RFP_HSSS01-15-R-0058_-_Attachment_1_-_Statement_of_Work.pdf

Statement of Work (SOW) Pelican-Hardigg cases with Custom Foam

1. GENERAL INFORMATION

1.1. Title of Project / Identification of the Requirement

Pelican-Hardigg cases with custom foam for radio storage/shipping case cache.

1.2. Background

Pelican-Hardigg cases are the current operational platform for shipment and storage of USSS subscriber radios and security devices which relies on the direct stacking compatibility and uniform storage capability for United States Secret Service (USSS) Radio equipment. In order to maintain compatibility with current radio shipping operations, maintain standard shipping sizes both by single case unit and in palletized multiple unit fashion as well as replace damaged cases of the existing cache, only brand name Pelican-Hardigg products can be utilized for USSS-specific radio sets and components.

1.3. Scope / Purpose & Objective

The purpose of this procurement is to obtain contractor services to supply Pelican- Hardigg cases which include customized foam inside said cases for the protection of radio equipment during shipping and storage. Full outline of cases and minimum foam standards are provided in requirements section of this SOW.

1.4. Security Requirements

1.4.1. The contractor and his/her employees and sub-contractors shall be citizens of the United States.

1.4.2. The USSS Contracting Officer Representative (COR) or their US Secret

Service designee is responsible for determining the contract employee’s position description level as being either Non-Sensitive, Low Risk, Moderate Risk, or High Risk. The COR or their designee will also make the determination when contract employees require access to US Secret Service controlled Information Technology systems, unless otherwise stipulated within this Statement of Work.

Contract employees shall undergo a favorable Suitability Assessment as determined by the USSS’ Security Clearance Division’s, Clearance and Access Branch (SCD-CAB) prior to performing any work within US Secret Services controlled access facilities or on US Secret Service’s information technology systems. Additional Suitability Assessments will be required for

RFP HSSS01-15-R-0058: Pelican Cases Page 1 of 5 Attachment 1: Statement of Work 07/30/2015 continued work requirements as determined by SCD-CAB, but no less than once every two years.

The contractor shall submit to the COR the following completed documentation for each contract employee requiring access to US Secret Services controlled access facilities, in order to satisfy initial and/or recurring (as requested by the COR) Suitability Assessments:

• SSF 3237: US Secret Service Facility Access Request

• SSF 4024: US Secret Service Non-disclosure Agreement

• SSF 3030A: Financial Disclosure/Credit Release

1.5. Period of Performance / Delivery

Refer to SOW Section 3, Deliverables for delivery criteria and anticipated period of performance information.

1.6. Place of Performance / Delivery

Communications Center (IRMD) 245 Murray Lane, SW, Bldg T-5 Washington, D.C. 20223

1.7. Contract Type

Contract shall be Firm Fixed Price

1.8. Definitions

GFE: Government Furnished Equipment IRMD: Information Resources Management Division Radio: Generic term for various Radio platforms, will specify type during configuration SOW: Statement of Work USSS: United States Secret Service

1.9. Government Furnished Equipment/Information

After award of contract, a mutually agreed upon schedule for access to GFE will be established based on equipment availability in accordance with active USSS missions.

USSS/IRMD will provide the radio products requiring measurement to contractor and will provide on-site guidance for layout and configuration requirements at time of measurement to meet the needs of the USSS. Equipment will require USSS supervision and will be made available for measurements, mock-up configuration, first article testing and final acceptance testing as applicable.

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Examples of products include radios, accessories, modems, power supplies, cables, etc. Based on the total value of GFE, and the liability for sensitive electronics that will be provided, it is in the best interest to restrict competition to contractors that are within the Washington DC area. This will allow the government to control access and directly supervise the contractor's use of sensitive GFE during the assessment and design process for custom foam inserts.

1.10. Travel

Travel costs are not authorized for this contract.

2. REQUIREMENTS

The contractor must procure and provide brand name Pelican-Hardigg Shipping Cases to the Secret Service as identified in the list below.

The contractor must also provide design and manufacturing services for custom fitted foam that will securely house equipment within the brand name shipping containers for multiple shipping events. This will require the government to provide limited access to Government Furnished Equipment (GFE) so the contractor can assess physical dimensions of products for which foam must be designed and installed in the cases.

Supplied and customized foam shall be constructed of Polyethylene, closed cell construction, black or grey in color and shall have a minimum density of 2.0 lb/cu.ft, Required Item Quantities and Hardigg Case Specifics:

1. Part# AL2617-1104 o Quantity: 50 o Color: Black o Foam: NONE o Special: Order WITHOUT Casters

2. Part# AL1814-0504 o Quantity: 400 o Color: Red o Foam: Custom measured for TXM single kit configuration

3. Part# AL1814-0504 o Quantity: 50 o Color: Orange o Foam: Custom measured for XTS/APX radio 10 pack configuration

4. Part# AL2216-0803 o Quantity: 50 o Color: Blue o Foam: Custom measured for TXM site configuration

5. Part# AL2624-0805

RFP HSSS01-15-R-0058: Pelican Cases Page 3 of 5 o Quantity: 85 o Color: Black o Foam: Custom measured for Consolette station configuration

Foam shall be installed and finished within the cases, according to the first article design that is approved by the Secret Service Contracting Officer’s Representative.

Foam shall be secured within cases using industry standard, hardware free methods.

3. DELIVERABLES

The following table provides a sequential list of deliverables that must be completed by the contractor. Note that payment under the associated contract shall be disbursed for final deliveries and not for First Article Tests.

# Description Initial Config First Article Final Delivery

1 AL2617-1104,

Black Not Applicable Not Applicable 30 Days post award

2 AL1814-0504, Red 30 Days post GFE measurement

15 Days post Initial Config Approval

60 Days post First Article Approval

3 AL1814-0504,

Orange

30 Days post GFE measurement

15 Days post Initial Config Approval

60 Days post First Article Approval

4 AL2216-0803, Blue 30 Days post GFE measurement

15 Days post Initial Config Approval

60 Days post First Article Approval

5 AL2624-0805,

Black

30 Days post GFE measurement

15 Days post Initial Config Approval

60 Days post First Article Approval

3.1. Vendor shall present USSS/IRMD with preliminary design for review either via physical mock-up or computer aided design within thirty (30) days after access to GFE for measurements for all required configurations.

3.2. Vendor shall present USSS/IRMD with first article test design for evaluation installed in specific case within fifteen (15) days after approval of initial design.

GFE will be made available for confirmation of fitment and configuration.

3.3. Final delivery of all items shall be no later than sixty (60) days post First article approval. Delivery of completed items prior to 60 day mark are acceptable and preferred when possible without incurring additional cost to the Government.

Access to specific equipment may be staggered and will be addressed as indicated in Section 1.9 (GFE/Information). Delivery will be initiated based on mutually agreed upon availability and then proceed in conformance to deliverable schedule following actual performance inception.

3.4. IMPLEMENTATION:

The contractor shall coordinate all deliverables with the USSS Contracting Officer’s Representative (COR). The contractor shall comply with the deliverable

RFP HSSS01-15-R-0058: Pelican Cases Page 4 of 5 schedule as outlined in the contract. The USSS COR and Contracting Officer must approve any deviation from this schedule. Any problems or issues that arise during performance of the contract should be brought to the attention of the USSS COR as soon as possible for resolution. Any resolution that forces a change to cost, schedule, or performance under this SOW shall be brought to the USSS contracting officer’s attention. The USSS shall not be responsible for costs incurred by the contractor relative to scope or delivery requirements, without written approval from the cognizant USSS contracting officer.

3.5. PROJECT STATUS REPORTING

The contractor shall provide a weekly report of status and shall include update on procurement of cases, development of design, and completion status overall by line item and estimated shipping schedules. Issues and risks as well as associated mitigation or remediation recommendations should also be included as applicable. Report to be submitted to COR every Friday by 12:00 EST.

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