I.5.b. 103122 Encl (8) Appendix_F.pdf

APPENDIX F

MINIMUM STANDARD QUALITY CONTRACT REQUIREMENTS FOR MATERIAL

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

STATEMENT OF WORK (SOW) – SECTION C REQUIREMENTS

1. Scope

1.1 The material covered in this contract will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

2. Applicable Documents

2.1 See Statement of Work (Section C), for specific Equipment, Material, and Component

Drawings and References

Note - All applicable documents will be listed in a manner which will allow positive identification of the references and will indicate the revision/change level when the

Statement of Work (SOW) was prepared.

3. Requirements (per SEA 06P Letter, Ser 06/026, 19 June 2015)

3.1 Quality System Requirements - The Contractor furnishing items under this contract/purchase order shall provide and maintain a quality system in accordance with

MIL-I-45208, ISO9001:2008 (except as amplified or modified herein) with the calibration system requirements of MIL-STD-45662 or ISO10012 or ANSI-Z540.1.

Quality systems in accordance with ISO9001:2000, ISO9001:1994, or ISO9002:1994 are acceptable alternates.

3.1.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.1.2 The Contractor's quality system shall be documented and shall be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor shall, upon notification, make his facilities available for audit by the Contracting

Officer or his authorized representative.

3.1.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of

SUBSAFE/Non-Level (Q5) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting

Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring

Activity may request the PCO waive this requirement.

3.1.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.1.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance

Representative prior to adoption.

3.2 Contractor Inspection Requirements - The Contractor shall maintain adequate records of all inspections and tests. The records shall indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate.

3.2.1 The supplier's gages, measuring and test equipment shall be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel shall be made available for operations of such devices and for verification of their accuracy and condition.

3.2.2 All documents and reference data applicable to this contract shall be available for review by the Government representative. Copies of documents required for

Government inspection purposes shall be furnished in accordance with the instructions provided by the Government representative.

3.3 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the

Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The

Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.4 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased.

When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents shall be annotated with the following statement: "A

Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense

Contract Management Agency (DCMA) Office. In the event that a local Government

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.5 Final Inspection - The following inspection shall be performed prior to shipping material.

3.5.1 Material Sampling - Material shall be inspected for form, fit, and function.

Lot acceptance shall be based on zero defects and lot rejection based on one defect. The sample size shall be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size shall be eight units. For lot sizes of eight or less, the sample size shall be one hundred percent of the lot.

3.5.2 Material shall be inspected for form, fit, and function in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured.

The absence of such sampling plans, sampling inspection shall be per

ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size) with lot acceptance based on zero defects and lot rejection based on one defect. Due to the high consumer risk associated with small sample sizes, the minimum sample size shall be eight units (for lot sizes of fifty or less) or one hundred percent (for lot sizes of eight or less).

3.5.3 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the

SPC methodology/system used provides acceptable products to the

Government. However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.6 See CDRL DI-MISC-80678 (Special Emphasis SUBSAFE/Non-Level I Material C of

C) - The certificate of compliance shall contain:

3.6.1 Contractor's name, address, phone number, and date.

3.6.2 The contract issuing agency’s Contract/purchase order number

3.6.3 The National Stock Number (NSN).

3.6.4 Government nomenclature (noun name) of the item purchased.

3.6.5 Contractor's nomenclature (noun name) of item purchased.

3.6.6 Component Serial Number.

3.6.7 Contractor's or authorized personnel's signature.

3.6.8 A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements. Submission shall be in accordance with the Contract Data Requirements List (DD Form 1423).

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

3.7 Configuration Control - The Contractor shall maintain the total equipment baseline configuration. Baseline configuration is the configuration documentation formally designated by the Government at a specific time during an items life cycle. The configuration baseline, plus approved changes to the baseline, constitutes the current approved configuration documentation. For items of proprietary design, Contractor drawings showing the latest assembly configuration shall be provided to the

Government in electronic (C4) format. Definitions are provided elsewhere in the

Contract/Purchase Order.

3.7.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations shall be designated as Critical, Major, or Minor. The Contractor shall provide a copy of this request to the QAR. Requests for

Waivers/Deviations shall be submitted to the PCO.

3.7.1.1 A waiver is defined as a written authorization to accept an item, which during manufacture, or after having been submitted for

Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is or after repair by an approved method.

3.7.1.2 A deviation is defined as a specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

3.7.1.3 A Critical Waiver/Deviation consists of a departure involving safety.

3.7.1.4 A Major Waiver/Deviation consists of a departure involving:

Performance.

Interchangeability, Reliability, Survivability, Maintainability, or

Durability of the item or its repair parts.

Health or Safety.

Effective Use or Operation.

Weight, Stability, or Structural Integrity.

System design parameters as schematics, flows, pressures or temperatures.

Compartment arrangements or assigned function.

3.7.1.5 A Minor Waiver/Deviation consists of a departure which does not involve any of the factors listed as critical or major.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

3.7.1.6 All Waivers/Deviation requests shall include the information listed below:

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.7.2 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor shall submit an Engineering Change Proposal (ECP) to the Contracting Officer for any Class I or II changes that impact the Equipment covered by this contract. An Engineering Change (EC) is defined as a change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item. An Engineering Change Proposal (ECP) is defined as a proposed Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval. A Class I ECP is approved by the Government's Configuration

Control Board and authorized with a contract modification. A Class II change is typically reviewed for concurrence in classification by the local government representative, unless otherwise specified elsewhere in the contract/purchase order. ECPs shall be prepared in Contractor format, and shall include the following information:

3.7.2.1 The change priority, change classification (Class I or Class II), and change justification.

3.7.2.2 A complete description of the change to be made and the need for that change.

3.7.2.3 A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

3.7.2.4 Proposed changes to documents controlled by the Government.

3.7.2.5 Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

3.7.2.6 Recommendations about the way a retrofit should be accomplished.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

3.7.2.7 Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

3.7.2.8 Impacts to the operational use of the product.

3.7.2.9 Complete estimated life-cycle cost impact of the proposed change.

3.7.2.10 Milestones relating to the processing and implementation of the engineering change.

3.8 Mercury Free - Mercury or mercury containing compounds will not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

Mercury contamination of the material will be cause for rejection.

4. Procedure Requirements

4.1 The following information provides amplifying detail and aids to clarify the requirements established in Section 3. These specific procedure requirements are necessary to ensure the Certifying Activity has adequate information to support Level I certification.

4.2 Quality System Requirements - In addition to the Quality Systems identified in

Paragraph 3.1, ISO 9001:2015 is an acceptable alternate.

4.3 Certification - The contractor will submit the following certification data:

4.3.1 Verification of Assembly - A torque record reflecting actual torque applied and lubricant used when drawing, or special notes specify such records.

4.3.1.1 Torque Records will include; torque wrench/device serial number, range, calibration date, calibration due date, identification of lubricants (if applicable). NOTE - Running torque will be required to determine final torque, if fasteners are 5/8 inch or less and have a self-locking feature. Whenever running torque is required the use of a dial type torque wrench is required (Snap or beam type torque wrenches will not be used.). Torque Wrench chosen will be within

20-90% of the torque wrench range for the required torque.

4.3.1.2 For all other instances, the vendor will provide a certificate of compliance attesting to conformance with all drawing and specified requirements.

4.3.1.3 Components removed from equipment/assemblies/ subassemblies must be identified and documented.

4.3.1.4 Components installed into equipment/assemblies/ subassemblies must be identified and documented.

4.3.1.5 O-rings utilized in SUBSAFE assemblies/subassemblies/piece parts must be documented, reporting the type O-ring used, Part number, results of visual inspection of O-ring, cure date, and quantity used.

Including shelf-life expiration date.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

4.3.1.6 Name of O-ring manufacturer, and verification that “O’ rings are packaged IAW the applicable specification.

4.3.1.7 Ensure that all O-rings were manufactured and supplied by a QPL

Vendor when applicable by specification.

4.3.2 Verification of Dimensions – The contractor is required to certify via a certificate of compliance that all dimensions, threads, angles, and finishes comply with drawing or specification requirements. All approved deviation/waivers will be listed as part of the certificate of compliance.

4.3.3 Verification of Electrical Test - The contractor is required to certify via a certificate of compliance that all electrical tests comply with drawings or specification requirements.

4.4 Material Storage and Handling Requirements:

4.4.1 Storage areas and containers for SUBSAFE Boundary Material will be distinctly identified and marked.

4.5 Material Shipping Requirements:

4.5.1 Material will only be shipped after an acceptance disposition of the Objective

Quality Evidence Data (OQED) by the government representative.

4.5.2 Material shipped without an acceptance disposition by the government or source inspection/acceptance by DCMA, will be returned to the contractors facility at the expense of the contractor.

4.5.3 Shipping containers for equipment/material designated as SUBSAFE Boundary

Material will be marked with “SUBSAFE” on sides and front.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

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Appendix F

INSPECTION AND ACCEPTANCE OF SUPPLIES – SECTION E REQUIREMENTS

1. INSPECTION

1.1 The contractor is required to perform all inspections to ensure the quality of the finished item and for providing inspection and test equipment necessary to ensure that the results of inspections and tests are accurate.

1.2 Government inspection is required prior to shipment from your plant. This contract provides for the performance of Government Quality Assurance at the source. The place or places of performance may not be changed without the authorization of the

Procurement Contracting Officer.

1.2.1 Upon receipt of this contract or order, the Contractor will promptly notify the

Government representative who normally services its plant so that appropriate planning for Government inspection can be accomplished.

1.2.2 If the Contractor does not have an assigned Government representative, it will notify the nearest Defense Contract Management Agency (DCMA) Office.

1.2.3 In the event that a local Government representative or DCMA Office cannot be located, the Procurement Contracting Officer will be notified immediately.

1.3 Representatives of an assigned Contract Administration Office (CAO) will make inspection of the supplies and services to be furnished hereunder, at the contractor’s or sub-contractor plant (SOURCE).

Place of Inspection

1.4 Due to the critical nature of this material, a representative of the Certifying Activity (CA) is available to furnish technical assistance on all quality control matters.

1.4.1 The contractor will agree to notify the CA, when material is ready for inspection so the CA has the option of conducting quality assurance surveillance on the material at the contractor’s plant prior to shipment.

1.4.2 A minimum of seven (7) days is required to arrange such a visit.

2. ACCEPTANCE

2.1 Acceptance of Objective Quality Evidence (OQE) and final certification will be performed by the CA. Final certification by the CA does not relieve the supplier of performing final inspection and test and delivery of the material in accordance with description requirements.

2.2 Final acceptance of the supplies will be made at destination by {enter activity name below).