Solicitation_HU0001-17-R-D001_-_Amendment_01.docx

Request for Proposals – HU0001-17-R-D001

Unarmed Guard Services

AMENDMENT 01:

The purpose of this amendment is to:

1) Update the attached Solicitation with new dates/requirements.

2) Provide the answers to the questions that were received by the deadline in the original RFP.

3) Add required provisions/clauses that was missing from the original RFP.

4) Update the SOW in accordance with the Q&A received.

5) Extend the due date for final submissions to 10:00 PM Eastern Time on Thursday, October 20, 2016.

All other terms and conditions remain unchanged.

Thank you.

ORIGINAL:

The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for proposals (RFP) in accordance with the procedures of FAR Part 12 – Acquisition of Commercial Items and FAR Part 15 - Contracting by Negotiation. The RFP incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-89-1 (August 15, 2016) and Defense Federal Acquisition Regulation Supplement (DFARS) (August 30, 2016).

USU has a requirement for unarmed guard services for USU and the Armed Forces Radiobiology Research Institute, both of which make up the main USU campus. Full details of this requirement can be found in the attached Statement of Work.

The new contract Period of Performance (PoP) will begin on December 1, 2016. It is our intent to award an option year contract with one (1) base period of one (1) year, and four (4) additional one (1)-year option periods. Vendors must be registered in the SAM.gov database (www.sam.gov), with completed certifications and representations by the due date for proposals.

This is a not a new requirement for USU. The current contract information is as follows:

· Contract Number HT9404-12-C-0003

· Incumbent contractor: Defensor Security LLC

· Contract PoP: 5/1/2012 – 11/30/2016

· Current Contract Value (Total): $6,614,876.32

· A Collective Bargaining Agreement (CBA) exists between the incumbent and the current guards

· The CBA is between the incumbent and the Federation of Police and Security (FOPS)

· The current CBA period of performance expires on 12/1/2017

· Major changes between existing requirement and new requirement:

· The Program Manager is no longer counted as a guard

· Education and training requirements have been increased and better defined

· A physical fitness test is now required and defined

· USU and AFRRI are now considered to be one entity, and will require guards to be cross-trained Offerors responding to the solicitation, must at a minimum, meet the requirements listed below. Proposals submitted by offerors who do not meet the minimum requirements listed below, will not be considered for award and their proposal will be determined to be non-responsive:

· Must have a Facilities Top Secret Clearance

· Must be an active 8(a) small business currently registered with the Small Business Administration (SBA)

· Must have experience providing security to Department of Defense facilities, secure research facilities, and/or secure facilities containing a nuclear reactor

SERVICE CONTRACT LABOR STANDARDS ACT (SCA)

The Service Contract Labor Standards Act applies to the Guard I and Supervisor (Guard II) positions of this requirement. It does not apply to the Program Manager position. However, there is a current Collective Bargaining Agreement (CBA) in place, which supersedes the wage determinations rates set forth by the Department of Labor, IAW FAR Subpart 22.1008-2(b). The current CBA has been attached.

Adjustments made to awarded labor rates may only be made based on SCA/CBA adjustments.

STATEMENT OF WORK

Please find the full Statement of Work attached to this solicitation. Offerors will be required to perform the contract in accordance with the Statement of Work.

AVAILABILITY OF FUNDS

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

RAPIDGATE (BASE ACCESS)

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at the vendor’s own cost through a designated independent contractor NCACS service provider (RAPIDGate). Credentials will be issued every 5 years and access privileges will be reviewed and renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid to obtain long term NCACS credentials will not be approved as a direct cost of this contract.

Further information regarding RAPIDGate can be found at: www.rapidgate.com

Questions regarding the RAPIDGate Program should be submitted to info@rapidgate.com with the subject line: RAPIDGate Program.

DoD-wide Contractor Manpower Reporting Requirements:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USU via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October for the period of performance of the preceding fiscal year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.”

EVALUATION FACTORS

The government will award to the responsible vendor whose offer, conforming to this announcement, will be most advantageous to the government based on best value using trade-offs.

The Government is not required to award to the lowest priced offeror or the offeror quoting the highest technically rated proposal. Award will be made to the offeror whose offer is technically acceptable and whose Corporate Experience, Past Performance, Transition Plan, and Price are the best value to the Government.

The Government reserves the right to award without discussions.

The Government may reject any proposal that has been determined to be unrealistic in terms of price, when compared to the Government estimate, market research and other offerors. Proposals may also be rejected if the offeror does not display a clear understanding of the requirements or the terms and conditions in their proposal.

Corporate Experience and Past Performance are equal in importance, and are more important than Transition Plan and Price. All evaluation factors other than price, when combined are significantly more important than Price. However, as non-price evaluation factors are rated more equally among technically acceptable offerors, the importance of Price increases.

Evaluation factors are listed in their order of importance, with the most important being listed first (which in this case, is I(a) and I(b).

I(a). Corporate Experience

Offerors must provide a narrative of their experience in providing the type of services requested. In addition, offerors must also describe the following mandatory experience:

· Confirmation of Facilities Top Secret Clearance

· Confirmation of active 8(a) small business status that is currently registered with the Small Business Administration (SBA), to include start and exit dates from the program I(b). Past Performance

The Government shall evaluate the offerors present and past performance within the past three (3) years. Offerors must provide contact information for three (3) of the most recent contracts with at least one year’s performance history of a similar complexity and scope as the USU requirement. The Government reserves the right to select which references to contact. The following must be provided for each listed contact:

· Name of agency and/or business and address

· Name of current point of contact including telephone number , e-mail address and title

· Contract number

· Contract value

· Contract period of performance

· Brief description of services provided

Offerors may provide copies of recent past performance evaluations. USU may request additional information at any time.

If teaming with another offeror the majority of past performance contacts (two (2) of three (3)) must be from the prime institution.

Offerors will have an opportunity to address any adverse past performance history. Offerors who do not have any past performance history will not be rated favorably or unfavorably, but will instead receive a Neutral/Unknown rating for past performance. Offerors must clearly state in their proposal if they do not have at least three (3) past performance references. Failure to address this information may render an offeror’s proposal non-responsive and may not be considered for award.

More than three (3) past performance references will be accepted.

A strong history of relevant past performance may be more advantageous to the Government than a less relevant record of favorable performance. The Government reserves the right to use data provided by the offeror and data provided by alternative sources in conducting its assessment of past performance history.

If an offeror has completed CPARS evaluations, they are encouraged to submit those in place of the requested past performance references. Copies of the entire CPARS evaluation must be included in the proposal.

II. Transition Plan

Contractor must provide a comprehensive transition plan that addresses all of the requirements established in section 2.4 of the attached Statement of Work. This must include:

· Staffing approach

· Communications

· A detailed calendar

· Status and Progress Reports

Transition Plans will be evaluated to determine:

· The offeror’s understanding of the requirement

· The overall timeline of the plan

· The level of disruption to daily duties III. Price

The government intends to award a single, Firm Fixed Price (FFP) award. In order to be considered for award, offerors must submit a completed copy of the attached Sample Pricing Spreadsheet (or a similar spreadsheet that includes the same information) with their proposed pricing as part of their price proposal, to include a price breakout of what is all included in the proposed cost. The purpose is to ensure that the proposed pricing includes all requirements outlined in the solicitation and that the offeror has a clear understanding of what will be required for performance. Offerors who fail to provide either the pricing worksheet attached to this solicitation or the price breakout, may be considered non-responsive. See attached spreadsheet for sample.

Adjustments made to awarded labor rates may only be made based on SCA/CBA adjustments.

*Special Events – On occasion, USU requires additional guard staff to be present for special events. These events may occur during regular work days, as well as on weekends and later in the day/evening. The Department hosting the event will be responsible for procuring a Firm Fixed Price quote from the successful offeror prior to every event, based on the hourly rate listed above, which shall remain the same – regardless of time of day – for the entire year/option year. See Statement of work Section 19 for more details.

Additional Guards – Should the need arise for additional security guards for a timeframe beyond a that of an event, the loaded bill rates may be used for the purpose of establishing a firm fixed price quote for the duration of the need, to be added to the monthly invoice. No guard services shall be added to the monthly invoice of this contract without the prior written approval of the Contracting Officer.

The government reserves the right to perform price realism analysis as a part of this evaluation. As such, offerors must submit the price breakout of what is included in the proposed price for each position, culminating in loaded bill rates for each position (Guard I, Supervisor, and Program Manager). See the attached Sample Pricing Spreadsheet for all catagories.

QUESTION SUBMITTAL INSTRUCTIONS

Offerors may submit questions, to include clarifications, in reference to any areas of the Request for Proposal (RFP).

Questions must be submitted via email to the contract specialist. Questions must identify the RFP or SOW section and page number.

Questions submitted by any means other than email will not be answered.

All questions must be submitted by September 29, 2016. Questions submitted after this date will not be answered. You will receive a confirmation email that your questions were received.

Questions will be answered and posted as an amendment to the solicitation on FedBizOpps. It is anticipated that all questions will be answered by October 4th.

POINT OF CONTACTS:

· Mr. Pierre Smith (Contract Specialist) – pierre.smith@usuhs.edu

PROPOSAL SUBMISSION INSTRUCTIONS

Proposals submitted in response to this request for proposals (RFP) shall be sent via email to the following individuals:

· Mr. Pierre Smith (Contract Specialist) – pierre.smith@usuhs.edu

· Ms. Carolyn Randolph (Contracting Officer) – carolyn.randolph@usuhs.edu The subject line for all proposal submission emails must include the solicitation number: HU0001-17-R-D001.

The proposal must be submitted to the email addresses listed above. Proposals submitted via fax, or by any other means will NOT be accepted.

Proposals are due by 10:00 P.M. Eastern local time on October 20th. The late proposal instruction found in FAR subpart 15.208 does apply to this solicitation. LATE PROPOSALS WILL NOT BE ACCEPTED. It is the offeror’s responsibility to ensure proposals are received by the Government office designated in the solicitation. Once your proposal is received you will receive a confirmation email. If no confirmation email is received, offerors must call the contract specialist to confirm receipt.

Mr. Pierre Smith (Contract Specialist) pierre.smith@usuhs.edu 301-295-3868

Proposal Organization:

Font Size: 11 Minimum Font Type: Calibri or Times New Roman Margins: “normal”, 1 inch all around Pages MUST be numbered

Proposals should be submitted in the following format and must use the numbering format as outlined:

· Coversheet –

· Institution/Offeror Name

· Solicitation Number

· POC Information – Name, Title, Email and Telephone

· DUNS Number

· Statement that Proposal is Valid for 90 Days

· Acknowledgement of Latest Amendment – Offerors who fail to acknowledge the latest amendment may be considered non-responsive

· Intro Letter (optional) – 1 page Maximum – Include mention of any teaming agreements and identify those companies.

Page Limitations:

· Corporate Experience Evaluation Factor: 5 Pages

· Past Performance Evaluation Factor: 10 Pages

· Transition Plan Evaluation Factor: 10 Pages

· Price Evaluation Factor: NO LIMITATION In addition, the required Quality Control Plan (see SOW) may not exceed 15 pages.

Offeror must submit completed copies of the following fill-in provisions included in the PROVISIONS and CLAUSES document attachment:

· FILL-IN Provision: 52.203-2 Certificate of Independent Price Determination

· FILL-IN Provision: 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

· FILL-IN Provision: 52.209-5 Certification Regarding Responsibility Matters

· FILL-IN Provision: 52.209-7 Information Regarding Responsibility Matters

· FILL-IN Provision: 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations

RFP HU0001-17-R-D001 7