DRAFT PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

United States Transportation Command (USTRANSCOM)

Program Analysis and Financial Management Directorate (TCJ8) Comprehensive Financial Services Support (CFSS)

4 March 2022

1.0 DESCRIPTION OF SERVICES.

This requirement is to acquire non-personal services to provide budget and funds management, program assessment, and financial and cost analysis to USTRANSCOM TCJ8.

1.1 Background. USTRANSCOM is the Combatant Command (COCOM) and the Distribution Process Owner (DPO) responsible for creating and implementing world class deployment and distribution solutions in support of the National Security Strategy.

TCJ8’s diverse composition along with the Department of Defense’s (DoD) cost culture transformation necessitates on-demand services at any given time. TCJ8 formulates and integrates the command’s budget while focused on the effective and efficient use of the command’s resources. TCJ8 develops command fiscal policy procedures and resolves issues on use of the COCOM wide Transportation Working Capital Fund (TWCF) budget.

1.2 Objective. The overall goal of this effort is to ensure USTRANSCOM’s responsibility and accountability to stated financial and accounting service efforts for the command are applied and accomplished correctly while providing flexibility and expeditious response time to TCJ8's unknown or changing requirements.

1.3 Scope. This requirement provides TCJ8 with support for budget and funds management, financial management and analysis, program cost analysis, operational cost analysis, billing rate development, billing and revenue, resource advisor (budget), and command initiatives and business processes. The contractor estimates and timelines shall be determined based on the specific tasks and deliverable due dates specified. Under no circumstances will any work under this contract be used to perform work of a policy, decision making or managerial nature that is a direct responsibility of agency officials. The services provided within the scope of this contract are considered Covered Defense Information (CDI) as defined in Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012 Safeguarding CDI and Cyber Incident Reporting.

Support is required in the following task areas:

Task Area 1: Contract Level Management (firm fixed price (FFP))

Task Area 2: Command Initiatives, Business Processes, and Financial Studies (labor hour (LH))

Task Area 3: Budget and Funds Management (LH)

Task Area 4: Cost Analysis and Program Assessment (LH)

Task Area 5: Acquisition Cost Analysis and Evaluation (LH)

Task Area 6 (Optional): Joint Program Office (JPO) (LH)

1.4 Specific Tasks.

1.4.1 Task Area 1: Contract Level Management. This task consists of contractor activities relating to the overall contract administration and management of the entire PWS. This task area requires the contractor to apply project management best business practices to manage implementation of tasks and schedules. This task area also requires the contractor provide contract level and task order execution management, as well as centralized project support that tracks all performance of the work. The Contract Lead shall ensure assignment of a cross-trained, flexible contractor workforce that can be adjusted to meet a dynamic operating environment. The contractor shall provide management of all projects and tasks within the scope of this PWS.

The Contract Lead shall provide the following support for all tasks within the PWS:

• Day-to-day oversight and interaction with TCJ8 personnel.

• Provide and prepare documents, such as Monthly Status Reports (MSR), trip reports (as required), In-Process Reviews (IPR), Integrated Master Schedules, accrual data, project plans point papers, briefings, and meeting minutes related to the status and performance of projects.

The contractor shall assist the Government to ensure cost, schedule, performance, security, and risks are managed for activities and projects. The contractor shall coordinate with the Government to ensure all activities are well synchronized.

1.4.1.1 Task Area 1, Subtask 1 – Monthly Status Report. The contractor shall provide a MSR monitoring the quality assurance and configuration management. The MSR shall outline the current funding status (including funds spent by program by month), a brief synopsis of the efforts and accomplishments completed, and deliverables provided by task area during the reporting period. The report shall also describe the objectives to be accomplished during the next reporting period, an overall evaluation of the contract to date, and any issues, problem areas, and items that require Government action. The MSR is due monthly no later than (NLT) than the fifth (5th) business day of the month.

The contractor shall prepare and sustain a milestone schedule that defines all tasks, durations, timelines, resources, and dependencies for all projects on this contract. In addition, the contractor shall provide cost reports detailing costs incurred in areas such as full-time equivalents (FTE);

travel or other reports required by the Government to ensure cost oversight and management of contract costs. Reports shall document the status of labor and travel expensed for the year, for the preceding month, and available for the remainder of the year. Expenses shall be broken out against each task. The schedule represents the contractor’s tasks, dependencies, and milestone dates, which shall be provided monthly, NLT the fifth (5th) business day, as part of the MSR. The milestone schedule shall be maintained and kept up to date to identify all in-progress and planned projects and tasks as they progress to completion. The contractor shall ensure the schedule includes each of the lowest level tasks not exceeding a four (4) week duration and each lowest level task being dependent on the start or finish of another task. The schedule shall reflect the contractor’s most realistic timelines as it will be used to synchronize other USTRANSCOM (and its components) efforts. Travel reports are required when the contractor is traveling without Government personnel.

1.4.1.2 Task Area 1, Subtask 2 – Accruals. The contractor shall provide estimates of monthly billings NLT five (5) business days before the end of each month for the purpose of accruing funds.

1.4.1.3 Task Area 1, Subtask 3 – Burn Rate Report. The contractor shall provide a monthly Burn Rate report as part of contract management to track labor hours expended.

1.4.2. Task Area 2: Command Initiatives, Business Processes, and Financial Studies. The contractor shall be current on emerging USTRANSCOM strategic initiatives such as, financial improvement initiatives, financial readiness performance reports of ongoing initiatives, and process maps for related financial transformation initiatives. The contractor shall provide analysis support for in-depth study requests from internal and external sources. The contractor shall conduct analysis, reviews, and special studies of budget and/or related financial information for impact on assigned programs, to include the implementation of financial programs and Office of the Secretary of Defense (OSD) directed initiatives or studies. The contractor shall thoroughly conduct analyses and special studies to discern trends in spending, anticipate needs for future funding, and determine funding propriety. The contractor shall support the capture and evaluation of financial data, financial improvement, and operational strategic processes within the Command and publish findings as directed or deemed fit for historical or statement of fact purposes. The contractor shall map and document USTRANSCOM and components operational and financial processes for evaluation of impacts and identification of issues to financial related transformation initiatives.

The contractor shall develop strategies, monitor, and track schedules and milestones related to financial transformation initiatives. The contractor shall facilitate all findings to financial improvement processes to management and process owners. As required, the contractor shall participate in related meetings, to include the planning, scheduling, facilitating finance related workshops, and producing post workshop or conference minutes. The contractor shall track USTRANSCOM related project milestones and assist in developing briefings and presentations on USTRANSCOM related financial transformation initiatives. The contractor shall assist in the tracking and evaluation from a financial management, readiness initiative, and operational perspective. The contractor shall draft responses and presentations for use by the TCJ8 at various DPO governance bodies, working groups, and process action teams. The contractor shall update material necessary to provide data for process management and indicators for future improvement opportunities.

1.4.2.1 Task Area 2, Subtask 1 – Support of Directorate Knowledge Management Initiatives.

The contractor shall provide document management, tracking, collaboration, and utilize computing tools, supporting TCJ8 knowledge management initiatives, that will be used to further financial management and related processes. The contractor shall manage strategic communications and workflow in alignment with the director’s strategy. The contractor shall capture, develop, share, and effectively use organizational knowledge to update necessary materials and reporting tools for the Workforce Development Initiatives, training and professional developmental opportunities, Weekly Activity Report (WAR), TCJ8 briefing information, and associated creation of taskers. All in-progress and completed actions shall be identified in detail in the MSR.

1.4.3 Task Area 3: Budget and Funds Management. The contractor shall provide resource advisor support any time during the year to include fiscal year closeout support. This may include, but not limited to, resolving issues with Defense Finance and Accounting Services (DFAS), base Accounting Liaison Office, program managers (PM), customers, gathering historical data for auditing purposes, cleaning up the open document listing (ODL), and ensuring accounts are balanced and all TWCF operating funds are expensed and/or revenue funds are properly posted.

The contractor shall develop new metrics which are accurate, timely, and represent a consistent portrayal and evaluation of financial and cost data. The contractor shall apply knowledge to rely upon, and use automated management/financial information systems (e.g., Defense Enterprise Accounting and Management System (DEAMS), Information Tool Suite (ITS), Commander's Resource Integration System (CRIS), Electronic Document Access (EDA), etc.) in performing fact finding, analytical, budget, and advisory functions. The contractor shall perform analysis and develop impacts accruing from changing acquisition laws, policy, and directives. On a monthly basis, the contractor may be required to be involved in the collection and presentation of data and participate in various working groups and study teams that involve members of other directorates.

1.4.3.1 Task Area 3, Subtask 1 – Financial Management. This task requires familiarization with automated systems. The contractor will be provided access to automated management/ financial information systems (e.g., DEAMS, ITS, CRIS, EDA, Procurement Integrated Enterprise Environment (PIEE) Wide Area Work Flow (WAWF), etc.) to assist in performing fact finding, analytical, budget, and advisory functions. The contractor shall stay abreast of changing acquisition laws, policy, and directives. The contractor shall provide resource advisor support for directorates and components of USTRANSCOM to include fiscal year closeout support. This will include: resolving issues with DFAS, PM, Sub-MAMs (Mission Area Manager), customers;

gathering historical data for auditing purposes; cleaning up the ODL; and ensuring accounts are balanced and all TWCF operating funds are expensed, and Capital funds are obligated. The contractor shall prepare monthly status of funds report (provided by the Government) with detailed justification for low execution rates and a plan to meet execution goals (e.g., the series of events leading to meeting monthly OSD execution goals) NLT the eighth (8th) business day of the month.

The contractor shall prepare up to three (3) monthly briefing slide decks and/or reports for Transportation Oversight Council (TOC), Transportation Corporate Board (TCB), and OSD submitted to TCJ8-BH Section Chief NLT the eighth (8th) business day of the month. The contractor shall provide support with the bi-annual TWCF and Chief Information Officer budget submissions and execution year reprogramming(s). On a monthly basis, the contractor shall be involved in the collection and presentation of data and participate in approximately three (3) various working groups and study teams per month not to exceed six (6) hours per month (based on historical information) that involve members of other directorates.

TCJ8-BH has experienced a significant amount of requests for financial documents. Documents requested require significant coordination with external sources, to include TCJ1, DFAS-LI, DFAS-CO, and various Wing offices. TCJ8-BH is also experiencing enhanced execution review requiring accelerated reporting of financial data. All additional support is associated with Financial Management as described in 1.4.3.1 above.

1.4.3.2 Task Area 3, Subtask 2, Financial Oversight of Transportation and Support Service Contracts – The contractor shall continuously research, analyze, and monitor the execution of approximately eighty (80) transportation and support service contracts currently within the

Specialized Transportation and Support Services (STSS) Line of Operation (LOO) contract portfolio. The contractor shall review and analyze up to forty (40) additional contracts to determine feasibility and application of the STSS cost recovery rate for submission into the STSS LOO contract portfolio. Application of the STSS cost recovery rate will be based on criteria provided by TCJ8 and the Joint Directive definition. The contractor shall provide an updated Monthly Contract Inventory. Based on the contracts reviewed, the contractor shall assist in developing and validating future cost recovery rate structures to ensure full cost recovery of direct and indirect costs associated with USTRANSCOM’s contractual transportation and support services provided to non-USTRANSCOM entities. The contractor shall research and provide a historical execution database of transportation and support service contracts. The contractor shall attend monthly, mid-year, and annual meetings; prepared to provide technical feedback in support of the STSS LOO. The contractor shall review, analyze, and monitor direct and indirect costs associated with USTRANSCOM’s contractual transportation and support services provided to non- USTRANSCOM entities and provide an updated Transportation and Support Service Contract Monthly Cost Report. The contractor shall provide feedback, by verbal and written communication, speaking to the variances between planned costs and actual costs. The contactor shall analyze and monitor the billing and collection of the cost recovery rate through the TCJ8 Joint Finance Center (JFC) and provide a MSR to ensure proper collection into the TWCF. The contractor shall provide feedback, by verbal and written communication, speaking to the variances between planned collections and actual collections.

1.4.3.3 Task Area 3, Subtask 3, Budget Development and Execution process management – This task requires familiarization with automated database systems. The contractor will be provided access to automated management/financial information systems (e.g., Budget Development Tool (BDT), etc.) to assist in performing fact finding, analytical, budget, and advisory functions. The contractor shall stay abreast of changing acquisition laws, policy, and directives and provide updates to TCJ8 on any new changes. The contractor shall be responsible for supporting TCJ8 in the planning and development of the USTRANSCOM TWCF operating, manpower, and capital budget to include, but not limited to:

(1) Updating TWCF budget guidance for various budget cycles (three (3) cycles per year);

(2) Building/updating the TWCF budget calendar incorporating TCJ8, Air Force, and OSD(C) timelines (multiple times throughout the fiscal year);

(3) Consolidating budget documents from Transportation Component Commands and USTRANSCOM staff (exhibits and narrative)--with potential difficulties provided to the Government within two (2) business days;

(4) Building budget briefings for USTRANSCOM corporate governance process and OUSD(C);

(5) Consolidating TWCF exhibits for submit to Air Force and OUSD(C)--using excel and BDT;

(6) Providing fiscal year closeout support;

(7) Providing support for TWCF budget execution reporting, including compiling inputs from TCCs and TCJ8 personnel for use in monthly updates to TCB and quarterly updates to OUSD(C);

(8) Compiling and reviewing TWCF inputs to other governance organizations, including the SRRB, Human Capital Board, and other USTRANSCOM entities;

(9) Providing analytical support of higher-headquarters and USTRANSCOM-driven requirements for various budget-related projects;

(10) Building briefings, point papers, staffing packages, Ghost Emails, and Task Management Tool inputs.

1.4.4 Task Area 4: Cost Analysis and Program Assessment. The contractor shall provide financial and operational execution analysis, research, recommendations, and costed options for impacts and financial changes that result from operational planning changes such as transportation modes, routes, commodity types, required delivery dates, etc. Performs in-depth financial analysis of interrelated accounting, cost accounting, logistics and computer file systems to resolve emerging issues. The contractor shall prepare estimated savings/cost avoidances associated with efficiency proposals that will ultimately affect future TWCF billing rates.

The contractor shall support PM and other financial management specialists by providing cost comparisons and economic analyses (EA) in discussion and for inclusion and consideration at decision points. The contractor shall conduct analysis of alternatives (AOA) or business case analyses, analyze all feasible alternatives and compute the costs which will be incurred over the life span of each alternative (i.e., fixed price, cost accounting system involved, capability variables, and risk analyses and sensitivity analysis techniques). The contractor shall develop and apply cost models by utilizing any of the DoD-approved sophisticated modeling tools. The contractor shall develop cost analyses/estimates or improve methods and techniques, as it pertains to specific funding types.

The contractor shall develop new methods and techniques to forecast long-range funding needs (e.g., 3-5 years or more into the future) as well as performs analytical studies on a variety of moderate to highly complex problems using quantitative analysis techniques such as regression analysis, operations research, margin analysis, sensitivity analysis, discounting, simulation, mathematical modeling, and statistical inference. The contractor shall analyze particular facts of financial transaction problems/issues, verify, and evaluate data; obtain additional information to reconcile discrepancies or inconsistencies; and apply pertinent fiscal laws, regulations, precedent decisions, and procedures to determine appropriate action for resolution. The contractor shall perform research on varied processes and methods relating to financial transactions for analysis of complex and unusual financial transactions.

The contractor shall assist in collecting data utilized to develop billing rates and automating the development of annual billing rates for USTRANSCOM and Components. The contractor shall support workload forecast validation and coordination with TWCF customers. The contractor shall also provide monthly execution analysis, research, responses to customer inquiries, and be involved in the collection and presentation of data for various briefings and working groups. The contractor shall work extensively with IBM COGNOS cubes and component billing systems data to support this task.

1.4.4.1 Task Area 4, Subtask 1 – Cost/Operational Analysis. The contractor shall provide financial and operational execution analysis, research, recommendations, and costed options for impacts and financial changes that result from operational planning changes such as transportation modes, routes, commodity types, required delivery dates, etc. The contractor shall prepare estimated savings/cost avoidances associated with efficiency proposals that will ultimately affect future TWCF billing rates. On a monthly basis, the contractor may be required to be involved in the collection and presentation of data and participate in various working groups and study teams that involve members of other directorates. Recommendations resulting from financial and operational execution analysis and research on costed options for impacts, financial changes resulting from planning changes, and estimated savings/cost avoidances for efficiency proposals will be included in the MSR.

1.4.4.2 Task Area 4, Subtask 2 – TWCF Cost/Financial Execution Analysis. The contractor shall provide financial execution analysis programs. All in-progress and completed analysis and recommendations shall be identified in detail in the MSR. The contractor shall review Support Agreements, Memorandum of Agreements (MOAs), and Memorandum of Understandings (MOUs) in accordance with (IAW) DoD Instructions (DoDI) 4000.19, Support Agreements, and USTRANSCOM 90-20, Procedures for Command Agreements to ensure costs are reasonable and accurately computed. The contractor shall prepare comments, if necessary, recommend concurrence or non-concurrence, and preparing staffing package for TCJ8 coordination as well as TCCS approval, if the agreement, MOA, or MOU originates from TCJ8.

1.4.4.2.1 AMC Cost/Financial Execution Analysis. Analysis shall consist of detailed AMC cost, revenue, net operating results, and cash execution against plans approved in the TWCF budget for Channel Cargo and Passenger, Special Assignment Airlift Missions, JCS Exercise and Contingency Missions, and the Training program. Analysis shall also include analysis of new or changing AMC mission impacts on financial operations. The contractor shall be required to conduct research of new benchmarking opportunities and solutions for AMC rate development process to include rate impacts on the Airlift Readiness Account. The contractor shall be required to participate in on-going and future study teams focused on AMC billing rates, workload reductions, business areas and specific route profit/loss planning and execution outcomes. The contractor shall be required to research customer inquiries regarding the relationship between AMC TWCF billing rates and underlying contract or network cost. The contractor shall also provide quarterly execution analysis of actual revenue against projected revenue and actual workload against projected workload in total by line of business and by customer for both comparisons. The contractor shall deliver a quarterly execution analysis report NLT the fifth (5th) business day after quarter end. The contractor shall be required to prepare issue papers, briefing slides, and responses to internal command and external customer/higher command authority requirements for issues, problems, and requests for information.

1.4.4.2.2 SDDC Cost/Financial Execution Analysis. Analysis shall consist of detailed SDDC cost, revenue, net operating results, and cash execution against plans approved in the TWCF budget for the Liner Ocean Transportation, Port Operations, and Global Privately Owned Vehicle, Traffic Management, and Port Readiness programs. Analysis shall also include analysis of new or changing SDDC mission impacts on financial operations. The contractor shall be required to conduct research of new opportunities and solutions for the SDDC rate development process. The contractor shall be required to participate in on-going and future study teams focused on SDDC billing rates, workload reductions, business areas and specific route profit/loss planning and execution outcomes. The contractor shall be required to research customer inquiries regarding the relationship between SDDC TWCF billing rates and underlying contract or network cost. The contractor shall also provide quarterly execution analysis of actual revenue against projected revenue and actual workload against projected workload in total by line of business and by customer for both comparisons.

The contractor shall deliver a quarterly execution analysis report NLT the fifth (5th) business day after quarter end. The contractor shall be required to prepare issue papers, briefing slides, and responses to internal command and external customer/higher command authority requests for issues, problems, and requests for information.

1.4.4.3 Task Area 4, Subtask 3 – Rate Development Automation and Data Analysis. The contractor shall modify/develop new functionality and/or resolve and fix any issues with Rate Development and Data Analysis Program designed to automate the rate development process, as identified by the Government. The contractor shall be required at a minimum to have experience using COGNOS Report Studio, R programming, SQL, and Microsoft Access. The Rate Development and Data Analysis program includes data and trend analysis functionality with a user interface built for the non-programmer analyst. The contractor shall deliver the modified program within seven (7) calendar days for minor programming issues/changes, within thirty (30) calendar days for moderate design changes, and within sixty (60) calendar days for substantial modifications to the program. The modified program shall be delivered by the contractor for use by the Government on USTRANSCOM J8’s shared drive. The contractor shall possess knowledge of the Channel Cargo, Channel Passenger, Liner, Port Handling, and Global POV Contract rate development processes. The contractor shall modify existing Standard Operating Procedures (SOPs) detailing the required procedures to run the program developed.

1.4.5 Task Area 5: Acquisition Financial and Cost Analysis. The contractor shall provide dedicated cost and financial management support for USTRANSCOM’s PMs and designated acquisition program portfolio stakeholders.

1.4.5.1 Task Area 5, Subtask 1 – Acquisition Financial Management and Program Analysis.

The contractor shall provide lifecycle management support and expertise required to support timely financial execution and reporting for the Program Executive Office (PEO). The contractor shall apply knowledge of DoD 5000 series guidance; to include newly revised DoDI 5000.02 acquisition related Air Force implementing instructions, DoD Financial Management (FM) Regulation (FMR), as well as DFAS Regulations/guidance. Develops and maintains program financial tracking documentation. The contractor shall apply knowledge to rely upon and use automated management/financial information systems (e.g., DEAMS, ITS, CRIS, EDA etc.) in performing fact finding, analytical, budget, and advisory functions. The contractor shall perform analysis and develop impacts accruing from changing acquisition laws, policy, and directives. The contractor shall ensure all contractor personnel employed to perform services under this task are trained in DEAMS. Training can occur after initiation of the contract, but DEAMS training is the responsibility of the contractor and shall not be charged to the Government.

The contractor shall stay abreast of changing acquisition laws, policy, and directives. The contractor shall support the Government’s financial management Program execution. Examples of tasks include, but are not limited to: fiscal year closeout; cleaning up the ODL; ensuring accounts are balanced and all TWCF operating funds are expensed; following up on funds obligation;

reviewing and processing Requests for Contracting Action; preparing monthly budget slides to update PMs; preparing quarterly IPR slides; financial management research and support;

preparing IT Exhibits on an annual basis; reviewing and validating annual PBR submissions;

processing IT reprogramming actions; and responding to TCJ8 budget data calls, as required.

1.4.5.2 Task Area 5, Subtask 2 – Acquisition Program Cost Analysis. The contractor shall provide accurate and systematic cost analysis for current and future program related activities. The contractor shall include, but not limited to planning, organizing, and supporting the development of cost estimates/cost research (e.g., Source Lines of Code (SLOC), Function Points)/training on task with problem areas with varying complexity. As required, the contractor shall construct and deliver a cost report in power point via e-mail, which shall include, but not limited to, status of workload, research findings, and guidance to leadership on any staffing issues that impacts the cost, schedule, or risk. The Government will coordinate with the contractor support for reviews and/or analysis as required by the PEO-T or program of record. The problems may be difficult to define and may require the use of sophisticated techniques. The contractor shall stay abreast of new IT system cost estimating methodologies, databases, and tools in order to make technical cost research recommendations/build cost estimating relationships, which demonstrate mature cost analysis judgment in anticipating and solving complex cost analysis problems. The contractor shall assess and deliver the cost and schedule implications report of existing and projected technological advances, as well as being able to evaluate the impact of new and innovative acquisition strategies.

This encompasses a basic knowledge of statistical techniques, applied mathematics, economics, and the engineering discipline.

The contractor shall apply knowledge of DoD Financial Management and associated Regulations, DoD 5000 series, DoD Business Case Analysis (BCA) Guidebook, Military Standard 881C Appendix K, Air Force AFI 65 series related to cost analysis, especially Air Force AFI 65-501, AFI

65-506, AFI 65-508, AFI 65-509, AFI 65-510.

The contractor shall conduct research, attend meetings, and analysis to support the Government’s development and maintenance of software/hardware cost estimates in support of the programs, program-related activities, and services acquisitions, e.g., Shall include, but not limited to, EA, Cost Analysis, Cost Validation, Life Cycle Cost Estimates, Program Cost Estimate, Rough Order of Magnitude, BCA, SLOC and Function Point Analysis, Independent Government Cost Estimates, and AOAs.

(The contractor shall ensure all personnel employed to perform cost services under this contract are cost estimator qualified, trained, and preferably certified (e.g., International Cost Estimating and Analysis Association and Defense Acquisition Workforce Improvement Act Business Cost Estimating). Cost estimators shall have a minimum of three (3) years estimating experience working large complex software intensive cost estimates using parametric models (e.g., SEER-SEM, PRICE-S) or other advanced software estimating techniques. Preferably estimators will have experience working DODI 5000.02 Defense acquisition systems cost estimates. A file containing the qualifications and certifications of each employee shall be maintained by the contractor and made available for Government review upon request.

1.4.6 Task Area 6 (Optional): Joint Program Office (JPO) Support. The contractor shall develop and document requirements related to financial management software development to deploy desired financial management capabilities. Tasks shall include the identification of capabilities to be acquired and blueprinting requirements, participation in and approval of proposed solution designs, test scenario development and execution, providing input for training material development and change management, and participation in configuration management decisions and changes.

The contractor shall provide input and complete tasks as necessary in the following areas:

• FM master data management including trading partners, agreements, lines of accounting, rates, and adherence to Department data standards

• Formulating of transportation quotations and options

• Ensuring funds availability of obligational and reimbursable authority prior to and during transportation planning and execution

• Ensuring appropriate use of lines of accounting by purpose, time, and amount

• Facilitating timely and accurate recording of financial transactions via interface to accounting systems of record

• Capturing Government-verified proof of transportation services received

• Processing invoice entitlements and payments

• Processing customer billing, collections, and consolidated billing views

• Generating, archiving, and retrieving key supporting documentation to support financial positions

• Developing FM transportation reports that accurately reflect account balances, provide key metrics, support reconciliations, and highlight transactions or processes that require additional attention.

The contractor shall monitor, support, test, and systematically report on the Joint Transportation Management System (JTMS) integrator’s progress towards achieving financial functionality required by all applicable JTMS capability and requirements documents. Task Area can surge in hours if the need arises for additional support.

2.0 Deliverables Schedule. All deliverables shall be submitted directly to the Contracting Officer Representative (COR) in electronic format. Deliverables shall be identified by PWS Task Number, PWS subtask number, and deliverable title. All deliverables shall meet professional standards and comply with the requirements set forth in this PWS. The contractor shall provide all deliverables electronically in Microsoft Office (Word, Excel, Power Point, Project, etc.) formats pursuant to the following schedule.

All technical data and noncommercial software delivered under this contract are developed exclusively at the Government’s expense, and IAW DFARS 252.227-7013, 252.227-7014, 252.227-7015, 252.227-7016, 252.227-7017, 252.227-7019, 252.227-7030, 252.227-7037 the Government has unlimited rights in these deliverables. For all other noncommercial data delivered under this contract, the Government has Unlimited Rights to use, modify, reproduce, release, display, or disclose, in whole or in part, in any manner and for any purpose whatsoever, without restrictions of any kind, within and without the Government.

2.1 Inspection and Acceptance. A deliverable is a specific measurable, tangible, and verifiable activity, outcome, result, item, or product that the contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess, and provide comment, as required.

Unless otherwise specified, final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The Government will notify the contractor of deliverable acceptance or provide comments in writing. After receipt of Government comments, the contractor, if necessary, shall revise and resubmit the final deliverable to the Government within five (5) business days of receipt of written comments.

PWS

Task

DELIVERABLE

SCHEDULE

FORMAT

Distribution

TECHNICAL

DATA RIGHTS

1.4.1.1

Monthly Status Report

Monthly - NLT the fifth (5th) business day of each month.

Contractor- Determined Format To the COR Unlimited

1.4.1.2 Accruals for billing

estimates

Monthly - NLT five (5) business days before the end of each month.

Contractor- Determined Format To the COR Unlimited

1.4.1.3 Burn Rate Report

Monthly - NLT the fifth (5th) business day of each month.

Additional hours requested upon hitting 80% of ceiling if determined more hours are needed.

Documents/ Reports As specified/ requested by Gov't for each task

To the COR Unlimited

1.4.2.1

Prepare NIPR WAR Report Weekly

Documents/ Reports As specified/ requested by the Government for each task

To the COR and Government team lead designated by the COR Unlimited

1.4.2.1 Prepare SIPR WAR

Report 95% 4-Star Read Ready

Bi-Weekly

Documents/ Reports As specified/ requested by the Government for each task

To the COR and Government team lead designated by

1.4.2.1 Develop slides for

Briefings

NLT three (3) business days before the briefing

Documents/ Reports As specified/ requested by the Government for each task

To the COR and Government team lead designated by

1.4.2.1

J8 Workforce Development Initiatives Monthly Report

Documents/ Reports As specified/ requested by the Government for each task

To the COR and Government team lead designated by

1.4.2.1 Timeliness Report As Needed

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated by the COR

1.4.2.1 Changes or additions to

computing tool As Needed

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.2.1 J8 Workforce

Development/Overall KM Support

As Needed

Documents/ Reports As specified/ requested by the Government for each task

To the COR and Government team lead designated by

1.4.3.1

& 1.4.3.3 Monthly Briefing Slides and/or Reports for TOC, TCB, and OSD

Monthly - NLT the eighth (8th) business day of each month.

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.3.2 Monthly Contract

Inventory

NLT the fifth (5th) business day

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.3.2 Monthly Cost Report NLT the fifth (5th)

business day

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.3.2 Transportation and Support Service Contract Monthly Cost Report

NLT the fifth (5th) business day

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.4.2.1 AMC Quarterly Execution

Analysis Report NLT the fifth (5th) business day

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.4.2.2 SDDC Quarterly

Execution Analysis Report

NLT the fifth (5th) business day

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.4.3

Rate Development Automation and Data Analysis modifications

NLT seven (7) calendar days for minor programming issues/changes, thirty (30) calendar days for moderate design changes, & sixty

(60) calendar days for substantial modifications to the program

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.5.1 Monthly Budget Slide

updates for PMs

Monthly - NLT the eighth (8th) business day of each month.

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.5.1 Request for Contract

Action Packets

Process/coordinate within two (2) business days of receipt

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.5.1 Quarterly IPR Slides

Quarterly – by the fifth (5th) business day of the briefing month (Nov, Feb, May, Aug)

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

1.4.5.2

Cost products to include:

Cost Report, Independent Government Cost Estimates, Business Case Analysis, Best value Determination, Economic Analysis, Life Cycle Cost Estimates, Return on Investments, Rough Order of Magnitude, Program Office Estimate, Cost Analysis, Cost Validation, SLOC and Function Point Analysis, and Analysis of Alternatives

As needed. Cost Reporting (0- 3 programs;

monthly reporting). The report shall be due NLT six (6) weeks of notification of support.

Cost and schedule implications report (Average four (4) per month). The report shall be due NLT two (2) weeks of notification of support

Documents/ Reports As specified/ requested by the Government for each task

To Government team lead designated

4.13 Company to Company

Agreements

As Required (Initial due NLT three (3) months from contract start)

Contractor- Determined Format

To the Contracting Officer (CO), Task Area 5 Government Team Leads and the

COR

N/A

4.20 SAM.gov Service Contract

Reporting

NLT October 31 of each calendar year.

See https://www.sam.gov

See https://www.sam.gov

3.0 SERVICE DELIVERY SUMMARY (SDS). The SDS represents the most important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the contractor shall perform all requirements as detailed in this PWS.

Successful performance across all task areas will be evaluated based on contractor ability to accurately identify, address, and resolve issues. The active participation, trust, and reliability of advice from the contractor is critical to the daily discussions. The contractor enables USTRANSCOM to maximize efficient use of USTRANSCOM time and resources, always working to sustain an audit ready state by the most effective and efficient means.

Performance will be evaluated based on overall responsiveness; accuracy in finished work products that comply with Government intent/direction, and providing expertise, technical advice, and https://www.sam.gov/ strategic critical thinking.

PWS PARAGRAPH

PERFORMANCE

OBJECTIVE

PERFORMANCE

THRESHOLD

1.4.4.2.1

& 1.4.4.2.2.

AMC and SDDC Quarterly Execution

Analysis Reports

100% of the time reports received by the fifth (5th) business day of each month and 100% accurate in terms of source data, methodology, and cost factors utilized.

1.4.4.3 Rate Development

Automation and Data Analysis Program

Deliverable received NLT seven (7) calendar days for minor programming issues/changes, thirty (30) calendar days for moderate design changes, & sixty (60) calendar days for substantial modifications to the program and 95% accurate in terms of source data, methodology, and cost factors utilized.

1.4.5.2 Cost Products

95% of timely reporting accuracy with less than 5% rework required.

6.2 Cyber-Incident Reporting

Provide timely cyber-incident reporting. No more than one (1) late cyber-incident report or unreported cyber-incident in a twelve (12) month period.

4.0 CONTRACTOR MANAGEMENT

4.1 General Information. In support of the USTRANSCOM mission, the identified tasks and/or outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, training, processes to eliminate waste, standardize best practices, reduce cycle times, and reduce the cost of doing business, or recommendations to complement the Government’s technical expertise in accomplishing its mission and day-to-day activities. After Government approval, contractor personnel shall perform administrative actions related to the particular document such as staffing actions, acquisition packages, updates, processing, and subsequent filing. The nature of this work will, at times, require the contractor to be capable of quick response to stringent deadlines. The contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required under this contract. The primary work location for contractor personnel will be at Scott Air Force Base, IL. However, other CONUS work locations or travel may be required.

Contractor employees performing services under this contract shall be controlled, directed, and supervised at all times by management personnel of the contractor. The contractor's management shall ensure that employees properly comply with the performance standards outlined in this PWS and as required by the CO or COR. Contractor employees shall be capable of performing independently and without the assistance of Government personnel. Actions of contractor employees shall not be interpreted or implemented in any manner which results in a contractor employee creating, modifying, or violating Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Federal Acquisition Regulation (FAR) Parts 7.5 and 37.1. If the contractor feels that any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the COR immediately.

No contractor personnel will perform any work on this contract that can be defined as inherently governmental according to FAR Subpart 7.503(c). Contractor personnel will be performing tasks under FAR Subpart 7.503(d); however, contract personnel will be in a supporting role to the Government task lead and will not be in a decision-making role. The Government shall be the sole authority for decisions.

4.2 Decision Making. The contractor is not authorized to make decisions on behalf of the Government. The contractor shall make recommendations to Government personnel for the Government’s decision- making purposes.

Meeting Participation. Contractor personnel shall support related meetings. The contractor shall provide information in support of meetings and briefings in the format requested by the Government.

4.3 Contractor Phase-In and Transition-Out.

4.3.1 Kick-off Meeting.

The contractor shall meet with key client agency representatives to ensure a common understanding of the requirements, expectations, and ultimate end products. The Kickoff Meeting, which is planned to occur NLT fifteen (15) calendar days after the award of the contract, will be coordinated with the CO. The CO will invite the PM and the COR. The contractor shall discuss the overall understanding of the project and review the background information and materials provided by the client. Discussions will also include the scope of work; deliverables to be produced; how the efforts will be organized; how the project will be conducted; assumptions made/expected, and results. A concerted effort shall be made to gain a thorough understanding of the client organizational expectations. However, nothing discussed in this or in any subsequent meetings or discussions between the client and the contractor shall be construed as adding, deleting, or modifying any contract requirements, including deliverable specifications and due dates.

4.3.2 Sufficient Personnel. The contractor shall have at least fifty percent (50%) of all necessary personnel available to support each task at the time of performance start to deliver the required capabilities. The contractor shall have at least ninety percent (90%) of personnel available NLT fifteen (15) business days after performance start. Upon completion of the phase-in period, the contractor shall ensure staffing levels do not impair performance to meet all requirements of the PWS and all deliverables. The contractor shall fill vacated positions within three (3) weeks of vacancies, with the required amount of skill for that work.

4.3.3 Personnel Management. Upon completion of the phase-in period and throughout the contract’s period of performance, the contractor shall ensure that personnel start dates and staffing levels do not impair performance to meet all deliverables. The contractor shall notify the Government as soon as possible when a key personnel departs this contract (Labor Hour tasks / CLINs). Within ten (10) business days, the contractor shall have a named replacement for the key personnel (Labor Hour tasks / CLINs).

Within thirty (30) business days following the effective date of the modification to increase support, the contractor shall have at least ninety percent (90%) of personnel available to support each task (Labor Hour tasks / CLINs).

4.3.4 Transition-Out. Sixty (60) calendar days prior to end of the contract period, the contractor shall organize all work-related documents and files, store them on the designated shared drives, and provide a file plan outlining the file structure. The status for each project shall be documented, to include recent, current, and pending actions.

The contractor shall provide soft copies of all procedures and training materials developed as part of the contract. In addition, the contractor shall provide a complete list of all badges, vehicle passes, and Government software access permissions by individuals currently working on the contract. The contractor must ensure no logistics or contract data is corrupted, changed, or altered in a manner that would cause damage to the Government. The contractor shall meet performance requirements and cooperate with the successor contractor in the transition period. The contractor shall provide the assistance and support required to ensure the orderly transition of all support, and provide transitional planning necessary to enable the follow-on contractor to commence uninterrupted operations at the end of the contract period. The contractor shall ensure follow-on contractor personnel are permitted access to observe all operations, including workflow, priorities, scheduling, equipment handling/processing, parts storage, safety, and security. Familiarization visits shall not interfere with the activities of the incumbent contractor or Government personnel.

4.4 Section 508 Accessibility Standards. Part 1194.21, Software Applications and Operating Systems, of Section 508 Accessibility Standard(s) of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), 7 Aug 1998, applies to this acquisition.

4.5 Quality Assurance. The contractor shall support Government agency reviews and audits of all services and support provided under this PWS.