HVAC Test and Balance Combo.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Proposal (RFP) number FA485520R0018 shall be used to reference any written quote provided under this RFP. The Government anticipates to award a firm fixed price purchase order from this RFP.

The RFP document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07; Effective 08-31-2020.

This is set-aside 100% for small business.

The North American Industry Classification System (NAICS) code for this project is 238220 with a size standard of $16.5 million.

The purpose of this combined synopsis and solicitation is to purchase an HVAC test and balance service in accordance with the contract CLIN schedule listed below:

Line Item Description Qty Unit Unit Price Total Price

0001 HVAC equipment testing and balancing, gauge replacement, and installation in accordance with Attachment 1 – Performance Work Statement.

1 Lot

0002 Report generation and certification in accordance with Attachment 1 – Performance Work Statement.

1 Lot

0003 HVAC controls servicing 1 Lot

TOTAL

Place of Performance: Cannon Air Force Base, NM

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jun 2020) applies to this acquisition and the following addendum applies:

The first sentence in paragraph (a) is revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

The first sentence in paragraph (c) is revised as follows: “The offeror agrees to hold the prices in its proposal firm for 60 calendar days from the date specified for receipt of proposal, unless another time period is specified in an addendum to the proposal.”

Offerors shall submit the following with their proposal:

At least one (1), but no more than three (3), satisfactorily performed contract(s) in the last five (5) years that has the same or similar scope and magnitude as the requirements outlined in Attachment 1 – Performance Work Statement. The previous contract information shall include the following:

o Contract number o Contract/Project title o Place of performance o Performance Work Statement or equivalent o Customer POC name, phone number, and email

Notes:

1. Previous contracts performed more than five (5) years ago will not be considered.

2. To be considered similar or the same scope and magnitude as the PWS of this requirement, previous contracts may include, but is not limited to, the following efforts:

a. Perform Preventive Maintenance and Inspection (PMI) and repair on 200-ton capacity air cooled chiller systems.

b. Perform air balancing on 200-ton capacity air cooled chiller systems.

c. Perform PMI, repair, and air balancing services in industrial paint booth services.

At least one (1), but no more than three (3), sample(s) of pre- and post-service report(s) made on previous contracts that provide the same, or similar, information required by paragraph 1.1.4 of the PWS.

A completely filled out copy of the CLIN schedule above with your proposed Unit Price and Total Price

Offeror statement indicating that they understand and meet all requirements outlined in Attachment 1 – Performance Work Statement. If a vendor has exception(s) to the requirements of the PWS, offeror shall clearly state all exceptions.

RFP due date: 15 September 2020 RFQ due time: 10:00 A.M. MDT Email to yolanda.romero.1@us.af.mil AND arthur.morales@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFP must be sent to yolanda.romero.1@us.af.mil by 11 September 2020 @ 1:00

P.M. MDT.

Please provide the following information with your proposal:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision 52.212-2, Evaluation – Commercial Items (Oct 2014) applies to this acquisition and the following addendum applies:

The second sentence in paragraph (a) is revised as follows: “The following factors shall be used to evaluate proposals: 1) Technical; and 2) Price”

(1) Technical: Offeror must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the offeror’s proposal shall clearly meet the following criteria:

FACTOR 1: Offeror’s proposal clearly demonstrates that they have satisfactorily performed on other contracts for the same or similar service requirements outlined in Attachment 1 – Performance Work

Statement. If adverse performance information is received from previous contract(s) POCs, the offeror will be given an opportunity to clarify any adverse performance information prior to being deemed technically acceptable or unacceptable.

FACTOR 2: Offeror’s proposal shall include sample reports that meet, or exceed, the requirements stated in paragraph 1.1.4 of the Performance Work Statement (PWS).

Additionally, offeror shall not have any exceptions to the requirements outlined in Attachment 1 – Performance Work Statement; however, the Government reserves the right to deem a vendor technically acceptable if exceptions are found to be in the best interest of the Government.

(2) Price: Vendor’s proposed price shall be fair and reasonable.

Evaluation Process: The Government intends to conduct evaluations in the following order:

(1) Rank all proposals from the lowest priced to the highest priced.

(2) Evaluate the proposals of the two lowest offerors for technical acceptability in accordance with FAR provision 52.212-2 and applicable addendum. If the two lowest offerors are deemed technically acceptable, their proposed prices will be evaluated for price fair and reasonableness (step 3). If none, or only one, of the two lowest offerors is deemed technically acceptable, the next low offeror(s) in line will be evaluated. The process will continue until two offerors are deemed technically acceptable.

(3) Price analysis will be conducted to determine price fair and reasonableness of the two technically acceptable offerors’ price proposal.

(4) The lowest priced technically acceptable offeror whose proposed price is determined fair and reasonable will be selected for award.

Discussions: The government intends to award a purchase order without discussions, however, the Government reserves the right to conduct discussions if deemed in its best interest.

Basis of Award: The Government will determine the contract awardee on a Lowest Priced Technically Acceptable (LPTA) basis. The lowest priced technically acceptable offeror with a fair and reasonable price, deemed responsible in accordance with FAR 9.104, will be selected for contract award.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Aug 2020), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict, the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR 52.204-24, Representation regarding certain telecommunications and video surveillance services or equipment.

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-

232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1)It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B)If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B)If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2020), additionally, the following FAR clauses cited in 52.212-5 are applicable:

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101note).

FAR 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

FAR 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020) (15 U.S.C. 632(a)(2)).

FAR 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

FAR 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513).

FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108- 78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

FAR 52.225-3, Alternate III (May 2014) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C.

3332).3.

The following FAR Clauses are applicable to this solicitation:

FAR 52.204-19 Incorporation by Reference of Representations and Certifications.

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation.

FAR 52.225-13 Restrictions on Certain Foreign Purchases.

52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.233-4 Applicable Law for Breach of Contract Claim.

The following DFARS Clauses are applicable to this solicitation:

DFARS 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-Contract-Related Felonies.

DFARS 252.204-7006 Billing Instructions.

DFARS 252.223-7004 Drug-Free Work Force.

DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.

DFARS 252.225-7052 Restriction on the Acquisition of Certain Magnets and Tungsten.

DFARS 252.243-7002 Requests for Equitable Adjustment.

DFARS 252.247-7028 Application for U.S. Government Shipping Documentation/ Instructions.

The following AFFARS clauses are applicable to this solicitation:

AFFARS 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, The AFICC Ombudsman supporting AFSOC is Lt Col Tina Benivegna, AFICC/KO (OLSOC), 427 Cody Avenue (Bldg 90333), Hurlburt Field, FL 32544, (850) 884-3990, DSN: 579-3990, Fax: (850) 884-2476, Email:

tina.benivegna@us.af.mil.. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

"(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and social security card to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101 Integrated Defense and AFI 31-501 Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment."

The full text of these clauses and (*) provisions may be assessed electronically at the website:

http://acquisition.gov

Attachments:

Atch 1 – Performance Work Statement

Approved by the Contracting Officer: ARTHUR MORALES, MSgt, USAF