Canine_Trailers_-_Terms_and_Conditions.pdf

HSTS02-17-Q-OTD424

Canine Trailers - Terms and Conditions

1. Statement of Work

2. Contract Administration Data

3. Evaluation For Award

1. Statement of Work

SECTION I: Purpose

Product, Service or Outcome Needed:

TSA Canine Training Center (CTC) seeks to purchase five (5) 12-stall trailers and seven (7) 18-stall trailers to provide the necessary canine transport for its ever increasing training program demands.

Scope of the Product, Service, or Outcome:

CTC requires trailers of adequate size and durability to insure safe canine transport for its growing mandates in the training program. These scope requirements are detailed in the minimum requirements and specification sections below. Trailer design and specifications must meet all requirements of the FMVSS, Federal DOT and NHTSA. Trailer must have an individual 17 digit serial number in accordance with the FMVSS (Appendices A and B).

SECTION II: Background

CTC’s trailer infrastructure efficiency has been reduced because of age of trailers and worn parts. Due to the continuous use and increased demand of canine transport, additional repairs are needed frequently. The increased costs for maintenance and frequency of repair have further reduced our ability to provide a safe, secure, and dependable transport. For these reasons, the purchase of these trailers is essential in meeting the requirement for canine transport to and from the training environments. The existing trailer infrastructure does not provide the capability of the increased canine production. The canine transport trailers must be capable of sustaining consistent climate controlled environments to promote a healthier environment for the canines before and after training. Additionally, the trailer should have a dual door system to improve the safety of both the canine and instructor and trainers during the loading, unloading, and staging of the canines.

SECTION III: Technical Requirements/Tasks/Outcomes

Minimum Requirements:

• The trailer must have the spaciousness to accommodate canines, large size, and average weight 70-80 lbs. within individual stalls.

• Trailer design, specifications must meet all requirements of the FMVSS, Federal DOT and NATM. Trailer must have an individual 17 digit serial number in accordance with the FMVSS.

• Minimum requirements for the 12 and 18-stall trailer are in the specification section below.

12-Stall Trailer Specifications

• The trailer (12-stall) must have the spaciousness to accommodate 12 canines, large size, and average weight 70-80 lbs. within individual stalls.

• Each individual canine stall floor will be no higher from ground than 26" and each individual canine stall will have a minimum inside measurement of 30" wide x 40" deep x 36" tall. Stall door opening will be a minimum 21" wide x 27" tall.

• Body size will be of adequate width and length to safely transport 12 canines and not exceed 69” in height to increase stability by lowering the center of gravity.

• Loading height for canines will be low enough to not cause injury or undue strain to canines when entering or exiting.

• Rear of trailer frame will be high enough to prevent rear of trailer from dragging on the ground on uneven terrain.

• Large stall option is required for climate control option on each individual canine stall. It will provide the necessary room, so canines can freely move. The wide body option is required because it significantly reduces the trailer length and improves mobility of trailer while driving on uneven terrain and navigating around obstacles. Stall doors will open outward.

• Extended storage area will be located over the axles (two each). The storage will have two (2) drain holes opposite corners to allow for proper drainage during cleanings. It will contain generator control compartment with a starting/storage battery and 35 amp converter charger. Storage area will have interior lighting and have two additional 120 volt outlets to power additional accessories.

• Under frame will be steel with welded spring hangers, fully welded adjustable height cast iron hitch 2” ball coupler. A 7000 pound drop leg jack is required welded to the steel tongue of adequate capacity.

• Tongue mounted front storage box, and tongue mounted safety breakaway electric brake controller with cable lanyard to activate the electric trailer brakes in the event of a separation from the tow vehicle. Trailer will include an 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

• Mainframe will be aluminum alloy and fully welded. It will have 6000 lbs. tandem axles with spring suspension.

• Cross members should be welded to reinforce frame structure of trailer.

• Sub floor should be treated plywood inside the perimeter frame, resting on the cross members and secured with stainless steel screws to each cross member. The treated plywood floor will be covered with a stainless steel floor, secured on all sides without any seams in the individual stall floors. The floor is flush to the edge of the trailer frame to allow for easy wash out of the individual canine stalls. Each stall will have two (2) drain holes on opposite corners to allow for proper drainage during cleanings. Heavy duty rubber floor mats in the stalls are not required. Each stall will have welded inner stall divider walls.

• The outer walls will be fully framed with alloy aluminum. The inner liner will be stainless steel, with adequate gauge on all edges rolled for the protection of the canines and people, secured to the aluminum framework with adhesive and stainless steel screws.

The stainless steel screws should be self drilling. Screws will provide adequate spacing from the centers.

• Polyisocyanurate insulation or equivalent will line the inner stainless steel skin and the outer stainless steel skin. Stalls will not have spray on bed liners.

• The outer stainless steel skin will be of sufficient gauge, secured with adhesive and the same stainless steel screws as the inner skin and provide adequate spacing from the centers. All stainless steel edges will be rolled for the protection of the canines and people. This includes the entry of every stall, so canines will not be harmed from sharp edges. A metal stip substitute may be installed.

• The roof will be framed of aluminum alloy tube and fully welded. The stainless steel ceiling will be sturdy. The overall body, roof and construction should be adequate to hold up in the event of a collision.

• Four aluminum pop-up roof vents are required, with exterior access to open and close, are located on the roof to force air into the trailer during transport in mild weather.

• The welded interior divider walls will be fully framed, and all stainless edges will be rolled for the protection of the canines and people. The top of the divider walls will have expanded metal, or an equivalent pre-approved design, to prevent canine appendages from protruding into adjoining stalls. Additionally, the divider walls will be fully welded with mid braces to allow for full air flow from front to rear and side to side inside the trailer. The walls should be secured to the floor and sides of the trailer with stainless steel screws and fully sealed to the floor and walls with a dual layer sealant or equivalent to prevent moisture from migrating between the stalls and aid in washing out the trailer.

• The outer doors will be framed with aluminum tube and fully welded. The inner and outer skins will be stainless steel skin, attached with adhesive and stainless steel screws.

The door should be fully insulated with polyisocyanurate or equivalent. The door latches should be stainless steel, with adequate door type latches for either a safety snap or padlock.

• The door should have safety snap and lanyard to prevent loss of the safety snap. Each stall door will have a fully adjustable vent. The vent can be opened/closed from outside the trailer. All outer doors will have a low-force gas charged strut that pushes the door open and holds the door open.

• The welded inner safety doors will be all aluminum, fully welded with vertical vent bars spaced adequately to allow for ventilation, safety of the canine and handler. The doors should have an easily operated slam latch for easy access. The inner doors have stainless steel full length hinge as the outer doors or equivalent. Doors will not have spray on bed liners. A metal strip at the base will be installed at entrance to conceal the sharp sheet metal edge or roll the stainless steel so no sharp edges are exposed.

• All wiring will be routed so to prevent any access by the canines, both inside and outside the trailer.

• All exterior lighting, tail lights, turn signals, brake lights, rear mounted flood light and marker lights will be LED, and wired with a minimum of 16 gauge wire. Mid-ship LED marker lights should be installed as prescribed by law because of the body size.

• A roof mount superfan exhaust fan system will be installed with an additional weather cover to allow for operation when raining. The fan should be powered by the vehicle power system and possess proper amperage draw.

• The trailer requires a 7000 watt commercial generator will be built into aluminum, insulated generator closet toward or over the rear axle. The closet will be constructed of aluminum sheet, framed with aluminum tube, fully insulated and sealed from the trailer body to prevent the infiltration of fumes. The exhaust will be routed under the trailer. The tail pipe will extend past the rear of the trailer body.

• The generator will be a commercial duty, gasoline powered unit designed for continuous operation under harsh conditions. Fuel will be supplied from an adequate 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

• A generator control closet will contain the generator with remote electric stop/start switch, hour meter, master disconnect/kill switch, and interior lighting and thermostat controls for the two roof mount air conditioners. The trailer will have analog thermostats or digital thermostats as appropriate. Air conditioners will each have ducted air handler w/climate control. The generator will have two separate 30 amp circuits for each air conditioner. Install the generator wiring in such a way to prevent crimping to alleviate power issues from the generator to the AC units.

• The trailer will have a 50 foot, 10 gauge shore line/extension cords (with two 120 adapters) for each AC/Heater(s) in the control closet. A cord hatch through the outer wall is required that permits use of the shore line while the trailer is secured. The access door will be fully framed and insulated.

• The trailer will have two 13.5K BTU commercial air conditioners with 5.6K BTU heaters mounted on the roof of trailer. The air conditioners will be operated separately or together from the control closet and feed into the central duct system. The ducted air conditioning system will be constructed of stainless steel and runs the full length of the trailer. It will have separate adjustable multi-louver vents in each stall with a common air return.

• The running gear (tandem axle) will include lube hubs. Multi leaf springs will be rated adequate for each axle and attached with a cast iron equalizer for a smooth ride. The tires will be properly rated 8 ply radial tires with a matching spare tire mounted in an inconspicuous place. Steel mod style wheels will be installed for superior strength and durability. Torsion ride or air ride suspensions are not acceptable.

• All outer doors will use the same stainless steel hinges and stainless steel latches.

18-Stall Trailer Specifications

• The trailer (18-stall) must have the spaciousness to accommodate 18 canines, large size, and average weight 70-80 lbs. within individual stalls.

• Body size will be of adequate width and length to safely transport 18 canines and not exceed 69” in height to increase stability by lowering the center of gravity.

• Loading height for canines will be low enough to not cause injury or undue strain to canines when entering or exiting.

• Rear of trailer frame will be high enough to prevent rear of trailer from dragging on the ground on uneven terrain.

• Large stall option is required for climate control option on each individual canine stall. It will provide the necessary room, so canines can freely move. The wide body option is required because it significantly reduces the trailer length and improves mobility of trailer while driving on uneven terrain and navigating around obstacles. Stall doors will open outward.

• Extended storage area will be located over the axles (two each). The storage will have two (2) drain holes opposite corners to allow for proper drainage during cleanings. It will contain generator control compartment with a starting/storage battery and 35 amp converter charger. Storage area will have interior lighting and have two additional 120 volt outlets to power additional accessories.

• Under frame will be steel with welded spring hangers, fully welded adjustable height cast iron hitch 2” ball coupler. A 7000 pound drop leg jack is required welded to the steel tongue of adequate capacity.

• Tongue mounted front storage box, and tongue mounted safety breakaway electric brake controller with cable lanyard to activate the electric trailer brakes in the event of a separation from the tow vehicle. Trailer will include an 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

• Mainframe will be aluminum alloy and fully welded. It will have 6000 lbs. tandem axles with spring suspension.

• Cross members should be welded to reinforce frame structure of trailer.

• Sub floor should be treated plywood inside the perimeter frame, resting on the cross members and secured with stainless steel screws to each cross member. The treated plywood floor will be covered with a stainless steel floor, secured on all sides without any seams in the individual stall floors. The floor is flush to the edge of the trailer frame to allow for easy wash out of the individual canine stalls. Each stall will have two (2) drain holes on opposite corners to allow for proper drainage during cleanings. Heavy duty rubber floor mats in the stalls are not required. Each stall will have welded inner stall divider walls.

• The outer walls will be fully framed with alloy aluminum. The inner liner will be stainless steel, with adequate gauge on all edges rolled for the protection of the canines and people, secured to the aluminum framework with adhesive and stainless steel screws.

The stainless steel screws should be self drilling. Screws will provide adequate spacing from the centers.

• Polyisocyanurate insulation or equivalent will line the inner stainless steel skin and the outer stainless steel skin. Stalls will not have spray on bed liners.

• The outer stainless steel skin will be of sufficient gauge, secured with adhesive and the same stainless steel screws as the inner skin and provide adequate spacing from the centers. All stainless steel edges will be rolled for the protection of the canines and people. This includes the entry of every stall, so canines will not be harmed from sharp edges. A metal stip substitute may be installed.

• The roof will be framed of aluminum alloy tube and fully welded. The stainless steel ceiling will be sturdy. The overall body, roof and construction should be adequate to hold up in the event of a collision.

• Four aluminum pop-up roof vents are required, with exterior access to open and close, are located on the roof to force air into the trailer during transport in mild weather.

• The welded interior divider walls will be fully framed, and all stainless edges will be rolled for the protection of the canines and people. The top of the divider walls will have expanded metal, or an equivalent pre-approved design, to prevent canine appendages from protruding into adjoining stalls. Additionally, the divider walls will be fully welded with mid braces to allow for full air flow from front to rear and side to side inside the trailer. The walls should be secured to the floor and sides of the trailer with stainless steel screws and fully sealed to the floor and walls with a dual layer sealant or equivalent to prevent moisture from migrating between the stalls and aid in washing out the trailer.

• The outer doors will be framed with aluminum tube and fully welded. The inner and outer skins will be stainless steel skin, attached with adhesive and stainless steel screws.

The door should be fully insulated with polyisocyanurate or equivalent. The door latches should be stainless steel, with adequate door type latches for either a safety snap or padlock.

• The door should have safety snap and lanyard to prevent loss of the safety snap. Each stall door will have a fully adjustable vent. The vent can be opened/closed from outside the trailer. All outer doors will have a low-force gas charged strut that pushes the door open and holds the door open.

• The welded inner safety doors will be all aluminum, fully welded with vertical vent bars spaced adequately to allow for ventilation, safety of the canine and handler. The doors should have an easily operated slam latch for easy access. The inner doors have stainless steel full length hinge as the outer doors or equivalent. Doors will not have spray on bed liners. Include the metal strip at the base of each stall entrance to conceal the sharp sheet metal edge or roll the stainless steel so no sharp edges are exposed.

• All wiring will be routed so to prevent any access by the canines, both inside and outside the trailer.

• All exterior lighting, tail lights, turn signals, brake lights, rear mounted flood light and marker lights will be LED, and wired with a minimum of 16 gauge wire. Mid-ship LED marker lights should be installed as prescribed by law because of the body size.

• A roof mount superfan exhaust fan system will be installed with an additional weather cover to allow for operation when raining. The fan should be powered by the vehicle power system and possess proper amperage draw.

• The trailer requires a 7000 watt commercial generator will be built into aluminum, insulated generator closet toward or over the rear axle. The closet will be constructed of aluminum sheet, framed with aluminum tube, fully insulated and sealed from the trailer body to prevent the infiltration of fumes. The exhaust will be routed under the trailer. The tail pipe will extend past the rear of the trailer body.

• The generator will be a commercial duty, gasoline powered unit designed for continuous operation under harsh conditions. Fuel will be supplied from an adequate 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

• A generator control closet will contain the generator with remote electric stop/start switch, hour meter, master disconnect/kill switch, and interior lighting and thermostat controls for the two roof mount air conditioners. The trailer will have analog thermostats or digital thermostats as appropriate. Air conditioners will each have ducted air handler w/climate control. The generator will have two separate 30 amp circuits for each air conditioner. Install the generator wiring in such a way to prevent crimping to alleviate power issues from the generator to the AC units.

• The trailer will have a 50 foot, 10 gauge shore line/extension cords (with two 120 adapters) for each AC/Heater(s) in the control closet. A cord hatch through the outer wall is required that permits use of the shore line while the trailer is secured. The access door will be fully framed and insulated.

• The trailer will have two 13.5K BTU commercial air conditioners with 5.6K BTU heaters mounted on the roof of trailer. The air conditioners will be operated separately or together from the control closet and feed into the central duct system. The ducted air conditioning system will be constructed of stainless steel and runs the full length of the trailer. It will have separate adjustable multi-louver vents in each stall with a common air return.

• The running gear (tandem axle) will include lube hubs. Multi leaf springs will be rated adequate for each axle and attached with a cast iron equalizer for a smooth ride. The tires will be properly rated 8 ply radial tires with a matching spare tire mounted in an inconspicuous place. Steel mod style wheels will be installed for superior strength and durability. Torsion ride or air ride suspensions are not acceptable.

• All outer doors will use the same stainless steel hinges and stainless steel latches.

Special Delivery Instructions:

Contact Anthony Moreno, 210-396-4419 or 210-304-9459 at least 72 hours in advance of delivery.

TSA Canine Training Center will receive deliveries from 7am to 12pm unless prior arrangements are made.

Delivery persons will:

• Be escorted by primary or alternate point of contact onto Lackland AFB to the delivery location.

• Notify the primary point of contact prior to delivery per the statement of work or performance work statement (SOW/PWS).

• Provide unloading services i.e. fork-lift, lifts, or tow wench, etc due to elevated loading dock is NOT available at delivery location.

• Provide subcontractors with these same instructions.

Entry into Lackland Air Force Base is through the commercial gate entrance on Growden Avenue.

The shipper will need the following:

• Copy of their contract (Bill of Lading) and supporting documentation.

• Valid driver’s licenses for driver and anyone accompanying the driver.

• Proof of vehicle insurance and registration.

Note: The vehicle will be inspected prior to entry. Inspection time will depend on the time of day and amount of other vendors trying to gain access. It could take from 30 minutes to 3 hours to gain base access.

Maps can be provided for ease in finding the commercial gate entrance especially for vendors not from the San Antonio, Texas area.

Performance/ Delivery Period:

NLT 120 days after contract award.

Place/ Location of Performance/ Delivery:

Lackland AFB TX, Building 7573

Travel Requirements:

N/A

Special Requirements:

As of September 15, 2016, access to Lackland Air Force Base has changed. Due to the REAL ID ACT, a great number of state driver licenses are non-compliant and secondary documentation will be needed in order to obtain a base pass. To make things easier, we ask that whether or not your state is compliant, to bring some secondary documentation for base access. The following is a list of approved secondary documentation:

• U.S. Passport

• U.S Passport Card

• SSN Card

• DD Form 214

• Vehicle Registration

• Birth Certificate (original or certified)

• Vehicle Insurance policy

• Marriage Certificate or License

• Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

• A foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa

• An employment authorization document that contains a photograph (Form I- 766)

• Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address

• U.S. Coast Guard Merchant Mariner Cards/Credentials

• PIV or Federally-Issued PIV-1 Cards (Personal Identification Verification) issued by the

Federal Government

• PIV-I card (Personal identification verification-Interoperable Issued by Non-Federal

Government entities)

• DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST) • Merchant Mariner card issued by DHS/ United States Coast Guard (USCG)

• Border Crossing Card (Form DSP-150); U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S. Permanent Resident Card (Form I-551)

For updated lists of compliant and non-compliant states or territories, please see https://www.dhs.gov/real-id-enforcement-brief

SECTION IV: TSA Points of Contact

CONTRACTING OFFICER

Kurt Allen U.S. Department of Homeland Security Transportation Security Administration Office of Acquisiton 701 South 12th Street Arlington, VA 20598-6025 571-227-3259

CTC CONTRACTING OFFICER REPRESENTATIVE

Anthony Moreno Transportation Security Administration Canine Training Center 2700 Craw Ave, Bldg 7337 Lackland AFB, TX 78236 210-396-4419 office 210-304-9459 cell

2. Contract Administration Data

TSA SPECIAL CONTRACT TERMS

G. 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

https://www.dhs.gov/real-id-enforcement-brief

TSA Contracting Officer:

NAME: Kurt Allen

PHONE NUMBER: 571-227-3259

EMAIL: Kurt.Allen@tsa.dhs.gov

G.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

“SUBMISSION OF INVOICES”

(a) Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email (preferred method). Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2) U.S. Mail:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3) Email: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can mailto:Kurt.Allen@tsa.dhs.gov mailto:FIN-SMB-TSAInvoices@uscg.mil structure discounted amounts for payment for any time period less than the usual thirty day payment period specified under Prompt Payment requirements; however the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

(d) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

(1) Via the internet: https://www.fincen.uscg.mil Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

(2) Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

(e) Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

(f) Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

(g) Additional Invoice Preparation Instructions for Software Development and/or Hardware.

The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

(h) Frequency of Invoice Submission: Upon delivery and acceptance of the kennel crates.

H.5200.212.001 COMMERCIAL APPLICABILITY (JUL 2015)

This contract is/ is not (CO shall select) for commercial item, as defined by FAR 2.1.

H.5200.224.001 DISCLOSURE OF INFORMATION (JUL 2015)

Information furnished by the Contractor under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personally-identifiable information must be clearly marked.

Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the requirements of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and information and must ensure that all work performed by its Subcontractor(s) shall be under the supervision of the Contractor or the Contractor’s employees.

H.5200.245.002 REQUIRED CONTRACTOR PROPERTY DELIVERY

REPORTING (DEC 2015)

When the Contractor purchases property ultimately intended for Government use and title of ownership, or otherwise delivers equipment to the Government as required under this contract, the Contractor shall provide the completed TSA Form 251 “Vendor Shipping and Receiving Report” and the TSA Form 251-1 “Vendor Shipping and Receiving Report Extension” for each delivery of equipment under discrete Contract Line Item Numbers when applicable, to the Product Contracting Officer’s Representative and to the TSA Office of Property Management using this email address at TSA-Property@dhs.gov. Expendable and/or consumable items delivered by the Contractor (items consumed in use or which are an integral part of another system, office supplies, paper, printer cartridges, etc.,) should not be submitted via these forms.

All items having an acquisition value of $5,000 or more, all electronics or Information Technology equipment having a data storage capability ( i.e., computers, servers, routers, switches, BlackBerrys, Personal Digital Assistants), and all firearms must be submitted by the Contractor via these forms within 24 hours of the equipment being shipped to TSA or other designated site.

https://team.ishare.tsa.dhs.gov/sites/OA/policy/Internal%20Guidance%20and%20Procedures%20Memorandums/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/XSFDUL3X/TSA-Property@dhs.gov

H.5200.204.001 MAJOR BREACH OF SAFETY OR SECURITY (DEC 2015)

(a) Safety is the freedom from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property, or damage to the environment. Safety is essential to TSA and compliance with safety standards and practices is a material part of this contract. A major breach of safety may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of safety must be related directly to the work on the agreement. A major breach of safety is an act or omission of the Contractor that consists of an accident, incident, or exposure resulting in a fatality, serious injury, or mission failure; or in damage to equipment or property equal to or greater than $1 million; or in any "willful" or "repeat" violation cited by the Occupational Safety and Health Administration (OSHA) or by a state agency operating under an OSHA approved plan.

(b) Security is the condition of safeguarding against espionage, sabotage, crime (including computer crime), or attack. A major breach of security may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of security may occur on or off Government installations, but must be related directly to the work on the agreement. A major breach of security is an act or omission by the Contractor that results in compromise of classified information or sensitive security information or sensitive but unclassified information, including contractor proprietary information, illegal technology transfer, workplace violence resulting in criminal conviction, sabotage, compromise or denial of information technology services, equipment or property damage from vandalism greater than $250,000, or theft greater than $250,000.

NOTE: Breach of Security for the purposes of this definition should not be confused with breach of security in screening operations.

(c) In the event of a major breach of safety or security, the Contractor shall report the breach to the Contracting Officer. If directed by the Contracting Officer, the Contractor shall conduct its own investigation and report the results to the Government. The Contractor shall cooperate with the Government investigation, if conducted.

(End of clause)

H.5200.242.004 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

SYSTEM (CPARS) (JAN 2017)

In accordance with FAR 42.15, the Transportation Security Administration (TSA) is required to report the contractor’s performance under contract. The TSA reporting thresholds, in accordance with the Department of Homeland Security’s (DHS) FAR class deviation, is $1,000,000 for contracts and orders for services, and $500,000 for contracts and orders for supplies.

In order to support thorough and timely Contractor Performance Assessment Reporting System (CPARS) reports, the contractor shall provide a self-assessment of their performance within 10 days after the end of the base period and within 10 days after the end of any exercised option period(s) of the contract. The contractor shall provide a detailed narrative for each of the relevant evaluation areas (Quality, Schedule, Cost Control, Management, Utilization of Small Business, and Regulatory Compliance). The contractor may also provide their own self-assessment rating

(Exceptional, Very Good, Satisfactory, Marginal or Unsatisfactory) per FAR Table 42-1 for each area for Government consideration.

The following are elements to be addressed in each area in order to support the narrative and any self-rating:

a) Quality: Requirements; conformance to specifications; workmanship; accurate reports/data.

b) Schedule: Milestones; delivery schedules; administrative requirements; schedule variance.

c) Cost Control: Causes and contractor-proposed solutions for cost overruns/underruns;

contractor adherence to total estimated cost; billings current, accurate, and complete. (Not required to be addressed for Fixed Price type contracts unless specifically required elsewhere in the contract)

d) Management: Contractor oriented toward customer; interaction between contractor and Government; adequacy of the contractor’s accounting, billing, estimating systems and management of Government Furnished Property (GFP); effort devoted to managing subcontractors; risk management practices; supporting key personnel; replace key personnel as necessary.

e) Utilization of Small Business: Small business participation goals stated in contractor/order; achievement on each individual goal stated within contract/order or subcontracting plan including good faith efforts if goal was not achieved.

f) Regulatory Compliance: Contractor complied with contract clause requirements;

complied with reporting requirements; complied with Quality Assurance Surveillance Plan (QASP); complied with specifications, reporting into databases as required under the contract, and reporting requirements in response to the solicitation provisions and clauses effective under the contract, or other requirements.

The contractor should utilize the Guidance for the Contractor Performance Assessment Reporting System (CPARS) located on the CPARS website, https://www.cpars.gov/, to assist in preparation of the self-evaluation. The contractor shall submit their self-evaluation, preferably via email, as a MS Word or other Office compatible document to the Contracting Officer and Contracting Officer’s Representative (COR) identified in the contract within the time period identified above. Standard USPS mail may also be utilized, if required. The TSA may consider the contractor’s self-assessment, along with all available relevant data and information, when completing the contractor’s past performance evaluation for each specific performance period.

Submission of a contractor’s self-evaluation is considered information regarding the contractor’s performance and may not represent the final CPARS rating. Submission of this contractor self-assessment to the Government does not otherwise alter, change, or diminish any rights of the Government as expressed under Federal Acquisition Regulation Part 42 concerning the use of past performance information about any contractual vehicle.

(End of Clause)

L. 5200.225.001 NOTICE TO OFFERORS/CONTRACTORS CONCERNING TRADE

AGREEMENTS TERMS APPLICABILITY TO THE TRANSPORTATION SECURITY

ADMINISTRATION (DEC 2015)

With respect to the following Federal Acquisition Regulation (FAR) provisions and clauses listed directly below:

FAR 52.225-1 “Buy American Act—Supplies,” FAR 52.225-2 “Buy American Act-Certificate,”

FAR 52.225-5 “Trade Agreements,” FAR 52.225-6 “Trade Agreements Certificate,” FAR 52.225-9 “Buy American Act—Construction Materials,” FAR 52.225-10 “Notice of Buy American Act Requirement-Construction Materials,” FAR 52.225-11 “Buy American Act—Construction Materials under Trade Agreements,” and FAR 52.225-12, “Notice of Buy American Act Requirement—Construction Materials under Trade Agreements”

Offerors are hereby notified that the the TSA is subject to theWorld Trade Organization Government Procurement Agreement and the countries it includes as presently defined in FAR

25.003. Otherwise, the only other trade agreements that presently cover the TSA are the North American Free Trade Agreement and the U.S.-Chile Free Trade Agreement. . Offerors must analyze their intended proposals and provide information in response to the required provisions accordingly.

The European Union participation is as defined at http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

(End of provision)

L. 5200.233.001 AVAILABILITY OF INTERNAL APPEAL PROCESS PER FAR

33.103 (JUL 2015)

In the event of receipt of the Contracting Officer’s final decision of an agency-level protest in accordance with Federal Acquisition Regulation 33.103, the offeror is hereby advised that an appeal process is available from within the agency. The Assistant Administrator of the Office of Acquisition in the Transportation Security Administration is the independent appeal authority.

All appeals must be submitted in writing and signed by a company official who is authorized to commit the company and contain the same elements required in FAR 33.103(d) as well as an explanation of the Contracting Officer’s decision (and copy of such decision). Appeals must be sent either in writing or via email to Transportation Security Administration, ATTN: APPEAL OF AGENCY PROTEST, Office of Acquisition, 601 S. 12th Street, Arlington, VA 20598-6025 , or via email to TSAProcurementPolicy@tsa.dhs.gov. The subject line for the email should clearly indicate “APPEAL OF AGENCY PROTEST”.

1.1 PROVISIONS AND CLAUSES

Clauses and provisions from the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) are incorporated in this document and resultant Task Orders by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

CLAUSES INCORPORATED BY REFERENCE

The full text of all FAR and HSAR clauses may be accessed electronically at this address:

http://farsite.hill.af.mil/ .

http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm http://farsite.hill.af.mil/

CLAUSE TITLE DATE

52.204-7 System for Award Management OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014 52.212-1 Instructions to Offerors- Commercial Items. JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items. JAN 2017 52.247-34 F.O.B. Destination NOV 1991

HSAR:

3052.247-72 F.O.B. Destination Only DEC 2003

FAR CLAUSES IN FULL TEXT

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Jan 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _x_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141983 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1144881 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141649 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151163 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151299

_x_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] _x_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

(15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_x_ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_x_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

(15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_x_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_x_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016)

(E.O. 13126).

_x_ (27) 52.222-21,…