Attachment_1_-S RTS_South_Japan_PWS.docx

Stevedoring & Related Terminal Services

Performance Work Statement for

Military Operations Terminal – 836th Transportation Battalion

Hiroshima and Yamaguchi Prefecture, South Japan

17 Oct 2014

Stevedoring & Related Transportation Services Performance Work Statement

TABLE OF CONTENTS

Section Section Topic Page

1.0 BACKGROUND & SCOPE

1.1 Background-Military Surface Deployment and Distribution Command (SDDC), headquartered at Scott AFB, IL is a major U.S. Army Command and a vital component of the U.S. Transportation Command. Since its establishment in 1965, SDDC has played a vital role in our nation’s defense by providing support to every war, major contingency, training exercise and humanitarian relief operation where our military forces have been deployed.

1.2 Scope-Stevedoring and Related Terminal Services

1.2.1. The Contractor shall provide stevedoring and related terminal services and management services in connection with the receipt, processing, and/or loading/discharging of cargo via all conveyances as designated by the Contracting Officer or Contracting Officer’s Representative (COR). The Contractor shall provide sufficient qualified labor, gear and equipment and materials to satisfy the scope of this contract, and make every effort to rectify any shortfall, for which the Contractor will be paid at the applicable commodity or man-hour rates as designated in Section B – Schedule of Services in this contract as requested by the COR.

1.3 Ground Rules and Constraints

1. 3.1 Persons Excluded from the Premises-The Contractor shall not allow a person that has been banned by any authority from the premises to have access to terminal facilities, equipment, or other material related to terminal operations.

1.3.2 Persons with Restricted Duties-The Contractor shall not allow a person restricted by any authority from certain equipment or areas to operate that equipment or enter those areas.

2.0 SECURITY

2.1 The overall performance classification of this PWS is Unclassified.

2.1.1 Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees are required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

2.1.2 ID Passes, Badges and Vehicle Stickers: Contractor is responsible to obtain such clearances and/or passes required for their employees to enter military installations on Okinawa prior to start to work. Contractor workforce must comply with all personal identity verification requirements (background investigations and security checks) as directed by DOD, HQDA, Host Nation, and local policy to secure access for Contractor employees to U.S. Government facilities. Contractor is responsible for all passes issued to their employees under this contract. Contractor shall coordinate all applications through the KO or designated representative. At time of application, Security Forces may conduct a background check on employees. Upon termination of employment, Contractor is responsible for returning identification cards and base passes to Security Forces within 24 hours of termination.

2.1.3 Personnel not requiring a NACI investigation but require access to the port are required to obtain a Transportation Workers Identification Card (TWIC). TWIC card are issued from TWIC processing centers in port areas IAW mandatory dates provided from the Captain of the port

2.1.4 Personnel Screening: Contractor shall screen all employees to ensure they do not have criminal records with the US or Host Nation, and if Foreign National, within their home country. Contractor shall also screen employees to ensure they do not have terrorism or threat-related activity or alliances detrimental to the US or Host Nation. Contractor shall screen all prior US military personnel for military service criminal offenses. Contractor shall not employ any person under this contract who is simultaneously an employee of the United States Government. Use of screening shall complement applicable badging processes and enhance force protection measures through document examination; verification; and biographical and security interviews. Any applicant who refuses screening shall result in denial of applicant’s access for employment or termination. Once applicant screening process is complete, screening cell shall forward the packet with recommendation concerning that applicant’s suitability for access. Any derogatory information may result in applicant’s access denial or termination. Applicants who have been denied access due to derogatory information may file an appeal to the PCO for review.

2.1.5 Background Check/Security Investigation Requirements: Personnel working IAW this PWS who require access to a Government information system (IS), must successfully complete a National Agency Check with Inquiries (NACI). Favorable NACI investigation results must be posted in the Joint Personnel Adjudication System (JPAS) before a contractor is eligible for access to a Government IS or computing device. Use of Government information systems and access to Government networks are revocable privileges, not a right. See paragraph 2.1. Contractor must also meet “need to know” criteria, and additional Cybersecurity/Information Assurance (CS/IA) requirements. See para 2.1.9.

2.1.6 Derogatory Information: If the U.S. Government notifies Contractor that employment or the continued employment of any Contractor personnel is prejudicial to the interests or endangers the security of the United States of America, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on Contractor personnel during the course of the contract's period of performance. Contractor shall make any changes necessary in the appointment(s).

2.1.7 List of Direct Hire Personnel: Prior to commencing contract performance, Contractor shall furnish a list of Contractor’s direct hire personnel who will work under this contract to the COR/ACOR. Contractor shall keep this list accurate and report changes within forty-eight (48) hours of occurrence or prior to a new employee performing services under this contract. This list shall contain:

a. Name and address of each employee.

b. Copy of identification documents or driving license of each employee.

c. Copy of employment card or equivalent.

Contractor shall ensure its employees meet U.S. Government guidelines regarding foreign national employment, and that its employees do not bring any contraband material into or out of any Government or Ports of the Japan installation or facility.

2.1.8 Once the contract is awarded, names of the contractor employees needing a CAC to specifically access and use Government automated systems i.e. Cargo and Billing System (CAB) as required by the Government, will be submitted to SDDC for vetting through JPAS to ensure investigative and clearance requirements have been obtained before the start date of the contract. This will be completed prior to the Contracting Officer’s Representative (COR) / Trusted Agent (TA) submission of contractor employees’ names for the Common Access Card(s) (CAC) in the DoD Trusted Associate Sponsorship System (TASS). If a contractor’s employee does not have the appropriate investigative or security clearance requirement the contractor’s employee will be denied the ability to work in support of this PWS and will not be loaded into the TASS. Contractor employees will be loaded in TASS and will have an expiration date on their CAC for the initial contract period. Upon approval of each option period a new CAC will be issued with new dates for the subsequent option period only.

2.1.9 Cybersecurity/Information Assurance (CS/IA): The use of commercial internet service provider (ISP) (.com, .net, .org) services, for official purposes is PROHIBITED. Auto-forwarding of official mail (.mil, .gov) to non-official (gmail, yahoo mail, hotmail) accounts or devices is PROHIBITED. Contractor will employ Government owned or provided email systems or devices for official communications. Use of Government information systems and access to Government networks are revocable privileges, not a right. Government information systems (ISs) include; networks, computers, portable electronic devices (PEDs: laptops, tablets, smart phones, memory sticks, scanners, two-way radios, etc.). Government ISs are used for electronic communications, such as: registration, data collection, storage, reporting, internet browsing and electronic messages (email), etc. Contractors who require access to Government ISs for reporting (para 4.3.1), or transmission/receipt of FOUO information in encrypted email messages (para 2.3), must have requirement identified as condition of the contract, and must complete authorized user requirements (AR 25-2, para 3-3c) for initial access to Government computing devices, prior to start of contract. Contractor will comply with all authorized user requirements, and will have limited access to Government ISs and devices for duration of this contract. Upon request by the Government, the Contractor shall provide documentation supporting the CS/IA status of all users. Contractor personnel who do not have proper and current certifications shall be denied access to Government ISs for the duration of this contract.

2.1.10 Reporting Threat and Suspicious Activity: Contractor and all associated sub-contractors shall train all employees on local U.S. and Host Nation security procedures to report threats and suspicious activity. Contractor shall use this locally-developed training to inform employees of the types of behavior and signs to watch for and instruct employees to immediately report threats and suspicious activity to the COR and the appropriate local Security Office. Contractor shall ensure this training is completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Contractor shall report all accidents, injuries, damages, threats, or suspicious activity to Government cargo immediately to the COR.

2.1.11 Security Briefing: Contractor will conduct a security briefing prior to the start of all operations to include threat and suspicious activity reporting procedures, and physical and critical information security. Contractor will provide Port security contact information to all contract personnel.

2.1.12 Force Protection Condition (FPCON): , Should the Force Protection Condition (FPCON) at any individual facility, port, or installation change; the Government may require changes in Contractor security requirements and procedures in addition to changes otherwise authorized by the ‘changes clause’ of this contract.

2.2 Information Security: Contractor shall ensure that information, whether classified or unclassified, is the direct property of the United States Government and that dissemination without prior authorization is prohibited. Contractor will report information improperly released immediately to the COR in order to properly re-claim it, assess any occurrence of damage and/or to notify the owners of said information. Access to any classified information will require the COR to ensure that security clearance requirements are met and properly protected.

2.3 Operational Security: All hard copy documents furnished to Contractor shall be Classified FOR OFFICIAL USE ONLY (FOUO), and properly marked per appropriate security classification guidelines (SCG). Contractor is required to be aware of Operational Security (OPSEC) requirements from the Military Surface Deployment and Distribution Command (SDDC) IAW SDDC Regulation 530-1 SDDC Operations Security (OPSEC) Program and other applicable regulations. Information determined as FOUO or included as part of the OPSEC Critical Information List (CIL) is not releasable to the public or other personnel who do not have an official need to know as determined by Security personnel and conveyed to the COR. Hard copy documents appropriately marked as FOUO and/or containing privacy information shall only be released, by an authorized Government employee, to authorized individuals with proper need-to-know. Contractors are not authorized to remove FOUO documents from the work site. FOUO documents must be secured in a locking cabinet, at the Government facility when not in use, and returned to COR at end of contract.

2.4 Physical Security. Contractor is responsible for safeguarding all government property provided for Contractor use. At the close of each work period, Contractor shall secure all government facilities, property, and materials.

2.4.1 Key Control. Contractor shall establish and implement methods of ensuring that all keys/key cards issued to the Contractor by the government are not lost, misplaced and not used by unauthorized persons. Contractor shall not duplicate any keys issued by the Government. Contractor shall make any requests for duplicate keys to the COR.

2.4.2 The contractor shall immediately report to COR or the contracting officer occurrences of a lost key.

2.4.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks without cost to the Government; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, Government shall deduct the total cost of re-keying or the replacement of the lock or locks from the monthly payment due the Contractor. In the event a master key is lost or duplicated, Government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the Contractor.

2.4.4 Contractor shall prohibit use of keys issued by the Government by any persons other than the contractor’s employees. Contractor shall prohibit opening locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

2.4.5 Lock Combinations. N/A

2.5 Requirement for Contractor Information Assurance (IA) Report

The Contractor shall provide an Information Assurance Report to describe their environment that safeguards DOD non-public information resident on or transiting the contractor's unclassified information systems from unauthorized access and disclosure. Protection measures applied should consider the risks (i.e. consequences and their probability) of loss, misuse, unauthorized access, or modification of information. The report shall address the SANS (SysAdmin, Audit, Network, Security) Institute's Twenty Critical Security Controls for Effective Cyber Defense: Consensus Audit Guidelines (http://www.sans.org/critical-security-controls) and be provided in accordance with the attached template at Attachment 1 to the PWS. The contractor is encouraged to provide additional information above and beyond what is outlined in the SANS guidelines to enhance the government’s understanding of their information security posture. The report will be updated 30 days prior to exercise of an option period, if applicable.

2.5.1 Cyber Security Incidents

2.5.1.1 Reporting Requirements

The contractor shall report to the following two Government organizations as soon as possible upon discovery of any suspected cyber intrusion events that affect DOD information resident on or transiting the contractor's unclassified information systems.

1. USTRANSCOM Cyber Operations Center (CyOC) E-mail: transcom.scott.tcj3.mbx.cyoc@mail.mil Commercial Phone: 618-220-4222

2. USTRANSCOM Deployment and Distribution Operation Center (DDOC) E-mail: transcom.scott.tcj3.mbx.ddoc-chief@mail.mil Commercial Phone: 618-220-7700 Initial report shall be provided even if some details are not yet available, with follow-on detailed reporting within 72 hours. Reportable cyber intrusion events include the following:

1. A cyber intrusion event appearing to be an advanced persistent threat

2. A cyber intrusion event involving data exfiltration or manipulation or other loss of any DOD information resident on or transiting the contractor's, or its subcontractors', unclassified information systems

3. Intrusion activities that allow unauthorized access to an unclassified information system on which DOD information is resident or transiting

Definition of advanced persistent threat: An extremely proficient, patient, determined, and capable adversary, including two or more of such adversaries working together.

2.5.1.2 Incident Report Content

The incident report shall include, at a minimum, the following information:

1. Applicable dates (date of suspected compromise and date of discovery)

2. Threat methodology (all known resources used such as Internet Protocol (IP) addresses, domain names, copies malware, etc.)

3. An account of what actions the threat(s) may have taken on the victim system/network and what information may have been accessed

4. A description of the roles and functions of the threat-accessed system

5. An initial list of potentially impacted government programs and each program’s classification

6. What information may have been exfiltrated that may impact government programs

7. A list of all employees and subcontracted employees who work or have worked with the victim system/network

8. A point of contact to coordinate damage assessment activities

2.5.1.3 Incident Report Submission

The contractor will submit unclassified network cyber incident reports to the USTRANSCOM Technical Information Analysis Center (TIAC) and USTRANSCOM designated government personnel via encrypted email or another mutually agreed upon secure communications method. Copies of malware require special handling and pre-coordination must be accomplished prior to submission.

3.0 SAFETY

The Contractor must comply with applicable international, federal, state, local, installation and SDDC Transportation Battalion safety and fire regulations. The Contactor must establish and maintain an effective and comprehensive safety program. The Contractor will support the SDDC battalion’s Emergency Disaster Plan. The Contractor must acquire, maintain, and require the use of safety equipment, personal protective equipment and devices necessary to protect employees on the installation, port, and on the vessel.

The Contractor is responsible for enforcement and monitoring of applicable international, federal, state, local installation safety and fire regulations. Deviations or failure to comply with applicable safety rules may be documented by any government worker and reported to the COR for formal advisement and corrections to the Contractor lead or designated safety representative. Discrepancies will be logged within the defined quality performance process.

3.1 Safety-Driver Training- Qualified Driver

3.1.1 The Government will make available driver training for Government vehicles and related processes/procedures and the Contractor shall coordinate with local labor to attend the Government provided training so that sufficient pools of operators are available to operate Government vehicles, within a port as required. Government vehicles may include, but is not limited to, all classes of Trucks, Stryker vehicles, Heavy Equipment Transporters (HETS), Mine Resistant Ambush Protective (MRAP) vehicles and Armored Tracked vehicles. Labor shall participate and Contractor shall be compensated at man-hour rates.

3.1.2 The Government at times may have field service representatives or vendor training onsite for new models entered into the Army inventory. The Contractor shall coordinate with the COR for approval to have cargo operators attend this available training. The Contractor shall be compensated at Man-Hour rates contained in the Schedule B for the time his labor attends training.

3.1.3 The Contractor shall ensure that personnel operating Government Vehicles possess a valid civilian driver’s license issued by a State, District of Columbia, or U.S. possession. For OCONUS contracts, personnel will have a valid license as required for operating vehicles in that country or region.

3.1.4 The Contractor will develop and implement a sustainment training program. This will be accomplished for each option year. Sustainment training is periodic driver training conducted to maintain a high level of driver skill proficiency and to prevent drivers from acquiring poor driving habits. The Contractor shall be compensated at Man-Hour rates contained in the Schedule B for the time his labor attends training. The Contractor shall submit actual invoices for costs associated with this training, and proof of the sustainment training, to the COR for the Contracting Officer and COR approval before any payment is authorized. Proof of sustainment training shall also be kept by the Contractor.

3.1.5 The Contractor will establish a remedial training program for drivers or operators who have had driver at-fault accidents or traffic violations, misused equipment, or otherwise demonstrated a need for additional training on military vehicles or equipment. The COR may identify individuals that need remedial training. This training will be directed towards identifying and correcting individual weaknesses. Remedial training will be conducted at no cost to the government.

3.1.6 All Contractor personnel who operate U.S. Government or Contractor furnished vehicles laden with hazardous material, to include munitions, shall possess an approved license with HAZMAT endorsement. Additionally, the Contractor will provide on the DA Form 348 information reflecting HAZMAT certification

3.1.6.1. The Contractor shall provide a qualified point of contact for HAZMAT handling

3.1.6.2. Ammunition and Explosives laden material handling equipment (MHE) or vehicles will not be used during operator training at any time.

3.1.7 The Contractor shall provide the COR with a list of names each day for those drivers who are assigned to handle specialized vehicles, HAZMAT, or ammunition laden cargo per operation. The list will include a statement from the Contractor verifying that the individuals performing these driving functions comply with AR 600-55. The Government reserves the right to stop contractor personnel at any time to verify their qualifications against the approved list of personnel scheduled to perform these functions. Personnel found to be in non-compliance will be removed from the handling of this cargo and the incident will be reported to the Contracting Officer and will be submitted in the monthly performance report.

3.2 Safety Briefings-The Contractor shall conduct and document safety briefings for all workers at each shift change and must brief new workers as any new labor is added. The safety briefings conducted by the contractor, as it relates to the type of operation (e.g. truck, rail, vessel, yard, crane, etc.), at minimum must meet OSHA regulatory guidance and include the following basic information:

*Overall General Safety Requirements Work tasks to be performed Responsibilities - who reports unsafe conditions and to whom Injury and property damage reporting procedures Required PPE for personnel on the terminal Designated smoking areas Emergency procedures - phone numbers, evacuation routes/procedures, rally locations, accountability Location of emergency equipment - fire extinguishers, PFDs Weather/temperature conditions Communication - signals, flagman duties, radios, no cell phones etc.

Walking/Tripping Hazards Pedestrian and traffic movement Gangway Safety Person in water - prevention, recovery and survival

*Traffic Safety Driver distractions Use of Seat Belts Pier specific vehicle procedures - lights, keys, mirrors etc.

Speed limits – pier, yard, railcar and vessel Parking locations Traffic Flow Use of ground guides when moving (ramp/backing/stow) Rail crossings

*Task/terminal Specific (as applicable) Terminal and yard configurations, distinctive characteristics Safe equipment operation - MHE, vehicles (verify trained/certified/licensed) Safe explosives handling procedures - (verify trained/certified/licensed) Safe Rail operations - 3 step protection, right of way Ladder Safety Use of fall protection Safe lashing procedures Unusual loads

3.2.1 The Government will conduct safety briefings when necessary, and per local Commander guidance, during which time the labor will be on standby detention time. The Government safety briefing will include information as prescribed in 3.2 based on the type of operation, and any other necessary terminal or Command related safety information.

3.3 Operation of Equipment- Equipment operated by the Contractor for use during operations on any S&RTS Terminal must be maintained and operated IAW applicable Federal / State laws and regulations, OSHA, Army, port, and terminal regulations, directives, instructions and pamphlets. Damage to cargo or injury related to the use of non-compliant equipment or improper use of equipment will result in immediate non-use of that Contractor’s equipment until the Contractor takes corrective action. The Contractor must notify the COR when equipment is made compliant.

3.4 The Contractor shall immediately notify the COR of any incident of dropped cargo, accident or incident which results in damage to cargo or property, release of HAZMAT, injury or death to personnel during or arising from performance under this contract.

3.4.1 In all instances where a reportable accident (that meets the minimum criteria IAW DA PAM 385-40 for ground Class A–D accidents) or incident occurs, the Contractor shall submit a full written report to the COR within 24 hours utilizing the U.S. Army Abbreviated Ground Accident Report (AGAR) (DA Form 285-AB-R). The Contractor shall assist the Government during any investigation of an accident or serious incident. Accidents that do not meet the minimum criteria will be reported to the COR IAW Terminal Section 6 requirements.

3.4.1.1. The contractor shall submit documentation to the COR explaining qualification and task training for each contract employee involved in the incident/accident.

3.4.1.2. The contractor shall submit all maintenance records for contractor supplied equipment involved in the incident/accident.

3.4.2. The Contractor shall assist the Government during any investigation of an accident or serious incident.

3.4.2.1. After an accident or serious incident occurs, the Contractor will secure the location, preserve critical evidence and allow government personnel access to the location, evidence and contractor employed witnesses. Operations will not resume until cleared with the COR.

4.0 CONTRACT ADMINISTRATION

4.1 Detention, Minimum Time, Differentials

4.1.1 Detention and minimum time, computed to the nearest 5 minute multiple, are payable to the contractor, in lieu of commodity or extra labor (XL) rates specified elsewhere in this contract, at the applicable man-hour rates, subject to the following:

4.1.2 When detention occurs during a commodity operation, the Contractor shall absorb each detention of fifteen (15) minutes or less. The government shall pay the Contractor at detention rates for persons or gangs, including clerks and equipment operators (drivers) for each detention in excess of fifteen minutes including the first fifteen minutes thereof.

4.1.2.1 Detention shall not be authorized for any part of a gang that is not required on commodity operations or when certain classes of labor on commodity operations are required to stand by because of another class of labor performing a commodity operation. For example, commodity vessel load is inclusive of loading and lashing cargo. Gangs conducting the load & lash are inclusive of each other under one commodity rate; therefore, drivers or lashers during the process of load and lash may be waiting for the other to perform or complete their job. Neither party will be placed on detention while the other is performing commodity work.

4.1.3 Whenever detention occurs prior to or during extra labor operations, the Government shall pay the Contractor on a detention rate basis for the time of each detention. In the event part of a gang is required to perform an extra labor operation, the balance of the gang standing by shall be paid for at detention rates. In the event certain classes of labor are required to standby because of another class of labor performing an extra labor operation, such certain classes of labor shall be paid at detention rates.

4.1.4 In accordance with applicable collective bargaining agreements, minimum time shall be payable to the Contractor when work fails to materialize or when work is completed prior to the minimum time and shall not be payable (i) for checkers working in conjunction with longshoremen until completion of the longshoreman commodity activity; and (ii) for any part of a gang not required on a commodity activity. For example, rail unload operation is inclusive of unlash and unload of cargo under one commodity rate. Lashers finish the unlash portion are still on commodity until the drivers are complete with unload and stage to point of rest. During rail load, after drivers complete the load, they remain on commodity until lashers have completed all lashing. While one portion of the gang is on commodity, all are listed as commodity.

4.1.5 The Contractor must obtain pre approval to work overtime authorized by the COR.

4.2 Contract Labor Reporting-The contractor shall provide as requested by the COR a daily time keeper personnel log book for verification of labor services provided for the day’s operations to use for reconciliation. The breakout will include total quantity by class of service.

4.3 Contractor Manpower Reporting Requirements

4.3.1 CONTRACTOR MANPOWER REPORT (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Military Surface Deployment and Distribution Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://cmra.army.mil/.

4.3.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under Help Resources on the right side of the login page.

4.4 Training and Contingency Operations- The Government reserves the right to conduct training and contingency operations for Department of Defense personnel during a scheduled or contingency load or discharge for any vessel operation and related terminal operations. The Contracting Officer or COR will advise the Contractor when such training or contingency operation is scheduled; such notification will be provided to the Contractor as soon as it is known but NLT 48 hours prior to training, contingency or special operation mission. During these training/special operation events, the Contractor shall provide, when requested by the COR, sufficient qualified labor to support DoD personnel during these operations. Such labor, to include operators, flagmen, lashers, mechanic or headers when requested, will be compensated at the man-hour rates established in Section B – Schedule of Rates.

5.0 CONTRACTOR GENERAL REQUIREMENTS)

5.1 General duties and requirements of the Contractor are defined within this section. Duties and requirements specific to the particular terminal(s) within the scope of this contact are further defined in Section 6.0 -Terminal Specific Requirements.

5.2 Contractor services will cover the full spectrum of ocean terminal operations to include discharge and load of vessels, vessel stage/call forward areas including designated areas/facilities for washing and/or fumigation. Vessels anticipated are Large Medium Speed Roll On/Roll Off (LMSR), Fast Sealift Ships (FSS), MARAD/Ready Reserve Fleet (RRF), Military Sealift Command (MSC) Controlled or Charted Vessels, Maritime Prepositioned Ships, Cape Class Vessels, Barges, U.S. Army and Navy vessels, car carrier vessels, combined container/Ro-Ro vessels as well as other vessel types and classes. The Contractor must be capable of handling multiple and simultaneous vessel, operations at each terminal as described in this contract’s Area of Responsibility (AOR). Contractor will handle various classes of supply to include Ammunition, Hazardous Material, sensitive, controlled, and general DoD cargo.

5.3 The Contractor will inspect for damage and discrepancies and immediately report these items to the COR. The contractor shall report any damage caused by the contractor, to cargo or vessel, immediately to the COR

5.4 The Contractor shall communicate to the COR any labor shortfalls immediately, and make every effort to rectify the shortfall.

5.5 The Contractor shall provide a dedicated manager to serve as a single point of contact for interface with the government during all daily operations; this includes management presence at away ports during terminal operations as described in Section 6.1 Area of Responsibility.

5.6 The Contractor shall provide a single point of contact on-site for each operation for each shift to the COR. This individual must have decision-making authority and shall act as the central point of contact. During vessel operations, the Contractor must have stevedore oversight for all gang activity onboard vessels and in staging yards. If any delay of operation is as a result of stevedore absence on deck or in the staging yard; the delay will be at the Contractor’s expense.

5.7 The Contractor shall participate in daily operations meetings and shall participate in other meetings regarding vessel load or unload as required. The Contractor shall order labor, material, and equipment based upon agreement with the COR.

5.8 The Contractor shall compare Government reports to Contractor documents and identify discrepancies and recommend reconciliations to the COR.

5.9 The Contractor shall provide a certified point of contact for HAZMAT cargo handling IAW CFR49 Part 172.704(d)

5.10 The Contractor shall acquire and maintain access, and submit man-hour input, to the Cargo & Billing System (CAB), or its future replacement system, for labor operations within seven (7) days following the billing activity.

5.11 The Contractor shall establish a Quality Control Inspection Plan (QCIP) which will emphasize quality control over all contract requirements. The Quality Control Inspection Plan will contain a Quality Control Inspection Checklist (QCIC) which, at a minimum, will contain all elements of the Performance Requirements Summary (PRS).

5.12 Out of Pocket (OOP) Expenses- As related to the support of transportation and cargo and terminal operations, upon the request and approval of the COR, the Contractor shall provide specialized equipment (examples: floating crane, scissor lifts, generators, light sets, etc.) and supplies reimbursed by the Government at actual costs. Vendor receipt must be provided for reimbursement. Types of supplies include, but not limited to, lumber, placards, straps, shackles, tie wire, clips, fuel for military cargo and GFE (other than commodity operation) and banding material. The Contractor will also provide 3rd party services related to the support of transportation and terminal operations such as port-a-lets used in the operational area and crane orders for extra labor operations .

5.13 Stevedoring and Related Terminal Services (Import)

5.13.1 The Contractor will prepare the vessel for discharge to include the unlashing and physical removal of cargo from the vessel. Inclusive of the vessel discharge commodity rate, the Contractor shall discharge and document cargo (to include capturing linked, nested, and secondary items) of inbound cargo IAW with the agreed upon Discharge Plan and stage in accordance with the agreed upon Staging Plan (e.g. by type and destination) within time frame established at the cargo meeting between the Contractor and the Contracting Officer’s Representative (COR). The Contractor shall handle multiple classes of cargo including sensitive, classified, HAZMAT cargo and Reefers in accordance with discharge and stage plan and IAW current applicable regulations. Any changes must be approved through the COR.

At the operations meeting held prior to the start of each vessel operation, the COR will confirm with the Contractor the mutually agreed upon timeframe for the safe and efficient completion of discharge of the vessel. Vessel operation completion timeframes will be determined based on such factors as cargo volume, stow factors, RDD, cargo mix and vessel type being worked.

The Contractor will not be held accountable for delays in vessel operations resulting from circumstances not within the control or responsibility of the Contractor. Factors known to affect productivity may include: weather; reserve augmentation; vessel condition and cargo condition. The chart below contains estimated vessel timelines for completion of discharge of fully loaded vessels as follows; discharge hours may or may not be continuous:

5.13.2 The Contractor shall conduct a reconciliation/validation of the cargo discharged.

5.13.3 The Contractor shall return vessel lashing gear to its proper place (lashing bins and wall racks) and will clean contractor debris prior to vessel departure.

5.14 Stevedoring and Related Terminal Services (Export)

5.14.1 The Contractor shall load cargo on the vessel from its place of rest to point of stow aboard vessel in accordance with the approved vessel pre-stow plan furnished by the Government and within the time frame established at cargo meeting between the Contractor and the COR. The Contractor shall handle all multiple classes of cargo including sensitive, classified, HAZMAT and Reefer Cargo IAW the pre-stow plan. The contractor shall secure cargo IAW SDDC TEA Reference 55-22, Marine Lifting and Lashing. The Contractor shall coordinate all vessel activity with the COR, the vessel master/chief mate, and when applicable with the Military Sealift Command (MSC) representative. The Contractor shall receive and review expected cargo list and pre-stow plan for accuracy and efficiency of vessel operations and report discrepancies, issues or concerns to the COR

At the operations meeting held prior to the start of each vessel operation, the COR will confirm with the Contractor the mutually agreed upon timeframe for the safe and efficient completion of loading of the vessel. Vessel operation completion timeframes will be determined based on such factors as cargo volume, stow factors, RDD, cargo mix and vessel type being worked.

The Contractor will not be held accountable for delays in vessel operations resulting from circumstances not within the control or responsibility of the Contractor. Factors known to affect productivity may include: weather; reserve augmentation; vessel condition and cargo condition.

The chart below contains estimated vessel timelines for completion of discharge of fully loaded vessels as follows; discharge hours may or may not be continuous:

5.14.2 The Contractor shall provide documentation using load list and scanner/ PDA that reflects the correct stow location, pay, nested, linked, secondary loads(as requested) and condition of the loaded cargo.

5.14.3 For vessel load and vessel discharge the Government will:

-Provide command and control as Single Port Operator/Manager for SDDC Operations.

-Identify specialized, unique military equipment requiring special handling and coordinate for handling this equipment as required.

-Maintain log book/record of events/time for all operations.

-Provide reports to the Contractor as specified within this contract.

-Compare contractor furnished reports with the Government reports, identify further discrepancies and reconcile them with the Contractor.

-Identify the COR to oversee contract operations.

-Provide a qualified point of contact for HAZMAT.

-Provide ICODES pre-stow plans as specified within this contract NLT 48 hours for review with a revised copy provided NLT 24 hours prior to operation.

-Utilize GATES or system of record to document movement of cargo.

-Provide scanners (PDA), tally sheets or Military Shipping Label (MSL) as applicable to the Contractor.

-Process contractor activity pay into GATES or system of record NLT 48 hours after receipt of documentation;

delays to GATES processing may occur due to frustrated cargo records.

-As applicable to type of operations, provide a discharge report; manifest; cargo load list; GATES onhand report;

pre-stow plan for vessel load; staging requirements; and when provided, a final stow plan for vessel discharge, to the Contractor -Assist to resolve cargo discrepancies such as overages, shortages and Hazardous Material (HAZMAT) documentation.

-Provide input on special handling requirements to include staging of HAZMAT; sensitive; classified cargo and Refrigerated containers.

-Provide training on scanners (PDA) and Government Documentation System(s), when applicable.

6.0 TERMINAL SPECIFIC REQUIREMENTS (IMPORT/ EXPORT)

The Contractor shall provide stevedoring, longshoring, and allied services to move U.S. Government owned and/or sponsored cargo to and from any U.S. Government and/or commercially operated vessel at any pier or anchorage within the Kure, Hiro, Akizuki and Iwakuni areas; long shore and associated labor and equipment services from/to U.S.Government facilities within Hiroshima and Yamaguchi Prefectures primarily Kawakami depot when, as and if ordered by the Ordering Officer in accordance with the terms and conditions stipulated herein for the period of the contract specified in Delivery Information below. The services may be ordered any time seven days a week subject to the provisions contained in this contract. The Ports referred to in this contract are defined by the Ministry of Land, Infrastructure and Transport in the "Port Transport Operation Law Theory."

6.1 Scope of Contract:

6.1.1 General: Contractor shall load and discharge cargoes and, in connection therewith, shall perform all the duties of a stevedore on any vessel which the Ordering Officer may designate in Hiroshima and Yamaguchi Prefectures under the terms and conditions hereinafter; provided, however that any work started before and not completed by the expiration of this contract shall be governed by the terms of the contract unless otherwise directed by the Contracting Officer.

6.1.2 Contractor's Duties:

(a) Preparation: Before the operation is started, the Contractor shall, at his own expense, set up the pier or cargo working area, including removing and reinstalling interferences necessary to accomplish the work required under this contract. However, the Contractor shall be paid for time required to travel to and from U.S. Government inland facilities where the Contractor performs longshoring and associated services required under the contract.

(b) Loading: In loading vessel or trucks/trailers or railcars, the Contractor shall remove and handle cargo from place of rest on pier or in pier shed or within the cargo assembly/staging area. The Contractor shall stow said cargo in any space in the vessel or trucks/trailers or railcars, in the order directed by and in a manner satisfactory to the Contracting Officer’s Representative (COR) or his authorized representative.

(c) Discharging: In discharging vessel or unloading truck/trailer/railcar, the Contractor shall remove and handle cargo from any space in the vessel or in the truck/railcar, respectively. The Contractor shall land said cargo at place of rest on pier or in pier shed or within the cargo assembly/staging area; also on to trucks/trailers alongside the ship. The Contractor shall perform such discharging or unloading in the order directed by and in a manner satisfactory to the Contracting Officer’s Representative (COR) or his authorized representative.

(d) Handling Explosives: The Contractor shall perform all stevedoring services necessary for breaking out and discharging explosives and proper loading, stowing, chocking, bracing, and securing of explosives in vessels, and on trucks, trailers, or railcars in accordance with applicable Government of Japan (GOJ), Japan Environmental Governing Standards (JEGS), U.S. Departments of Defense and Transportation regulations, the International Maritime Dangerous Goods Code (IMDGC), and the manual of “Stevedoring and Terminal Handling Procedures,” whichever rules are more stringent.

(i) In loading explosives Contractor shall perform all stevedoring services necessary for breaking out and discharging from trucks, trailers and/or lighters alongside ship or from place of rest on pier, transporting to the vessel, and properly loading, stowing, normal securing, blocking and bracing on the vessel in a manner directed by applicable regulations.

(ii) In discharging explosives Contractor shall perform all stevedoring services necessary for discharging cargo from the vessel to place of rest on pier or the transporting to and loading trucks, railcars and/or lighters.

(iii) Furnishing, preparation, and prefabrication of blocking and bracing in vessel holds, will be at Government expense.

(iv) Contractor shall not be compensated for standby time when caused by slow up or delay of one of its operations, which delay directly affects the other operations unless such slow up or delay is beyond the control and without Contractor fault or negligence. No standby time will be allowed unless previously approved by the Ordering Officer.

(e) Cargo Assembly Area: The Contractor shall provide and operate mobile truck cranes and forklifts and other material handling equipment (MHE) in the number and capacity deemed necessary by the Contractor to handle cargo within the cargo assembly area when operating on a commodity rate basis under SCHEDULE 1A, 2A or 2C. Cargo assembly area is defined as the area within 150 meters of ship or barge berthed at pier.

(f) Roll on/Roll off Operations: The term "Roll on/Roll off Operations" used herein represents handling of cargo which can be either loaded or unloaded through ramp(s) of Roll on/Roll off ship and includes securing and unlashing services thereon.

6.1.3 Bonds of Responsibility for Cargo:

(a) Stevedore/Longshoring Operations:

(i) Loading: In the loading operation, the Contractor shall take acceptance of cargo at the cargo assembly/staging area and shall be liable for such cargo during the transit to shipside or to truck, trailer, or railcar until such cargo is lifted aboard ship and stowed, lashed and secured therein or on to truck, trailer, or railcar.

(ii) Unloading: In the discharging operation, the Contractor shall be liable for all cargo from the time the cargo is unlashed, discharged from the vessel, transported to the cargo assembly/staging area and finally released to U.S Government if done within any U.S. Government and/or commercially operated vessel at any pier or anchorage within Hiroshima and Yamaguchi Prefectures, South, Japan.

(b) Stevedoring Only Operations:

(i) Loading: When loading cargo aboard vessel, the Contractor shall take acceptance and shall be liable for cargo within reach of ship’s tackle until such cargo is properly stowed, lashed and secured on and/or in the vessel.

(ii) Unloading: When discharging cargo from a vessel, the Contractor shall be liable for all cargo handled from the time cargo is unlashed until such time as the cargo is released by the Contractor from the hook at the end of ship’s tackle.

(c) Barge Cargo: In the event cargo is required to be secured after being discharged into a barge or other water type conveyance alongside ship or when cargo is required to be unsecured from a barge or other water type water conveyance alongside ship prior to loading the cargo aboard a vessel, the Ordering Officer shall order the Contractor to perform such securing or un securing work on an extra labor basis and the cargo shall be considered as being in the custody of the Contractor at such times.

6.1.4 Safety:

(a) The Contractor shall, in performing services under this contract, comply with safety, fire and security regulations as prescribed in the local authority regulations applicable to the port of operation and by the Japanese Government Maritime Laws. All Contractor personnel working on the dock and on or in the vessel shall wear appropriate personal protective equipment to include but not limited to: safety shoes/boots, safety glasses, reflective vest and hard hat. The Contractor shall be responsible for conducting a safety and security briefing to all employees at the start of each operation and whenever a new labor workforce or replacement gang is ordered.