HSS26020A-ENHANCCOMM_pba.xlsx

This is a Non-Mandatory Pre-bid Meeting Attendance List for HSS-26-020A Enhanced Communications, a Request for Proposals issued by the State of Delaware, Department of Health and Social Services, Division of Developmental Disabilities Services. The solicitation seeks professional services to provide enhanced communication support for Deaf individuals receiving residential habilitation services, with service delivery targeting 15-25 eligible Deaf service recipients across all three Delaware counties using American Sign Language. The vendor must conduct in-person facilitated conversations at service recipient homes up to three locations per day, twice weekly (targeting 5-6 homes weekly) for up to eight hours daily, and deliver 20-minute training sessions to residential support staff either in-person or virtually. Critical deadlines include May 22, 2026, for submission of questions, a non-mandatory pre-bid meeting on June 10, 2026, at 1:00 PM EDT, and a proposal submission deadline of July 8, 2026, at 1:00 PM EDT via the Euna Procurement portal. The estimated award notification date is August 31, 2026, with a contract term of one initial year plus four optional one-year renewal extensions subject to mutual amendment.

The vendor must submit hourly rates for services with mileage reimbursement at $0.50 per mile and maintain Commercial General Liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, Workers' Compensation coverage, and Medical/Professional Liability or Errors and Omissions coverage at $1,000,000 per occurrence/$3,000,000 aggregate. All staff must be fluent in ASL, complete background checks, and comply with HIPAA requirements and Delaware licensing provisions, with preference given to candidates with prior experience serving DDDS populations and a person-centered philosophy approach. The solicitation does not specify set-asides for disadvantaged enterprises or minority-owned businesses, does not identify any incumbent vendors, and does not disclose a specific contract value or budget range. Evaluation criteria include vendor qualifications, experience with individuals with intellectual or developmental disabilities, staff recruitment and training capability, cost effectiveness, and references, rather than lowest cost alone. The pre-bid meeting attendance included Sarah Izzo from LB Health Solutions.