IA02 PWS FINAL - 3BDE JCLC Marseilles Meals.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

JCLC MARSEILLES – MEAL SUPPORT

2-6 June 2025

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide a full meal support system for cadets and cadre conducting Junior Cadet Leadership Challenge (JCLC) Marseilles at Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341 from 2-6 June 2025. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified meal support system in accordance as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Marseilles Training Center is located at 1700 Army Road, Marseilles, IL 61341. his camp has the facilities for providing full-service meal support during the conduct of our annual Army JCLC encampment. The contractor cooks the food at their facility and transports the food to Camp Marseilles to be served.

1.3 Objectives:

The contractor shall provide food for 250 cadets and 40 cadre personnel from 2-6 June 2025 in support of JCLC Marseilles.

1.3.1

1.3.1. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.2 Scope: The contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform meal preparation, serving, and cleanup in addition to serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meals and set up and maintain one serving line for one and one half-hours to serve 250 cadets and 40 cadre during specified meal times for breakfast, lunch, & dinner.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract.

1.6.2 Hours of Operation: The contractor shall be available to conduct business a minimum of 30 minutes prior to meal service times and 30 minutes after meal services times. See Section 5 for daily mealtimes. Mealtimes are for the duration of the meal contract except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Place of Performance: The contractor shall cook food at their normal place of business, the contractor shall transport and serve the food at building C of Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341.

1.6.4 Type of Contract: The government will award a firm fixed price contract.

1.6.5 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.5.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.5.2 Access and general protection: Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor Workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the contractor security matters or processes.

1.6.5.3. Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives).

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1.6.6 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.7 Identification of Contractor Employees: All contract personnel attending meetings, , and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.8. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.9. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.10. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation JCLC Junior Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government."

3.2 Facilities: Government will provide a dining facility Building C on Marseilles Training Center for all meals to be served.

3.3 Utilities: Non-applicable.

3.4 Equipment: Non-applicable.

3.5 Materials: Non-applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall cook food at its normal place of business, furnish all food, meal serving services, equipment, supplies, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Transport: The contractor shall transport food and support equipment to and from the designated serving area at the training site located at Marseilles Training Center in Marseilles, IL.

4.3. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.4. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all services for meal preparation, serving and clean-up for 250 cadets and 40 cadre during the performance of this contract.

5.1.1. The contractor shall cook the food at their normal place of business. Contractor shall transport and set-up all food and serving equipment in building C of Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341 prior to each meal start time as coordinated with the government POC. The contractor shall transport remaining food and support equipment from the designated serving area.

5.2 Meals

5.2.1. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set up, clean up and remove trash from the dining area. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature.

5.2.2. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.2.3. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4. The contractor shall set up all equipment required to prepare and serve the food 30 minutes prior to serving time. Contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.5. The contractor shall clean up after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

5.2.6. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to others.

5.3. Menus:

5.3.1. Menus: The contractor shall provide a menu like the one stated in 5.3.5. The menu shall be coordinated with the Government POC upon receipt of the award as soon as possible but not later than within 10 days. Any changes to the menu for alternative replacement shall be agreed upon at that time.

5.3.2. Sample Menu:

Breakfast example 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Breakfast example 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Lunch (box) sample: Cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, chips, two (2) choices of desert, fruit punch, milk, coffee, and condiments

Lunch (hot) sample: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Dinner example 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner example 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.3.3. The contractor shall prepare vegetarian meals for approximately 10 people per meal.

5.3.4. Meal Times:

DATE / DAY HEADCOUNT EVENT SERVING TIME

02 June 2025 Monday 290 Dinner 5:00pm – 6:00pm

03 June 2025 Tuesday 290 Breakfast 7:00am – 8:00am 290 Lunch 11:30am -1:00pm 290 Dinner 5:00pm – 6:00pm

04 June 2025 Wednesday 290 Breakfast 7:00am – 8:00am 290 Lunch 11:30am -1:00pm

290 Dinner 5:00pm – 6:00pm

05 June 2025 Thursday 290 Breakfast 7:00am – 8:00am 290 Lunch 11:30am -1:00pm

290 Dinner 5:00pm – 6:00pm

06 June 2025 Friday 290 Breakfast 7:00am – 8:00am 290 Lunch (sack) 11:30am -1:00pm

5.3.5. The contractor shall individually wrap and package in a brown paper bag or to go box lunches provided for 6 June 2025.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.2. Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 - Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

In accordance with PWS paragraph

5.3.4. Meal Times: provide meals

during prescribed times.

Vendor will deliver and set up all equipment required to prepare and serve the food 30 minutes prior to the scheduled serving times.

Rated no less than 95%

5.2.3. The Contractor shall provide a

minimum of two serving lines for each meal to expedite the service.

Minimum of 2 serving lines to expedite service.

Rated no less than 95% of correction or rework upon periodic inspections.

5.2.4. The contractor shall set up all

equipment required to prepare and serve the food 30 minutes prior to serving time

Arrival and initial set up of equipment minimum of 30 minutes prior to meal time.

Rated no less than 95% of correction or rework upon periodic inspections.

5.2.6. The contractor shall clean up

after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

Clean up serving areas and eating areas after each meal.

Rated no less than 95% of correction or rework upon periodic inspections.

5.3.3. The contractor shall prepare

make consideration / accommodations for vegetarian meals for approximately 10 people per meal.

Provide vegetarian option for up to 10 people per meal.

Rated no less than 95% of correction or rework upon periodic inspections.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Meals for 250 cadets, & 40 cadre IAW PWS paragraph 5.

See table of mealtimes at 5.2.4

3480 Meals In Person Serving location as designated by the Government POC