DRAFT Acquisition Strategy_Evaluation Criteria_ Anticipated Dates.pdf

SUBJECT: Draft Acquisition Strategy, Draft Evaluation Factors, and Milestone Updates for HTC711-22-Q-D011, Comprehensive Financial Services Support (CFSS).

This is not an official Request for Quote (RFQ) and the Government is neither requesting nor accepting proposals at this time.

1. Acquisition Strategy and Evaluation Approach:

USTRANSCOM intends to award a task order to provide support for the CFSS requirement. The overall intent of this requirement is to obtain contract support services for budget and funds management, financial management and analysis, program cost analysis, operational cost analysis, billing rate development, billing and revenue, resource advisor (budget), and command initiatives and business processes.

This requirement will be solicited under North American Industry Classification System (NAICS) code 541219, Other Accounting Services, with a corresponding size standard of $22M. It is the Government’s intent to award a labor hour task order against the General Services Administration (GSA) One Acquisition Solution for Integrated Services (OASIS) Pool 2 Unrestricted to one contractor who demonstrates the ability to successfully provide support for the CFSS requirement for USTRANSCOM at Scott Air Force Base, IL.

This requirement will be a competitive best value source selection. The Government will utilize a Best Value Trade-off source selection process as described below, to identify the offeror who represents the best value to the Government. Evaluations will be conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) 16.505(b)(1). All non-price Technical subfactors when combined are approximately equal to Cost or Price. All non-price Technical subfactors are of equal importance. In order to be eligible for award, an offeror must receive a “Confidence” Past Performance rating in Factor 3 – Past Performance. Past Performance will only be evaluated for the selected offeror considering Price and Technical. Technical Capability will be evaluated at the Subfactor level on a Superior, Acceptable, or Unacceptable basis. Price will be evaluated, but not rated.

TCAQ-D POCs:

Contract Specialist, Terina Folsom at terina.a.folsom.civ@mail.mil Contracting Officer, David Swaney at david.q.swaney.civ@mail.mil

Period of Performance:

Base Period: 1 October 2022 – 30 September 2023 Option Period 1: 1 October 2023 – 30 September 2024 Option Period 2: 1 October 2024 – 30 September 2025 Option Period 3: 1 October 2025 – 30 September 2026 Option Period 4: 1 October 2026 – 30 September 2027 Six-month extension: 1 October 2027 – 31 March 2028 mailto:terina.a.folsom.civ@mail.mil mailto:david.q.swaney.civ@mail.mil

2. Projected Key Milestone Dates:

Issue RFQ: 22 March 2022

Quotes Due: 5 April 2022

Source Selection activities (e.g., evaluations, exchanges as applicable, best value decision): 5 April – 4 June 2022

Proposed Award Date: 7 July 2022

3. DRAFT Evaluation Factors and Submission Requirements:

A) Price. This volume shall contain the offerors’ Price Quote and all backup documentation used to support the prices. Offerors shall submit a price breakout in a Microsoft Excel spreadsheet identifying the labor category(ies), labor rate(s), and labor hours by Performance Work Statement (PWS) task and subtask area for the base and all option periods. All calculations shall be rounded to the nearest cent. The Excel spreadsheet shall include a summary/total amount detailing all proposed costs. Offerors shall price the base period and all option periods using rates which do not exceed those in their existing GSA OASIS Pool 2 Unrestricted contract.

B) Technical Capability. This volume shall contain the Offeror’s Technical Approach / Capability using Adobe or Microsoft Word.

(1) Subfactor 1 – Contract Level Management: Offerors shall describe their approach for contract level management IAW PWS Task Area 1.4.1. Their quote shall include a comprehensive contract management plan to include on site leadership, quality control, and reach back capability to ensure all projects and tasks are completed timely and IAW the PWS.

(2) Subfactor 2 – Technical Approach:

• Budget & Funds Management: Offerors shall describe their approach for budget and funds management IAW PWS task area 1.4.3 specifically addressing a plan to provide resource advisor support any time during the year to include fiscal year closeout support. The quote shall demonstrate their ability to use financial systems such as Defense Enterprise Accounting and Management System (DEAMS), Wide Area Work Flow (WAWF), and IRAPT. Additionally, provide fiscal year end closeout, resolving issues with Defense Finance and Accounting Services (DFAS), and process, monitor and track Specialized Transportation and Support Services (STSS) contracts.

• Cost Analysis and Program Assessment: Offerors shall describe their approach for task completion IAW PWS task area 1.4.4, specifically addressing a plan to modify/develop new functionality with the rate development process. The quote shall describe knowledge and expertise in data mining, modeling, quantitative analysis, Cognos suite tools, R programming advanced data analytics, and forecasting for development of billing rates using Teradata data warehouse and commercial benchmarks.

• Acquisition Cost Analysis: Offerors shall describe their approach for acquisition cost analysis and evaluation IAW PWS task area 1.4.5, specifically addressing showing their knowledge of information technology (IT) system cost estimating methodologies and parametric modeling. The quote shall demonstrate their ability to perform forecasting, analytical methods, earned value management analysis and long-range forecasting, the ability to perform highly complex problems using quantitative analysis techniques, including regression analysis, simulation, and mathematical modeling.

(3) Subfactor 3 – Staffing Approach, Compensation Plan, and Mission Essential Plan:

Offerors shall propose a sound Staffing Approach to include a Staffing Matrix, which identifies the necessary personnel resources given the offeror’s unique technical approach to performing the requirements.

a) Staffing Matrix: Offerors shall submit a completed Staffing Matrix which identifies the necessary personnel resources given the offeror’s unique technical approach to performing the requirements of the PWS. The Staffing Matrix shall correlate each labor category by hours to each PWS Task and Subtask. The Staffing Approach shall provide stable staffing, with types and numbers of positions proposed, that are sufficient to ensure successful performance of the requirements based on the offeror’s unique Technical Approach. The number of annual hours used to represent one full time equivalent shall also be identified in the Staffing Matrix. Offerors shall identify the necessary qualifications (education, experience, security clearances, and special skills) it will require for each labor category to perform the intended PWS tasks.

b) Offerors shall submit a total Compensation Plan setting forth salaries and fringe benefits proposed for all professional employees who will work under any task order awarded in response to this RFQ.

c) Mission Essential Services: The PWS for this requirement identifies Mission Essential Services (PWS Tasks 1.4.5.1 and 1.4.5.2). IAW Defense Acquisition Regulation Supplement (DFARS) 252.237-7023, Continuation of Essential Contractor Services and the governing prescription at DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services, offerors shall submit a Mission Essential Plan that outlines their approach to performing these tasks, when necessary.

C) Past Performance.

(1) Offerors shall submit no more than three past performance references of Government or commercial contracts/work efforts which they consider relevant, which are currently being performed or were performed by either the contractor or any subcontractors, within the last three years (of the quote due date), and which demonstrate their ability to perform the work identified in the past performance areas as listed in (D)(2) below. A past performance reference shall be a single Government or commercial contract/work effort.

Since an umbrella contract (e.g., IDIQ) does not result in actual performance, it will not be considered as a valid reference; only the work performed on the resulting delivery/task order will be accepted. Individual deliveries/task orders awarded against a basic contract will be considered a single past performance example. If the CPARS reports are only reported at the IDIQ level, this should be noted. Offerors should provide a clear explanation of the relevancy of each reference submitted; however, the Government will not be bound by those statements in making its own relevancy determinations as further explained below.

(2) Note that each individual reference does not need to reflect performance in all identified performance areas; however, the Government will give greater consideration to references that reflect past performance in multiple performance areas. Offerors are to provide past performance information in the following performance areas as it relates to DoD, federal, state, and local Government, and/or commercial experience:

(a) Performance Area 1: Experience in budget and funds management, closeout support. The quote shall demonstrate their ability to use financial systems such as DEAMS, WAWF, and IRAPT. Additionally, provide fiscal year end closeout, resolving issues with DFAS, and process, monitor and track STSS contracts.

(b) Performance Area 2: Experience with data mining, modeling, quantitative analysis, Cognos suite tools, R programming advanced data analytics, and forecasting for development of billing rates using Teradata data warehouse and commercial benchmarks.

(c) Performance Area 3: Experience performing forecasting, analytical methods, earned value management analysis and long-range forecasting, the ability to perform highly complex problems using quantitative analysis techniques, including regression analysis, simulation, and mathematical modeling.