HT940825R0003 P0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the solicitation closing date to 31 January 2025 w hile the Government review s and updates the requirement.

2. Provide Government response to Questions.

3. Due to unexpected delays, another amendment w ill be issued by 27 January 2025 to update the SOO.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT940825R0003

X 9B. DATED (SEE ITEM 11)

13-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2025

CODE

DHA CONTRACTING OFFICE SA HT9408

7800 W IH-10

STE 235

SAN ANTONIO TX 78230

HT9408 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940825R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1. The due date for the solicitation is 1pm CST on January 2, 2025. With all vendors experiencing limited staff over the holidays, we respectfully request a 2-week extension.

An extension was initially issued with Amendment 0001. Another extension is issued with Amendment 0002. An additional extension may be issued with Amendment 0003 which is expected to be released by 27 January 2025.

2. With the holidays fast approaching, it would be much appreciated if answers to vendor questions would be provided before December 25, 2024 or at minimum a response to the extension request before then. This will aid in designating appropriate staff available to respond to the solicitation over the holidays.

The Government has been delayed in response to questions due to an on-going update of the Government’s solicitation requirements.

3. 2.1.1. requires body fluids, including synovial fluids. However, an annual test count was not provided for the individual types of body fluids, such as cerebrospinal fluid, synovial fluid, etc. Please provide an estimation of the specific annual body fluid test counts.

a. 2.1.1. Instruments must be Food and Drug Administration (FDA) approved for testing to include body fluids, including synovial fluid.

The lab’s current metrics do not separate out the body fluid types just the counts, and the workload statistics reports on the newer software are unreliable and don’t capture all data. Approximately 200 per year.

4. 2.1.1. requires body fluids, including synovial fluids. With an annual Complete Blood Count (CBC) of

31,000, it is likely the daily body fluid count is < 5 each day. With such a low daily count, would it be acceptable to provide a sendout reimbursement for the body fluids in the solicitation response rather than testing?

No, body fluids cannot be sent out. Body fluid analysis is a stat test that can determine critical, lifesaving clinical decisions that require immediate testing.

5. The annual Complete Blood Count (CBC) of 31,000 was provided. However, the annual test count/percentage for the automated and manual differentials were not provided. Please provide these figures.

Manual differentials do not use additional reagent resources and it isn’t separate from manual diffs performed on the benchtop scopes by the technicians from the manual diffs performed on the Cellavision.

The current software being used DHA wide for workload statistical data is not able to capture that workload accurately.

HT940825R0003

6. Page 3, Statement of Objectives (SOO) states “The Keesler Medical Center at Keesler AFB, Mississippi requires one (1) Hematology system with two (2) functioning analyzers, slide maker stainer, digital cell morphology system, with advanced red blood cell morphology software.”

a. Can you confirm that the instrumentation listed; two (2) analyzers, slide maker stainer, and digital cell morphology system are all to be connected as one (1) Hematology system?

Yes, they are to be connected as one system.

7. Does the lab intend to perform Body Fluid Testing? If so, can you please provide the expected Body Fluid monthly test count?

Yes, approximately 15 a month. Testing of body fluids must remain on site.

8. If there is an established MDERA for Hematology instrumentation, are we still required to complete the version 6.4.1 as requested on page 25?

A completed MDERA, version 6.4.1, is required per the solicitation. If an established MDERA is available, that information may be included in the response to the solicitation.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Jan-2025 10:00 AM to 31-Jan-2025 10:00 AM.

(End of Summary of Changes)