PWS_-_Toolbox_-_FBO.docx

Order ID: ID04180139

Date: 14 August 2018 Mod 01:

GSA Customer Account Specialist:

Name: Stella Schoenberg Phone: 803-530-6123 Email: stella.schoenberg@gsa.gov

GSA Senior Contracting Officer:

Name: Rodney Lewis Phone: 850-218-1855 Email: Rodney.lewis@gsa.gov

Client Organization:

The Agency for Toxic Substances and Disease Registry (ATSDR) and Centers for Disease Control (CDC) National Center for Environmental Health (NCEH)/Divisions of Community Health Investigation (DCHI) Primary Contracting Officer Representative (COR):

Name: Barry Smith Phone: 770-488-0571 Email: bas4@cdc.gov

Alternate Contracting Officer Representative (ACOR):

Name: Karen Gavin Phone: 770-488-3638 Email: keg3@cdc.gov

Project Name: Toolbox for Managing Hazardous Organic Waste Air Emissions

Period of Performance:

Base: 28 Sept 2018 – 27 Sept 2019 One Option Period

Contract Type

Funding

|X| Competition Non-Competitive Competitive

|X|

Commercial Non-Commercial Commercial

Modification/Change LOG

Mod # Description

Base Award Initial Award

Federal Acquisition Service Assisted Acquisition Services Division Southeast Sunbelt Region

Performance-Based Work Statement (PWS)

Toolbox for Managing Hazardous Organic Waste Air Emissions

GSA ORDER ID: ID04180139

1.0. ORDER INFORMATION

1.1. NAICS Code and Small Business Size Standard: The principal nature of the requirements described in this solicitation is consistent with services performed by industries in the 541620, Environmental Consulting Services with a small business size standard of $15M.

1.2. Product Service Code (PSC): The services in this solicitation are best represented by PSC Code: AH96, R&D- ENVIRONMENTAL PROTECTION: OTHER (MANAGEMENT/SUPPORT)

1.3. Type of Contract: The primary type of contract resulting from this solicitation is: Time and Materials

1.4. Type of Services: The type of services under this solicitation is:

|X| Commercial Items |_| Non-Commercial Items |_| Mix of Both

1.5. Security Clearances:

1.5.1. The clearance level for this PWS/SOW is: |X| Unclassified |_| Classified |_| Mix of Both

1.5.2. The Facility Clearance Level for this PWS/SOW is: |X| Unclassified |_| Secret |_| Top Secret

1.6. Performance Location(s):

1.6.1. The performance locations for this PWS/SOW are: |X| CONUS |_| OCONUS |_| Mix of Both

1.6.2. The labor will be performed at on a |_| Government Site |_| Contractor Site |X| Mix of Both

1.7. Place(s) of Performance:

1.7.1. The primary place of performance is at the Contractor’s facility, however occasional meetings may be held at CDC offices in Atlanta, GA.

Performance may also be required at other Contiguous United States (CONUS) sites on a temporary duty basis while on Government-approved travel in accordance with Section 3.5 Travel (CLIN 0002). Performance while on travel may be required at both Government and Contractor sites. Travel may be necessary to visit Governement agencies such as the EPA, USDA, NIOSH, non-governmental partners such as the Center for Construction Research, and various state, municipal, or local government partners.

1.8. Period of Performance:

1.8.1. The base period of performance will be from the time of award and shall continue for 12 months thereafter. Additionally, this contract contains one option period continuing for 12 months after the expiration of the base period.

2.0. CONTRACT LINE ITEMS (CLINS) AND CONTRACT TYPE BY CLIN

Professional Services for the project entitled, “Toolbox for Managing Hazardous Organic Waste Air Emissions” in accordance with this PWS.

Inspection/Acceptance: Destination

F.O.B. Destination

Performance Period: 12 months Time and Materials (T&M)

Professional Services for the project entitled, “Toolbox for Managing Hazardous Organic Waste Air Emissions” in accordance with this PWS.

Inspection/Acceptance: Destination

F.O.B. Destination

Performance Period: 12 months Time and Materials (T&M)

Travel required as authorized by Government Contracting Officer or Contracting Officer’s Representative IAW Federal Travel Regulations (FTR) and/or Government Joint Travel Regulations (JTR) and FAR 31.205-46.

Cost-Reimbursable (CR)

3.0. DESCRIPTION OF SERVICES/SCOPE OF WORK

3.1 Background and Need:

An exposure investigation (EI) is an approach the Agency for Toxic Substances and Disease Registry (ATSDR) uses to fill data gaps in evaluating community exposure pathways. The objectives of an EI are to better characterize past, present, and possible future exposures to hazardous substances in the environment and evaluate possible health effects related to those exposures. The EI Team conducts point of human exposure sampling (environmental, biological, bio-monitoring, and/or food samples) that focuses on areas where exposures are most likely to occur. Depending on individual site characteristics, the sampling time frame may vary from days to several months. Biological and bio-monitoring exposure investigations may include, but are not limited to, testing of human blood, urine, hair, and breast milk. Environmental exposure investigations may include, but are not limited to, ambient air, indoor air, dust, soil, sediment, biota, ground water, well water, and surface water sampling.

The data from the EI is coupled with health-based guidelines and additional current epidemiologic or toxicological data to evaluate the health hazard due to the exposure. The health hazard determination guide the health accessors and ATSDR’s management to decide whether exposure level is acceptable, unacepptable or uncertain and take appropriate actions. The appropriate actions will be to maintain exposure at acceptable levels, to reduce unacceptable exposure levels to acceptable and to gather additional information and perform in-depth assessment for those situations where exposure level determination is uncertain. An EI can be completed as earlier as a day, and as long as multiple years of work before any action is taken to reduce hazardous exposures to acceptable levels.

Conducting EIs places where hazardous organic waste air emissions could occur, such as, landfills or concentrated animal feeding operations (CAFOs) presents additional challenges because air emissions are mostly fugitive or nonpoint (i.e., those emissions which could not reasonably pass through a stack, chimney, vent, or other functionally-equivalent opening”); because CAFOs’ air releases are currently exempt from the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) and the Superfund Amendments and Reauthorization Act (SARA), the Emergency Planning & Community Right-to-Know Act (EPCRA) of 1986 reporting requirements, no credible emission factors or exposure data are available to determine potential health hazards from exposure to dust particles (PM10, PM2.5) and hazardous and odorous gases (H2S, CO, NH3, CH4, CO2, VOCs, SVOCs). Below are the full chemical names for each substance.

Confined manure handling systems (CMHS) such as pits, manure lagoons, retention ponds, manure storage or stockpiles, animal housing facilities or anywhere manure undergoes decomposition, gases are released into environment (e.g., air, water, soil, etc). Depending on prevalent environmental conditions (e.g., anaerobic, aerobic, high temperatures, lack of ventilation, and elevated moisture levels, agitation processes), quickly may reach hazardous levels to both humans and livestock. Main gases of concern and their characteristics are summarized below:

· Carbon Dioxide (CO2) – is an odorless gas that is heavier than air and often settles near the bottom of the CMHS. At low concentrations it causes labored breathing, drowsiness and headaches. At high concentrations it can displace enough oxygen and cause death via suffocation.

· Carbon Monoxide (CO) – is a colorless, tastless and odorless gas produced from incomplete combustion of organic matter. Any burning of organic matter either through use of internal combustion engines or houseld appliances will generate and may buildup dangerous concentrations of CO.

· Methane (NH4) – is continuously produced in CMHS and released into air. It is an odorless gas, lighter than air and typically found near the top of the CMHS and at high enough concentrations in a closed facility may displaces oxygen and cause death by suffocation. Methane is flammable or explosive at concentrations of 5% to 15% by volume of air.

· Hydrogen sulfide (H2S) – is an extremely toxic gas with a “rotten egg” smell at low concentrations and which at high concentrations can paralyze the olfactory senses. At high concentrations it can cause unconsciousness, respiratory failure and death within minutes. It is heavier than air and often settles towards the bottom of the manure pit. At low concentrations it can cause dizziness, headache, nausea, and respiratory tract irritation. It is also explosive at some concentrations.

· Ammonia (NH3) – is easily recognized because of its pungent odor - characteristic of drying urine. The NH3 gas is lighter than air and generally dissipates from a well-ventilated facility. Exposure to high concentrations can irritate the respiratory system, causing wheezing and shortness of breath. It can be fatal. Exposures to low concentrations may irritate the eyes, nose, throat and lungs.

We are proposing to develop a scalable/transferable/translated toolbox for managing hazardous organic waste air emissions from ground level area sources such as municipal solid waste landfill and animal manure waste management facilities (Organic Waste Toolbox) to empower the exposed population (i.e., communities, farmers, ranchers, facility operators and the residents living nearby) to voluntarily initiate the exposure investigation, health hazard assessment and completed health hazard management process of potential hazardous air emissions from these facilities (e.g., municipal organic waste landfills (MOWL) and concentrated animal feeding operations (CAFOs) manure management facilities (MMF).

3.2 Project Objective:

The purpose of this contract is to obtain technical assistance contract support for gathering information and to develop and build a web-based toolbox that will allow a systematic and step-by-step hazard identification, health hazard assessment, health hazard characterization and health hazard management (i.e., strategies to prevent and mitigate hazardous exposures) of dust and odorous gases exposures from organic waste sources. This contract will specifically be used to conduct the planning, background investigation, design, development, and final implementation of the architecture and interactive portion of the web-based toolbox.

The Organic Waste Toolbox will only focus on air emissions from biodegradable waste under anaerobic conditions. The air emissions to be considered are those with near-field human health hazard impacts including CH4, CO2, CO, H2S and NH3.

The main purpose of the base year of this project is to obtain services for the following information gathering efforts:

Gather dust and odorous gases exposure determinant information from existing ATSDR products on organic waste related work (EIs, Public Health Assessments (PHA), Public Health Consultations (PHC), and Technical Assistance (TA)).

Collect information from Government and/or civilian agencies/departments and conduct planning for the design and development of Organic Waste Toolbox.

Collaborate with CDC personnel to determine design parameters and present conceptual design(s) to CDC for approval

The option period of this contract will address the following efforts:

(1) Design and develop both software and web-based health hazard assessments for dust and odorous gases from organic waste air emitters.

(2) Design and develop a portable multi-gas monitor for H2S, CO, NH3, CO2, CH4, and O2 level in environment using available technologies and methods.

(3) Combine the toolkit and the multi-gas and PM monitors in a web-based format.

(4) Prepare a written report that identifies and assesses other environmental hazard sources that would be the best candidates to include in future versions of the web-based toolkit.

3.3 Scope of Work:

The Contractor will be required to gather information to support decisions on feasibility, design, development for the Organic Waste Toolbox. This information need to be in a form of a technical report and potentially publishable manuscript. Once design decisions have been made, the Contractor shall combine the information gathered into a software and web-based toolkits.

As a point of reference, and in no way a requirement, the following websites are given to illustrate toolkits implemented at other agencies that represent similar functionality/design as what is required herein:

1. http://coshh-tool.hse.gov.uk/

2. http://www.cpwrconstructionsolutions.org/

3. https://www.epa.gov/fera/risk-assessment-and-modeling-human-exposure-model-hem

4. https://www.epa.gov/expobox

3.4 Technical Requirements

The contractor shall as an independent organization and not as part of the Government, furnish all necessary services, facilities, equipment, qualified personnel, and material (except for those to be furnished by the CDC as specified elsewhere in this quotation) to satisfactorily perform the services required by the PWS below:

The Contractor shall provide the following services during the base period of the contract:

1. Gathering dust and odorous gases exposure determinant information from existing ATSDR products on organic waste related work (EIs, PHAs, PHC, and TAs)

0. Summarize and provide interpretation of existing ATSDR organic waste related information

0. Follow-up with all the organic waste site-specific POCs of EIs, PHA, PHC, and TAs and the respective ATSDR Regional Partners on potential feasibility of the toolbox

0. Seek referrals and collaborations with local, state and federal partners with direct or indirect involvement on organic waste including NCEH, EPA, USDA, NIEHS, NIOSH and OSHA.

Conduct background planning and brainstorming of both software and the web-based health hazard assessment for dust and odorous gases from organic waste producers that emit air pollutants.

Conduct background planning and brainstorming of a portable multi-gas monitor for O2 level environment (i.e., CO2, CH4,), flammable (risk of fire and explosion at or above 10% CH4), and toxic gases (i.e., CO, H2S and NH3).

Conduct background research of the toolbox

d. Consolidate all the toolkits in the web, integrate the interactive portion of web-based toolbox and make it available in both electronic and printable form

e. Consilidate the information of multiple gas monitors (O2 deficiency, CO, CH4, CO2; H2S; NH3) and PM (PM10, PM2.5) as part of the integration of the toolbox Collaborate with CDC personnel to determine design parameters and present conceptual design(s) to CDC for approval

The Contractor shall provide the following services during the option period of the contract:

1. Design and develop both software and web-based health hazard assessments for dust and odorous gases from organic waste producers.

a. Based on the findings from (1) select the animal species feedlot for conception and piloting the Organic Waste Toolbox.

b. Use exposure determinants of dust and odorous gases in organic waste facilities and exposure assessment parameters to design an e-tool – a piece of software that can run on the internet, on a computer or on a phone, tablet or any other electronic device. The e-tool needs to have a companion printable paper-based tool downloable from the website.

c. The e-tool needs to be interactive. The user will need to input operational information of the organic waste to allow the system to formulate an exposure scenario. The combination of exposure scenario information, pre-prepared exposure determinants and/or exposure assessment parameters, critical organ and critical effect will generate hazard identification. The combination of hazard information, exposure assessment information and health-based guidelines will result in hazard assessment and assigned health hazard category. The prepared information for the e-tool will be stored in libraries attached to the e-tool. Once the health hazard category is determined, a tailored expert advice report shall be generated with summary information of hazard identification, hazard assessment (exposure estimates compared with health-based guidelines), the meaning of health hazard category, and recommended actions. The recommended actions should include management options to reduce exposures in a continuous manner, referral for gathering additional information will include two different options:

i. Seek expert advice – this link will connect to the ATSDR DCHI petition process page (https://www.atsdr.cdc.gov/hac/petitionatsdrdchi.html)

ii. What you can do by yourself – This link will include the electronic part of evaluating hazardous atmosphere conditions in organic waste facilities.

Design and develop a portable multi-gas monitor for O2 level environment (i.e., CO2, CH4,), flammable (risk of fire and explosion at or above 10% CH4), and toxic gases (i.e., CO, H2S and NH3).

Assemble the toolbox

d. Consolidate all the toolkits in the web, integrate any required software and make it available in both electronic and printable form

e. Consilidate the information of multiple gas monitors (O2 deficiency, CO, CH4, CO2; H2S; NH3) and PM (PM10, PM2.5) as part of integrantion of the toolbox

f. In a formal written report, identify and assess other environmental hazard sources that are the best candidates to implement in a future expansion of the web-based toolkit. The written report should discuss the candidate hazards, the extent of hazard information currently available in partner organizations, and the anticipated costs to incorporate the additional hazards into the web-based toolkit. The report should include a recommendation for expansion of the toolkit considering the level of impact to the affected population and cost to collect/implement in the toolkit.

3.5 Contractor Travel (site visit):

The Contractor may travel to accomplish project/site activities. All work projects, tasks and requests and associated costs that involve travel by Contractor personnel, including subcontractors and consultants, must be approved by the ATSDR COR before travel begins. Travel costs shall not exceed the maximum per diem rates as listed in the Federal Travel Regulation (FTR) and/or FAR 31.205-46 unless approval is obtained from the Contracting Officer before incurring travel costs. Unless stipulated in the specific contract, Contractor travel will be cost reimbursable (that is actual costs). Accordingly, the Contractor shall submit receipts for airfare, lodging, car rentals, and other incidental expenses as applicable when submitting invoices which include Contractor travel. Travel duration: Up to 5 days are anticipated to carry out the base period, but priorities may change.

3.6 Reporting Schedule:

A. Project Schedule

Within 15 days of contract award, the Contractor shall deliver a project schedule that details planned tasks, meetings, reports, decision points, design due dates and any other important milestones necessary for the effective management of this project.

B. Monthly Reports

A Monthly Progress Report detailing current status of each project/site under the task order contract shall be written. The report shall be narrative in form and shall include a summary of progress toward completion project/site, any changes in the procedures used, and problems encountered to date, including the Contractor's assessment of specific impact of such problems on estimated costs and scheduled date of completion. In addition, the report shall include the following information:

1. Person hours of time and dollars expended on each project/site for the present reporting period and year to date by individual name and type of personnel utilized (clerical, professional, managerial); applicable to Time and Material orders.

2. Cost, other than labor cost, for each project/site including projected expenditures for the next month or reporting period as designated by the ATSDR CORs.

3. Any changes in the completion dates as outlined in the original time schedules.

4. Details of each work assignment covered by the report and shall be due twenty calendar days after the end of the calendar month. The contractor shall send one copy of the report to the Primary COR and applicable Technical Monitor (if requested).

C. Financial Reports Financial Reports detailing current status of each project/site under the contract shall be provided by the Contactor. Financial reports should demonstrate actual costs to budgeted costs as a whole. The contractor shall send one copy of the Financial Report to the COR, Alternate COR, and the Contracting Officer. Monthly financial reports will be submitted by the Contractor for Time and Material contracts.

D. Trip Report Provide a trip report summarizing the findings no later than 15 calendar days after the trip. The CDC COR will provide expectations and guidance for the format and content of the report.

E. Final Report An overall summary report of the overall Organic Waste Toolbox activities tasks will be required. That summary report shall include lessons-learned and a recommended path forward on the Organic Waste Toolbox development, testing, implementation and scalling up/translating to other animal species. The draft for review will be due to the COR no later than two weeks before the end of the period of performance of this contract or earlier if directed by COR.

3.7 Special Considerations:

1. Contractor should be familiar with organic waste facilities that produce potentially hazardous air pollutants, air sampling and monitoring equipment, sampling program design, conducting sampling and monitoring projects, and data evaluation and interpretation of sampling and/or monitoring projects.

2. Contractor should be familiar with online web application designs and MS Excel and Access.

3. Contractor performance and resulting deliverables must adhere to all federal, HHS, and CDC IT security and privacy policies, standards and procedures.

4. The Contractor shall comply with CDC/ATSDR’s Security Protocol polices and guidelines. Any planned visits to Government facilities shall be coordinated with the COR and/or other personnel as directed at least 2 weeks in advance to ensure facility access is gained when planned.

5. Information Technology (IT) and Privacy Safeguarding Information and Information Systems. In accordance with the Federal Information Processing Standards Publication (FIPS)199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

Controlled Unclassified Information (CUI). CUI is defined as “information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.” The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, (implemented at 3 CFR, part 2002) when handling CUI. 32 C.F.R. 2002.4(aa) As implemented the term “handling” refers to “…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, reusing, and disposing of the information.” 81 Fed. Reg. 63323. All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, shall be:

Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The Contractor (and/or any subcontractor) shall protect all government information that is or may be sensitive in accordance with OMB Memorandum M-06-16, Protection of Sensitive Agency Information by securing it with a FIPS 140-2 validated solution.

Confidentiality and Nondisclosure of Information. Any information provided to the contractor (and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein. The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and CDC policies. Unauthorized disclosure of information will be subject to the HHS/CDC sanction policies and/or governed by the following laws and regulations:

Standard for Encryption. The Contractor (and/or any subcontractor) shall:

Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public government information under this contract shall complete the HHS/CDC non-disclosure agreement. A copy of each signed and witnessed NDA shall be submitted to the Contracting Officer (CO) and/or CO Representative (COR) prior to performing any work under this acquisition.

Incident Response. A privacy breach is a type of incident and is defined by Federal Information Security Modernization Act (FISMA) as the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (1) a person other than an authorized user accesses or potentially accesses personally identifiable information (PII) or (2) an authorized user accesses or potentially accesses personally identifiable information for an other than authorized purpose. The HHS Policy for IT Security and Privacy Incident Reporting and Response further defines a breach as “a suspected or confirmed incident involving PII”.

In the event of a suspected or confirmed incident or breach, the Contractor (and/or any subcontractor) shall:

Sanitization of Government Files and Information. As part of contract closeout and at expiration of the contract, the Contractor (and/or any subcontractor) shall provide documentation or attestation to the CO and/or COR to certify that, at the government’s direction, all electronic and paper records are appropriately disposed of and all devices and media are sanitized in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

Contractor Responsibilities Upon Physical Completion of the Contract. The contractor (and/or any subcontractors) shall return all government information and IT resources (i.e., government information in non-government-owned systems, media, and backup systems) acquired during the term of this contract to the CO and/or COR. Additionally, the Contractor shall provide a certification that all government information has been properly sanitized and purged from Contractor-owned systems, including backup systems and media used during contract performance, in accordance with HHS and/or CDC policies.

Information Technology Application Design, Development, or Support.

1) The Contractor (and/or any subcontractor) shall ensure IT applications designed and developed for end users (including mobile applications and software licenses) run in the standard user context without requiring elevated administrative privileges.

2) The Contractor (and/or any subcontractor) shall follow secure coding best practice requirements, as directed by United States Computer Emergency Readiness Team (US-CERT) specified standards and the Open Web Application Security Project (OWASP), that will limit system software vulnerability exploits.

3) The Contractor (and/or any subcontractor) shall ensure that computer software developed on behalf of HHS or tailored from an open-source product, is fully functional and operates correctly on systems configured in accordance with government policy and federal configuration standards. The contractor shall test applicable products and versions with all relevant and current updates and patches updated prior to installing in the HHS environment. No sensitive data shall be used during software testing.

4) The Contractor (and/or any subcontractor) shall protect information that is deemed sensitive from unauthorized disclosure to persons, organizations or subcontractors who do not have a need to know the information. Information which, either alone or when compared with other reasonably-available information, is deemed sensitive or proprietary by HHS shall be protected as instructed in accordance with the magnitude of the loss or harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the data. This language also applies to all subcontractors that are performing under this contract.

6. The contractor must protect the confidentiality of proprietary, sensitive, and Personally Identifiable Information (PII).

7. CDC/ATSDR shall have the right to use, disclose, modify, distribute, and reproduce the software and any other technical data delivered under this contract.

8. Given that ASTDR site/project priorities may change and/or that required information may not be available as needed, the COR may request the modification of schedule targets, deliverables, and funding distributions.

3.8 Government Furnished Property:

No government furnished property is necessary for this contract.

3.9 References:

· Governing Laws, Guidelines or Requirements:

The Contractor shall comply with Federal laws and guidelines, in particular, the ones as described below:

· Federal Section 508 Laws and Guideline http://www.access-board.gov/508.htm

· Federal Information Security Management Act of 2002 (FISMA). http://csrc.nist.gov/groups/SMA/fisma/index.html

· The Privacy Act of 1974 - adequate administrative, operational, and technical security controls must be implemented to prevent unauthorized access to or disclosure of any personally identifiable information (PII) that will be accessed by the contractor http://www.hhs.gov/foia/privacy/index.html

· Paperwork Reduction Act (PRA) http://www.hhs.gov/ocio/policy/collection/index.html

· E-Government Act of 2002 http://www.archives.gov/about/laws/egov-act-section-207.html

· CDC Information Technology Guidelines (May be made available upon request after execution of a CDC/HHS Non-disclosure Agreement)

· CDC Web Template Guidelines http://www.cdc.gov/healthcommunication/ToolsTemplates

· CDC Social Media Guidelines http://www.cdc.gov/SocialMedia/Tools/guidelines/index.html

· Other guidelines as produced and sanctioned by the CDC.gov web Council and the CDC Social Media Council http://www.cdc.gov/healthcommunication/index.html

· Office of Management and Budget (OMB), National Institute of Standards and Technology (NIST), and General Accounting Office (GAO) policies that can be primarily found at or through the Federal CIO Council website at http://cio.gov

· NCEH/ATSDR Information Resources Governance Board See CDC/HHS Enterprise Performance Life Cycle {EPLC} http://www2a.cdc.gov/cdcup/library/other/eplc.htm

3.10 Period of Performance:

The base period of performance will be from the time of award and shall continue for 12 months thereafter. Additionally, this contract contains one option period continuing for 12 months after the expiration of the base period.

3.11 Place of Performance: TBD

NOTE: For budget purposes, sites may be in Washington, Oregon, Illinois, Louisiana, Pennsylvania, Missouri, and Michigan. Locations may change due to Agency priorities.

4.0. DELIVERY AND PERFORMANCE INFORMATION

4.1 Deliverables:

The Contractor shall deliver, within the time frames specified to the recipients as listed herein:

All deliverables may be submitted electronically unless specified elsewhere.

Sub-Task Reference

NLT 15 calendar days after contract award.

NLT 5 calendar days after the end of the calendar month. Monthly progress reports start at the end of the first complete calendar month after the award effective date and continues thereafter

4.2 Performance Based Matrix:

The main goal of this procurement is to provide timely, complete, accurate, and quality services to CDC for the requirements as identified herein.

The tasks identified in the PWS are the key services of this award. The requirements and standards below are designed with the goal of promoting timely, complete, accurate, and quality services:

4.2.1. The rights and remedies described in this section shall not be exclusive and are in addition to other rights and remedies provided by law or elsewhere included in this contract.

5.0. LABOR CATEGORIES AND DESCRIPTIONS

5.1 The contractor shall provide adequate personnel to accomplish the tasks listed in the PWS. The following table demonstrates suggested skill labor categories and in no way restricts the labor categories available for proposal.

Operations Research Analyst

(SOC: 15-2031)

Senior

Journeyman Scientists and Science Technicians Group 3

(SOC: 19-2041)

Journeyman

Senior Scientists and Science Technicians Group 3

(SOC: 19-2041)

Senior

SME - Scientists and Science Technicians Group 3

(SOC: 19-2041)

Subject Matter Expert

5.2 Key Personnel

The following positions are identified as Key Personnel Positions:

· Scientists and Science Technicians (SOC: 19-2041) / Level - SME

· Operations Research Analyst (SOC: 15-2031) / Level – Senior The Contractor shall provide resumes of Key Personnel. Personnel identified as Key Personnel are considered to be essential to the work being performed hereunder. Before changing an individual identified as Key, the Contractor shall notify the Contracting Officer in no less than 15 business days and will submit written justification as to the reason for substitution. Substitution within the first 90 days will only be considered acceptable for reasons of illness, death, or termination of employment. The justification must include the name, resume, and qualifications of the proposed substitute(s). The proposed substitute(s) will possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not substitute Key personnel without written consent from the Contracting Officer. No change in fixed unit prices may occur as a result of key personnel substitution.

6.0. INVOICING INSTRUCTIONS

6.1 Payment Information:

NOTE: Failure to enter an invoice into the GSA Information Technology Solution Shop (ITSS) web based system will result in a rejection.

The Contractor shall provide the following payment information for GSA use. It must be an exact match with the information under the order number in the GSA ITSS Contract Registration (not the Contractor’s company or individual representative’s registration) as well as with the information under the Contractor’s DUNS number in the System for Award Management (SAM), http://www.SAM.gov. Mismatched information will result in rejected payments.

1. Company Name – Legal Business Name and DBA (Doing Business As) Name

1. Mailing Address – Contact and Address Information

1. Remittance Address – Remit To Address Information

1. Employer’s Identification Number – Federal Tax ID

1. DUNS (Data Universal Numbering System)

6.2 Invoice Information:

1. Invoice Number – must not include any special characters; ITSS and the invoice must match

1. ACT Number from GSA Form 300, Block 4

1. GSA Order Number – must match ITSS

1. Order Number from GSA Form 300, Block 3

1. Point of Contact and Phone Number

1. Period of Performance for the Billing Period

1. Labor per payment schedule, reimbursable costs, and other charges (e.g., G&A) must be broken out in accordance with the work statement

1. Prompt Payment Discount, if offered

1. Total Invoice Amount – must match the acceptance information posted in ITSS; cannot exceed the current contract ceiling

1. Total cumulative Contract Amount and Burn Rate

6.3 Invoice Requirements:

The Contractor shall submit simultaneous copies of the invoice to both the Contracting Officer and COR, along with all backup documentations (e.g., receipts, credit card transactions reports, proof of indirect rates, monthly expenditure report) prior to its submission in ASSIST. The Contractor shall:

1. Maintain and submit an invoice workbook with each invoice.

1. Provide NTE charges (e.g., travel, ODCs) in one invoice submission. Provide receipts for all travel and Equipment & Material purchases.

The final invoice should be submitted within three (3) months of contract expiration. The Contractor shall provide the Government with a monthly status on when the final invoice will be submitted to the Government upon the completion of the base period or (if exercised) an option period.

6.4 Invoice Submittal:

1. An electronic copy of the invoice must be posted in the GSA ITSS within GSA’s web-based procurement system, AASBS Portal (https://portal.fas.gov) or future equivalent. The COR and GSA CO/CAM must approve the invoice in ITSS prior to payment.

1. The original invoice must be submitted to GSA’s finance center. This must be done electronically to the finance center web site (http://www.finance.gsa.gov).

1. The invoice information posted in ITSS must match the invoice information submitted to GSA’s finance center to initiate a receiving report.

1. The payment information must satisfy a three-way match (ITSS, GSA finance center, and SAM) for the invoice to be successfully processed for payment.

6.5 Reimbursable costs must not exceed the limit(s) specified in the contract. The Government will not pay charges that are not specifically identified in the task and approved, in advance, by the Government. Copies of receipts, travel vouchers, etc. that have been completed in accordance with Federal Travel Regulations (FTR) and/or Government Joint Travel Regulations (JTR) shall be attached to the invoice to support charges other than employee labor hours. Original receipts shall be maintained by the Contractor and made available to Government auditors upon request.

6.6 Invoicing for Materials

The contractor may invoice monthly on the basis of cost incurred for the Other Direct Costs CLIN, if any, as approved at the direction of the COR. The invoice shall include the period of performance (PoP) covered by the invoice, CLIN number, and COR’s direction for purchase of the materials. In addition, the contractor shall provide the following detailed information in spreadsheet format for each invoice submitted, as applicable:

· Approved Material Number or Identifier

· Materials and Equipment Purchased/Description

· Handling Rate

· Date Approved by the Government

· Estimated Cost

· Amount Billed/Invoiced

· Variance between Estimated and Billed Cost

· Overhead charges, General and Administrative charges

· Associated CLIN

· Project-to-date totals by CLIN

· Remaining balance of the CLIN

The Contractor shall also include Overhead charges, General and Administrative charges, and backup documentation of purchase (e.g., receipts).

6.7 Invoicing for Travel

Long-distance travel is defined as travel to a location over fifty (50) miles from the Contractor employee’s normal duty station. Local travel will not be reimbursed.

Contractor costs for travel will be reimbursed at the limits set in the following regulations (see FAR 31.205-46):

· Federal Travel Regulations (FTR) - prescribed by the GSA, for travel in the contiguous U.S.

· Joint Travel Regulations (JTR), Volume 2, Department of Defense (DoD) Civilian Personnel, Appendix A - prescribed by the DoD, for travel in Alaska, Hawaii, and outlying areas of the U.S.

The Contractor may invoice monthly for the incurred travel costs in compliance with the JTR/FTR. The invoice shall include the PoP covered by the invoice, the CLIN number, title, and identify all cumulative travel costs billed by CLIN. The Contractor shall provide separate worksheets; in MS Excel format for travel with the following information:

· Travel Authorization Request number or identifier, approver name, and approval date

· Current invoice period

· Names of persons traveling

· Reason for traveling

· Travel Location

· Number of travel days

· Dates of travel

· Number of days per diem charged

· Per diem rate used

· Total per diem charged

· Transportation costs

· Total charges

· Explanation of variances exceeding 10% of the approved versus actual costs

· Indirect Handling Rate

The Contractor shall also include Overhead charges, General and Administrative charges, and backup documentation of purchase (e.g., receipts).

6.8 Payment Schedule: The Contractor shall invoice for work performed in accordance with the payment schedule that was submitted to and approved by the GSA Contracting Officer.

6.9 Invoices for final payment must be identified as such and submitted within 3 months of contract expiration.