Q A_-_ID04140085.xlsx

XLSX spreadsheet 28 KB Posted Aug 12, 2014

Attached to: Building O&M Services in Mobile, AL Federal contract opportunity
Solicitation number: ID04140085
Issued by: General Services Administration Federal Acquisition Service Assisted Acquisition Services

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PWS_Sections_L-M_-_ID04140085_rev1.docx	DOCX document	Aug 12, 2014
PWS_Sections_A-K_-_ID04140085_-_rev1.doc	DOC document	Aug 12, 2014
PWS_Sections_A-K_-_ID04140085_-_07-22-2014.doc	DOC document	Jul 22, 2014
PWS_Sections_L-M_-_ID04140085_07-22-2014.docx	DOCX document	Jul 22, 2014

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Sheet1

Q#	Sol. Ref.	Question	Answer
1	Cover Sheet	Is the proposal due on August 15th or August 22nd?	The proposal is due August 22nd, the face page will be corrected.
2	A.1	The attached 1449 is not completely filled in.	The 1449 will be completed at award. Any pertinent information not currently on the 1449 is available in the solicitation posted on FBO.
3	B	Section B has no line for Parts and Materials price markup or accepted overhead and profit rates in the price schedule. Will there be a line item added to accommodate these items?	No there will not be a line item for parts and materials price markup or accepted overhead and profit rates. Please read the solicitation carefully as this effort is not being solicited the same way the currently performed or previously solicited efforts were at these locations.
4	B	Section B has no line item for labor rates established in the price schedule. Will there be a line item added to accommodate this item?	No, there will not be a line item for labor rates in Section B.
5	B.1	In Reference To (IRT) B.1 it states, “The Contractor will be required to provide management, operations and maintenance related services during the initial eleven (12) months of service in accordance with the requirements of this solicitation and prices for basic and alternate services.” Is the initial period to be 11 or 12 months?	The initial period will be for 11 months.
6	C.1.1	Is the O&M Contractor responsible for maintaining or repairing the Perimeter Access Controls (PACs)? If so please provide numbers/types of units present in/around these facilities.	Yes the contractor is responsible for maintaining the hardware only which includes all key pads, control panels, magnetic locks, and all interconnecting cabling. GSA is responsible for the actual access and control portion of the system which includes the software and computer. The totals are as follows :Garage - (1) Control PNL and 6 Keypads; Courthouse- (1) Control PNL and 6 Keypads; and the Federal BLDG- 2 Control PNL's and 8 Keypads.
7	C.1.1 and C.1.3	C.1.1 The Contractor Shall (Management, Supervision, Labor, Materials, Equipment, and Supplies)-x. Kitchen appliances and equipment (NOTE: kitchen including cleaning and maintenance of ductwork above the ceiling, and any fire suppression or fire alarm equipment are included in the scope).C.1.3- Excluded from this scope are: says- f. Kitchen appliances and equipment (NOTE: kitchen except ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope). Please verify what exactly is INCLUDED re: the kitchen	No Kitchen Equipment. The only Break area is in the Federal Building where no cooking is performed. There is still Building Standard Fire Extinguishers.
8	C.1.1(y)	Is the O&M Contractor responsible for the elevator cab lights in each building?	Yes. The contractor is responsible for replacing the light bulbs in the cabs only however, they are responsible for providing the ballast and bulbs to the Elevator contractor for repairs to ballast in the cabs and light bulbs and ballast in hoistways and Elevator Machinery Rooms.
9	C.1.1, C.5.1, C.42	Who is responsible for providing the phone lines for fire alarm monitoring service?	GSA provides the dial tones to the dialer for both buildings (Federal and Courthouse) and the contractor provides the UL listed monitoring company.
10	C.1.3	Is the O&M Contractor responsible for maintenance of the fitness equipment located in the fitness center in the parking garage?	No
11	C.4	Will the contractor be allowed to defer initial deficiency inspections on equipment that is seasonally off line?	The contractor must submit the equipment that they wish to defer with their IDL. In this submittal they must not only submit the equipment they wish to defer they must also submit when they intend to inspect the deferred equipment.
12	C.4	Will the existing deficiency list of the current contract be provided to the incoming O&M contractor to add their own findings or will a new list be created at the start of the new contract?	The incoming contractor will submit their own initial deficiency list as stated in C.4.2.
13	C.5.1	In C.5.1 Transition Phase Startup it states “The Contractor shall perform transition of this contract during the period from the date of award to the start of performance of O&M services. The purpose of this phase is to permit a transition that is seamless to the tenants and to assess the condition of the building and incomplete maintenance work at the time of Contractor transition.” What is the anticipated number of days expected from date of award to the start of contract?	Award is projected for the week of 22 September, however this is subject to change. Regardless of award date, the transition period will begin on 1 October 2014.
14	C.5.1	Are there any cell phone service providers whose service performs better than others within the buildings to reduce poor reception or dead spots?	GSA cannot provide this information with any surety.
15	C.5.1	Are hand held radios currently in use?	This information is not relevant.
16	C.5.1.A	Who is responsible for the current contractor supplies and chemical if they leave them in place and we did not purchase them?	The incumbent contractor is responsible for taking the chemicals with them. If there is a new awardee then that company will become responsible for their own chemicals and any purchased from the incumbent contractor. In all cases GSA must approve chemicals that are on the property.
17	C.5.1.d	When does the government provided CMMS become “applicable”? When is the “cutover” expected?	The Government provided CMMS implementation is not known at this time. It's not expected to occur during the transition period. The offeror's should be prepared to purchase and implement a CMMS web based system that meets the solicitation requirements.
18	C.8.1	Minimum staffing requires several HVAC (Research Facility), this position does not exist in the CBA. Is the CBA position HVAC acceptable?	The HVAC mechanics are expected to meet the skill sets of the HVAC (Research Facility). If the incumbent CBA mechanics do not posses those requirements then it's the responsibility of the contractor to train them to those skill sets within the time frames stipulated in the contract and to provide continuing education (16 Hours annual minimum) to achieve the skill set.
19	C.8.1	As the contract is under a Collective Bargaining Agreement (CBA) should not the descriptions and rates be those specified in the CBA rather than in the SCA Wage Determination? For example- HVAC (Research Facility) is a designation found in the SCA Wage Determination.	The HVAC mechanics are expected to meet the skill sets of the HVAC (Research Facility). If the incumbent CBA mechanics do not posses those requirements then it's the responsibility of the contractor to train them to those skill sets within the time frames stipulated in the contract and to provide continuing education (16 Hours annual minimum) to achieve the skill set.
20	C.8.4	Does GSA anticipate the need for an Administrative Clerk to provide this function?	This is a performance-based acquisition. The Contractor should propose according to the staffing that the contractor requires to comply with the PWS requirements. The only exception to this is the minimum staffing requirement in C.8.1
21	C.8.5	Is the contractor required to provide a CMMS system? Does this CMMS have to be Web-Based?	Yes to both questions. Please refer to Paragraph C.8.5
22	C.8.5	Is bar coding a part of the contract ?	No
23	C.9	Will GSA provide a current copy of the BOP to the incoming O&M electronically for updating?	There is no BOP to provide as this was not part of the current contract.
24	C.10	Is the Equipment Inventory complete and up to date?	Please read the Note at the top of the equipment inventory. All offeror's had an opportunity to view all equipment during the Site Visit.
25	C.10	When was the last Equipment Inventory update completed?	Please read the Note at the top of the equipment inventory. All offeror's had an opportunity to view all equipment during the Site Visit.
26	C.10.1	Generators are own by the Agency is there enough load or do we need to bring in load bank for test and does the test and service have to be done after hours?	These are Natural Gas Generators where Wet Stacking is not an issue and as a result Load Bank as well as operating Generators at 30% load is not a requirement.
27	C.10.c	Is asset identification system currently used if not who pays for it to be put in use ?	No it's not being utilized. Asset identification is not mandatory when deploying the required CMMS program however, some CMMS systems do require asset identification when deploying their system. In all cases the contractor is responsible for this cost if it's a requirement within their choice of a web based CMMS system.
28	C.10.e	Requires a lot of information on the equipment in the building. Is this information already in a CMMS to be transferred to the incoming O&M or will the new O&M be required to input this information. If the information is incomplete to the specs required here, how long will the new O&M have to update the system?	The contractor will be responsible for updating all the pertinent data that has not been documented in the current equipment inventory. The contractor shall conduct these updates in the base year of the contract while conducting PM's on the equipment.
29	C.18	Will GSA consider the contractor to provide this function as additional services? It is impossible to know how much time will be involved in providing these services or how often they will be required	Inspection assistance is part of the base services and will be included in the FFP O&M CLINs. Inspection assistance will not be considered an additional service.
30	C.20	Second Paragraph is unclear as to O&M contractors’ responsibility for updating changes to electrical circuits made by others.	The contractor's responsibility is only to verify that any changes to circuits made by other contractors have been properly labeled when requested to do so by the Government.
31	C.23.3	Total number of calls received after normal working hours Monday thru Friday?	Four (4) over last 12 months
32	C.23.3	Total number of Calls received on weekends & holidays?	Two (2) over last 12 months
33	C.23.3 ECB	How many emergency call back in last year?	Two (2)
34	C.24.3	Other than monitoring and reporting alarms for the UPS, what are the contractor responsibilities to the maintenance of the UPS? Is the contractor responsible for replacing the batteries? When were the batteries last replaced and what is their lifecycle expectancy?	All UPS systems are owned and maintained by the tenant agencies. The O&M contractor has no responsibility.
35	C.28.1	When was the last time the AMS were calibrated?	There are sensors installed for the Electrical, Gas, and water utilities for both buildings. There are water sensors installed for the make-up and blow down for the cooling tower at the Court House building. The water and gas sensors are either ultrasonic sensors, wich are clamped to the utility header, or flow type sensors and are physically placed in the flow of the gas or water headers (These sensors have isolation valves which allow for removal and installation of the sensors). In both cases these senspors are plug and play and at the most require cleaning on an annual basis. The Electric sensors are current transformers which are physically attached to the biuss in the main switchgear and require no calibration. The PM requirements are to verify daily that the sensors are providing information to the server (This takes approx 5 Minutes per day), verify tightness of sensors annualy, and clean as necessary on an annual basis. (This is anticipated to take approximately 30 minutes per device). istorical repair data indicates that these sensors are off the shelf readily available from the manufacture at a cost of less than $1000.00 per sensor. The wiring to the sesnsors are low voltage and esay to dis-connect and re-connect.
36	C.28.1	Please provide manufacturer and PM information for the advanced meters.	There are sensors installed for the Electrical, Gas, and water utilities for both buildings. There are water sensors installed for the make-up and blow down for the cooling tower at the Court House building. The water and gas sensors are either ultrasonic sensors, wich are clamped to the utility header, or flow type sensors and are physically placed in the flow of the gas or water headers (These sensors have isolation valves which allow for removal and installation of the sensors). In both cases these senspors are plug and play and at the most require cleaning on an annual basis. The Electric sensors are current transformers which are physically attached to the biuss in the main switchgear and require no calibration. The PM requirements are to verify daily that the sensors are providing information to the server (This takes approx 5 Minutes per day), verify tightness of sensors annualy, and clean as necessary on an annual basis. (This is anticipated to take approximately 30 minutes per device). istorical repair data indicates that these sensors are off the shelf readily available from the manufacture at a cost of less than $1000.00 per sensor. The wiring to the sesnsors are low voltage and esay to dis-connect and re-connect.
37	C.28.1	How often does the manufacturer recommend recalibration and re-commissioning for the AMS devices?	There are sensors installed for the Electrical, Gas, and water utilities for both buildings. There are water sensors installed for the make-up and blow down for the cooling tower at the Court House building. The water and gas sensors are either ultrasonic sensors, wich are clamped to the utility header, or flow type sensors and are physically placed in the flow of the gas or water headers (These sensors have isolation valves which allow for removal and installation of the sensors). In both cases these senspors are plug and play and at the most require cleaning on an annual basis. The Electric sensors are current transformers which are physically attached to the biuss in the main switchgear and require no calibration. The PM requirements are to verify daily that the sensors are providing information to the server (This takes approx 5 Minutes per day), verify tightness of sensors annualy, and clean as necessary on an annual basis. (This is anticipated to take approximately 30 minutes per device). istorical repair data indicates that these sensors are off the shelf readily available from the manufacture at a cost of less than $1000.00 per sensor. The wiring to the sesnsors are low voltage and esay to dis-connect and re-connect.
38	C.28.1	Verification and Calibration: In the event of a communications failure, the Contractor should refer to both the manufacturers and GSA’s troubleshooting guides. The Contractor shall be responsible for the recalibration of the advanced meters in accordance with the manufacturer’s recommended frequency or sooner if there is evidence that the meters are not reading correctly. What is the manufacturers recommended frequency?	There are sensors installed for the Electrical, Gas, and water utilities for both buildings. There are water sensors installed for the make-up and blow down for the cooling tower at the Court House building. The water and gas sensors are either ultrasonic sensors, wich are clamped to the utility header, or flow type sensors and are physically placed in the flow of the gas or water headers (These sensors have isolation valves which allow for removal and installation of the sensors). In both cases these senspors are plug and play and at the most require cleaning on an annual basis. The Electric sensors are current transformers which are physically attached to the biuss in the main switchgear and require no calibration. The PM requirements are to verify daily that the sensors are providing information to the server (This takes approx 5 Minutes per day), verify tightness of sensors annualy, and clean as necessary on an annual basis. (This is anticipated to take approximately 30 minutes per device). istorical repair data indicates that these sensors are off the shelf readily available from the manufacture at a cost of less than $1000.00 per sensor. The wiring to the sesnsors are low voltage and esay to dis-connect and re-connect.
39	C.34	Can GSA supplies how many auto flush valve and sinks there are in the Buildings?	These are used in the John A. Campbell USCH (AL0039AB) only - 8 auto flush valves and 19 lavatories
40	C.35	The solicitation is silent on any requirement for a 5 year OEM inspection of the Chillwater Machines, Please clarify.	The 5 Year requirement for Eddy Current of the evaporator is required during the first year of the contract.
41	C.35	The solicitation is silent on any requirement for refrigerant recovery, weighing, & recharging of the Chillwater Machines, Please clarify.	Eddy currents on the Evaporator tubes must be performed and as a result you must pull the charge on the machine. As a result weighing of the refrigerant should be accomplished at the same time.
42	C.35.2	Can the cooling towers be isolated to allow service during normal hours?	No. The cooling towers for both the Federal Building and Federal Courthouse will have to be serviced after Building hours. The cooling towers will be serviced at a minimum of semi-annualy.
43	C.35.2	There are no references to chiller maintenance or non-destructive Chiller Tube Eddy Current Analysis requirements in the Scope of Work. Please specify and confirm requirements.	Eddy Currents are expected to be performed on both sides of the Machines in the base year of the contract and another eddy current performed on the Condenser sides of the machines in the Fourth year of the Contract Term.
44	C.35.2	By chiller, when was the last Eddy Current test performed?	This is not relevant as Eddy Current testing will be conducted in the Base year on all machines.
45	C.35.2	When was the last 3 year full load testing of switchgear performed?	The contractor shall perform the Three Year test of the switchgear regardless of the last time it was performed. This test will be performed in the Base Year of the contract.
46	C.35.2	Are there any operational, environmental, age or condition issues with switchgear that would preclude performance of full load testing of switchgear?	None known.
47	C.35.2	Have annual thermal scans of switchgear been performed and what are the anniversary dates?	The last thermal scan of switchgear was performed in April 2010.
48	C.35.2	Is the expectation that annual IR scans will also be performed in those years in which a full load test of switchgear is performed?	Yes
49	C.35.2	Are there load banks installed with any of the emergency power generators?	The Generators are Natural Gas and don't require load bank tests as "Wet Stacking" is not a concerned.
50	C.35.2	For generators which do not have a load bank installed with it, can load testing be performed using building power or must the contractor provide the load bank?	The Generators are Natural Gas and don't require load bank tests as "Wet Stacking" is not a concerned.
51	C.35.2	If the contractor must provide the load bank, what are the cable run distances for each of the generators to be load bank tested?	The Generators are Natural Gas and don't require load bank tests as "Wet Stacking" is not a concerned.
52	C.35.2	Are there any roof anchors or davits that require testing and or annual recertification? If so, when were they last certified?	No roof anchorage points exist.
53	C.36.5	Are coupon racks installed, and are the appropriate number required for each system in service at this time?	Coupon Racks are not currently Installed.
54	C.36.5	Please identify which systems do not currently have coupon racks or equivalent monitoring systems installed?	There are currently no coupon racks installed.
55	C.36.5	How much chemicals were used by month for sewer, water and HVAC systems?	Federal Building - 2 - 350 ton chillers, 1000 ton cooling tower (2 - 500 ton cells), condenser piping size 12" dia, 900 gpm condenser pumps USCH - 2 -300 ton chiller, 500 ton cooling tower, 8" dia condenser piping, 800 gpm condenser pump. With the above data provided the offeror shaould be able to calcualte the amount of chemicals required to treat the HVAC loops.
56	C.37.4	The solicitation is silent on any requirement for fuel oil polishing that may be necessary when using bio-based fuel oil, Please clarify.	The solicitation requires an annual test on the Diesel Fuel and results of that test may require polishing. In addition, the solicitation does require the fuel oil to be conditioned and treated. Please read paragraph C.37.4 carefully. If the initial fuel test indicate that the fuel must be conditioned then GSA will be responsible and once the fuel oil meets the standards then the contractor will be required to maintain the fuel within the limits of ASTM 376-12.
57	C.37.4	Will fuel be purchased by GSA or will the O&M contractor be responsible for purchasing diesel fuel?	GSA will either procure the fuel separately or will reimburse the contractor for authorized fuel costs. Please refer to C.37.4
58	C.39.7	Do the facilities of this solicitation contain any works of art?	No
59	C.39.7	If the facilities have any works of art, what operational and maintenance modifications will the contractor need to take to protect these items during renovations?	No works of art are present.
60	C.40	Total number of Services Calls/WO that exceeded the $ 2,500.00 threshold for reimbursement?	None over last 12 months
61	C.40	Average cost for material/supplies per service calls/WO for the past 5 years?	This cost has not been tracked by GSA. Service calls are under the $2500.00 shared liability threshold therefore GSA has not had a reason to track this data.
62	C.40.1	How many repairs over the $2500.00 threshold in the last year?	None.
63	C.40.10	Are there any warranties currently in force for any of the equipment covered by this solicitation?	No
64	C.40.2	Is the Hannah House under the same $2500.00 threshold?	Yes for the A/C units only
65	C.40.5	Will labor hours be chargeable for after-hours emergency or repair?	If a sub-contractor is authorized to effect a repair then all sub-contractor cost to include labor is billable. The prime contractor can not charge labor unless a repair can be reasonably performed during hours and the Government requires the repair to be performed after hours. Emergency or after hours repairs are subject to the repair provisions and the $2500.00 repair threshold.
66	C.40.5	Can we have the number of times per year that the current contractor hit the threshold?	None over last 12 months
67	C.41	How many tons of waste were disposed of?	Less than a ton of waste has been generated in the past two (2) years.
68	C.41	Where is the closest Land field that accepts this Waste?	The offeror can research for this information.
69	C.41.10	Has there been an Arc Flash analysis performed onsite and do all labels reflect this? If not, will the incoming O&M be required to have this analysis performed to come into compliance with C.41.10 and NFPA 70, 70E?	An Arc Flash Survey being performed is not the issue for performing work on the contract. NFPA provides specific guidance on what boundaries and actions to take in the absence of a Arc Flash Survey. The incoming contractor will not be required to perform an independent Arc Flash Survey.
70	C.41.12	Are there any permanently installed powered platforms at this location? If yes please provide PM schedule and copies of the last time they were certified.	The only equipment is a dock leveler located at the Federal BLDG.
71	C.41.14	Are all the confined spaces identified and labeled at this facility?	There are confined spaces. It's the responsibility of the contractor to determine a confined space, Label them if not previously labeled, and train their workforce on Confined Space Entry procedures in accordance with OSHA.
72	C.41.15	Asbestos Management, Are there any current employees certified to work with ACM?	The Government will not answer questions regarding staff/personnel of the incumbent. It is the contractor's responsibility to provide personnel that meet the qualifications as stated in the proposal.
73	C.41.15	Are there current surveys and inventories of hazardous materials such as asbestos and lead paint within the building?	There are current updates of ACM survey, no surveys exist for lead paint.
74	C.41.16.1 MSDS	Is there a current up to date binder containing all MSDS for the site that will be handed over to the incoming O&M?	The contractor will be responsible for the hazardous material that they bring on-site or that is transferred from the incumbent. Any material that is transferred from the incumbent contractor shall be the responsibility of the new contractor to maintain MSDS on that material.
75	C.41.19	Can GSA provide a copy of the last ten year roof anchorage point inspection reports to the incoming O&M contractor?	No roof anchorage points exist.
76	C.41.19	Can GSA provide the manufactures names and requirements for the inspection of the roof anchorage points?	No roof anchorage points exist.
77	C.41.19	When were the roof anchorage points installed at the buildings?	No roof anchorage points exist.
78	C.41.19 Roof Anchorage Points	Please identify what is meant by “qualified personnel”. What are the qualifications required? Is a professional engineer required to perform this inspection?	No roof anchorage points exist.
79	C.41.4	Does the contractor have to acquire Air Quality Monitoring permits or are they in place?	The boilers BTU's do not meet the threshold requirement of having to obtain/maintain an air quality permit however, Annual Stack Gas Analysis is required.
80	C.41.4	Are there any AQMD operating permits required for this contract?	The boilers BTU's do not meet the threshold requirement of having to obtain/maintain an air quality permit however, Annual Stack Gas Analysis is required.
81	C.41.5	How many fuel storage tanks are onsite? Are they above ground or below ground?	There is one AST which has a 280 Gallon capacity and is located at the Federal BLDG for the Fire Pump. All Generators are Natural Gas.
82	C.41.5	Are there any UST’s requiring operator certification/licensing? If the answer is yes, are there any personal working onsite that possess the proper certification/licensing?	No.
83	C.41.5.2	Are there any underground storage tank at the facilities?	No. See previous question concerning Above Ground Storage Units
84	C.42	Can you provide a fire alarm point summary?	Federal Courthouse - (Initiating Devices) 33 Duct Detectors; 22 Smoke Detectors; 18 Pull Stations; 2 Flow Switches; 2 tamper switches. (Notification Devices) 146 SPKR/STROBE combination; 45 Speaker; 67 Strobes Federal BLDG (Initiating Devices) 18 Duct Detectors; 144 Smoke Detectors; 23 Pull Stations; 2 Heat detectors; 19 Water Flow Detectors; 32 Tamper Switches; (Notification Devices) 18 Fire Fighter Phone Jacks; 339 SPKR/STROBE combination; 1 Speaker; 1 Strobe.
85	C.42.11	What is the count by type of fire extinguishers to be serviced?	121 - 20lb Dry Chemical (ABC)
86	C.42.11	How many fire extinguishers are to receive 6 year maintenance during the contract base and option years?	All 121 Dry Chemical fire extinguishers will require 6-year maintenance during the base year.
87	C.42.11	How many fire extinguishers are to receive 12 year hydrostatic testing during the contract base and option years?	No extinguishers should need hydrostatic testing during the contract base and option years
88	C.42.14	Are there any UPS systems that will be O&M contractor responsibility? If yes, how old are the batteries and will replacing them be a contractor expense?	All UPS systems are owned and maintained by the agency. The O&M contractor has no responsibility.
89	c.42.14	Is the contractor to provide a load bank to conduct the annual load test or are the load banks available onsite?	The Generators are Natural Gas and don't require load bank tests as "Wet Stacking" is not a concern.
90	c.42.14	If the contractor must provide the load bank, what is the cable run length from the emergency generator to the location where a load bank can be brought?	Answered previously. The Generators are Natural Gas and don't require load bank tests as "Wet Stacking" is not a concern.
91	C.42.3	Will elevator recall testing be allowed during normal business hours? Will the elevator contractor be required to be onsite during testing?	Elevator recall can be tested during hours in coordination and advanced notice (1 Week) with/to the COR. The elevator contractor will be required to be on-site as there are fire alarm initiating devices located in the hoistways of both buildings. The O&M contractor is responsible for the cost associated with the elevator contractor being at the site to gain access to these initiating devices.
92	C.42.3	Can last year's Fire Alarm tests be provided for the buildings?	No, however a point summary has been provided (See question 84).
93	C.42.4	IRT C.42.4 Fire Alarm System Testing – It states “Testing of devices in the elevator shafts, pits, and hoist ways shall be coordinated with the elevator contractor. All costs associated with testing involving the elevator contractor shall be the responsibility of the O&M contractor. “ Who is the Elevator Contractor?	Kone Elevator. POC: Michael Dupree - 251-661-7522 ext 119
94	C.42.5	The current fire alarm monitoring station is NOT UL listed, are we required to use a UL listed fire alarm monitoring station?	The specification requires that a monitoring Service is required to be UL listed it does not state that the dialer must be UL listed. We will notify the GSA AHJ in regards to your concerns with the actual monitoring station (dialer).
95	C.42.6	For weekly fire pump & jockey pump testing, is the contractor required to use only NICET certified technicians?	The contractor can conduct this test utilizing in house personnel as long as they have had documented training by a NICET certified company on the procedure to conduct the testing. All testing points shall be documented and submitted with the monthly report. Annual Fire Pump performance testing shall be conducted by a NICET certified technician only.
96	C.42.6	Is the contractor required to perform quarterly or semi-annual waterflow tests of the stairwell standpipe system?	The requirement is for Semi-Annual only. Quarterly is only required if a facility has water gongs of which the facilities in this Solicitation DO NOT have.
97	C.42.8	Can GSA provide a list of the quantity and location of the smoke dampers installed at these sites?	There are no Smoke Dampers, only thermal activated Fire Dampers. The fire dampers are only in the Mobile Federal Building (AL0076AB) and there are 4 per floor.
98	C.45.1.2	By building, how many Underground Fuel Storage Tanks are there?	None.
99	C.45.1.2	When were the UST last tested/certified?	There are no USTs.
100	General	Does the switchgear at the Mobile Federal Office Building feed power to the Federal Courthouse?	Yes
101	General	Are the steam heaters in the Federal Courthouse still in use?	Floor Mounted Radiators are there for Aesthetic purposes only and have no steam aligned to them
102	General	The PWS "did not go far enough in providing key workload data elements with regard to the government's historical requirements for service call/work orders for John A. Campbell USCH Federal Buildings which are required by all offerors to base a reasonable bid on." The PWS/RFP should provide a breakdown of service calls by craft, such as plumbing, electrical, HVAC, General Maintenance, Roofing, Painting, Flooring, other calls not addressed above. Offerors cannot reasonably price the contract work if they do not know the labor mix of service calls, since wage rates depend upon the labor category involved and the applicability of either the lower Davis-Bacon Act wages or the higher Service Contract Act wages.	This effort is performance-based, no prescriptive language regarding required labor mixes will be given with the exception of the minimum staffing requirement. Service call information has been provided in previous questions, however offerors are cautioned that this service call data does not limit the contractor's responsibility to respond to service calls regardless of the quantity or mix of service calls. No further service call data will be provided. The Davis-Bacon Act is not applicable, this is a service effort and not a construction effort. The Service Contract Act applies as indicated in section I.
103	General	Is there a GSA lift available?	No
104	General	Who is the current contractor and what is the current contract price?	CMC and Maintenance, Inc. is the incumbent contractor. Award information is publicly available via FBO.gov or FPDS.gov.
105	H.15	What types of licenses are required in performance of this PWS?	HVAC mechanics must possess the EPA universal 608 license. No HVAC state license is required unless performing new equipment installs on Major HVAC equipment. Certifications are required and are stipulated in the Solicitation.
106	H.15.3.15	Does the current staff meet these qualification requirements?	The Government will not answer questions regarding staff/personnel of the incumbent contractor. It is the proposing contractor's responsibility to provide personnel that meet the qualifications as stated in the proposal.
107	H.16	Are the storage areas in the parking garage available for O&M contractor storage use?	No
108	H.16	How many parking spaces will the contractor have for its employee's?	None. Parking for contract employees is not provided.
109	H.16	Government Furnished Materials. Will the government provide parking space at the facilities for the O&M contractor? How many spaces will be provided?	No parking spaces will not be provided.
110	I Contract Clauses	Does Davis Bacon wage determination rates apply to sub-contractors?	Davis Bacon is not applicable to this contract, however Service Contract Act Wage Determinations are applicable and do apply to all service employees of the prime contractor and all sub-contractors per FAR 52.222-41(c)(1). See also the CBA at J.21.
111	J.16	Is the O&M Contractor responsible for maintaining or repairing tenant specific equipment?	The contractor is responsible for performing preventive maintenance and Service calls only on Tenant owned HVAC units but not tenant owned Generators. Repairs shall not be performed on tenant owned HVAC units unless authorized by the Contracting Officer or COR.
112	J.16	How many generators is the O&M Contractor responsible for? Can you provide generator data and age?	The contractor is responsible for two generators only with one being located in the Federal Courthouse and one being located in the Federal Building. The age is unknown however the age can be obtained by the name plate data which is as follows: Courthouse - Caterpillar Model SR4 Serial # 44393313 100 KW 125 KVA Federal BLDG - Kohler Mod 180REZX Serial # 2319195 180 KW 225 KVA
113	J.16	How many perimeter A/C units are present?	870 with all being located in the Federal BLDG. The contractors are expected to perform preventive maintenance on these units annually and effect repairs as failures occur.
114	J.16	Is the O&M Contractor responsible for the UPS system in the ADP center of the Mobile Federal Office Building?	No. The O&M contractor is only responsible for the Liebert Units in the room.
115	L&M	Please provide section L & M for this solicitation so offerors have adequate time to prepare their response to the technical aspects of this solicitation?	Sections L&M were posted on 22 July 2014.
116	L.10	VOLUME 3: Price Proposal (in accordance with ATTACHMENT 3– Pricing Format). Do you mean to say Attachment L-4 Pricing Template?	Yes, Volume 3 should be in accordance with Attachment L-4.
117	L.10	What is the procedures that the Contractor to use in submitting proposal electronically ?Are Copies of proposal on CD-RS required to be submitted?	Contractors shall submit their quotes via AASBS/ITSS as directed in L.9.
118	L.10	States that "Tables, charts, graphs and figures may be used...However, they shall be legible and readable when printed on 8-1/2x11 inch paper. Do the tables, charts and graphs have to follow the same font size as the rest of the proposal?	Different font size may be used on tables, charts, graphs, or figures however the requirement remains that they must be legible when printed on 8-1/2x11 inch paper.
119	L.11.3	Is the contractor to price current CBA wages and fringes for the base and option 1 of the contract? Thereafter is the contractor to price labor wages using DOL wages and fringes for option years 2,3and 4 of the contract?	The Contractor shall provide a FFP for the base year and all option years. The prices will be evaluated in accordance with FAR 52.212-2 as stated in M.2. Any adjustments based on increased or decreased costs after award based on SCA wage determinations or CBA agreements will be done in strict accordance with FAR 52.222-44 as in Section I.
120	L.15.1	Organizational Conflict of Interest- This information shall be disclosed in the COVER PAGE. Is this to be on the cover PAGE or in the cover LETTER?	The information should be included on the first page of the cover letter.
121	L.16 Attachment L-3	IRT Attachment L.3, Minimum Performance Standards, it reads: Review each minimum performance standard listed below. If the contractor can validate meeting the minimum Standard, mark the box for ‘Yes’ AND Fill in the Contractor’s proposal page number. The Offeror shall include the validation and explanation information in VOLUME 2 that details where you explain how you plan to meet this standard. If the contractor marks ‘Yes’ but does not provide the proposal paragraph number that validates and explains how they meet this standard at the minimum standard required, the proposal will be technically unacceptable. Are you looking for both the page number AND paragraph number?	Provide the paragraph number in Volume 2 where the information can be located.
122	L.16 Attachment L-3	This concerns past performance but asks for Volume 2 location of details. Volume 2 is Management Approach. The experience would be in Volume 1. Please clarify.	The instructions are clear. In attachment L-3 the contractor shall provide the paragraph number in Volume 2.
123	L.16 Attachment L-4	The pricing sheets for base and Option years only address labor cost, not all the other costs in the CLINs. The rollup will not match Section B. Should we use our spreadsheets and have them roll up into the summary?	Please review Para L.11.3 which states in part "The Offeror is authorized to modify the pricing template".
124	L.16. Attachment L4	The solicitation is silent on whether the hourly rates (non IDIQ or RWA) are to be burdened or unburdened. Please Clarify.	Hourly rates submitted to support Over & Above T&M should be burdened. The resulting contract will be a definitive contract and will not be an ID/IQ type contract.
125	L.9	Is there a size limitation for documents that must be uploaded to the AAS Business Systems Portal?	No.

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File details come from the government source that posted it. Updated Nov 14, 2017.