RFQ_HSFLGL-15-Q-00238.pdf

STATEMENT OF WORK

ATF EXPLOSIVES RANGE – CANOPY REPLACEMENT

March 30, 2015

PART 1 – GENERAL

1.1 Work Covered by Contract Documents

Work Description: Perform all work in accordance with IBC 2006, contract drawings, specifications, reference documents and contract provisions. Provide all labor, material, equipment and supervision required to accomplish work at the

ATF Viewing Platform covered by contract documents.

The work includes:

A. Pre-bid field verification of existing construction and conditions.

B. Demolition of the existing canopy, concrete handicap ramp, and appurtenant structures (ceiling fans, overhead lighting, electric conduit, electric outlets) located at the ATF Explosives Range viewing platform and replacement with new canopy, bleachers, and appurtenant items

(ceiling fans, overhead lights, conduit, electric outlets, microphone, and public address system).

C. Removal of the existing bleachers and delivery to a FLETC location as designated by the Contracting Officer Representative (COR).

D. Removal of the two (2) existing fire extinguishers (including cabinets) for safe storage during the work of this contract, then reinstallation of same on the new canopy columns.

E. Construction of new concrete handicap ramp in accordance with requirements of the Americans with Disabilities Act (ADA) of 1990, specifically the 2010 ADA Standards for Accessible Design, as promulgated in the US DoJ’s revised regulations for Titles II and III of the

ADA that were published in the Federal Register on September 15, 2010.

F. Installation of new, Pre-Engineered and Pre-Manufactured Metal Canopy

(Canopy).

G. Finish painting of new Canopy.

H. Installation of new, aluminum bleachers (10 Row Standard 8” Rise

Bleachers) to provide seating accommodations for a minimum of 144 personnel, based on a seat width of 24 inches per seat.

HSFLGL-15-Q-00238

http://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm http://www.ada.gov/regs2010/titleIII_2010/titleIII_2010_regulations.htm

I. Construction of concrete foundation suitable to support Canopy, designed and stamped by pre-engineered manufacturer’s professional engineer, that is sized for appropriate live and dead loads, including wind loading.

J. Providing thermal and moisture protection (gutters, downspouts, and screening (sides and rear)) for Canopy.

K. Providing public address system (hardwired communication system to consist of one microphone, microphone stand, amplifier, and two speakers), said speakers to be hung from underside of Canopy, said microphone to be sited for use by speaker, all of which to be rated for outdoor use.

L. Providing one (1) new, electric drinking water fountain at the ATF

Viewing Platform. New drinking fountain shall be universal access pedestal type drinking fountain (precast concrete square pedestal type) that is ADA compliant and connected to potable water supply.

M. Providing four (4) new overhead ceiling fans to be mounted to underside of Canopy, said ceiling fans to be rated for outdoor use.

N. Providing six (6) new 2-bulb fluorescent light fixtures to underside of

Canopy, said light fixtures to be rated for outdoor use, and to provide 120v service.

O. Providing one (1) new quad outlet box and two (2) new duplex outlet boxes to be mounted on Canopy support columns, said outlet boxes to be rated for outdoor use.

P. Providing new electric feed, conduit, and electric wiring, as necessary, to energize all light fixtures, fans, outlets, and speaker system. Install two

(2) new circuit breakers in existing breaker box located in Bldg. 790, to energize all components in accordance with IBC 2006. Electric components to be mounted to underside of Canopy and onto Canopy support columns, as necessary; and all electric components to be rated for outdoor use.

Q. Providing a lightning protection system (LPS) in accordance with National

Fire Protection Association (NFPA) Code 780. At a minimum, the LPS shall include:

1. Air terminals;

2. Low impedance paths to ground; and

3. Earth electrode system

In addition, the LPS shall include bonding of all conductive penetrations and equipment, surge protection, and sideflash protection.

R. Sequence of events:

1. All work to be coordinated with Facilities Management Division

(FMD) to ensure no disruption of ongoing training activities.

2. Canopy shall be installed and erected above existing canopy, prior to demolition of existing canopy.

3. After demolition of existing canopy, patch, repair, and seal any and all openings, cracks, voids, etc., in the existing concrete floor slab (slab-on-grade) prior to installation of new bleachers and appurtenant structures.

4. Finish painting of new Canopy prior to installation of new handicap ramp, bleachers, electric conduit, fans, lights, outlets, drinking fountain, public address system, lighting thermal and moisture protection, and reinstallation of fire extinguishers.

Please refer to Specification Section 01 14 00 entitled “Work Restrictions” for additional information regarding Contractor work hours and site access.

S. Reseeding and reestablishment of vegetation for any areas disturbed by this work.

T. See Drawings for additional details.

U. All work not otherwise described in this statement of work is to be performed in accordance with IDIQ contract specifications.

1.2 Coordination, Quality Control / Assurance

A. Coordinate construction schedule and all construction operations with the

Contracting Officer’s Representative (COR).

B. The Superintendent / QC shall be responsible for assuring that all work is performed in accordance with the terms of the Contract.

C. All work shall be inspected by the Government and accepted before issuance of final payment.

D. Contractor shall verify all measurements, locations and requirements of the job.

E. If there is a conflict between the information contained in the Contract and this Statement of Work, the Contract shall take precedence.

1.3 Submittals

A. Submittals shall be required for all material and equipment items, per Contract

Section C and Attachment B Specification 01 33 00 entitled “Submittal

Procedures”.

B. The Contractor shall provide submittals to the Contracting Officer

Representative (COR) Submittals shall include, but not be limited to, material data sheets, ship drawings, manufacturer’s installation details, and other documents as required for the following items:

i. Submit shop drawings to COR that depict the proposed location of all improvements (structural, mechanical and electrical, including

Pre-Manufactured Metal Canopy (including Canopy foundation, Canopy columns, Canopy downspouts and splash pads), bleacher location, new handicap ramp, drinking fountain, route of new potable water line, breaker box, fans, light fixtures, lighting protection, switches, conduits, wiring, outlets, microphone, speakers, etc. Receive written approval for all submittals before starting work. Canopy foundation design to be sealed by a professional engineer registered in the State of Georgia.

ii. Submit paint samples for all finish paint, including reflective roof canopy paint. Receive written approval for all finish paint before starting work.

iii. Submit data sheets on all electrical devices and equipment required, including the breaker box, fans, light fixtures, switches, conduits, wiring, microphone, speakers, etc. Receive written approval for all submittals before starting work.

iv. Submit testing reports for compaction and concrete as required by the contract specifications for the required Canopy foundation.

v. Submit data sheets for the Canopy, Bleachers, drinking fountain, and public address system.

vi. Submit testing reports for the backflow preventer, treatment of the domestic water line, and water test reports.

C. The Contractor shall provide a Project Schedule (Gantt Chart or other similar method) to the COR prior to the start of work. At a minimum, said schedule shall be compliant with Specification Section 01 14 00 entitled “Work

Restrictions”, and:

Identify scheduled activities;

Identify work times;

Ensure coordination with training activities;

Estimate duration of each schedule activity;

Identify required resources for each activity;

Show the sequence of each activity and dependence on other activities;

Determine project duration; and

Analyze scheduled activities to improve project duration.

Work shall not proceed without first received written Project Schedule approval from COR.

PART 2 – PRODUCTS / MATERIALS

2.1 Products covered by contract documents

A. All products and/or materials shall conform to the requirements and related specifications of this Statement of Work, and shall be first quality, complying with all standard and applicable building codes.

B. All products and/or materials shall be protected at all times from damage while at the work site in accordance with the Section C specifications.

C. Pre-Manufactured Metal Canopy shall be a Rigid Frame, Clear Span, Gable

Symmetrical Building with the following requirements:

1. 70’ wide by 46’ deep.

2. Roof pitch of 1:12

3. Clear height of 18’ between bottom of Canopy and top of existing observation platform concrete slab.

4. A clear span over the existing observation platform concrete slab, with

Canopy columns and foundations to be located outside of the edges of the existing observation platform.

5. Pre-Manufactured Metal Canopy to be erected by the Canopy manufacturer, with prime coating and finish painting. A 30 year standard warranty shall be provided for painting.

6. Pre-Manufactured Metal Canopy shall be provided by an ISO 14001

Certified Manufacturer who is accredited in accordance with IAS

AC472, and shall provide LEED certification for Recycled Content, Use of Regional Materials, and Materials Reuse. In addition, Canopy and all components shall be manufactured in the USA.

7. Canopy to be fitted with 6’ tall screening panels along each side and rear of the Canopy.

8. Canopy to be fitted with lightning protection system.

9. Canopy to be fitted with gutters, downspouts, and splash pads.

10. Canopy foundation design to be sealed by a Professional Engineer registered in the State of Georgia, and provide for a wind loading design speed of 130 mph.

D. Bleachers shall be Kaypark 10 Row Standard 8” Rise Bleachers, Model #

BLA8A27V4F4 with 48” center aisle and handrail similar to Kaypark Model

# 48AHR; or approved equal.

E. Drinking fountain shall be Belson Outdoors Barrier Free, Single Wheelchair

Accessible Outdoor Drinking Fountain, Model #3177; or approved equal.

F. Existing concrete handicap ramp to be removed and replaced with an ADA compliant handicap ramp.

G. Public address system shall be ProAcousticsUSA Model # Stadium 20, or approved equal. Public address system package to contain the following, or approved equals:

Two (2) Community W2-218T Loudspeakers;

One (1) Shure SM48 Performance Mic;

One (1) Atlas Sound AA240 Mixer Amplifier;

One (1) Atlas Sound DS7E Table Top Stand; and

200 Ft of 16 GA. 2 Conductor Wire

PART 3 – EXECUTION

3.1 Performance Period

The Contractor shall have a maximum of 90 calendar days in which to complete this project from the date of award.

3.2 Installation

A. All products and/or materials shall be installed / constructed following the specifications and manufacturer’s published instructions. Surface preparation for areas to receive new paint shall be as per manufacturer specifications.

Paint coating application must be performed within manufacturer specified temperature and humidity range. Canopy will be provided with one coat of shop primer paint only. Contractor shall provide finished paint application to all metal Canopy components.

B. Contractor shall earn LEED Certification for Canopy construction by ensuring the Canopy contains 89% or more of recycled content, the Canopy materials will be 100% recyclable in the future, and the Canopy roof exterior shall be finished with a final paint that exceeds the LEED Solar reflectance Index

(SRI) of 78.

C. Contractor shall field verify all dimensions and conditions prior to beginning work or ordering materials. Contractor shall review site conditions with

Project Manager prior to ordering materials and starting work.

D. Contractor shall properly locate all underground utilities in accordance with

FLETC and State of Georgia requirements before starting work.

E. No product and/or materials shall be installed without Contractor first receiving written approval from the COR regarding submittal items.

F. All new utility work (potable water, electricity) shall be installed / constructed in accordance with specifications, manufacturer’s published instructions, and industry standards.

G. All work shall be performed utilizing the latest codes for the particular type of work to be accomplished.

H. Material generated by demolition activity shall be recycled to the fullest extent possible, and quantities of all regular wastes and recyclables documented in accordance with the requirements of Specification Section 01

57 19.00 20 entitled “Temporary Environmental Controls”. All waste material shall be disposed off FLETC property, in accordance with applicable federal, state and local regulations. Contractor is to provide to COR documentation of the weights of all materials (segregated by material types) recycled and disposed.

3.3 Attachments

Attachments

A. Drawing

B. 10 Row Bleachers

C. Drinking Fountain

D. Public Address System

E. Specifications

End of Statement

ATTACHMENT A

DRAWING

ATTACHMENT E

SPECIFICATIONS

ATF EXPLOSIVES RANGE

CANOPY REPLACEMENT

SPECIFICATIONS TABLE OF CONTENTS

Section

Title

01 14 00

Work Restrictions

01 33 00

Submittal Procedures

01 42 00

Sources for Reference

Publications

01 45 00

Construction Quality

Control and Key Personnel

01 50 00

Temporary Construction

Facilities and Controls

01 52 50

Safety Requirements

01 57 19.00 20

Temporary Environmental

Controls

01 57 23

Temporary Storm Water

Pollution Control

01 78 00

Closeout Submittals

01 78 23

Operation and Maintenance

Data

03 30 53

Miscellaneous Cast-in-

Place Concrete

05 12 00

Structural Steel

05 21 19

Open Web Steel Joist

Framing

05 30 00

Steel Decks

05 40 00

Cold-Formed Metal

Framing

05 50 13 Miscellaneous Metal

Fabrications

07 41 13

Metal Roof Panels

07 60 00

Flashing and Sheet Metal

07 92 00

Joint Sealants

09 90 00

Paints and Coatings

10 44 16

Fire Extinguishers

22 00 00

Plumbing, General Purpose

22 07 19

Plumbing Piping Insulation

23 00 00

Air Supply, Distribution, Ventilation, and Exhaust

Systems

23 03 00.00 20

Basic Mechanical Materials and Methods

26 00 00.00 20

Basic Electrical Materials and Methods

26 20 00

Interior Distribution System

26 41 01.00 10

Lighting Protection System

26 51 00

Interior Lighting

31 00 00

Earthwork

31 11 00

Clearing and Grubbing

32 05 33

Landscape Establishment

32 16 13

Concrete Sidewalks and

Curbs and Gutters

32 92 19

Seeding

Section 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Not used

1.2 NOT USED

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey

Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.)

unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The

Contractor's equipment shall be conspicuously marked for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges and Installation Access

Identification badges are required and will be furnished without charge. Application for and use of badges will be as directed by the Contracting Officer. Immediately report instances of lost or stolen badges to the Contracting Officer. See Section H regarding lost badges. All badges must be immediately returned to the point of issue upon badge expiration, contract completion, firing or removal of employee, or at the request of the approving authority.

1.3.1.3 Employee List

The Contractor shall provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

Section 01 14 00 Page 2

1.3.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the time of completion.

1.3.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of FLETC except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines.

1.3.2 Working Hours

Regular working hours shall occur during a 10 hour period established by the Contractor

Officer, between 7:00 a.m. and 5:00 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application

3 to 5 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied and Existing Buildings

The Contractor will be working in existing occupied buildings.

The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and

Government material located in the building during the construction period.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph

"Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

Section 01 14 00 Page 3

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and sprinkler shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruption shall be further limited to 8 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.4 SECURITY REQUIREMENTS

1.4.1 Citizenship Requirements

Aliens are not allowed on the project site. Work under this contract is restricted to U.S.

citizens.

1.4.2 Documents Acceptable for Proof of Citizenship

a. Birth registration card

b. Certificate of live birth, birth certificate

c. Certificate of registration

d. Delayed birth certificate

e. Hospital birth certificate

f. Military officer ID card

g. USA passport

1.4.3 Passes

Submit request for personnel and vehicle passes together. Include the Certificate of Insurance for Contractor and Subcontractor(s) and the Statement of Acknowledgement Form SF 1413 with the submittal. Passes will normally be issued within 21 days, see Section H.

1.4.3.1 Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost, and the circumstances.

Section 01 14 00 Page 4

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

-- End of Section --

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

Requirements of this Section apply to, and are component to, each section of the specifications.

The Government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control Manager (QCM) to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders;

samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

Submittals will be received from the Contractor and returned to the Contractor in designated mail boxes located at the FMD Office Building 200.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by

Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Certificates of insurance

Surety bonds

Qualifications, Certifications, Resumes, Letters of Commitment, and Appointment

Letters for all Key Personnel: Quality Control Manager (QCM), Alternate Quality

SECTION 01 33 00 Page 2

Control Manager, Project Manager (PM), Alternate Project Manager, Superintendent, and

Alternate Superintendent.

List of proposed subcontractors and suppliers

Accident Prevention and Health and Safety Plans

Quality Control (QC) plan

Environmental Protection and Waste Management Plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SECTION 01 33 00 Page 3

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the

SECTION 01 33 00 Page 4 job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

SECTION 01 33 00 Page 5

These submittals are to be made a minimum of seven (7) days prior to the scheduled

Preconstruction Conference and require Government approval prior to Notice To Proceed and work commencement on site. See the related Division 1 specification sections such as Quality Control, Project Schedule, Environmental Controls/Management, Waste

Management, Safety Requirements:

Certificates of insurance;

Surety bonds;

Qualifications, Certifications, Resumes, and Appointment Letters for Quality

Control Manager, Project Manager and Superintendent;

List of proposed subcontractors and suppliers;

Accident Prevention and Safety plan;

Quality Control (QC) plan;

Traffic Control Plan;

Environmental Protection and Waste Management plans;

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved

Submittal is required in accordance with all contract requirements and prior to fabrication, delivery, and start of any related work activity. The Government reserves the right to suspend work activities initiated without approved submittals. Government approval is required for any deviations from the Accepted Proposal and other items as designated by the Contracting

Officer.

1.3.2 QCM Approved - Information Only

Submittals not requiring Government approval will be approved by the Quality Control

Manager and made available to the Government if requested for information only. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.4.1 Submittals Required from the Contractor

As soon as practicable after award, and before procurement or fabrication, forward the required submittals to the FMD COR. One (1) copy of the transmittal form for all submittals shall be forwarded to the Contracting Officer.

SECTION 01 33 00 Page 6

The Government PM for each task order will review stamp submittals to verify submittals comply with the contract requirements.

1.4.1.1 O&M Data

The Government PM will review O&M Data to verify the submittals comply with the contract requirements; submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

a. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the FMD Project

Manager. Transmit each copy of the submittal in the format of the Agency sample transmittal form FTC-FMD-74 furnished by the Government. On the transmittal form identify

Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample mock-ups, installations, panels.

Properly complete this form by filling out all the heading blank spaces and identifying each item submitted by section, submittal description (SD) number, and paragraph reference number. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item. Assign each submittal a transmittal number.

1.5.2 Identifying Submittals

When submittals are provided by a lower tier contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for

Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Project number.

c. Date of the submittal.

SECTION 01 33 00 Page 7

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. For resubmittals, add an alphabetic suffix on the submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

i. Quality Control Manager's certification stamp.

1.5.3 Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present A4 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying

Submittals."

d. Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

e. Reserve a blank space on the right hand side of each sheet for the Government disposition stamp.

f. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

g. Include the nameplate data, size and capacity on drawings. Also include applicable federal, military, industry and technical society publication references.

SECTION 01 33 00 Page 8

h. Reproductions of project drawings will not be accepted as shop drawings.

Such submittals will be rejected.

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

a. Present product data submittals for each section as a complete set. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Provide product data in English dimensions.

d. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

e. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards

Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's

Association (NEMA), Underwriters Laboratories (UL), and Association of Edison

Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

f. Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically.

g. Submit manufacturer's instructions prior to installation.

1.5.5 Format of SD-04 Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to A4 8 1/2 by 11 inches.

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(3) Sample of Materials Exceeding A4 8 1/2 by 11 inches: Cut down to A4 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.6 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.5.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.5.8 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section OPERATION AND

MAINTENANCE DATA for O&M Data format.

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1.5.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

a. When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

b. Provide all dimensions in administrative submittals in English units.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies on SD-01 Preconstruction Submittals

Submit four copies of Preconstruction submittals.

1.6.2 Number of Copies of SD-02 Shop Drawings

Submit three copies of submittals of shop drawings.

1.6.3 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.6.4 Number of Samples SD-04 Samples

a. Submit three samples or sets of samples showing range of variation, of each required item. Two approved samples or sets of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit three samples of non-solid materials.

1.6.5 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.6.6 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

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1.6.7 Number of Copies of SD-10 Operation and Maintenance Data

Submit two copies of O&M Data to the Government for review and approval.

1.6.8 Number of Copies of SD-11 Closeout Submittals

Unless otherwise specified, submit two sets of Close-Out submittals.

1.6.9 Copies Not Indicated

Provide two copies of submittals when a number of submittal copies are not otherwise identified.

1.7 VARIATIONS / SUBSTITUTION REQUESTS

Variations from contract requirements require Government approval pursuant to contract

Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.7.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.7.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.7.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

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1.7.4 Variations Review Schedule

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8 SUBMITTAL REGISTER

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

Coordinate the submittal dates with the related project activities to avoid any delay to work progress. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.8.1 Use of Submittal Register

Verify that all submittals required are tracked in the submittal register.

1.9 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing.

Allow for potential resubmittal of requirements.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 7 working days for submittals for QC

Manager approval and 7 working days for submittals for Government approval.

Period of review for submittals with Government approval begins when the

Government receives submittal from the QC organization.

c. Period of review for each resubmittal is the same as for initial submittal.

1.9.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the QC

Manager. Request for submittals in a task order signifies the requirement for Government

Approval for only those submittals identified.

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1.9.2 Constraints

a. Conform to provisions of this section, unless explicitly stated otherwise by a task order.

b. Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.9.3 QC Organization Responsibilities

It is the responsibility of the QC manager to coordinate all submittals with subcontractors, manufacturers, suppliers, etc. to insure all submittals are complete and represent entire systems where multiple subcontractors, supplier, etc. combine to make up an operating system.

a. Note date on which submittal was delivered by Contractor on each transmittal.

Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

b. Review submittals for conformance with project design concepts and compliance with contract documents.

c. Act on submittals, determining appropriate action based on QC organization's review of submittal.

d. Ensure that material is clearly legible. Submittals containing illegible materials will be entirely rejected.

e. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is Contracting Officer, QC organization will certify submittals forwarded to Contracting Officer with the following certifying statement:

"I hereby certify that the equipment, material, article shown and marked in this submittal is that proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

SECTION 01 33 00 Page 14

Certified by Submittal Reviewer _____________________, Date _______

(Signature when applicable)

Certified by QC Manager _____________________________, Date ______"

(Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or

"Approved as Noted."

"I hereby certify that the material, equipment, article shown and marked in this submittal and proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer ______________________, Date ______

(Signature when applicable)

Approved by QC Manager _______________________________, Date _____"

(Signature)

f. Sign certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

Update submittal register as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Government.

g. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

1.10 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC Manager.

c. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

d. Identify returned submittals with one of the actions defined in paragraph entitled

"Submittal Actions" and with markings appropriate for action indicated.

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Two copies of approved submittals will be retained by the Government and the remaining copies of the submittal will be returned to the Contractor, excluding O&M and Close-Out submittals.

1.10.1 Review Notations

Submittals will be returned with the following notations:

a. Submittals marked "approved" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.11 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Government. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the task order drawings or specifications; notice as required under the clause entitled, "Changes and Changed Conditions, FAR 52.243-5" is to be given to the Contracting

Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above.