submitted to Government by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

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9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA…