Sole Source - EndoSoft signed.pdf

DETERMINATION FOR SINGLE SOURCE

SOLICITATION/PURCHASE

(Simplified Acquisitions Less Than the SAT)

The service or material listed in this requirement is available from only one source and competition to the maximum extent practical is precluded for reasons indicated below. There are no substitutes available for this material or service.

Restricted to the following source. Provide original manufacturer’s name. (If the manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer/Vendor: EndoSoft (Division of Utech Products, Inc.)

Address: 135 Broadway, Schenectady, NY 12305

Dealer/ Representative: Government Sales

Dealer / Rep address / telephone number: (518) 831-8000 Email: Operations@endosoft.com

X __ Description of the item or service required, the estimated cost, and required delivery date.

ESUP-EndoSoft Support Service Estimated Cost: $31,629.50 RDD: February 2024

X Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

The EndoSoft program is an Electronic Health Record (EHR) specifically designed for documentation and image management for endoscopy procedures. This system aligns with BUMED goals of patient documentation, digitization, and the electronic medical record, improves accuracy of the patient record, reduces redundancy, enhanced documentation retrieval and query. EndoSoft is at other MTFs aiding goal of uniformity across the enterprise.

X The requested material or service represents the minimum requirements of the government.

SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

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JUSTIFICATION FOR SINGLE SOURCE

(Simplified Acquisitions Less Than the SAT)

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

X The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

Currently, General Surgery and the Bronchoscopy team has the EndoSoft system installed throughout the hospital to manage patient records when elective and emergent scopes are performed as necessary. The EndoSoft support is necessary for the EndoSoft system as it needs continued maintenance and support from the company for when software issues arise. The continued support from EndoSoft is recommended by IMD.

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

X Other information to support a single source solicitation/purchase:

The continued support is a necessity for continued maintenance and support of the EndoSoft system. This system is used by multiple departments and requires ongoing maintenance and support. The contract with EndoSoft is needed to avoid any disruptions of documentation, retrieval, and image management of patient records. No other vendor can provide service and maintenance for this software.

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE,

ARE COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I

UNDERSTAND THAT THE PROCESSING OF THIS SINGLE SOURCE JUSTIFICATION

PRECLUDES THE USE OF COMPETITION TO THE MAXIMUM EXTENT PRACTICAL.

Requiring Activity Department Head Signature

Date

I have determined, per FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Contracting Officer Signature

Date

SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

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Date: 02/07/2024