RFQ HSHQEH-10-Q-00021

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EACCG/HQ/NC

Philadelphia PA 19106

701 Market Street, Suite 4200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/HQ-Natl Contracts

GAFLTCPS CODE 16. ADMINISTERED BYCODE

X

X

611430

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR

OPO/FPS/EACCG/HQ/NC

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/12/2010 1400 ET

05/03/2010

215-521-2274Bryan Haring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQEH-10-Q-00021

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM 1. REQUISITION NUMBER PAGE OF

1 38OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Attn: Bryan Haring

TELEPHONE NO.

17a. CONTRACTOR/

GLYNCO GA 31524

1131 Chapel Crossing Road

FLETC FPS

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 4200 Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$6.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

EMERGING SMALL

BUSINESS

8(A)

NPPD/FPS/East CCG/HQ-Natl Contracts

Sole Source

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

In accordance with the criteria set forth in the Request for Quote (RFQ), provide technical and pricing information for the Physical Security Training Program located at the Federal Law Enforcement Training Center, Glynco, GA.

DO/DPAS Rating: NONE

0001 Instruction of Physical Security Technology 3 CL Training

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Peter J. Andrews

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 3/2005) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 06/01/2010 to 12/31/2010

The schedule dates for class (CL) are:

06/07/2010 - 06/11/2010

07/26/2010 - 07/30/2010

09/13/2010 - 09/17/2010

Clin 0002 is an option line item. The need and the dates for the additional services cannot be determined at this time. The exercise of the option is the unilateral right of the Government and will be completed by modification.

0002 Instruction of Physical Security Technology 2 CL

Training

(Option Line Item)

08/31/2010

Period of Performance: 06/01/2010 to 12/31/2010

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

382 of

HSHQEH-10-Q-00021

STATEMENT OF WORK

I. Background Information

The Federal Protective Service (FPS) was established in 1971 as the uniformed force of the General Services Administration (GSA). In 2002, the Homeland Security Act of 2002 moved FPS to the Department of Homeland Security (DHS. Under 40 USC 1315, the Department of Homeland Security delegated FPS with the responsibility to protect the buildings, grounds and property of the federal government.

II. Scope

The Homeland Security Act of 20021 charges Federal Protective Service (FPS) with protecting the building, grounds and property that are owned, occupied or secured by the Federal Government (including any agency, instrumentality or wholly owned or mixed ownership corporation) and the persons on the property. In order to provide necessary levels of protection the Law Enforcement Security Officers of FPS must have proper training and an in depth understanding of the physical security systems used throughout Federal Facilities under FPS patrol. FPS conducts face to face physical security training at the FPS Physical Security Training Center within the Federal Law Enforcement Training Center (FLETC) in Glynco, Georgia. The training is provided to ensure that FPS Law Enforcement Personnel is adequately prepared to complete the mission needs of FPS.

III. Objective

The objective of this Request for Proposal (RFP) is to obtain contractor support to assist FPS in the instruction and guidance of Physical Security Training for both its Law Enforcement Security Officers and Inspector Personnel.

IV. Program Organization

This program is under the technical direction of the PSTP Contracting Officer Technical Representative (COTR) assigned to the FPS Firearms and Training Division, National Protection & Programs Directorate (NPPD), Department of Homeland Security (DHS).

1. Government Management Organization

FPS management of this project will be accomplished through the FPS PSTP Office at the FPS Physical Security Training Center at the Federal Law Enforcement Training Center.

This program office has a direct line of management to the FPS Firearms and Training Division. FPS will coordinate with the contractor to ensure successful delivery of instruction, training and appropriate guidance materials. The exchange of data and the resolution of any interface issues will be facilitated within the Physical Security Training Program. Critical issues will be expeditiously (within 24 hours of submission by FPS) handled via direct interaction of both parties including the contractor support and FPS

1 P. L. 107.296 employees either through conference calls, at a local FPS managed facility or at the FPS HQ location at 800 N Capitol Street NW, Washington, DC 20536.

2. Contractor Management Organization

Contractor Support:

The Contractor shall provide direct support and assistance to the FPS Program Manager in the development, implementation, and maintenance of program/project plans, reports, briefings, tools, and other documentation required to keep FPS management informed on the status and progress of the FPS PSTP mission objectives and training delivery schedules. The Contractor shall develop and maintain the Master Project Plan for delivery of all training sessions to the PSTP and follow the curriculum syllabus for all instructional settings.

a. Instructional Delivery

The contractor or contractors shall provide, for FPS review, an instructional delivery outline adhering to the syllabus provided by FPS for each course both basic and train the trainer at least five business days prior to the beginning of the respective course.

b. Formal Meetings

Kick-off Introduction The contract kick-off meeting shall be held within 30 days from contract award and shall be attended by the CO/ COTR, FPS designated personnel and all key contractor personnel. The meeting will occur at the FPS PSTP training facility at the Federal Law Enforcement Training Center in Glynco, Georgia. Scheduling of the kickoff meeting will not interfere with the on time delivery of instructional support.

c. Quarterly Reviews Quarterly reviews will be held at a Government site or the contractor’s facility and may be combined with major program reviews.

d. Details The contractor shall document and prepare for FPS approval all meeting and review minutes within two (2) business days. All meeting dates shall be mutually agreed upon by the CO/COTR and authorized contractor personnel.

V. Instructional Attendance

In the event that the instructor is not present to teach the course, the project manager/ facilitator is responsible for instruction of the course material. If neither the instructor nor the project manager/ facilitator is present to teach the course material then the contractor will be responsible for having an approved backup instructor in place without any delay in instruction.

If no backup is present, the contractor will not be allowed to bill for the instruction of the course and will subsequently be responsible for payment to FPS for the hourly equivalent of the salaries for all FPS personnel required to instruct in the absence of the contractor and all cost including salaries to reschedule the missed class(es)

VI. Primary Place of Training

The primary training facility used for instruction will be the FPS PSTP training facility at the Federal Law Enforcement Training Center in Glynco, Georgia.

Standard Work Week

FPS will provide a schedule for expected delivery of instruction. Classes will be administered between the hours of 07:00 and 17:00, Monday through Friday.

FPS reserves the right to require instruction over the weekend if class is not held due to the observation of a Federal holiday.

FPS reserves the right to request classes are held over the weekend in the event that FPS mission needs deem a change in schedule to be necessary.

VII. Contractor Employees

Contractor employees shall follow the instructions and requirements of the FPS Program Manager or representative, CO, or the COTR. Additionally, the contractor employees shall follow the direction, instructions and requirements provided the contracting company’s chain of command.

In the event there is a conflict in direction, instruction or requirements, the concerns shall be addressed by the FPS Program Manager or representative, CO, or the COTR and the contracting company. In the event of an emergency, any FPS personnel decision regarding contract personnel including termination of duty or suspension shall be enforced first and then communicated to the contracting Program Manager within 24 hours.

In the event of a non-emergency situation, the concern shall be addressed and communicated to the contracting Program Manager within 24 hours of incident. A personnel decision will then be formulated by the FPS Program Manager or representative, CO or the COTR and the contracting company.

Non-personal Services Statement

All contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor.

Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW.

Contractor employees will perform their duties independent of, and without the supervision of any government official.

The tasks, duties, and responsibilities set forth in the SOW shall not be interpreted or implemented in any manner that results in the following:

• In any contractor employee creating or modifying Federal policy;

• Obligating the appropriated funds of the United States Government;

• Overseeing the work of Federal employees, providing direct personal services to any

Federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and

37.1 of the Federal Acquisition Regulation (FAR).

Work Performed by Others

The contractor shall be responsible for managing and overseeing the activities of subcontractor efforts, if any, used in performance of this effort. The contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the statement of work.

VIII. Key Personnel

The following positions are considered key personnel and will require submission of the resumes of the expected employees by the contractor with their proposal. If a candidate for which a resume has been submitted is no longer available upon award of the contract, the contractor shall provide a selection of candidates in groups no larger than three within ten (10) business days.

FPS reserves the right to refuse the new submissions and request additional candidates.

Project Manager/ Facilitator

Resume Requirements

FPS reserves the right to review the candidates resumes of all Instructional personnel recommended by the contractors for hire. Contractors considered Key Personnel must submit their resume to the FPS Program Manager, Contracting Officer (CO), and the Contracting Office Technical Representative (COTR) or other authorized FPS designated staff for a review prior to the extension of an offer to the candidate.

Resumes submitted for employees assigned to perform under this statement of work shall contain documented experience directly applicable to the functions to be performed. Furthermore, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

Instructional Support Evaluation

If FPS deems the level of instructional support given by an instructor to be unacceptable, a meeting will be coordinated between the FPS CO/COTR and the Contractor Project Manager/ Facilitator to discuss a plan of action to ensure proper instruction. In the event the level of instructional support fails to meet FPS acceptability after the first meeting, FPS reserves the right to request a replacement instructor, following the resume guidelines detailed in section referring to “Key Personnel”

IX. Performance Metrics

The contractor will provide FPS with a written performance document as a deliverable within five (5) days of the completion of each 40 hour course. This document will list the attendees of each course, the instructor and the pass/ fail status of each person in attendance.

As a total, class scores ranging greater than one standard deviation from the previous 12 classes will be reviewed by both the FPS Program Manager (or designate) and the contractor Project Manager. The intent of the review is to identify the root cause for the deviation.

The contractor PM/ Facilitator is responsible for administering a survey performance review of the instructor to the FPS students per the FLETC Level 1 Student Feedback System (SFS). In accordance with the FLETC Strategic Plan FY2008-2013 the target is at least 70% of the students express satisfied or very satisfied on the Employee Satisfaction Survey. In the event that this target is not reached an evaluation is required to see what events triggered a lower than 70% score.

X. FPS PSTP Basic Training

The Contractor will provide three separate 40 hour training courses per fiscal year designed to teach FPS Law Enforcement Security Officers and Inspectors the physical security systems technical knowledge necessary to effectively monitor and safeguard Federal facilities across the United States and its territories. Each class shall have a maximum capacity of 26 participants.

FPS reserves the right to increase the maximum capacity of each class up to 48 individuals in the event that it is necessary to expedite training due to the mission needs of the organization. The 40 hour course will provide instructional guidance based upon the following timeline.

Class Topic Time Frame Intrusion Detection Systems 13 hours Access Control 7 hours Closed Circuit Video 9 hours Security Glass 2 hours Locks and Locking Devices 4 hours Written Examination, Exercise & Reviews 5 hours Total Instructional Hours 40 hours

The contractor will be responsible for making one quality assurance visit each during contract to evaluate the delivery of instruction by FPS personnel. The contractor will provide visit notes, an evaluation critique and performance enhancement recommendations within ten (10) business days of each quarterly visit.

Examinations

The contractor will research, develop and provide at least five (5) test questions for each Enabling Performance Objective (EPO) contained in the syllabus. Each question will have four

(4) multiple choice answers consisting of three (3) distracters and one (1) correct answer. All questions must directly relate to an EPO contained in the course syllabus. The facilitator in conjunction with a PSTP staff member will administer the examinations. The PSTP staff will maintain all administered examinations and test cards. Examination questions in which over 50% of the participants answer incorrectly is subject to review by the contractor and the PSTP Program Manager to determine the subject matter was properly expressed to the students.

Course Materials

All course materials will be shipped to the FPS Physical Security Training program two week prior to the start date of each course. All costs for shipping will be incurred by the contractor and will not be billable to FPS in any fashion. The course materials will consist of the following:

• Weekly Schedules

• Instructor Biographies

• Reading Lists

• Course Materials

• Handouts

• Instructor Guides for Laboratory Exercises

• Working exemplars of industry standard electronic countermeasures

All materials will be shipped to:

ATTN: PSTP Program Manager FPS Physical Security Training Program 1131 Chapel Crossing Road Building 36, FLETC Brunswick, GA 31524

All course materials shall be marked with an official FPS logo and branding and will be available for FPS use only. The materials will not be available for redistribution either externally or within the Federal government without written consent from the FPS PSTP Program Office.

FPS PSTP Training Curriculum Syllabus

Subject to change as FPS deems necessary

Course Title: Key Concepts of Basic Electronics

PRESENTATION LAB PE TOTAL PROGRAM OPTION

2:00 2:00 PSTP

• EPO #1: Identify Voltage (AC vs DC).

• EPO #2: Identify electronic components.

• EPO #3: Explain how Uninterruptible Power Sources ---- and backup electrical generation work.

• EPO #4: Identify proper grounding precautions and problems arising from improper grounding.

• EPO #5: Identify proper lightning protection measures and problems arising from improper lightning protection.

• EPO #6: Identify Normally Open and Normally Closed circuits.

• EPO #7: Specify where to find standards and explain applications of standards.

• EPO #8: Discuss how placement and shielding of cables can induce interference leading to false alarms.

Course Title: Systems Integration

4:00 4:00 PSTP

• EPO #1: Identify the four methods of alarm termination

• EPO #2: Identify the advantages and disadvantages of each method of alarm termination

• EPO #3: Identify the capabilities of automated security systems to include multiplexers, data gathering panels and intelligent field panels.

• EPO #4: Identify common security system tasks (control, identification, monitoring, recording)

• EPO #5: Identify elements required for expansion and flexibility of a protection system.

Course Title: Intrusion Detection Systems

8:00 8:00 PSTP

• EPO #1: Identify the types, components, and purpose of security systems and intrusion detection devices.

• EPO #2: Identify the effect of alarms systems and intrusion detection devices on Impact of Loss.

• EPO #3: Measure the performance of intrusion detection systems.

• EPO #4: Determine appropriate alarm systems and intrusion detection devices, or modifications to existing systems/devices, as countermeasures to given vulnerabilities and/or threats.

• EPO #5: Articulate the difference between false positive and false negative system responses (include potential sources of interference).

Course Title: Access Control

8:00 8:00 PSTP

• EPO #1: Identify the components and purpose of access controls including devices, signage, and procedures.

• EPO #2: Discuss common methods of defeating access controls.

• EPO #3: Identify and evaluate the functionality of access controls (including devices, signage, and procedures).

• EPO #4: Identify the effect of access controls on Impact of Loss.

• EPO #5: Measure the performance of access controls.

• EPO #6: Determine appropriate access controls or modifications to existing access controls as countermeasures to mitigate vulnerabilities and/or threats.

Course Title: Lighting for Security and Identification To include dark-room lighting survey

4:00 4:00 PSTP

• EPO #1: Identify the purpose of lighting systems.

• EPO #2: Describe common methods of defeating lighting systems.

• EPO #3: Identify security lighting elements and equipment

• EPO #4: Identify functionality of currently installed lighting including interactions and interferences with other countermeasures.

• EPO #5: Identify methods for measuring intensity of light and conducting a lighting survey.

• EPO #6: Determine whether intended effects are sufficient for the facility.

• EPO #7: Determine the performance of the lighting systems as compared to the facility requirements.

Course Title: Closed Circuit Video (CCV)

6:00 6:00 PSTP

• EPO #1: Identify the components and purpose of CCV.

• EPO# 2: Identify and evaluate the functionality of CCV.

• EPO #3: Determine the appropriate number of cameras/channels that can be monitored by a guard for a given period of time, and the impact on the contract guard force.

• EPO #4: Identify the effect of CCV on Impact of Loss.

• EPO #5: Determine the intended effects and methods of defeating CCV systems.

• EPO #6: Estimate the performance in relation to intended effect for CCV systems.

• EPO #7: Determine appropriate CCV systems/installations as countermeasures to mitigate vulnerabilities and/or threats

Course Title: Glass

2:00 2:00 PSTP

• EPO #1: Identify different types of glass and their characteristics and purposes.

• EPO #2: Identify glass treatments as countermeasures (blast vs. ballistic).

• EPO #3: Identify window treatments as countermeasures (blast curtains).

• EPO #4: Identify the effect of glass countermeasures and treatments on Impact of

Loss

• EPO #5: Discuss methods of defeating glass

• EPO #6: Explain the quantitative measurement of ballistic/blast resistance in glass and how it is applied.

• EPO #7: Determine appropriate types of glass or glass treatments to be used as countermeasures to mitigate vulnerabilities and/or threats.

• EPO #8: Identify potential interactions with other countermeasures (e.g. Glass break sensor not functioning)

XI. Emerging Technology

The contractor must remain knowledgeable regarding emerging technology in the physical security field and must maintain contacts within the security industry. The contractor must be able to verify recent attendance (within 12 months) to physical security trade shows and conventions. The contractor must have the capability of recommending and assisting in the procurement and installation of new security equipment in the training laboratories.

XII. Corporate Promotion

The contractor is prohibited to give any promotional items of any value to FPS personnel or students. This includes any items imprinted with the contractor’s name, logo or slogan. FPS is bound by the Standards of Ethical Conduct for Employees of the Executive Branch as stated in 5 CFR Part 2635.

XIII. Attire

A minimum of business casual attire is required for all instructors. All items of clothing must be pressed, clean and look professional. No shorts, jeans or tennis shoes will be allowed. Absolutely no clothing with visible corporate logos or identification representing the contracting company can be worn in the instructional environment. Clothing with corporate logos will be seen as an endorsement of a particular vendor and FPS does not desire to promote any other organization.

XIV. Personal Protective Equipment (PPE)

Personal protective equipment will be supplied by FPS when and if necessary for instruction.

XV. Weapon Storage

Contractors will be required to check any licensed weapons at the entry point in a weapon lock box. Weapons2 will be stored in this lock box and will not be released until the contractor employee exits the facility.

XVI. Wireless Access

The contractor is responsible for supplying laptops for the instructor and project manager/ facilitator for any work and interaction between the staff members and their respective employer.

The contractor shall also supply the contract employees with wireless access cards as they will not able to login to the DHS network. The contractor is responsible for identifying a wireless access vendor which provides coverage in the FPS facility. FPS will not pay for wireless access service for the contract employees. FPS will provide upon request a listing of possible vendors that may work in their environment. However FPS will not endorse or ensure any wireless card provider will work within the confines of the facilities.

XVII. Interconnection Security Agreements

Interconnections between DHS and non-DHS IT systems shall be established through controlled interfaces and via approved service providers. The controlled interfaces shall be accredited at the highest security level of information on the network. Connections with other Federal agencies shall be documented based on interagency agreements; memoranda of understanding, service level agreements or interconnect service agreements. Components shall document interconnections with other external networks with an Interconnection Security Agreement (ISA). Interconnections between DHS Components shall require an ISA when there is a difference in the security categorizations for confidentiality, integrity, and availability for the two networks. ISAs shall be signed by both Designated Approval Authority (DAAs) or by the official designated by the DAA to have signatory authority.

In compliance with OMB mandates, all network hardware provided under the scope of this Statement of Work and shall be IPv6 compatible without modification, upgrade, or replacement.

Accessibility Requirements Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act f 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. No Applicable Technical Standards were determined for this work statement. This acquisition has exceptions to Section 508 that will be applied. Exceptions for this work statement have been determined by DHS and only the exceptions described herein shall be applied. Any request for additional exceptions shall be sent to the COTR and determination will

2 NOTE: For FLETC purposes a weapon is defined as any operable or inoperable firearm to include: Revolvers, Pistols, Rifles, Shotguns, Automatic Weapons, Air Rifles, BB/Pellet and Cap guns or any device capable of propelling darts or arrows, such as operable bows, compound bows and crossbows.

be made in accordance with DHS MD 4010.2. DHS has identified the following exceptions that may be applied:

Fundamental Alteration, 36 CFR 1194.3(e) applies to the portions of this work statement where the item requires changes to comply with Section 508 and would render the acquired item useless for its intended purpose. After reviewing the business needs for this work statement, the acquired or developed product is meant to provide information through sight, sound and text concurrently in order for a user to interpret collectively. In order to comply with Section 508, supporting the functional performance criteria would render this product useless and thereby fail to support business requirements. DHS has authorized this exception for the imaging system within this work statement. In addition, the training provided was determined to be a simulated effort to the imaging system with the same requirements and is thereby authorized to apply this exception.

Incidental to Contract 36 CFR 1194.3(b) – Incidental to Contract, all Electronic Information Technology (EIT) that is exclusively owned and used by the contractor to fulfill this work statement does not require compliance with Section 508. This exception does not apply to any EIT deliverable, service or item any Federal employee or member of the public will use that.

This exception only applies to those contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public.

36 CFR 1194.3(f) 36 CFR 1194.3(f) Back Office, applies to any EIT item that will be located in spaces frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment.

XVIII. Personnel Security Background Investigations

DHS shall have and exercise full control over granting, denying, withholding or terminating unescorted government facility and/or sensitive Government information access for Contractor employees, based upon the results of a background investigation. DHS may, as it deems appropriate, authorize and make a favorable entry on duty (EOD) decision based on preliminary security checks.

Receipt of a favorable EOD decision will allow contractors to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered an assurance that a full employment suitability authorization will follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by DHS, at any time during the term of the contract.

No employee of the Contractor shall be allowed to enter on duty and/or access sensitive information or systems without a favorable EOD decision or suitability determination by the Office of Professional Responsibility, Personnel Security Unit (OPR-PSU). No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the OPR-PSU. Contract employees assigned to the contract not needing access to sensitive DHS information or recurring access to DHS facilities will not be subject to security suitability screening.

Suitability Determination

Contract employees (to include applicants, temporaries, part-time and replacement employees) under the contract, needing access to sensitive information, shall undergo a position sensitivity analysis based on the duties each individual will perform on the contract. The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted. Background investigations will be processed through the Personnel Security Unit.

Prospective Contractor employees with adequate security clearances issued by the Defense Industrial Security Clearance Office (DISCO) may not be required to submit complete security packages, as the clearance issued by DISCO may be accepted. Prospective Contractor employees without adequate security clearances issued by DISCO shall submit the following completed forms to the Personnel Security Unit through the COTR, no less than 5 days before the starting date of the Contract or 5 days prior to the expected entry on duty of any employees, whether a replacement, addition, subcontractor employee, or vendor:

• Standard Form 85P, “Questionnaire for Public Trust Positions” or Standard Form 86, “Questionnaire for National Security Position”(Secret/Top Secret) will be submitted via e-QIP (electronic Questionnaires for Investigation Processing) (2 copies) The exact security form will be identified by the COTR at the time of task order award.

• FD Form 258, “Fingerprint Card” (2 copies)

• Foreign National Relatives or Associates Statement

• DHS 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act”

• Optional Form 306 Declaration for Federal Employment (applies to contractors as well)

• Authorization for Release of Medical Information

• Required forms will be provided by DHS at the time of award of the contract. Only complete packages will be accepted by the OPR-PSU. Specific instructions on submission of packages will be provided upon award of the contract.

• Be advised that unless an applicant requiring access to sensitive information has resided in the US for three of the past five years, the Government may not be able to complete a satisfactory background investigation. In such cases, DHS retains the right to deem an applicant as ineligible due to insufficient background information.

Citizenship and Residency Requirements:

Only U.S. citizens are eligible for employment on contracts requiring access to DHS IT systems or involvement in the development, operations, or management of DHS IT system, unless an exception is granted. Exceptions to this policy must be obtained for any non-U.S. citizens, including Foreign Nationals and Foreign Service Nationals for whom access to DHS system is needed. Lawful permanent residents are not U.S. citizens.

XIX. General Security Requirements

The Contracting Officer may require the dismissal from work of employees which he deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment he deems contrary to the public interest or inconsistent with the best interests of national security. The Contractor shall fill out and cause each of his employees on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons.

All employees of the Contractor shall be subject to a clearance procedure prior to performing work under this contract. The Contractor shall as a minimum submit to the CO or COTR, within five (5) days before the starting date of the contract, the name, social security number, and date of birth for those officers of the firm and for all employees who will have access to the work site during the period of the contract and for all employees who will have access to the building in performance of contract work. Other information may be required by the Government. If the Contracting Officer or his representative receives an unsuitable report on any employee, or if the Contracting Officer's Representative finds a prospective employee to be unsuitable or unfit for his assigned duties, the Contractor shall be advised immediately that such employee will not be allowed to work or be assigned to work under the contract.

Each employee of the Contractor must have in his possession while on the premises a Government Identification (GSA Form 15 or a similar identification issued by another Government agency). The Contractor shall insure that all Government identifications are returned to the issuing agency when employees are terminated or upon expiration of the contract.

Standards of Conduct: The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary. The Contractor is also responsible for ensuring that his employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. Each employee is expected to adhere to standards of behavior that reflect credit on him/her self, his/her employer, and the Federal Government.

Removal From Contract Work: The Contracting Officer or his representative may request the Contractor to immediately remove any employee(s) from the work site(s) should it be determined that individuals are being assigned to duty who have been disqualified for either clearance or security reasons, or who are found to be unfit to perform at the Government facility.

The Contractor must comply with any removal request. For clarification, a determination to remove an employee will be made from, but not limited to, the following:

• Failure to receive a clearance from GSA or a tenant agency.

• Violation of the Rules and Regulations Governing Public Buildings and Grounds, 41

CFR 101-20.3.

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records.

• Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal efficient operations of the Government or the general public

• Theft, vandalism, immoral conduct, or any other criminal actions.

• Selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects.

• Improper use of Government identification.

• Violation of security procedures or regulations.

The Contracting Officer or his designated representative will make all determinations regarding the removal of any employee(s) from work site(s). In the event of a dispute, the Contracting Officer will make the final determination. Specific reasons for removal of an employee(s) will be provided to the contractor in writing.

XX. Fraternization:

The contractor instructional personnel will not interact with the FPS students outside of the classroom setting for any reason other than direct instructional support. Social interaction outside of the classroom environment will only be allowed between the contractor and FPS personnel upon the completion of the 40 hour course. Any involvement between the contractor instructional personnel and FPS students will be seen as detrimental to the integrity of the learning environment and will lead to penalty up to removal from the contract.

XXI. Tenant Agency Security Requirements

The Contractor shall be required to comply with all security requirements of tenant agencies in the building where work is being performed, or the space must be accessed in the performance of work. The Contractor shall be responsible for coordinating with the tenant agencies and providing all information required of him or his employees for performance of work in, or around, the agencies space. All security requirements must be met, or employees cleared, prior to the contractor performing work in, or around, the agencies space. Employees that can not meet security requirements or clearance requirements will not be allowed to work in, or around, the agencies space. Certain agencies will require that employees be escorted and/or work only performed during normal duty hours of the tenant agency.

When a controlled personnel identification system is used by a tenant agency at a site where work is performed, the tenant agency will provide the Government Identification. The Contractor shall insure that all Government identifications are returned to the issuing agency when employees are terminated or upon expiration of the contract.

XXII. Document Security FPS will provide a shredder for all documents, disks or other materials deemed necessary to shred per DHS MD110402.1.

In the event that any “For Official Use Only” (FOU), Sensitive Security Information (SSI) Classified, Protected Critical Infrastructure Information (PCII), Secret or Top Secret documents are found in the FPS office unattended they shall be immediately stored in a secured area until an authorized FPS representative takes control of the documents. The contractor must notify the FPS Program Manager, or the CO or COTR immediately upon discovery.

XXIII. Information Technology Security

The Contractor shall adhere to all DHS and FPS IT security policies, including the guidelines and policies stated in the Department of Homeland Security (DHS) Management Directive (MD) Number 4300.1, issued 3/1/2003, titled Information Technology Systems Security.

The contractor shall have access only to those areas of DHS information technology resources explicitly stated in this contract or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by contractor personnel to gain access to any information technology resources not expressly authorized by the statement of work, other terms and conditions in this contract, or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the contractor performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the contract, or Government Furnished Equipment (GFE).

Contractor access will be terminated for unauthorized use. The contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

XXIV. Travel

Travel expenses, either local or long distance, is not a reimbursable line item.

ATTACHMENT 3

TERMS AND CONDITIONS

I. PACKING AND MARKING

01. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information, including forms, reports, etc., to the

Contracting Officer or the Contracting Officer's Technical Representative shall be paid by the Contractor.

02. MARKING

All information submitted to the Contracting Officer or the Contracting Officer's Technical

Representative shall clearly indicate the contract number for which the information is being submitted.

II. INSPECTION AND ACCEPTANCE

01. CONTRACTOR'S RESPONSIBILITY

The Contractor shall provide for all day-to-day supervision, inspection and monitoring of all work performed to ensure compliance with the contract requirements.

III. DELIVERIES OR PERFORMANCE

OPTION TO EXTEND SERVICES BEYOND THE TERM OF THE CONTRACT

If it is determined by the Government that, for administrative, technical, legal, or other reasons, award of a successor contract cannot be made on a timely basis, the Government shall have the unilateral option of extending the services of this contract. Such notice of intent to extend service shall be given to the Contractor in writing at the earliest possible time, but not less than 15 days prior to the contract expiration date (see FAR clause 52.217-8, “Option to Extend Services” contained within the contract). It is understood that exercise of this option will be only for sufficient time to complete award and/or give notice to proceed to the follow-on Contractor and that extension of service shall in no event exceed six months.

V. CONTRACT ADMINISTRATION DATA

01. SUBMISSION OF INVOICES - Invoices shall be submitted via one of the following three methods:

A. By mail:

DHS, NPPD

Burlington Finance Center P.O. Box 1279 Williston, VT 05495-1279 Attn: FPS Region HQ Invoice

B. By facsimile (fax): (include a cover sheet with point of contact & # of pages)

802-288-7658

C. By e-mail:

TERMS AND CONDITIONS

NPPDInvoice.Consolidation@dhs.gov

Invoices submitted by other than these three methods will not be processed and will be returned In addition to the information required for a proper invoice as identified in FAR 52.212-4 (g)(1), Contract Terms and Conditions – Commercial Items, (OCT 2003), the contractor shall annotate “FPS Region HQ” on the face of each invoice. Failure to comply with these submission requirements will result in rejection of the invoice.

02. PAYMENTS

A. Payment will be made on a calendar month basis in arrears upon submission of an invoice.

Payment will be due on the 30th calendar day after receipt of a proper invoice or date of receipt of services, whichever is later.

B. It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of specifications and requirements of this contract. The criteria for deductions and adjustments below will be used by the Government in determining monetary deductions for nonperformance of work under this contract and for adjustments for deficiencies in the performance of work. In no event shall contractor invoice or the Government be obligated to pay for any services in excess of the amount identified within the contract.

C. The Contractor is responsible for submitting accurate invoices that reflect the actual services provided. Where there are variances between the requirements cited in the contract and the work actually performed, the Contractor shall attach a separate sheet to the invoice detailing each instance of a variance. The Contractor shall compute the invoice price to reflect the actual amount owed. Repeated substantiated errors in invoicing may adversely affect the performance evaluations assigned during the pendency of the contract. Submission of false invoices shall be subject to contractual and legal actions.

Any inquiries regarding payment shall be directed to the COTR and/or CO.

04. THE ROLE OF GOVERNMENT PERSONNEL AND

RESPONSIBILITY FOR CONTRACT ADMINISTRATION

A. Contracting Officer (CO)

1. The CO for this RFQ and resultant award is: Peter J. Andrews. Mr. Andrews can be reached at 215-521-2261, peter.andrews@dhs.gov.

2. Administrative Contracting Officer(s) will be assigned after award of the order.

3. The CO has the overall responsibility for the administration of the contract. The CO alone is authorized to take action on behalf of the Government to amend, modify or deviate from the contract’s terms and conditions; make final decisions on unsatisfactory performance; terminate the contract order for convenience or cause; and issue final decisions regarding questions or matters under dispute. The CO may delegate certain other responsibilities to an authorized representative.

B. Contracting Officer's Technical Representative (COTR)

1. The COTR for the order is:

(To be determined upon award of contract) mailto:NPPDinvoice.consolidation@dhs.gov mailto:peter.andrews@dhs.gov

2. The COTR is designated to assist the CO in the discharge of his or her responsibilities when he or she is unable to be directly in touch with the contract work. In the event that the COTR is absent or unavailable, another COTR Alternate will be designated. The responsibilities of the COTR and his/her alternate include, but are not limited to:

determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the contract, acting as the Government's representative in charge of work at the site(s); ensuring compliance with the contract requirements insofar as the actual performance is concerned; advising the Contractor of proposed deductions for non-performance or unsatisfactory performance; and advising the CO of any factors which may cause delay in the performance of work.

3. After award of the contract, the CO will issue a written Delegation of Authority memorandum to the COTR that details the scope of duties the COTR is authorized to perform and manage. The COTR shall not make any decisions regarding the performance of the work under the call except as outlined in the memorandum. A copy of the memorandum shall be sent to the Contractor.

4. The Contractor shall immediately notify the CO in the event the COTR directs the Contractor to perform work that the Contractor believes is not part of the contract or the COTR assumes duties not designated in the memorandum. The CO will then make a determination as to the issue and respond to all affected parties in the most appropriate manner deemed necessary.

VI. CONTRACT CLAUSES

In addition to the contract clauses in the General Services Administration’s Schedule 84 (Solicitation: 7FCI-L3-030084-B Refresh 5), the following clauses from the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) are incorporated into this BPA.

01. FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998):

This BPA incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far

NUMBER TITLE DATE

52.204-2 Security Requirements (AUG 1966 (applicable to procurements requiring secret/top secret clearances) 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 52.223-6 Drug-Free Workplace MAY 2001 52.228-5 Insurance - Work on a Government Installation JAN 1997 52.232-18 Availability of Funds APR 1984 52.237-3 Continuity of Services JAN 1991 52.245-1 Government Property JUN 2007 52.245-9 Use and Charges JUN 2007 3052.211-70 Index for Specifications DEC 2003 3052.222-70 Strikes or Picketing Affecting Timely Completion of the

Contract Work DEC 2003 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility DEC 2003 3052.228-70 Insurance DEC 2003

3052.242.71 Dissemination of Contract Information DEC 2003

3052.242-72 Contracting Officer's Technical Representative DEC 2003 http://www.arnet.gov/far

3052.245-70 Government…