HSFE90-13-R-0002.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 5/2011)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 64

HSFE90-13-R-0002 12/03/2012

David Zhang 202 212 4880 12/11/2012

2:00 PM EST

Federal Emergency Management Agency Office of the Chief Procurement Officer

395 E Street, S.W., PP 5th Floor Washington DC 20472

611430

$7 Million

X

N/A

Federal Emergency Management Agency/FFC Attn: Vendor Payments

P.O. Box 9001 Winchester, VA 22604

See CONTINUATION Page

See CONTINUATION Page

X

X

X X

HSFE90-13-R-0002

CONTINUATION Page

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................................................... B-1

B.1 PRICING…………………………………………………………………………………………….B-1

B.2 PRICE TABLE………………………………………………………………………………………B-1

B.3 MINIMUM AND MAXIMUM AMOUNT………………………………………………………….B-1

B.4 TASK ORDER ISSUANCE………………………...……………………………………………….B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK ..................................... C-1

SECTION D - PACKAGING AND MARKING .......................................................................................... D-1

SECTION E - INSPECTION AND ACCEPTANCE .................................................................................... E-1

E.1 INSPECTION AND ACCEPTANCE……………………………………………………………...E-1

E.2 PERFORMANCE VALUATION……………………………………………………………..…...E-1

E.3 METHODS OF SURVEILLANCE…………………………………………………………..……E-1

SECTION F - DELIVERIES OR PERFORMANCE ................................................................................... F-1

F.1 PRINCIPAL PLACE OF PERFORMANCE……………………………...……………….………F-1

F.2 NOTICE OF DELAY……………………….…………………………..…………………….……F-1

F.3 DELIVERY SCHEDULE…………………………………………………………………………..F-1

F.4 TERM OF CONTRACT……………………………………………………………………………F-1

F.5 REPORTS OF WORK…………………………………………………………………...…………F-1

SECTION G - CONTRACT ADMINISTRATION DATA ......................................................................... G-1

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS ................................................................. G-1

G.2 FAIR OPPORTUNITY………………………………………………………………………...…..G-1

G.3 TRAVEL COSTS…………………….……………………..……………….………………….....G-1

G.4 TECHNICAL DIRECTION AND SURVEILLANCE………………………………………..…..G-1

G.5 INVOICES - COMMERCIAL ITEMS....……………………………………………………….…G-2

SECTION H - SPECIAL CONTRACT REQUIREMENTS ....................................................................... H-1

H.1 SMALL BUSINESS SUBCONTRACTING PLAN……..………………………………...……..H-1

H.2 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS

WITH DISABILITIES……………………………………………………………………...……..H-1

H.3 REPRODUCTION OF REPORTS………………………..……………………………..……......H-3

H.4 COORDINATION OF FEDERAL REPORTING SERVICES……………………….…………...H-3

H.5 PUBLICATION…………………………………………………………………………………...H-3

H.6 OBERVANCE OF GOVERNMENT HOLIDAYS…………………………………………….....H-5

H.7 NON-PERSONAL SERVICES……………………………………………………………….......H-5

H.8 DATA MANAGEMENT PROGRAM REQUIREMENTS……………………………...……….H-6

H.9 CONFIDENTIALITY OF INFORMATION………………………………………………….…..H-7

H.10 ORGANIZATIONAL CONFLICT OF INTEREST………………………………….……...…H-7

H.11 DESIGNATION OF PROJECT MANAGER………………………………………………......…H-7

SECTION I - CONTRACT CLAUSES ...................................................................................................... I-1

I.A FAR CLAUSES ................................................................................................................................. I-1 I.B HSAR CLAUSES .............................................................................................................................. I-7 I.C OTHER CLAUSES .......................................................................................................................... I-11

SECTION J - LIST OF ATTACHMENTS .................................................................................................... J-1

SECTION K - OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL

ITEMS .................................................................................................................................................... K-1

HSFE90-13-R-0002

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .............................. L-4

L.1 52.216-1 TYPE OF CONTRACT (APR 1984) ............................................................................ L-2 L.2 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995) ......................................................... L-2

L.3 COMMITMENT OF GOVERNMENT TO AWARD A CONTRACT AND EXPENDITURE OF

FUNDS ............................................................................................................................................ ..L-1

L.4 RESTRICTION ON USE AND DISCLOSURE OF PROPOSAL/QUOTATION

INFORMATION (DATA)……………………………………………………………………...….L-1

L.5 COMMUNICATIONS………………………………………………………………………….....L-1

L.6 PAST PERFORMANCE……………………………………………………………………......…L-2

L.7 PROPOSAL SUBMISSION INSTRUCTIONS.……………………………………………….....L-2

L.8 CONTENT OF PROPOSALS…………………………………………………………………..…L-3

L.9 FAR 15 - CONTRACT BY NEGOTIAION……………………………………………………..…L-3

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... M-1

M.2 EVALUATION FACTORS………………………………………………………………………M-2

HSFE90-13-R-0002 Section B

B-1

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICING

Training shall be priced for the Contractor’s site and offsite locations for CLINs 0001 through 0013.

Contractor Site (Firm-Fixed Price) The firm-fixed price for the contractor site shall be the total price per student to deliver the class to include instruction, all equipment on the equipment class list for the specified course, facilities, and training materials. Aside from travel cost for the instructors on each task order, no other direct costs (ODC) will be authorized. Travel for the students shall not be included in the contractor site firm-fixed price.

Offsite (Firm-Fixed Price) The firm-fixed price for any offsite location shall be the total price per student for the instruction, use of all equipment on the equipment class list for the specified course, and training materials. Shipping, leasing costs, and travel for students shall not be included in the offsite firm-fixed price. If the offsite is a Government facility, the only ODC authorized on the task orders will be shipping or leasing costs for equipment on the equipment list and shipping of the training materials. If the offsite is a non-Government and non-contractor site, the only ODC authorized on the task orders will be shipping or leasing costs for equipment on the equipment list, shipping of the training materials, and the cost of leasing the site/facility. The ODCs will be included in the Task Order’s firm-fixed price.

Online Training and Course Management Portal The firm-fixed price for the Online Training and Course Management Portal shall allow for access for up to 6,000 users each year.

Labor Rate Contract Line Items

Labor Rates The Labor Rate Contract Line Items (CLIN 0015) in Attachment 18- Section B PRICE/COST SCHEDULE Spreadsheet represents fully-burdened hourly rates for each labor classification. The fully-burdened labor rates include all direct labor and all indirect costs applicable to that direct labor, such as, fringe benefits, overhead, G&A, and profit/fee. The contractor shall utilize the Labor Rates established in CLIN 0015 to propose Firm Fixed Price Task Orders.

B.2 PRICE TABLE

See Attachment 18- Section B PRICE/COST SCHEDULE Spreadsheet for the specific contract line items.

B.3 MINIMUM AND MAXIMUM AMOUNT

The minimum guaranteed dollar value under this contract will be established at $2,500.00 per awardee. The maximum aggregate dollar value of all task orders under this contract is hereby established at a ceiling amount of $9,870,000.00.

B.4 TASK ORDER ISSUANCE

Task Orders obligate funds under this IDIQ contract. The contract line item number (CLIN) structure for each task order issued under the contract will be established at the time of issuance of the task order.

All Task Orders shall be Firm Fixed Price Task Orders. ODCs and Travel will be included in the Task Order’s firm-fixed price.

HSFE90-13-R-0002 Section C

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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

1.0 PROJECT TITLE

Functional Training for the National Urban Search and Rescue Response System.

2.0 BACKGROUND

The purpose of this procurement is to obtain the delivery, updates, and development of functional training related to various technical aspects of the National Urban Search and Rescue (US&R) Response System and its emergency search and rescue mission. The subject functional training contributes to the ability of the Federal Emergency Management Agency (FEMA) National US&R Response System to provide qualified, competent US&R personnel in support of Emergency Support Function 9 (ESF-9) activities under the National Response Framework (NRF). Specifically, this one year base plus four one year options contract provides for the delivery of standardized national level functional training that will enhance the skills of National US&R Response System participants.

Under the National Response Framework, FEMA is the designated lead agency responsible for providing Federal Urban Search and Rescue assistance to State and local governments during federally declared emergencies or disasters. The NRF Emergency Support Function 9 Annex describes the FEMA US&R mission in some detail. Briefly, the FEMA US&R mission is to locate, stabilize, and safely extricate the survivors of structural collapse incidents primarily those that involve heavy reinforced concrete construction. To perform this mission, a number of functional specialty skills are required and integrated into National US&R Task Force organization using Incident Command System principles.

These specialties include Management (Incident Support Team and Task Force), Search (Technical and Canine), Medical, Logistics, and Communications, among others. This Statement of Work covers national functional training delivery. This training improves the level of performance proficiencies and increases the overall capabilities of the National US&R Response System.

The national US&R Response System is a partnership of more than 6,000 local, State and Federal first responders. It is presently composed of a Program Office, 28 Task Forces located throughout the United States (see Attachment for locations), and three Incident Support Teams that provide on-scene leadership and management during an emergency incident. In addition there are approximately 20 teams involved in Search and Rescue operations that are members of the State Urban Search and Rescue (SUSAR) alliance.

The training to be provided under this Statement of Work includes but is not limited to lectures, skill performance, group activities and exercises and the use of web based learning methodologies. In addition, some courses may include the use of heavy construction equipment, state of the art medical equipment and high tech communications equipment essential to develop the desired level of responder expertise.

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3.0 SCOPE

The primary scope of this contract is to deliver, update, and develop National US&R Response System functional training courses as specified in this Statement of Work, In accomplishing this task, FEMA will issue training Task Orders directly against this contract. Historically, the National US&R Response has delivered approximately 15 courses offered annually to approximately 500 System members.

4.0 APPLICABLE DOCUMENTS:

1. National Urban Search & Rescue Response System

2. Course Information

3. 2011 Task Force Equipment Cache List

4. FEMA Certified Instructors

5. FEMA US&R Planning Team Manager Specialist Course Materials

6. FEMA US&R Technical Search Specialist Course Materials

7. FEMA US&R Safety Officer Specialist Course Materials

8. FEMA US&R Task Force Leaders Course Materials

9. FEMA US&R Incident Support Team Continuing Education Course Materials

10. FEMA US&R Heavy Equipment and Rigging Course Materials

11. FEMA US&R Canine Search Specialist Course Materials

12. FEMA US&R Logistics Specialist Course Materials

13. FEMA Structural Collapse Technician Train the Trainer Course Materials

14. FEMA Medical Team Course Materials

15. FEMA Communications Specialist Course Materials

16. FEMA Search Planning and Management Course Materials

17. FEMA Grants Managers Course Materials

5.0 SPECIFIC TASKS

The contractor is expected to provide necessary equipment, instructors, on site supervision, administrative and logistics support, transportation of equipment, tools, materials, and supplies necessary to provide the best learning experience for the Tasks identified in this Statement of Work.

The contractor shall develop and deliver National US&R Response System functional training courses as specified below. The description of the below courses are outlined in Attachment 2 – Course Information.

COURSE DESCRIPTION

1 FEMA US&R Planning Team Manager Specialist Course 2 FEMA US&R Technical Search Specialist Course 3 FEMA US&R Safety Officer Specialist Course 4 FEMA US&R Task Force Leaders Course 5 FEMA US&R Incident Support Team Continuing Education Course 6 FEMA US&R Heavy Equipment and Rigging Course 7 FEMA US&R Canine Search Specialist Courses 8 FEMA US&R Logistics Specialist Course 9 FEMA Structural Collapse Technician Train the Trainer Course 10 FEMA Medical Team Course 11 FEMA Communications Specialist Course 12 FEMA Search Planning and Management Course 13 FEMA Grants Managers Course 14 Develop and deliver a new or existing course

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The Contractor shall accomplish the following tasks for each of the above listed US&R courses:

Task 1 - Course Development

The contractor shall:

1. Develop an entirely new course for which prior curriculum does not exist. In this situation subject matter experts

(SMEs) who are members of the US&R National Response system will have a primary role in developing the information and providing it to the contractor. The contractor will have primary responsibility for configuration management of all newly designed curriculum models. The contractor will also perform a risk analysis (safety plan and briefing package) for each new course. The Contractor shall provide a draft course curriculum, including risk analysis, to the Contracting Officers Representative (COR) for review. The COR will coordinate the draft curriculum review with appropriate working groups of the National US&R Advisory Committee, and, after coordinating such review, will provide approved materials to the Contractor for final formatting and configuration management. As a final step in the development process, the COR will coordinate with the contractor to present a pilot offering of the new course, to ensure that all enabling objectives and design qualities have been successfully achieved.

2. Use MS SharePoint or similar platform for collaboration and new course development.

Task 2 - Course Updating and Revisions

The contractor shall:

1. Revise and update curriculum based on regular review and revision cycles identified in the US&R Strategic Training

Plan. These cycles will keep courses up to date by identifying training gaps, changes in operational concepts, emerging trends and appropriate performance technologies.

In this situation subject matter experts (SMEs) who are members of the US&R National Response system will have a primary role in revising subject material and providing it to the contractor. The COR will coordinate the revised curriculum review with appropriate working groups. Following the review, the COR will provide final approval to the contractor who will have primary responsibility for configuration management of all newly revised curriculum models.

2. Use MS SharePoint or similar platform for collaboration and updating of existing material.

Task 3 - Course Delivery

1. Under Task Orders, deliver the course(s) as described under Attachment 2 – Course Information and provide the necessary course materials as detailed in Attachment 4 through 17.

2. Co-ordinate with the COR to establish a schedule for course delivery. This schedule shall include the dates for courses and a rationale explaining why the dates were selected. The schedule shall consider course location, market rates and transportation hub cities and be provided to the COR in draft form for review. Comments concerning the schedule will be provided back to the Contractor. All dates must be finalized with the COR prior to the Contractor making any commitments with the facilities.

3. Prepare and distribute a course announcement soliciting the electronic registration of students from each National US&R Response System Task Force. Distribute announcements no later than 60 days prior to the delivery of the course.

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4. Develop an electronic student and Instructor roster. Submit the nominations to the COR for review and approval no later than 45 days prior to the course.

5. Provide correspondence and other communication necessary to coordinate the courses between the students, instructor cadre, FEMA, and other interested parties no later than 30 days prior to the course.

6. Correspondence shall include, course schedule, travel and lodging information and when applicable, pre-course work assignments. Use MS SharePoint or similar platform for collaboration and updating of existing material.

7. Provide complete sets of student and instructor course materials based on enrollment. Course manuals, instructor guides and Power Point slides, etc. will be prepared and distributed on a USB flash memory storage device of appropriate size.

8. Use electronic course registration and a student roster system, and issue a Certificate of Completion at course completion.

8. Upon completion of a course delivery the Contractor shall provide the US&R Program Office with the student and instructor daily sign-in sheets scanned into a PDF format and a Microsoft Excel document containing individual users training records to include course dates and contact hours, attendance, successful completion, certificates of completion, recertification dates if applicable. Any specifications in the excel format will be provided at the task order level.

9. On an annual basis or at the end of the training contract, provide the US&R Program Office with a master list of names of students that attended and completed a course, dates of attendance, delivery location, and lead instructor name in an Excel format.

10. The Contractor shall provide an Online Training and Course Management Portal for 6,000 users. This portal shall contain, at a minimum, the following elements:

• Secure single sign on

• Personalized user and homepage: Each person in system has individual data (home) page, generally as a summary of active (course participation) and historic online activity. Keeps track and notifies student of recurring re-certification deadlines

• Ability to update current courses, develop new courses, and deliver courses online

• Document and data management: Historic documents for course development and revision process, data for cut and paste development process, etc.

• Content library: All FEMA courses deposited here for revision and develop. Instructors check modules out for remote review and return with changes for Subject Matter Expert and instructional design coordination.

• Assessment, testing, and record tracking

• Group discussions

• Surveys: Q&A, course material, instructor evaluations, etc.

• Calendar: Used mainly for course announcements and registration and for recurring training requirement reminders

• Sharable content object reference model (SCORM) and Americans with disabilities act (ADA) compliant

Task 3.1 - Course Material

Student attendance may vary from course to course, in which case the contractor will provide the quantity of materials listed below based on student enrollment.

1. Provide the student in a USB flash memory storage device on the first day of the course, student materials including any pre-course material, required for presentation of each course.

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2. Provide the COR with one electronic copy of all student and instructor handouts, manuals, and other instructional materials. These electronic copies shall be in a Microsoft Office applications format appropriate to the item and provided in a USB flash memory storage device.

3. Provide all specialized training props, maps, charts etc. needed to present the course. Prerequisite knowledge of training props is essential to ensure that terminal and enabling objectives of the course can be met by all students.

4. Provide all specialized tools and equipment needed to meet the terminal and enabling objectives of the course, as identified in the approved site requirements, to logistically support the conduct of the course. Only supplies and equipment identified on the current Urban Search and Rescue (US&R) Task Force equipment cache list, and referenced in the site requirement document list shall be used to successfully deliver the courses outlined in this Statement of Work. Provide transportation of course equipment, when required, to locations identified throughout North America.

5. Provide all consumable supplies necessary to conduct each course.

Task 3.2 - Course Facilities

1. Secure the use of meeting, classroom, and/or training facilities appropriate to each specific course identified in this

Statement of Work. Facilities must be adequate to ensure that all course goals and terminal and enabling objectives of the course can be met. All training site selections must be reviewed and concurred upon by the COR in advance of course delivery. Negotiation and execution of legal and financial agreements for the use of training facilities owned or controlled by public or private organizations, including National US&R Task Force sponsoring organizations, shall be the responsibility of the Contractor. The Contractor shall provide the COR with a written recommendation for each of the proposed training sites. This requirement shall include the following:

Name of the facility Physical address of the facility Mailing address of the facility (if different from above) Owner of the facility (organization) Name, address, telephone, fax number, and e-mail address of the Manager of the facility A description of the facility, including site plan, if available A brief statement of how the facility meets the course objectives

2. Maintain a home based training site which allows conduct of each course listed in this SOW

3. Provide potable water, toilets, and hand washing stations for remote training sites where appropriate.

4. Be totally self-sufficient in terms of providing specialized transport and storage of equipment required to conduct courses at remote locations.

5. Provide all IT, specialized equipment and, consumable equipment required to present the courses identified in this

Statement of Work.

6. Conduct courses using equipment listed on the current US&R equipment cache list. The contractor is responsible for maintenance of this equipment.

Task 3.3 – Course Instructor Arrangements

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1. Arrange and facilitate travel for instructors and logistical support personnel in each course. All travel reimbursements provided under this contract shall comply with the Federal Travel Regulations, particularly established per diem rates for the approved training location.

2. Provide transportation for instructors, students and support personnel between the course presentation sites and lodging facility.

3. Arrange and pay for the services of non-FEMA individuals (subject matter experts) as instructors for the course. A minimum of 75% of course instructors must be selected from the list of FEMA-credentialed instructors provided by the COR. The remaining 25% of course instructors may be Subject Matter Experts (SME) chosen from individuals not on the list of FEMA credentialed instructors. The Contractor shall provide a list of proposed instructors to the COR for review not less than 45 days prior to the delivery of the course. Based upon the comments/feedback provided by the COR, the Contractor shall submit final versions of the course instructor list not less than 15 days prior to instruction.

Task 3.4- Course Quality Assurance

On a daily basis the contractor shall be responsible for conducting hot wash evaluations following completion of course presentations. The contractor shall record suggested improvements and adjustments to the material delivered. The contractor shall conduct unit quizzes and final course evaluations.

Task 3.5 – Course conclusion

At the conclusion of the course, the Contractor shall demobilize its functional activity, ensure removal/disposal of all garbage and used materials as appropriate, and return the site to its original condition prior to the beginning of the course.

6.0 DELIVERABLES AND DELIVERY SCHEDULE:

1. Course Cost Plan

For development courses, the Contractor will prepare a report or table to accompany each claim for reimbursement outlining costs associated with the tasks set forth in this Statement of Work. Costs appearing in this table/report are to be itemized and should include, at a minimum, costs relating to the following:

Instructor loaded rates Support staff loaded rates Instructor and support staff travel Instructional materials Instructional props for hands-on training sessions Equipment lease or rental

Consumable supplies Facility lease or rental

Curriculum development

2. Course Summary Report

The Contractor shall prepare and deliver a course summary report within 30 days following the completion of each course delivered. This report shall include:

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US&R Course Presented Recommended Changes List of Instructors and Representatives Course Schedule Final student roster Summary of Comments from Unit and End-of-Course Evaluations Accurate summary accounting of the costs associated with delivery of the course

7.0 GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

No Government property, equipment or supplies will be furnished.

The following data will be furnished by the Government.

1. Necessary background information on the National Urban Search and Rescue Response System.

2. Detailed instructions and specifications for presenting the identified courses.

3. A list of names of FEMA-credentialed instructors for the courses contained in this Statement of Work.

4. Review and concurrence for all correspondence and other communications with course participants, including course announcements, logistics, and coordination letters, etc.

5. An electronic copy of the curriculum for each course identified in this SOW, as presented during the last delivery, will be provided to the contractor. The Contractor will use the previous curriculum as the basis for an updated curriculum for the delivery of each course.

6. The curricula and supporting materials developed by the Contractor for each course will be coordinated by FEMA with the appropriate working groups of the Advisory Organization for the National Urban Search and Rescue Response System.

7. US&R Training Course Equipment Requirements

8. Final approval of all training sites recommended by the Contractor.

9. Final approval of a quality assurance process for delivery of functional training courses called for in this Statement of

Work.

10. List of FEMA US&R program staff to attend training sessions (in some cases FEMA US&R Program Staff may not attend courses due to fiscal/physical reasons).

8.0 PLACE OF PERFORMANCE

The exact training site and type of facility required to conduct the courses identified in this Statement of Work will vary from course to course. The contractor must have the ability to conduct any given course when required, at numerous locations across North America. Final site selection shall be coordinated with the contractor and approved by the COR prior to the course presentations. This information and will be posted on the US&R calendar. In some cases a

C-8 contractor could deliver training at their home-based location. This could be due to a regular catalogue course offering scheduled and provided by the contractor, or specifically scheduled by FEMA, or a US&R/SUSAR task force. In other instances contractors could conduct training at other locations throughout the US, normally at the location of a US&R/SUSAR team. In 2010 the training locations most frequently used were Los Angeles, CA, San Diego, CA, Menlo Park, CA, Las Vegas, NV, College Station, TX, and Memphis, TN.

In the situation where a US&R Task Force provides the training facility, it will be the contractor’s responsibility to coordinate with the host Task Force administration, to identify and comply with the terms of such use including but not limited to reasonable restoration of the site to the condition prior to the conduct of the course.

Site selection shall be determined using, but not limited to, the following considerations:

Didactic or hands on course Classroom /audio visual requirement Rubble pile / outdoor areas Indoor space (such as warehouse ) Construction/heavy equipment requirement Confined space Safety Considerations Task Force location Equal Geographic distribution Market /seasonal costs Commercial Airline hubs Hotel availability

No alcoholic beverage, controlled substances or firearms may be taken to the training site, used by, or furnished to any student, instructor, or support person attending the course. Tobacco products may not be used during the official periods of instruction, or in the immediate food preparation or serving areas. Other no-tobacco product areas will be identified by the on-site facility or contractor representative.

Contractor shall ensure that instructors and employees wear appropriate levels of personal protective safety equipment and a distinctive uniform during functional portions of the class. Khaki pant and blue or white uniform shirts are appropriate for classroom portions of the course.

The contractor shall ensure compliance with established site safety plans and protocols as required for the facility use.

When required, an EMS or first responder rapid intervention capability will be established to ensure safety of all participants. Students or instructors, who become ill or injured on a training site, will be evaluated and transported to a health care facility as appropriate. The contractor shall report to the COR in writing within 24 hours all accidents/incidents occurring while performing work under this contract. A more comprehensive incident report will be provided to the COR at the course completion.

9.0 PERIOD OF PERFORMANCE

It is anticipated that the period of performance will be one (1) base year plus four (4) one-year options.

10.0 LABOR CATEGORIES

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The following labor categories under CLIN 0015 are as follows:

Program Manager Project Officer Technical Writer Graphics Illustrator Web Designer Senior Instructional Designer Subject Matter Expert

The contractor shall use these labor categories to propose Firm Fixed Price Task Orders for Course Development (Task 1) and Course Updating and Revisions (Task 2).

The Contractor shall demonstrate specialized, experienced, well qualified, and well trained employees who have deliberate and adaptive planning skills that will demonstrate the capability to fulfill task orders from the resulting contract. The Contractor shall demonstrate the geographic location and availability of these employees.

Labor Category Descriptions:

Program Manager Functional Responsibility: The Program Manager provides leadership and overall technical direction; formulates and enforces work standards; and solves complex technical, administrative, and management problems. Serves as the single authorized interface with Government management personnel. Provides verbal and written skills required at all management levels to maintain complete program control.

Minimum/General Experience: Eight or more years of experience in related field including five years of supervisory or management experience. Experience should include managing financial aspects of contracts.

Education: Bachelor’s Degree in related field or equivalent experience.

Project Officer Functional Responsibility: The Project Officer provides team leadership and overall technical direction; formulates and enforces work standards; and solves complex technical, administrative, and management problems. Serves as the authorized interface with Government management personnel. Provides verbal and written skills required at all management levels to maintain complete project control.

Minimum/General Experience: Three to five years of experience in related field including supervisory or management experience. Experience should include monitoring financial aspects of contracts Education: Bachelor’s Degree in related field or equivalent experience.

Technical Writer Functional Responsibility Coordinate with and assist professionals in the development, preparation, editing, writing, updating, and printing of system and program documentation. Create, edit, proof, and update technical content. Work with other writers, trainers to prepare contract deliverable Minimum/General Experience: Three to five years experience in word processing, presentation graphics, and desktop publishing applications and tools. Experience should include an excellent command of English grammar and composition. Good oral skills, excellent writing skills, and team skills are required. Experience and fluency in standard office software ( Microsoft Excel, PowerPoint ,and Word ).

Education: Four year degree in English, journalism, communications or relevant field

Graphics Illustrator Functional Responsibility: Creates overall graphic design, artwork, technical drawings and layout for all types of documentation, including on-line help and other interactive documentation, for Internet and World Wide Web

C-10 documents. Demonstrates creativity and resourcefulness and the regular use of independent judgment when interfacing with customers and members of the technical staff. Use analytic skills and automated tools to resolve complex design problems.

Minimum/General Experience: Four or more years experience in graphic arts and technical drawing. Two or more years experience with AutoCAD and computer graphics packages.

Education: Associates degree or completion of a technical school in a related area or equivalent experience.

Web Designer Functional Responsibility: Design, develop, and manage, information technology, and performance support of web-based applications. Through written communication, logical process and programming fundamentals, and relevant technology for web sites, database, content publishing, and related internet technologies and protocols, develop text and graphics content, client-side scripting, server-side program content and browser-based tools.

Minimum/General Experience: Three to five years experience in web design and development. Experience with Learning Management Systems (LMS), the integration of web-based training applications into an LMS, the Sharable Courseware Object Reference Model (SCORM) and with Section 508 of the Federal Agency Disabilities Act.

Education: A Bachelor's degree in Computer Science, Computer Information Systems or related discipline with three or more years of experience with information technology related projects in the training, modeling and simulation, and performance improvement domain areas is required. Relevant professional experience can be commensurate with a formal degree

Senior Instructional Designer Functional Responsibility: Designs and develops state-of-the-art training and training support materials using the SAT and ISD processes. Selects intermediate and terminal training objectives and develops recommendations for the most appropriate methods to conduct the training. May supervise Computer Training Specialists in course design and development.

Minimum/General Experience: Five or more years of experience designing and developing education and training materials in a variety of technical and functional areas. Experienced with the Instructional Systems Design(ISD), process and the Systems Approach to Training(SAT). Thoroughly knowledgeable with distance learning procedures and course design. Possesses state-of-the-art knowledge of educational and training technology. Should have experience with authoring software, (i.e. Toolbook, Designers Edge, Icon Author).

Education: Bachelor's degree in appropriate field (Education preferred) or equivalent experience.

Subject Matter Expert Functional Responsibility: Functions as the highest-level individual contributor in at least one technical area. Has a high level of diverse technical and industry experience related to a specific skill set and contributes to solutions to client requirements. Keeps abreast of technological developments and industry trends.

Minimum/General Experience: Five or more years as a recognized technical expert in specific field. Utilizes expertise in best practices, industry requirements and information to support the design and development of subject material.

Education: Five or more years of experience with specific industry and business related fields. Relevant professional experience can be commensurate with a formal degree.

Other Personnel Descriptions:

Administrative Functional Responsibility: Works under minimum supervision in performing administrative and/or financial tasks of a specialized nature to develop, administer, and support project activities. On occasion uses independent judgment and initiative in resolving problem.

Minimum/General Experience: One to two years of administrative experience within the industry.

Education: High school diploma or GED certificate required

C-11

Instructor:

Functional responsibility: US&R Instructor levels identified as Level 1 (adjunct instructor), Level 2, (Senior Lead instructor), are responsible for the delivery of established US&R curricula. They will assist in the design and development of new courses, and the periodic revisions of US&R courses. Instructor Trainers (Train the Trainer) are most senior instructors identified on the current year instructors list and in addition to the responsibilities of the Level 1 & 2 instructor, are responsible to validate individual instructor teaching methodologies when appropriate, and ensure the highest level of instructor qualifications.

Minimum/General Experience: National Urban Search and Rescue Response System (US&R) member who meets FEMA US&R qualifications listed in the US&R Training Program Administration Manual and are listed on the current year master instructors list.

Minimum Education: Educational requirements associated with functional specialties and those listed in the US&R Response System Position Descriptions. Instructors must also have completes NFPA Level 1 and NFPA Level 2 or equivalent; such as California State Fire Marshal 1b-40 hour instructor methodology.

11.0 SECURITY

The work performed under this contract will be performed at an UNCLASSIFIED level.

HSFE90-13-R-0002 Section D

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SECTION D - PACKAGING AND MARKING

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery to destination(s) at the most economical rate(s).

HSFE90-13-R-0002 Section E

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Inspection: (To be determined on an individual task order basis.)

Acceptance: (To be determined on an individual task order basis.)

For the purpose of this clause, the Contracting Officer Representative named in the designation of Contracting Officer’s Representative Clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such other designations occur, the Contractor will be notified by written notice.

E.2 PERFORMANCE EVALUATION

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work being performed at the location at which it is being performed. Pursuant thereto, the Government reserves the right to maintain representatives on the premises of the Contractor. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide and shall require the Subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the Government’s representatives in the performance of their duties. All inspections and evaluations by the Government’s representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspection and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with the Government prior to implementation.

Reports of the Contractors performance shall be placed in the contract file and will be subject to release to the public. The Government representatives are extended to include agents i.e., auditors, and/or other contractors. The Contractor agrees that such reports or deficiencies or proposed corrective action may be released to the public.

E.3 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractors performance. These include, but are not limited to, 100% inspection, random sampling, and/or review of customer complaints.

HSFE90-13-R-0002 Section F

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at:

Continental United States

F.2 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer.

When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.3 DELIVERY SCHEDULE

Delivery of items specified below shall be shipped F.O.B. destination in accordance with the following schedule:

As specified under individual task orders.

F.4 TERM OF CONTRACT

The contract shall be for a base period of one year plus four one-year option periods. The task order periods of performance will be specified in each task order. All task orders placed prior to the expiration date shall remain in full force and effect until deliveries have been completed and payment, therefore, have been made.

F.5 REPORTS OF WORK

Reports are not separately priced; the cost of reports shall be included in the price for services. A commercial report format is acceptable provided all pertinent information is contained in the report. The Government reserves the right to have the Contractor tailor reports at no additional cost.

The Contractor shall have the capability to develop and provide various databases, spreadsheets and reports. The Contractor shall have the capability and flexibility to tailor the reports from these sources that fit the specific declared disaster and FEMA requirements.

Note: Unless otherwise stated, reports shall be provided in both electronic and hard copies.

HSFE90-13-R-0002 Section G

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: David Zhang

Email: David.Zhang@FEMA.DHS.GOV

Phone: No Phone Calls

Contracting Officer’s Representative:

TBD at time of award

G.2 FAIR OPPORTUNITY

If there are multiple awards as a result of this solicitation fair opportunity will be provided to all awardees in the issuance of task orders. In accordance with the FAR Part 16.505(b), the Task Order (TO) CO will provide all awardees a “fair opportunity” to be considered for each order in excess of $3,000, unless one of the following conditions in FAR Part 16.505 (b)(2)(i) applies:

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

G.3 TRAVEL COSTS

Costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel on official company business are allowable subject to FAR 31.205-46, Travel Costs. These costs will be considered to be reasonable and allowable only to the extent

G-2 that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations and shall be reimbursed after submission of all required receipts along with invoices.

G.4 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the COR, who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) constitutes an assignment of additional work outside the PWS;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;…