PWS_Sections_L-M_-_ID04140085_07-22-2014.docx

L. INSTRUCTIONS FOR SUBMITTING PROPOSAL

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/vffar1.htm

L.2 SOLICITATION PROVISIONS IN FULL TEXT

52.212-1 - Instructions to Offerors -- Commercial Items

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is NAICS code 561210, Size Standards $35.5 million. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. N/A

(e) Multiple offers. N/A

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. N/A

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An Offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An Offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The Offeror should indicate that it is an Offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The Government’s evaluation of the significant weaknesses or deficiencies in the offeror’s proposal, if applicable;

(2) The overall evaluated cost or price (including unit prices) and technical rating, if applicable, of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror;

(3) The overall ranking of all offerors, when any ranking was developed by the agency during the source selection;

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror; and

(6) Reasonable responses to relevant questions about whether source selection procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed.

(End of Provision)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a single firm-fixed price (FFP) and Time & Materials (T&M) type contract resulting from this solicitation.

(End of Provision)

L.3. INSPECTION OF FACILITY:

The purpose of the meeting is to provide a briefing of the contracting concept, the scope of work, the specifications, and to allow prospective Offerors the opportunity to ascertain the complexities and the location of the services to be performed, along with the general and local conditions which could materially affect conduct of operations and the prices involved.

The Government considers attendance vital to the preparation of a competitive proposal. It will enable the Contractor to become acquainted with the areas to be serviced, and to be aware of the specific problem areas which require special attention or services.

Failure to attend this meeting may not be used as an excuse for omissions or miscalculations in offers. It is emphasized that it is more advantageous for each offer to have qualified representation at the Pre-Proposal conference.

(a) Site Visit/Walk-Through Tours: The site visit/walk-through portion of the buildings will be provided by GSA starting July 29, 2014. The site visit/walk through portion of the buildings will be continued through July 30, 2014. An opportunity will be provided to view all locations. Prospective Contractors are encouraged to make an on-site, in-depth review of the facility(s), equipment, job requirements, etc.

Aside from the scheduled site visit tour referenced above and because of the potential for disruption to governmental activities, particularly in the U.S. Court, and other tenant areas, additional access to non-public areas of the building(s)/facility(s) for inspection purposes may not be possible.

Transportation will NOT be provided to the locations. However, GSA will lead the caravan from location to location as best at possible. It will be the contractor’s responsibility to find and locate the destination. There is a chance that the order of the site visit may change but the dates will stay the same. The Contractor Officer or designee will provide updated information via email to all that respond to me with a valid email address.

All interested parties desiring to attend the site visit shall meet at 201 St. Michael Street Mobile, AL 36602, at 8:00 AM, Central Standard Time (CST) on July 29, 2014. Interested parties should meet in conference room located on the first floor. Please provide notification of attendance to points of contact listed in paragraph L.8, NO LATER THAN 25 July, 2014. The schedule is as follows:

Tuesday, July 29, 2014

8:00 AM CST

Initial Site Visit Briefing Immediately following the Initial Site Visit Briefing we will conduct facility walkthroughs of the following facilities until 4:30 PM CST:

· Mobile Federal BLDG

· John A. Campbell USCH, Mobile AL

· GSA Combined Parking Facility, Mobile AL

· Hannah House, Mobile AL

In the event that we are unable to complete walkthroughs of all four facilities on 29 July, the site visit will reconvene to complete walkthroughs at the remaining facility/facilities on:

Wednesday, July 30, 2014

8:00 AM CST

Walkthrough completion

(b) Access to the building/facility may be obtained for inspection purposes by contacting the individual(s) in sections L.8

(c) Parking may or may not be available at the buildings. Therefore, the contractor will have to plan to utilize offsite or paid parking in the near vicinity of the buildings.

(d) Cellular phones are not allowed.

(e) A separate site visit will NOT be entertained.

(f) The maximum number of four (4) personnel is authorized to attend the site visit per Offeror. The maximum number of personnel includes subcontractors. The type of attendee is at the contractor’s discretion and is exclusively the responsibility of the Offeror. All attendees shall be physically present at the Government’s designated locations.

(g) NO questions will be allowed during the site visit.

(h) Offeror is solely responsible for all expenses associated with attending the site visit. Under no circumstance will the Government reimburse Offeror for attending site visit.

L.4. GENERAL

The instructions below provide guidance for the preparation and submission of the proposal. The purpose is to establish requirements for the format and content of the quotation so that the quotation is complete, contains all the essential information, and can be evaluated equitably. The proposal submission shall be clear, concise, and shall include sufficient detail to evaluate and substantiate the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. Non-compliance may result in the Offeror being ineligible for award. All proposal information is subject to verification by the Government. All information within the page limitations of the solicitation is subject to evaluation. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this solicitation.

In accordance with FAR 52.219-6, this procurement is limited to eligible small business concerns. At the time of submission of its proposal, it must represent to the Contracting Officer that it is a small business concern under the North American Industry Classification System (NAICS) 561210 with the small business size of $35.5 million.

L.4.1 Project Title: O&M Service Contract in Mobile, Alabama

L.5. REQUEST FOR PROPOSAL/SOLICITATION #: ID04140085

L.6. REQUEST FOR PROPOSAL ISSUE DATE: July 22, 2014 L.7. REQUEST FOR PROPOSAL CLOSING DATE: August 22, 2014, 4:00 PM CST

L.8. ISSUING OFFICE/GOVERNMENT POINT OF CONTACT:

Senior Contracting Officer Keith C. Echols GSA – Southeast Region 4 401 W. Peachtree St, Suite 2700 Atlanta, GA 30308 E-mail: Keith.echols@gsa.gov Phone: 478-297-7583

Contract Specialist Scott Adams GSA – Southeast Region – Atlanta Office 401 W. Peachtree St, Room 2700 Atlanta, GA 30808 E-mail: scott.adams@gsa.gov Phone: 478-258-6885

Any questions regarding this RFQ shall be submitted in writing via email to the individuals listed above no later than August 8, 2014, 4:00 PM CST. The Government reserves the right to deny any questions or clarification questions received after August 8, 2014, 4:00 PM CST). In posing questions, Offerors shall use ATTACHMENT L1 – Questions Format found in Paragraph L.16 of this section. Questions should be written in a manner that enables clear understanding of the Offeror’s questions or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Further, Offerors are reminded that GSA will not address hypothetical questions aimed at receiving a potential “evaluation decision.” Written answers to questions will be provided via ITSS to all prospective Offerors.

Offerors are directed not to contact the client or any other GSA personnel or other Government employees regarding this procurement, other than the individual(s) identified above, without the prior approval of Keith Echols, GSA Contracting Officer.

L.9. PROPOSALS SUBMISSION:

All proposals shall be submitted in GSA’s AAS Business Systems Portal (AASBS Portal), formerly IT-Solutions Shop (ITSS), http://itss.gsa.gov. Failure to submit the proposal in AASBS may result in exclusion from consideration. Your firm shall be registered in AASBS Portal to be considered for this opportunity. Contact the AASBS registration desk at 877-472-4877 to complete your registration. DO NOT WAIT UNTIL THE LAST MINUTE TO CHECK TO SEE IF YOUR FIRM, CONTRACT NUMBER, AND INDIVIDUAL AUTHORIZED TO SUBMIT PROPOSAL(S) IS REGISTERED IN AASBS. AASBS requires that information under the contract number in the AASBS be an exact match with the information in the System for Award Management (SAM), http://www.sam.gov. An award cannot be made if the information in each system does not match.

L.10. PROPOSAL FORMAT

All information shall be submitted in English. Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read, may result in disqualification.

Proposals shall be submitted electronically in one of the following formats: Microsoft Word document (.doc or .docx file), Microsoft Excel document (.xls or .xlsx file), or searchable Portable Document Format (.pdf file). Pages shall be formatted to fit 8-1/2x11 inch paper when printed. Proposal text shall be in a standard font with a minimum of twelve (12) points in height, and shall be single-spaced. Tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, and plans if necessary. However, they shall be legible and readable when printed on 8-1/2x11 inch paper.

All proposal development costs shall be borne by the Offerors without reimbursement from GSA, to include any travel costs related to attendance of the site visit.

Proposals consist of and shall include the following proposal documents with the page limits as specified. Pages or written material exceeding the number specified will not be considered in the evaluation by the Government. Title pages and table of contents are excluded from the page count specified below.

· COVER LETTER (6 Page limitation)

· VOLUME 1: Evaluation Factor 1: Past Performance (12 page limitation)

· VOLUME 2: Evaluation Factor 2: Management Approach (45 page limitation)

· VOLUME 3: Price Proposal (in accordance with ATTACHMENT 3– Pricing Format); shall be in Excel. No price information shall be included in Cover Letter or in any of the VOLUMES other than VOLUME 3. This document can be modified accordingly.

· VOLUME 4: Transition Plan (No page limitation)

Note: VOLUMES SHALL NOT BE COMBINED.

COVER LETTER: The cover letter is a standalone document and should include the following information and shall be signed by an official authorized to contractually commit the Offeror.

a) Name and phone number of persons authorized to represent the company for clarification and/or questions of this proposal;

b) Statement that your proposal is valid until November 1, 2014;

c) Complete business address of the Offeror; The corporate name to be used on any resultant contract and the remittance address;

d) All assumptions shall be included in the cover letter. If an assumption is not identified in the cover letter, it will not be incorporated into the contract as part of the award;

e) Organizational Conflict of Interest per paragraph L.15 below; the total page limitation does not apply to this particular matter;

f) Offeror’s North American Industry Classification System (NAICS) code;

g) Complete and return the entire Section K; the total page limitation does not apply to this particular matter;

h) Prime contractor compliance in accordance with Section L-17; the total page limitation does not apply to this particular matter.

L.11. EVALUATION FACTORS

The Government’s evaluation will consist of two (2) separate and distinct non-price factors:

L.11.1 Past Performance (VOLUME 1)

Past performance relevant information regarding an Offeror’s performance under previously awarded contracts (task orders are considered contracts). The Offeror shall submit a detailed descriptive listing of at least three (3) contracts where the Contractor performed for a minimum of twelve (12) months within the past five (5) years from the closing date of this solicitation. At least one (1) of the three (3) past performances shall contain at least one (1) facility with a size of at least 100,000 square feet or greater. Also the past performances shall be of similar scope described in this solicitation. If the Offeror submits more than three (3) past performance contracts then the Government will only review and consider the first three (3) listed in their proposal. If submitting information for current/ongoing contracts, the Contractor must have a minimum of twelve (12) months performing the services at those location(s) by closing date of this solicitation in order for those contracts to be deemed relevant. The detailed description submitted for each contract should include, as a minimum, the following information:

(1) Type of facilities and associated buildings, nature of tenant mission and population, square footage.

(2) Estimated annual dollar value of contract.

(3) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).

(4) Date of contract performance start and completion, including options.

(5) Name, title, address, phone number, and email of customer contact. It is incumbent on the Offeror to ensure information on former customers is current and accurate.

(6) Name, title, address, phone number, and email of the building's owner or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the Offeror to ensure this information is current and accurate.

Offerors shall provide the separately attached Past Performance Questionnaire (PPQ) (ATTACHMET L2), as found in Section L16 to the points of contact for the referenced above contracts. If the PPQ does not match one of the Offeror’s referenced above contracts, that PPQ will not be considered. The Offeror cannot use the same reference (i.e. same contract/contract and same contact person) more than once. The points of contact for a referenced contract shall submit a completed questionnaire no later than the RFP closing date/time via email to scott.adams@gsa.gov. The questionnaire shall come directly from the point of contact to be considered for evaluation.

The Government may base its evaluation of past performance on information that it receives from Offerors and information that it obtains through its own investigation. The Government may contact an Offeror’s former customers and business associates; Federal, state, and local government agencies; electronic databases such as Past Performance Information Retrieval System (PPIRS); and other sources of information.

L.11.2 Management Approach (VOLUME 2)

The Management Plan shall include the following:

(a) The Offeror shall describe a clear understanding of the requirements, deliverables, and demonstrate an ability to successfully perform as outlined in the Performance Work Statement in Section C of the contract. The Offeror shall identify anticipated barriers and risks and a plan for overcoming them.

(b) An organizational chart illustrating corporate key personnel and onsite supervisory personnel and qualifications of onsite supervisor per section H, paragraph H.15.2. The organizational chart shall include the minimum established hourly personnel stipulated in section C, paragraph C.8.1 and any other additional hourly employees the Offeror intends to use. In the event Offerors elect to propose other skill sets (trades) and/or more effort (e.g., more full time or part time labor) than provided the minimum levels, then the Offeror is strongly encouraged to include with its proposal a detailed rationale for the Government’s consideration.

(c) A plan that identifies on-site representatives for each building, work schedules for all on-site personnel.

(d) Provide a detailed description of the formal quality control plan (QCP). The plan shall include the minimum requirements in Section C8.6 (A-E).

(e) The Offeror shall complete and submit the ‘Minimum Performance Standards’ worksheet with their proposal provided in L16, ATTACHMENT L3.

L.11.3 Price Proposal (VOLUME 3) Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The price proposal shall be formatted and submitted in accordance with the pricing template per ATTACHMENT L.4 in section L.16. The Offeror is authorized to modify the pricing template.

a. The Government is not responsible for formulation errors in the provided pricing template.

b. Offeror shall specify whether the hourly rate for each labor category applies to labor performed by the prime or subcontractor.

c. The Offeror shall provide a payment schedule for each fixed price CLIN.

d. Over & Above - Time and Material Costs CLINs listed below: Prepare a list of FFP Fully Burdened Labor Rates. This CLIN has a not to exceed for estimating purposes the following Not To Exceed (NTE) estimates are given:

Base Period

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

e. Pricing shall NOT be included or combined with other VOLUMES. Pricing should only be in VOLUME 3 L.12. Specific Instructions for Price

(c) Offeror shall provide their General and Administrative (G&A) expense rate.

L.13. INSURANCE REQUIREMENT

Upon contract award, the contractor shall comply with the complete requirements in FAR 28.307-2 LIABILITY; and with clauses FAR 52.228-5, INSURANCE - WORK ON A GOVERNMENT INSTALLATION (APR 84), as found in Section I.

L.14. REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT FEDERAL TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW The Offerors shall complete and sign requirements as found in Section K.2. This requirement shall be included in the COVER LETTER.

L.15. ORGANIZATIONAL CONFLICT OF INTEREST

All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. "Offeror" as used in this solicitation section addressing OCIs shall include all vendors that the company submitting this proposal has entered into a contractor teaming agreement or prime contractor subcontractor relationship with in connection with its proposal submission for this acquisition, including their affiliates.

If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, or, if the Offeror is currently performing or anticipates performing any other work for the Government under any proposal for any solicitation relating to the requirements for this acquisition, the Offeror shall include in its non-price proposal submission: (1) a statement identifying and describing the actual or potential OCI, and (2) a proposed OCI mitigation plan detailing the Offeror's recommendation for how the potential OCI may be avoided, neutralized and/or mitigated. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the Offeror may be excluded from consideration for award. This information shall be disclosed in the COVER PAGE.

L.16. LIST OF ATTACHMENTS

Attachment L3 - Minimum Performance Standards Worksheet

Section L.11.2

L.17. PRIME CONTRACTOR COMPLIANT: Prime contractor is responsible for performing greater than 50% of the work in accordance in accordance with FAR 52.219-14. Prime contractor shall provide the amount of work they intend to perform with their own resources and provide a list of subcontractor(s) they intend to use. This information shall be included in COVER LETTER.

L.18. tranisition plan; The Offeror shall prepare, as part of their response to the solicitation, a Transition Plan describing their approach as to how they will assume the contract duties within the thirty (30) day transition period. In addition to the items described in section C.5.2 (Startup/Phase Schedule), the plan also shall provide an overview of the transition goals, strategy to maintain staffing continuity, tasks that must be accomplished during the transition process and risks that could impact services. The plan shall, at minimum, address the contractor’s current qualifications to quickly assume responsibilities and their transition approach in detail to include risks, risk mitigation strategy, team members, recruiting plan, retention plan and transition schedule. The contractor shall implement their Transition Plan presented in their proposal immediately on award. However, the Government may require changes to the plan after award of the contract. The transition shall be included in VOLUME 4. The Transition Plan will not be a consideration in the evaluation process described in Section M.”

END OF SECTION L

M. EVALUATION FACTORS FOR AWARD

M.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/vffar1.htm

M.2 SOLICITATION PROVISIONS IN FULL TEXT

52.212-2 EVALUATION -- COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. For this solicitation non-price factors are more important than price. The following factors shall be used to evaluate offers: See Addendum below.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

ADDENDUM AND/OR SUPPLEMENT TO FAR 52.212-2:

METHOD OF AWARD

EVALUATION OF NON-PRICE FACTORS

This acquisition will be evaluated by utilizing the Lowest Price, Technically Acceptable (LPTA) process. Accordingly, award will be made to the Offeror that submits the lowest total evaluated price proposal that is fair and reasonable and meets or exceeds the acceptability standards for non-price factors in accordance with below tables. No tradeoffs are permitted. An evaluation for acceptability will be performed. To be considered technically acceptable, no evaluation factor in the proposal may be determined to be unacceptable. The failure of a proposal to meet all of the requirements under any factor will result in a technically unacceptable rating and preclude award. If the Contracting Officer determines that a small business’ past performance is not acceptable, the matter will be referred to the Small Business Administration for a Certificate of Competency (COC) determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C. 637(b)(7)). However, if a COC is not issued by the Small Business Administration, the Offeror will be ineligible for award.

Factor 1 – Past Performance Description: This factor considers the Offeror’s past performance on similar contracts. This factor also considers the quality and how well the Offeror performed on similar contracts. If a prime-subcontractor arrangement is proposed, then for the past performance factor for evaluation, each critical subcontractor may be evaluated individually and then averaged together for an overall Team factor rating taking into consideration the appropriate weight to give each critical subcontractor based on their planned performance as identified in the proposal.

For example, if the proposal indicates Team member “A” will do approximately 30% of work, then approximately 30% weight is given to Team member A’s past performance rating in assigning the overall Team past performance rating. A subcontractor is considered critical if it is expected to perform 30% of the work.

If a prime-subcontractor arrangement is proposed, the burden is exclusively on the Offeror to supply the Government with adequate evidence in its proposal to clearly establish, expressed as a percentage, the degree to which each contractor is intended to be utilized in the performance of the work under the resulting contract.

Past Performance Acceptability Criteria

Note: Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance (See FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered “acceptable.

Relevancy

Recency Definition

Contracts that are complete shall be for a minimum of twelve months of performance within five (5) years from the closing date of this solicitation;

Contracts that are current/ongoing shall have a minimum of twelve (12) months of performing the services from the closing date of this solicitation.

Factor 2 – Management Approach Description: This factor considers the Offeror's understanding of the requirements and deliverables and anticipated barriers and risks and a plan for overcoming those risk and barriers. Offeror shall provide an organizational chart illustrating corporate key personnel. The Offeror shall provide onsite supervisory personnel and qualifications. A plan that identifies on-site representatives for each building, work schedules for all on-site personnel. Provide a detailed description of the formal quality control plan (QCP). Offeror shall complete and submit the ‘Minimum Performance Standards’ worksheet identified in Section L.16.

An acceptable proposal shall meet these Management Approach key minimum requirements that are necessary for successful contract performance:

1. The proposal addresses the technical requirements and deliverables of the PWS and is indicative of an understanding of all technical requirements of the PWS and deliverables in Section C; and addresses any barrier and risks and includes a successful plan to overcome them;

2. Offeror staffing meets minimum requirements of section C.8.1, and proposed on-site supervisory personnel meet minimum qualifications identified in Section H.15.2;

3. Plan identifies on-site representative(s) for each building, work schedules for all on-site personnel;

4. QCP shall include minimum the requirements of Section C.8.6 (A-E), Quality Control Plan; and

5. Meet the minimum performance standards in the “Minimum Performance Standards” worksheet.

6. The proposal assents to all material terms of the solicitation.

Technical Acceptability Criteria

Factor 3 – Price Proposal Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The proposed price will be evaluated for reasonableness.

Comparison of proposed prices with independent government cost estimates (IGCE) and or competition. Proposals unrealistically high or low in cost or price, when compared to the government estimate and/or competition, may be deemed reflective of an inherent lack of understanding of risks of the solicitation and may result in proposal rejection.

The Government is going to first rank price proposal based on price, excluding price for transition cost, and then evaluate the lowest-priced proposal for technically acceptability against the non-price factors of Past Performance and Management Approach that meet the above criteria, for technically acceptability. If the lowest-price proposal is determined to be unacceptable, the next lowest-price proposal will be evaluated. The evaluation will stop at the point when the government determines an Offeror to be technically acceptable with the lowest evaluated price, because that offer will represent the best value The otherwise technically-acceptable lowest-priced Offeror may be required to confirm/validate its price on a Contract Line Item (CLIN), element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

M.3. The Government intends to evaluate the proposal and may award a contract without discussions with Offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial Offeror should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to make no award. The Government reserves the right to reject any proposal that includes any assumption that adversely impacts the Government’s requirements.

M.4. Offerors failing to submit proposals conforming to the structure described in Section L will be rejected without further evaluation.

END OF SECTION M

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Attachment L1 - Questions Format.xlsx Sheet1

Attachment L1: Questions Format

Solcitation Number: ID04140085

Project Title: O&M Service Contract in Mobile, AL

Contractor: _____________________________________

Question # Solcitation Ref: Question Answer

Sheet2

Sheet3 image2.emf

Attachment L2 - Past Performance Questionnaire.docx

ATTACHMENT L2

Past Performance Rating for Order Number ID04140085

Project Name: O&M Service Contract in Mobile, AL

PAST PERFORMANCE QUESTIONNAIRE

1. Contractor Name:

Role on Project: (Prime/Subcontractor):

2. Contract Number:

3. Contractor Address:

4. Contract Type:

____Firm Fixed Price

____T&M/LH

____Cost Reimbursement

____Other (Please Specify)

5. Agency/Company Name:

6. Agency/Company POC/Phone/Email

7. Period of Performance:

8. Dollar Amount of Award: $______________

Annual Amount: $______________

Total Dollar Value with Mods:$_____________

9. Title of Contract:

10. Description of Contract Service/Scope of Contract:

11. Complexity of Work: Difficult: ____________ Routine: ____________

NOTE: Please use adjectival ratings from attached sheet.

12. Evaluation Factor

13. Comments (Attach additional sheets, if necessary.)

14. Rating

a. Quality of Work

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY FOR RATING OF EXCEPTIONAL & UNSATIFACTORY

b. Personnel

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY FOR RATING OF EXCEPTIONAL& UNSATIFACTORY

c. Cost/Budget Control

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY FOR RATING OF EXCEPTIONAL & UNSATIFACTORY

d. Customer Satisfaction

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY FOR RATING OF “5” or “0”

1-5

e. Timeliness of Performance/Deliverables

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY RATING OF EXCEPTIONAL & UNSATIFACTORY

f. Business Relations

COMMENTS ARE HIGHLY ENCOURAGED/ MANDATORY FOR RATING OF EXCEPTIONAL & UNSATIFACTORY

g. Overall Performance

COMMENTS ARE MANDATORY FOR OVERALL RATING OF EXCEPTIONAL & UNSATIFACTORY

15. Would you select this contractor again? Please explain. (Attach additional sheet if necessary.)

16. Name & Date:

17. Title:

PAST PERFORMANCE RATING GUIDELINES

Summarize Contractor Performance in each of the rating areas. Assign each area a rating of Unsatisfactory, Marginal, Satisfactory, Very Good, and Exceptional. Use the following instructions as guidance in making these evaluations. Please use the comments area on the preceding form to justify the rating given.

Ratings

Quality of Work/

Personnel/Service

-Compliance w/contract requirements

-Accuracy of reports

-Appropriateness of personnel

-Technical excellence

Cost/Budget Control

-Within budget

-Current, accurate, complete billings

-Relationship of negotiated costs to actual

-Cost efficiencies

-Change orders issued

Customer Satisfaction

Customer Satisfaction is a measure of how products and services supplied by a company meet or surpass customer expectation.

On a scale of 1-5 (5 being the highest) please rate and describe your level of satisfaction with the contractor’s performance.

5 - Very satisfied

4 - Somewhat satisfied

3 - Neither satisfied nor dissatisfied

2 -Somewhat dissatisfied

0 - Very dissatisfied

Timeliness of Services/Deliverables

-Met interim milestones

-Reliable

-Responsive to technical direction

-Completed on time

Business Relations

-Effective Mgmt

-Business like correspondence

-Responsive to contract reqmnts

-Prompt notification of problems

-Reasonable/ cooperative

-Flexible

-Pro-active

Unsatisfactory

Nonconformances are comprising the achievement of contract reqmnts

Cost issues are comprising performance

Delays are compromising achievement of contract reqmts

Response is not effective

Marginal

Nonconformances require major agency resources to ensure achievement of contract reqmnts

Cost issues require major agency resources to ensure achievement of contract reqmnts

Delays require major agency resources to ensure achievement of contract reqmnts

Response is marginally effective

Satisfactory

Nonconformances do not impact achievement of contract reqmnts

Cost issues do not impact achievement of contract reqmnts

Delays do not impact achievement of contract reqmnts

Response is usually effective

Very Good

There are no quality problems/issues, and the contractor has substantially exceeded the contract performance requirements without commensurate additional costs to the Government

There are no cost management issues and the Contractor has exceeded the contract requirements, achieving cost savings to the Government.

There are no delays

Response to inquiries and/or technical, service, administrative issues are effective.

Exceptional

The contractor has demonstrated an exceptional performance level that was significantly in excess of anticipated achievements and is commendable as an example for others. It is expected that this rating will be used in those rare circumstances where contractor performance clearly exceeds the performance levels described as "Exceptional".

The contractor has demonstrated an exceptional performance. It is expected that this rating will be used in those rare circumstances where the contractor achieved cost savings and performance clearly exceeds the performance levels described as "Exceptional".

The contractor has demonstrated an exceptional performance level. It is expected that this rating will be used in those rare circumstances where contractor performance clearly exceeds the performance levels described as "Exceptional".

The contractor has demonstrated an exceptional performance level. It is expected that this rating will be used in those rare circumstances where contractor performance clearly exceeds the performance levels described as "Exceptional".

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Attachment L3 - Minimum Performance Standards.docx Solicitation Number: ID04140085

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service

Assisted Acquisition Services Division (AASD)

ATTACHMENT L-3

Minimum Performance Standards

The General Services Administration has a need for a contractor to provide building Operations and Maintenance (O&M) Services for the Birmingham Service Denter, Birmingham, AL. The contractor shall provide management, supervisor, labor, materials, equipment, and supplies and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line…