IB08 SOW - FINAL - HQ JROTC Drill Rifles.pdf

Statement of Work (SOW)

FY 25 Drill Rifles

1.0 Purpose: This is a contract to provide FY25 JROTC Drill Rifles.

2.0 Scope: All Drill-Rifles purchased shall be consolidated with all accessories, as a single unit. All CLINs ordered under the provisions of this contract shall be grouped together into one single shipment per Government designated locations, with one single tracking number per designated location. The contractor shall notify all the USACC points of contacts via email, within two (2) business days of equipment that is returned by any shipping method or shipping company due to a delivery failure. The contractor shall coordinate with the G4 POCs, for immediate redelivery or shipment of the equipment. Delivery shall be Monday through Friday between 0730 AM -3:00 PM.

Eastern Standard Time (EST).

3.0 Delivery Dates: ALL EQUIPMENT FULFILLMENT AND SHIPMENT TO FINAL DESTINATION UNDER THIS CONTRACT SHALL OCCUR NO LATER THAN 150 days after award.

4.0 Background: The Army JROTC Program has required units to conduct Drill and Ceremony with its Cadets since it began over 100 years ago. Approximately 1701 of the 1744 Army JROTC units have an active Drill and Ceremony program wherein nearly 30,000 Cadets participate in 4 levels of competition (local/school district, Brigade, Army Nationals, and All Service Nationals).

• Each Army JROTC unit are authorized 45 drill rifles for its Cadets. More than 50% of the drill rifles in USACC JROTC inventory were purchased nearly six (6) years ago.

Although adequate at the time, because of new composite stock material they are not of the competitive quality required for most drill competitions conducted at the regional and national levels today.

5.0 Performance Objective:

5.1 As a minimum, USACC JROTC Program requires safe, match grade class black drill rifles to allow Army JROTC Cadets to participate in one of the most popular and skilled co-curricular events in its program. As part of the field research with Army JROTC units and those of other services, JROTC units require match grade class black drill rifles with the following specifications:

• Overall length: 43.2 in +/- 0.1 in

• Barrel length: 24 7/8 in. +/- 0.050 in. (measured from front edge of ejection port opening-based on 1903 A3/MK5 receiver)

• Weight: 8.4 – 8.6 lbs.

• Center of gravity: within +/- ½ inch along barrel axis of MK5 MOD1 dummy – use 23 1/16 inches from muzzle as reference (required) location measured with drill rifle resting upright on knife edge jut in front of floorplate.

• Rifle Stock & Handguard: molded with a No Break rated Polypropylene comparable to the high impact stock.

• Metal receiver is heat treated for added strength and laser etched with serial number.

• All exposed stock and hand guard contours shall appear visually to be in the same size and shape as the original 1903 A3 wooden stock components.

• Minimum level of detail required for metal components includes representations of the following: Front Sight (no blade insert), Bayonet Stud Band( without bayonet lug), Floor plate/Trigger guard/Trigger (single unit or assembly) Read Sight (proper profile plus windage knob), Magazine Cut-off level (On-flag up position), Safety Lever (off/fire position-flag to left viewed from rear), Cocking Knob (fired position), Bolt handle/knob and cylindrical body (no safety lug or extractor representations required).

• Articulated bolt action (slide/close) to allow visual inspection of breach to ensure no cartridge can be loaded.

5.2 Drill Rifle Sling

• Traditional 1 ¼ inch wide double hook adjustable

• Black cotton or nylon material

• One Nickel sling keeper

5.3 Rubber Butt Plate

• Metal plate covered with at least 1cm of molded rubber

6.0 Packing Slip: the packing slip shall include item nomenclatures and serial numbers for all CLIN items contained in the shipment. Each packing slip shall include a paper copy of the completed DD Form 250 per the Government instructions provided in this Scope of Work.

6.1 Packaging & Shipping

All Drill-Rifles purchased shall be consolidated with all accessories, as a single unit for shipment. NO PARTIAL SHIPMENTS. All CLINs ordered under the provisions of this contract shall be grouped together into one single shipment per Government designated locations, with one single tracking number per designated location. Equipment shall be delivered to the designated location specified by the Government in such a manner that a forklift or pallet jacks are NOT REQUIRED by the Government and with the shipping company responsible for offloading and delivering the equipment. If needed, the Contractor shall provide the forklift or pallet jack. The Government will not provide forklifts or pallet jacks nor assist with the offload of equipment delivered under the provisions of this contract All deliveries shall be signed for by a JROTC representative of the receiving activity. The Contractor shall provide tracking numbers prior to shipment to each JROTC program point of contact, and the USACC personnel identified in the email distribution list in this SOW. The vendor shall provide bi-weekly status reports by email to the USACC point of contacts for all undelivered shipments with status.

Contractor Distribution / Delivery

ALL EQUIPMENT FULFILLMENT AND SHIPMENT TO FINAL DESTINATION UNDER

THIS CONTRACT SHALL OCCUR NO LATER THAN 120 DAYS AFTER AWARD

Any attempts at delivery outside the listed dates OR DURING ANY BLACKOUT DATES will not incur a charge against the Government. Blackout dates for JROTC programs No deliveries can be accepted (blackout dates): 1 Jul – 7 Sep 2025, 20 – 30 Nov 2025, 15 Dec 2025 – 10 Jan 2026. Any storage charges incurred will not be payable by the Government. Any deliveries lost or misplaced during delivery will not be the responsibility of the Government. The vendor shall ensure that no deliveries are scheduled to arrive at Government designated shipment receiving locations on Federal Holidays, Saturday, or Sunday.

The contractor shall send an email notification to the school Point of Contact (POC) and all USACC points of contacts (See distribution email list) prior to initial shipment to facilitate notification. A tracking number shall be included for each shipment. All locations will have their separate tracking number.

Delivery to occur by hand and signed for by JROTC personnel only. No deliveries shall be attempted after 3 p.m. local time of delivery location. The office hours are from 0730 AM to 3PM Monday through Friday EST. Once delivery is completed at the school location, the contractor’s delivery company shall ensure the delivery receipt includes the date, time, and full name of the person who signed the shipping document

The contractor shall notify the USACC point of contacts, via email, within two (2) business days of equipment that is returned by any shipping method or shipping company due to a delivery failure.

Distribution email list point of contacts

USACC G4 Acquisitions – Violet Roberts; violet.b.roberts.civ@army.mil

USACC G4 Acquisitions- Thomas Taylor: thomas.d.taylor24.civ@army.mil

USACC G4 PBO – Audie Proffitt; audie.b.proffitt.civ@army.mil

USACC PBO Tech- Kelly Jones; Kelly.m.jones91.ctr@army.mil

USACC JROTC – Keith Williams; keith.a.williams31.civ@army.mil

6.2 Requirement – DD Form 250

The contractor shall complete a DD Form 250 for each Government designated location, as indicated in column C of the Government distribution spreadsheet, regardless of delivery address, listing each piece of equipment and the serial numbers in accordance with the DD Form 250 block-by-block completion requirements below.

Locations that are receiving numerous pieces of equipment may require more than one DD Form 250 form to list all of the equipment. The contractor shall mark the DD Form 250 pages per the instructions in block 7 below when multiple forms are required for a location. The contractor shall list all CLIN items purchased for each Government designated location, as indicated in column C of the Government distribution spreadsheet on the DD Form 250 for each location. A “paper” copy of the completed DD Form 250 shall be included in each location’s shipment with the packing slip. The same, DD Form 250, pdf version, shall be included in the email shipment notification sent to each Brigade POC and receiving location POC as designated by the Government.

Block 1. Type in the CONTRACT NUMBER tab over and type in the ORDER NUMBER

Block 2. Type in the Shipment Number

Block 3. Type in the Date Shipped

Block 4. Type in the TCN Number

Block 5. Type in the Discount Terms (Net 30 Days)

Block 6. Type in the Invoice No. / Date

Block 7. Type in Page of (1 of 1) or (1 of 2), (1 of 3), (1 of 4), (1 of 5) as appropriate based on the total number of pages required to list all CLINS

Block 8. Type the letter D

Block 9. Type in the prime contractor

Block 10. Type in the following:

to be added at time of award

Block 11. Type in address of where the shipment came from ONLY IF DIFFERENT THAN “prime contractor.”

Block 12. Type in the following:

to be added at time of award

Block 13. Type in the complete shipping address from the Government provided shipment locations and addresses.

Block 14. Type in the name of the Attn: JROTC Instructor and JROTC Program name the equipment is designated for from column C of the Government distribution spreadsheet.

Block 15. Type in Item Number (0001) for the first CLIN item, type (0002) for the 2nd CLIN item and so forth.

Block 16. Type ITEM NAME of CLIN (including MAKE, MODEL NUMBER, and SERIAL NUMBER). Also include LIN/NSN (only if know, otherwise the PBO office will enter the LIN/NSN after submission.) For multiple items of the same CLIN with serial numbers enter as:

EXAMPLE: LEXMARK MX410DE TAA MULTI-FUNCTIONAL PRINTER

SN: 7016238932V0 SN: 7015248962XO SN: 835678283B1

Block 17. Type the quantity of that particular CLIN item shipped.

Block 18. Type the Unit of Measurement for CLIN item shipped (EA=Each, BX=Box, ST=Set, etc.)

Block 19. Enter the price of one item of the specific CLIN Item shipped (NOT the total price)

Block 20. Enter the TOTAL PRICE for the specific CLIN item. The total price will be calculated by multiplying the quantity entered in block 17 by the price entered in block 19.

Repeat steps in block 15 through 20 until all CLIN items have been entered.

Block 21 a. Leave blank.

Block 21 b. Leave blank. Completed by RECEIVING activity.

Block 22. Leave blank. Completed by RECEIVING activity.

The vendor shall provide the Government representative with a sample of the completed DD Form 250 for review and compliance with the contract, prior to beginning shipments under the provisions of this contract, fifteen (15) days prior to beginning shipments under the provisions of this contract. Government representatives to be provided with the sample DD Form 250 are:

USACC G4 Acquisitions – Violet Roberts; violet.b.roberts.civ@army.mil

USACC G4 APO – Audie Proffitt; audie.b.proffitt.civ@army.mil

USACC JROTC – Keith Williams; keith.a.williams31.civ@army.mil

USACC G4 Acquisitions- Thomas Taylor; thomas.d.taylor24.civ@army.mil

USACC PBO Tech- Kelly Jones; Kelly.m.jones91.ctr@army.mil