HT0014-20-R-0007 MOD1.pdf

0011457891-0004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to Extend the date for Proposals Submisison to May 5,2020 at 12:00pm EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT001420R0007

X 9B. DATED (SEE ITEM 11)

20-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Apr-2020

CODE

DHA CONTRACTING OFFICE-(NCR-CD) HT0014

8111 GATEHOUSE ROAD

2ND FLOOR

FALLS CHURCH VA 22042

HT0014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT001420R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Apr-2020 12:00 AM to 05-May-2020 12:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1

Paragraph (a) is hereby supplemented with the following:

(b) Submission of Offers. The following supplements this paragraph with respect to the information and documents required for submission in response to this solicitation:

(1). ELECTRONIC OFFERS. All offers in response to this solicitation must be emailed directly to the assigned Contract Specialist Judith S. Meynard at Judith.S.Meynard.ctr@mail.mil and the Contracting Officer Mrs. Sou J. Walls at Sou.J.Walls.civ@mail.mil Note: As a reminder all offers must arrive by the time specified in the solicitation.

(2). Failure to email all POCs’ correct email addresses may result in non-viewed emails. The offeror is responsible for verifying that the Government is in receipt of questions and proposals. Offerors may request verification by email to Judith Meynard to confirm that the government is in receipt of questions and proposals by the time specified in the solicitation.

(c) This acquisition is being conducted utilizing the policies and procedures of FAR Part 12 in conjunction with appropriate parts of FAR Part 15 for the acquisition of commercial services. The Government intends to award a Firm Fixed Price (FFP) for non-personal services contract with a 12 months Base Year and four (4) 12 months Option Years resulting from this solicitation. Offerors must quote a firm-fixed price for each Contract Line Item.

(d) The Government intends to award a contract without further communicating with contractors. Consequently, contractors are highly encouraged to quote their best technical and pricing quotes in their initial submissions.

However, the Government reserves the right to communicate with any or all contractors submitting a technical and price quote, if it is determined advantageous to the Government to do so.

(e) Offerors may send questions via email to both the Contracting Officer at Sou.J.Walls.civ@mail.mil or the assigned Contract Specialist at Judith.S.Meynard.ctr@mail.mil no later than the close of business, 24 April, 2020.

Late Questions will not be answered. Offerors are advised that the Government does not anticipate any further extension to the solicitation due date.

(f) BASIS FOR AWARD.

The award will be made to the offeror whose proposal is determined to be the most beneficial (Best Value) to the Government, with appropriate consideration given to three (3) evaluation factors using a Tradeoff process. The Contracting Officer intends to award without discussion, but reserves the right to do so in his or her sole discretion.

(g) Data Universal Numbering System (DUNS) / CAGE Code. The offeror shall obtain these said Codes and submit them to Contracting Center. Registration in the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ and the Online Representations and Certifications, if you are a U.S.

business entity. Award cannot and shall not be made to an offeror without these codes.

(h) Proposal Preparation Costs. The Government will not pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

(i) The offeror is responsible for ensuring that its proposal is complete. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to perform the requirement. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The Government may deem an Offeror’s non-conformance with the instructions provided herein as being non-responsive and ineligible for award.

(j) Protests received at a level higher than the Contracting Officer will be referred to the Contracting Officer.

Protestor may request a review by the Contracting Officer or an independent review at a level higher than the Contracting Officer. Requests for appeals or independent review will be addressed to the Contracting Officer for referral to the review authority. Questions on this process will be referred to the cognizant Contracting Officer identified in the solicitation.

(k) The non-FAR Part 12 discretionary FAR, DFARS, and local provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(l) The solicitation should be completed, signed and received at this office not later than the date/time specified in on page one of the solicitation (Standard Form [SF] 1449). Failure to provide all information requested and in the appropriate format as required may cause the offer to be rejected and no longer considered for award. Please note that your offer must include all of the following information. Submit your proposal in four (4) separate volumes as follows:

I. Technical: Management Plan

II. Price

III. Past Performance

IV. RFP Documents: Offer, and Award Documents, Representations and Certifications, and Officer’s Business Information. Note: Offerors must quote a firm-fixed price for each Contract Line Item on the SF 1449 Solicitation document.

Proposal Copies: Offerors shall provide two separate electronic copies of their proposals. Copy One (1), Not- Sanitized; Copy Two (2) Sanitized. Copy two shall NOT contain the name of or reference to the Offeror, any Joint Venture Partner, or any Subsidiaries. This copy will be used in the Evaluation of Proposals. Offerors are advised hereby that without a Sanitized copy of their Proposal, their submission must be deemed as Non- Responsive, as the proposal cannot be evaluated. FORMAT: Submit your proposal in four (4) separate volumes.

PART I: TECHNICAL INFORMATION: The information provided by the offeror is a significant factor in the Government’s determination of technical acceptability as it pertains to the offeror’s ability to provide the Interpretation/Translation services for multiple departments at Fort Belvoir Community Hospital (FBCH) and the outline clinics.

Offerors must provide a Management Plan and for Interpretation /Translation services according to the PWS.

Offers must identify the application compatible equipment with system used at FBCH.

Offerors must state a sufficient details on its proposed, proven processes to hire, train, and retain qualified personnel to manage such support services.

Offeror’s Management Plan shall provide sufficient details to demonstrate offeror’s proven ability to monitor quality and to meet the current volume of the Interpretation/Translation services requirement standards provided in the

PWS.

Offeror’s Management Plan clarity and completeness are important. The proposal shall be written in a practical, clear, and concise manner. It must use quantitative terms wherever possible and shall avoid qualitative adjectives to maximum extent possible.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

The technical volumes must be internally consistent or the proposal will be considered unrealistic and unacceptable. Furthermore, the technical proposal shall not exceed 10 pages and must be submitted in Microsoft Word compatible format. The technical information shall include the company’s name, address, individual names, CAGE Code, DUNS number on the first page.

PART II: PRICE:

1. Utilizing the solicitation document, proposing Firm-Fixed unit prices for each Contract Line Item (CLIN) listed in the Solicitation.

(a). Offerors are required to use the solicitation document included. Offerors are responsible for ensuring that their price proposal is free from mathematical errors. Offerors must make sure to total Base Year and four (4) Option years are added together for total price. Offerors are further cautioned that failing to propose unit prices on Firm-Fixed-Price CLINs may result in their company being determined non-responsive and eliminated from consideration for award.

(b). Firm-Fixed unit prices proposed by the successful offeror on the solicitation document will be incorporated into the contract. If the Government exercised the option year, the Government will use the unit prices proposed by the successful offeror.

(c). Offerors are advised that by submitting a proposal, the offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

2. The price offered for services must be consistent with the offeror’s commercial practices.

(a). To determine fair and reasonable pricing, the Government may consider many factors, including pricing on competitor contracts, historical pricing for the same or similar services, Independent Government Cost Estimate (IGCE), currently available pricing in other venues. Offers that are not highly competitive will not be determined fair and reasonable and will not be accepted.

PART III: PAST PERFORMANCE

(a) Offerors shall submit the information requested below as part of their proposal for both the offeror and any proposed subcontractors for subcontracts expected to exceed 25% of the requirement. The information may be submitted prior to other parts of the proposal in order to assist the Government in reducing the evaluation time. The document shall be submitted in Microsoft Word compatible format and shall not be more than one page for the prime contractor and one additional page for each major subcontractor.

(b) (1) Offerors shall submit at least one (1) but no more than three (3) relevant contracts and subcontracts with at least 6 months of performance that ended no earlier than six (6) years before the date this solicitation was issued, including contracts and subcontracts currently in process, which are similar in nature to the requirement.

(2) The contracts and subcontracts listed may include those entered into with Federal, State, local governments and commercial businesses, which are similar in scope, magnitude, relevance and complexity to the requirement described in the RFP. Include the following information for each contract and subcontract listed:

(a) Name of contracting activity.

(b) Contract number.

(c) Contract title.

(d) Contract type.

(e) Brief description of contract or subcontract and relevance to this requirement.

(f) Total contract value.

(g) Period of performance.

(h) Contracting Officer, telephone number and e-mail address, if available.

(i) Program manager/project officer, telephone number and e-mail address, if available.

(j) Administrative Contracting Officer, if different from (h) above, telephone number and e-mail address (if available).

(k) List of subcontracts (if applicable).

(c) Offerors should not provide general information on their performance on the identified contracts and subcontracts. General performance information will be obtained from the references.

(1) Offerors may provide information on problems encountered and corrective actions taken on the identified contracts and subcontracts.

(2) References that may be contacted by the Government include the Contracting Officer, program manager/project officer, or the Administrative Contracting Officer.

(3) If no response is received from a reference, the Government may make an attempt to: contact another reference identified by the offeror, contact a reference not identified by the offeror, or complete the evaluation with those references who responded. The Government shall consider the information obtained from other sources when evaluating an offeror’s past performance (such as PPIRS, FAPIIS, etc.).

(4) Attempts to obtain responses from references will generally not go beyond two telephone messages and/or written requests from the Government, unless otherwise stated in the solicitation. The Government is not obligated to contact any of the references identified by the offeror. It is the offeror’s responsibility to ensure that their references submit the Questionnaire to the Government. The Government is not responsible for the failure of any source to respond to a request for a past performance assessment on a timely basis.

(5) For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

(6) The Government is not obligated to contact any of the references identified by the offeror. The offeror is responsible for ensuring that their references submit the Questionnaire to the Government. The Government is not responsible for the failure of any source to respond to a request for a past performance assessment on a timely basis.

(d) Offerors must send a Past Performance Questionnaire (attachment 3) to each reference listed in their proposal to assist in the timely processing of the past performance evaluation. Offerors are encouraged to consolidate requests whenever possible (i.e., if the same reference has several contracts, send that reference a single notice citing all applicable contracts). Offerors may send Past Performance Questionnaire to references with copies forwarded to the Contracting Officer.

(1) If an offeror has no relevant past performance history, an offeror must affirmatively state that it possesses no relevant past performance history.

(2) Past Performance Questionnaires should be sent to the individual references no later than the proposal closing date. The offeror may forward a copy of the Past Performance Questionnaire to the Contracting Officer simultaneously with mailing to references.

(e) The questionnaire should be emailed directly to a Contract Specialist Judith Meynard at judith.s.meynard.ctr@mail.mil ON OR BEFORE 12:00PM EST, May 5, 2020. The offeror should instruct POCs not to send a copy back to the offeror, but to judith.s.meynard.ctr@mail.mil as listed on the questionnaire. Please request that any questionnaire submitted includes the following information in the subject line so the email is not misconstrued as SPAM or otherwise deleted: Past Performance Questionnaire HT001420R0007.

(f) Past performance information may be used for both responsibility determinations and as an evaluation factor for award. The Past Performance Questionnaire included with the Attachments will be used to collect information on an offeror’s performance under existing and prior contracts/subcontracts for services similar in scope, magnitude, relevance and complexity to this requirement in order to evaluate offerors’ consistently in accordance with the past performance evaluation factor set forth in the Evaluation Factors for Award clause. References other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror’s past performance.

(g) Any information collected concerning an offeror’s past performance will be maintained in the official contract file.

(h) Offerors with no relevant past performance history or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance.

(i) The Government reserves the right to reject a proposal if the offeror misrepresents or withholds past performance information or information regarding its certifications or business condition, or its capability to perform the requirements of this contract.

PART IV: RFP DOCUMENTS: Solicitation, Offer, and Award Documents, Representations and Certifications, and Offeror’s Business Information.

(a) Completed and signed SF 1449, page 1, Blocks 17a, 30 a. - c, of the solicitation. Offeror must also put the total amount of the proposal (to include the summation of all CLINs, base and option periods) into Block 26, page 1 of the SF 1449. The offeror is not required to submit the entire SF1449. The offeror MUST submit the SF1449 pages that have been filled out by the offeror.

(b) Signed amendments (if any). Only page 1 of the amendment shall be submitted and must be done so in PDF compatible format. The offeror may combine the signed page 1 of the SF1449 and Amendments into a single PDF file.

(c) Representations and Certifications found at FAR 52. 212-3 Alt 1 and 52.209-7 - MUST be completed. These must be submitted in Microsoft Word compatible format. The Offeror is encouraged to cut-and-paste these clauses into a separate Microsoft Word document to reduce file size. The Offeror should ensure that the appropriate NAICS Code for this procurement is included in the System for Award Management (https://www.sam.gov/portal/SAM/#1) and in the Representations and Certifications for the company.

(d) A business information document shall be submitted along with the RFP documents. At a minimum, this document must include contact information such as e-mail addresses and telephone numbers for the principals and other information about the business and major subcontractors as applicable. If there are major subcontractors

(performing 25% or more of the work), the offeror must state what percentage of the effort the subcontractor(s) will be performing. This document must be in Microsoft Word or Adobe PDF compatible format. At its discretion, the offeror may provide additional information about the company’s history, capabilities, or any other details deemed appropriate. This document must be no more than 4 pages in length.

(e) Each volume shall be submitted in an electronic format as indicated in the chart below. Any revisions will be clearly marked (as a result of negotiations or proposal revisions). Each file shall be clearly identified (e.g.

Volume I – Technical).

(f) A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

(g) Page limitations shall be counted as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except for the following:

a) Volume Cover Pages

b) Table of Contents

c) Summary of Section

d) Glossaries

e) Blank Pages

A summary of electronic proposal documents to be submitted is as follows:

Volume Volume Title Number of

Copies Electronic Format Maximum Page Limit

I Technical “Management Plan”

2 Microsoft Word 10 pages

II Price 2 Microsoft Excel No limit.

III Past Performance

2 Microsoft Word 10 pages

IV RFP documents 2 Microsoft Word or Adobe PDF No limit, except for the business information document portion which shall not exceed 4 pages.

Note: SANITIZED TECHNICAL (VOLUME 1) SHALL NOT CONTAIN COMPANY NAME/LOGO OR

EMPLOYEE SIGNATURE/INITIALS.

(h) Data Universal Numbering System (DUNS)/CAGE Code. The offeror shall obtain these Codes and identify the CAGE Code in Block 6b on Page 1 of the RFP. Award cannot and shall not be made to an offeror without these codes. Registration is required in the System for Award Management (SAM: https://www.sam.gov/portal/SAM/#1).

(i) Proposal Preparation Costs. The Government will not pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

(j) The offeror is responsible for ensuring that its proposal is complete. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to perform the requirement. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal.

(k) Protests received at a level higher than the Contracting Officer will be referred to the Contracting Officer.

Protestor may request a review by the Contracting Officer or an independent review at a level higher than the Contracting Officer. Requests for appeals or independent review will be addressed to the Contracting Officer for referral to the review authority. Questions on this process will be referred to the cognizant Contracting Officer identified in the solicitation.

(l) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and local provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(m) Clearly mark any revisions made as a result of negotiations or proposal revisions.

(n) Proposals shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. Offerors shall assume that the Government has no prior knowledge of their Compensation Plan and will base its evaluation solely on the information presented in the offeror's proposal.

(o) The Government will not accept alternate or incomplete proposals.

(p) The Government will not disclose IGCEs.

(q) The offeror must be considered a Small Business by the specified NAICS code in block 10 at the time of proposal and award.

(End of Addendum to 52.212-1)

(End of Summary of Changes)