Statement of Work MED GAS.pdf

Statement of Work Naval Hospital Camp Pendleton Medical Gas

SCOPE: The Contractor shall furnish all labor, tools, supervision, material, parts, equipment, and transportation necessary to refill Government owned various size cylinders, on a weekly basis, with various types of medical grade gases in support of Naval Hospital Camp Pendleton medical and dental clinics.

PICK-UP/DELIVERY LOCATIONS:

1. Naval Hospital Camp Pendleton Building H-200, 200 Mercy Circle, Camp Pendleton, California 92055

2. Naval Hospital Camp Pendleton Building H-135/Warehouse /Sequoia Road, Camp Pendleton, California 92055

3. 13 (ABHC) Area Branch Health Clinic 14th Street, Area 13, BLDG 13127, Camp Pendleton, California 92055

4. 21 (ABHC) Area Branch Health Clinic C Street, Area 21, BLDG 210735, Camp Pendleton, California 92055

5. 31 (ABHC) Area Branch Health Clinic Phelps Street, Area 31, BLDG 310514, Camp Pendleton, California 92055

6. 52 (ABHC) Area Branch Health Clinic San Juan Road, School of Infantry, Area 52, Camp Pendleton, California 92055

7. Temecula (ABHC) Area Branch Health Clinic 43500 Ridgepark Drive, Temecula, CA 92590

8. 21 (MCMH) Marine Centered Medical Home BLDG 210735, AREA 21, Camp Pendleton, California 92055

9. 22 (MCMH) Marine Centered Medical Home BLDG 22190, AREA 22, Camp Pendleton, California 92055

10. 33 (MCMH) Marine Centered Medical Home BLDG 330305, AREA 33, Camp Pendleton, California 92055

11. 41 (MCMH) Marine Centered Medical Home BLDG 414006, Las Flores Nelson Street, Area 41, Camp Pendleton, California 92055

12. 43 (MCMH) Marine Centered Medical Home BLDG 43405, Del Valle Street, Area 43, Camp Pendleton, California 92055

13. 53 (MCMH) Marine Centered Medical Home

BLDG 533020, Area 51, Camp Pendleton, California 92055

14. 62 (MCMH) Marine Centered Medical Home BLDG 620305, San Mateo Trail, Camp Pendleton, CA 92055

15. Mainside Dental Clinic (13 Area Dental) Building 13128, Marine Corps Base, Camp Pendleton, CA 92055

16. Chappo Dental Clinic (22 Area Dental) Building 22190, Marine Corps Base, Camp Pendleton, CA 92055

17. Del Mar Dental Clinic (21 Area Dental) Building 210735, Marine Corps Base, Camp Pendleton, CA 9205

18. Las Flores Dental Clinic (41 Area Dental)

Building 414006, Marine Corps Base, Camp Pendleton, CA 92055

19. Edson Range Dental Clinic (31 Area Dental) Building 310515, Marine Corps Base, Camp Pendleton, CA 92055

20. Margarita Dental Clinic (33 Area Dental) Building 330305, Marine Corps Base, Camp Pendleton, CA 92055

21. Las Pulgas Dental Clinic (43 Area Dental) Building 434057, Marine Corps Base, Camp Pendleton, CA 92055

22. Horno Dental Clinic (53 Area Dental) Building 533020, Marine Corps Base, Camp Pendleton, CA 92055

23. San Onofre Dental Clinic (52 Area Dental) Building 520448, Marine Corps Base, Camp Pendleton, CA 92055

24. San Mateo Dental Clinic (62 Area Dental) Building 620305, Marine Corps Base, Camp Pendleton, CA 92055

25. Miramar Dental Clinic Building 2495, 19871 Mitscher Way, San Diego, CA 92145

TASKS/REQUIREMENTS: Medical gas cylinder refills shall be provided in varies types of Government owned various sized cylinders that include a variety of cubic feet of medical gases as identified in the contract CLINs.

The cylinders shall be picked-up, service as required, and delivered the following week on a pick-up date/delivery date mutually agreed by the contractor and Government Contracting Officer (COR) representative. For example empty Government owned cylinders would be pickup on Monday and refilled cylinder delivered the following Monday. The CLIN quantities provided are annual usage projections based on past usage records. There are no express or implied guarantee that these quantities will be purchased.

Government Owned Equipment: The Government shall provide cylinders to be refilled at the above locations for which the contractor shall refill and deliver the following week as mutually agreed by the contractor and Government COR.

Contractor Owned Equipment: The contractor shall utilize contractor owned refilling/testing equipment for the execution of all aspects of this requirement. The contractor shall be responsible for the maintenance of all the Government owned cylinders and accomplished within local, state, OSHA, and federal industry regulations.

Product Specifications: All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with the FDA's Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211, and 201 for labeling.

In addition, the following specifications are incorporated into the solicitation and resulting contracts:

a. Federal Specification BB-C-101D of 7 March 2011, Carbon Dioxide (CO2) Technical and USP b.

Compressed Gas Association (CGA) Publications G-7-Compressed Air for Human Respiration, ANSI/G-7.1 Commodity Specification for Air

All products, equipment, all work, handling/transporting of cylinders, and services under the contract awarded under this solicitation shall be in compliance with all current applicable OSHA, Federal, State, and Local industry standards/regulations.

Delivery Requirements: The contractor must be within 55 miles. Delivery is to occur on a Weekly basis for BLDG H-200 and BLDG H-135 to replenish empty cylinders as mutually agreed by the contractor and Government COR. All other locations will be an- on-call basis delivery ordered in advance by either Mr.

Seth Roller or Mr. Bob Monarez. No deliveries will be supplied to other locations unless ordered in advance by either Mr. Seth Roller or Mr. Bob Monarez. FOB (Free On-Board) point is to be Destination though there will be a flat delivery charge per delivery. All transportation charges for cylinders and their maintenance shall be included in the invoice for gas cylinder returned. Additional charges outside this contract such as hazardous materials fees, fuel surcharges, etc., SHALL NOT be billed or collected under this contract. Safety Data Sheets shall be provided to the Government COR upon request at no additional charge.

The contractor is to ONLY REFILL the size and Cubic ft., type medical gases and/or cylinders contracted for under this contract. In addition, the contractor shall not accept any verbal orders for new types of medical gases or other services not contained in this contract from any Government employee.

Additional requirements not covered under the contract shall procured before commencement of service by a Government Contracting Officer or Government Commercial Purchase Card (GCPC) cardholder. In addition a copy of the delivery and pickup slips will be provided to the Government COR located at Bldg. H135 Central Supply Division.

The contractor, within the agreed upon Weekly and on-call delivery schedule, will pick-up empty medical gas containers and deliver freshly filled medical gas containers a week from pickup. Cylinders are to be picked up by the contractor's truck; the clinic or Naval Hospital will not notify the contractor of the number and type of empty cylinders ready for return. No rental charges shall be applied to any cylinder delivery. If the contractor is verbally notified due to critical shortage of empty cylinders, the clinic will document the notification by making a record of the date, time, and contractor representatives contacted.

All contractor delivery personnel will present proper identification when entering the Marine Corp Base Camp Pendleton.

The contractor's delivery staff shall comply with all motor vehicle guidelines/insurance requirements established by the State of California, Federal Government motor regulations, Marine Corp Base Camp Pendleton and Marine Corps Air Station -Miramar, San Diego. All Base speed limits are to be strictly adhered to.

At each delivery/pick-up exchange; the contractor is to present proper identification; and inspect and remove all unserviceable containers in order to maintain a safe working environment at the Marine Corp Base Camp Pendleton. Containers are not to be placed back into service unless they are in compliance with industry standard Hydro testing and/or in a new or serviceable condition. The Contractor is to check in and out with one of the designated Naval Hospital Camp Pendleton Materiel Management personnel.

Naval Hospital and Clinic delivery hours of operation are: 0700- 1530 Monday thru Friday- excluding Federal Holidays. If a federal holiday falls on a scheduled delivery day- the vendor is to deliver the following workday.

HOLIDAY Services shall not be required on the following federal established holidays: Columbus Day, Veteran’s Day, Thanksgiving, Christmas, New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, and Labor Day.

Cylinders and other Containers Laws and Regulations: Cylinders and other containers for gaseous and liquid forms of gas shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (title 49- Transporation, Code of Federal Regulations), Filling, packaging, labeling, etc.; for medical gases shall also comply with the Federal Food, Drug, Cosmic Act.

Marking: In addition to marking required by the aforementioned laws, and regulations, marking shall comply with CGA Publications C-7- Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Cylinders, dated 03/21/04

Color Coding: Cylinders shall be color coded in accordance with CGA Publications C-9-Standard Color Marking of Compressed Gas Containers Intended for Medical Use, dated 03/21/04.

Valves: Valves shall comply with CGA Safety Bulletin SB-26 and CGA Publication V- I-Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 12/31/00.

Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transport and delivery to the clinic's receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal.

In addition, each container should contain a 360 degree cry band applied at the top of the container with the drug product name repeated around the entire container.

Hydrostatic Testing: If applicable DOT regulations would require retesting of cylinder with three (3) months after scheduled date of shipment to a continental U.S. destination, the cylinder shall be retested. The contractor will be required to retest per industry standards and comply with the Department of Transportation regulations (49 CFR 173.34). Hydro-testing testing shall be performed in accordance with CGA's Publications-C-1 Methods for Hydro testing of Compressed Gas Cylinders, dated 12/01/96.

Visual inspection shall be performed in accordance with applicable CGA Publications C-6- Standards for Visual Inspection of Steel Compressed Gas Cylinders, dated 1/1/93 or C-6-1-Standards for Visual Inspection of High Pressure Aluminum Compressed Gas Cylinders, dated 4/1/95.

The contractor shall be responsible for hydro-testing of Government-owned cylinders at the pricing provided in this contract inclusive of cylinders not currently serviced under this contract. The government shall pay for the hydrostatic testing of government-owned cylinders at the prices provided in the contract. Cylinder sizes: Cylinder sizes shown in the item description indicated product capacity of the cylinder currently being used. All capacities are approximate, and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

Lost or Damaged Government-Owned Cylinders: For each government-owned cylinder lost or damaged beyond repair while in contractor possession, the contractor shall replace the government cylinder or value, for that cylinder. These cylinders are government property. If any lost cylinder is located with 30 calendar days by the Contractor, it may be returned to the Government by the contractor, and if the Contractor cannot locate cylinder within that allotted time, the contractor, shall pay to the Government an amount equal to the replacement value as mutually agreed between the contractor and Government Contracting Officer.

Method of Shipment: Empty cylinders that are transported to and picked up from an ordering facility for re-fill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to the cylinders.

Services included in the Price of Gas: the contractor's price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include, but not limited to: Tags indicating cylinder is "Full", "In Use", or "Empty"; inspection, testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government furnished warning tags, when required.

Striping, Painting and Stencil: The contractor shall be responsible for stripping, painting and stenciling of Government-owned cylinder when required at cost to the Government as provided in this contract inclusive of cylinders not currently serviced under this contract. The government shall pay for the stripping, painting and stenciling of government-owned cylinders at the prices provided for in this contract. Requirement includes all lettering, stenciling, affixing of decals, metal lettering and/or number stamping when required by applicable regulation.

Valve Replacement: The contractor shall be responsible for replacing unserviceable valves of Government -owned cylinder at cost to the Government as provided in this contract inclusive of cylinders not currently serviced under this contract.

Reports: Contractor is to provide the Government COR a delivery slip upon delivery of cylinders.

Contractors shall process their invoices via the Government Wide Area Work Flow (WAWF) invoice payment system.