IVA_COMBINED_SYNOPSIS_SOLICITATION_20130510.pdf

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number HSFE80-13-R-0005 is issued as a request for proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66.

This solicitation is un-restricted. NAICS: 561450

DESCRIPTION OF REQUIREMENTS FOR THE SERVICES TO BE ACQUIRED

FEMA requires support services which includes but is not limited to, data, verification and authentication of identity, occupancy, ownership, insurance, vehicle and demographic information for individuals registering for FEMA disaster assistance where a disaster has occurred or been declared. Furthermore, FEMA seeks products and services in the prevention of fraud, waste, and abuse within the domain of Government financial assistance programs, in accordance with Attachment A, Statement of Work.

PERIOD AND PLACE OF PERFORMANCE

The period of performance will be a 12-month base period and four 12 months option periods.

The place of performance will be at the contractor’s facility.

**** LEFT BLANK INTENTIONALLY ****

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CONTRACT LINE ITEMS

Base Period - 12 months

CLIN 0001 Authentication on Identity (Estimated Qty)

Unit Price Per Transaction Based Upon Quantity Range

Qty For Price Proposal Amount

0001a Qty 1 - 5,000 2,500 0001b Qty 5,001 - 50,000 25,000 0001c Qty 50,001 - 150,000 75,000 0001d Qty 150,001 - 250,000 175,000 0001e Qty 250,000 + 300,000 0001f Non-Declared Disaster

Transactions (TBD)

TBD

CLIN 0002 Verification on Identity

(Estimated Qty) Unit Price Per Transaction Based Upon Quantity

0002a Qty 1 - 5,000 2,500 0002b Qty 5,001 - 50,000 25,000 0002c Qty 50,001 - 150,000 75,000 0002d Qty 150,001 - 250,000 175,000 0002e Qty 250,000 + 300,000 0002f Non-Declared Disaster

CLIN Technical Assistance

(Optional) Unit of Cost (Per Hour, Piece, etc.)

Price Proposal Amount

0003 Labor 0003a Software/Maintenance 0003b Licensing 0003c Misc-ODC

CLIN Owner Occupant Report Unit Price Per

Report Qty For Price Proposal Amount

0004 25

CLIN Multiple Application

Report Unit Price Per Report

Qty For Price Proposal Amount

0005 12

CLIN Disaster Data Assessment

Report Unit Price Per Report

0006 25

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CLIN Vehicle Search

Unit Price Per Transaction

Non Tiered Price

150,000

0007a Qty 1 - 5,000 2,500 0007b Qty 5,001 - 50,000 25,000

0007c Qty 50,001 - 150,000 75,000 0007d Qty 150,001 - 250,000 175,000 0007e Qty 250,000 + 300,000 0007f Non-Declared Disaster

Transactions Qty - TBD

CLIN 0008 Aggregate Insurance Data

Unit Price Qty For Price Proposal Amount

0008a Quarterly Updates 4

CLIN 0009 Homeowner's Insurance Information (Optional)

Unit Price Qty For Price Proposal Amount

0009a 0009b

0009c 0009d 0009e

CLIN Investigation Tool

(Optional) Unit Price Per License/User

Qty For Price Proposal Amount

0010 50 0010a Additional Seats per seat

CLIN0011

Transition *

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Option Period I (12 Months)

CLIN 1001 Authentication on Identity (Estimated Qty)

Unit Price Per Transaction Based Upon Quantity

1001a Qty 1 - 5,000 2,500 1001b Qty 5,001 - 50,000 25,000 1001c Qty 50,001 - 150,000 75,000 1001d Qty 150,001 - 250,000 175,000 1001e Qty 250,000 + 300,000 1001f Non-Declared Disaster

CLIN 1002 Verification on Identity

Unit Price Per Transaction Based Upon Quantity

1002a Qty 1 - 5,000 2,500 1002b Qty 5,001 - 50,000 25,000 1002c Qty 50,001 - 150,000 75,000 1002d Qty 150,001 - 250,000 175,000 1002e Qty 250,000 + 300,000 1002f Non-Declared Disaster

Unit Price Per Hour Hours For Price Proposal Amount

1003 Labor 1003a Software/Maintenance 1003b Licensing 1003c Misc-ODC

CLIN Owner Occupant Report Unit Price Per

Report Qty For Price Proposal Amount

1004 25

CLIN Multiple Application

Report Unit Price Per Report

1005 12

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CLIN Disaster Data Assessment Report

Unit Price Per Report

Qty For Price Proposal Amount

1006 25

CLIN Vehicle Search

(Optional) Unit Price Per

1007a Qty 1 - 5,000 2,500 1007b Qty 5,001 - 50,000 25,000

1007c Qty 50,001 - 150,000 75,000 1007d Qty 150,001 - 250,000 175,000 1007e Qty 250,000 + 300,000 1007f Non-Declared Disaster

CLIN Aggregate Insurance Data

Unit Price Qty For Price Proposal Amount

1008a

Quarterly Updates

CLIN Homeowner's Insurance

Unit Price Qty For Price Proposal Amount

1009a 1009b

1009c 1009d 1009e

CLIN Investigation Tool

(Optional) Unit Price Per License/User

Qty For Price Proposal Amount

1010 50 1010a Additional Seats per seat

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Option Period II (12 Months)

CLIN 2001 Authentication on Identity (Estimated Qty)

Unit Price Per Transaction Based Upon Quantity

2001a Qty 1 - 5,000 2,500 2001b Qty 5,001 - 50,000 25,000 2001c Qty 50,001 - 150,000 75,000 2001d Qty 150,001 - 250,000 175,000 2001e Qty 250,000 + 300,000 2001f Non-Declared Disaster

CLIN 2002 Verification on Identity

Unit Price Per Transaction Based Upon Quantity

2002a Qty 1 - 5,000 2,500 2002b Qty 5,001 - 50,000 25,000 2002c Qty 50,001 - 150,000 75,000 2002d Qty 150,001 - 250,000 175,000 2002e Qty 250,000 + 300,000 2002f Non-Declared Disaster

Transactions (TBD)

TBD

CLIN Technical Assistance (Optional)

Unit Price Per Hour Hours For Price Proposal Amount

2003 Labor 2003a Software/Maintenance 2003b Licensing 2003c Misc-ODC

CLIN Owner Occupant Report Unit Price Per

Report Qty For Price Proposal Amount

2004 25

CLIN Multiple Application

Report Unit Price Per Report

2005 12

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CLIN Disaster Data Assessment

Unit Price Per Report

Qty For Price Proposal Amount

2006 25

CLIN Vehicle Search

(Optional) Unit Price Per

2007a Qty 1 - 5,000 2,500 2007b Qty 5,001 - 50,000 25,000

2007c Qty 50,001 - 150,000 75,000 2007d Qty 150,001 - 250,000 175,000 2007e Qty 250,000 + 300,000 2007f Non-Declared Disaster

Unit Price Qty For Price Proposal Amount

2008a

Quarterly Updates

Unit Price Qty For Price Proposal Amount

2009a 2009b

2009c 2009d 2009e

CLIN Investigation Tool

(Optional) Unit Price Per License/User

Qty For Price Proposal Amount

2010 50 2010a Additional Seats per seat

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Option Period III (12 Months)

CLIN 3001 Authentication on Identity (Estimated Qty)

Unit Price Per Transaction Based Upon Quantity Range

Qty For Price Proposal Amount

3001a Qty 1 - 5,000 2,500 3001b Qty 5,001 - 50,000 25,000 3001c Qty 50,001 - 150,000 75,000 3001d Qty 150,001 - 250,000 175,000 3001e Qty 250,000 + 300,000 3001f Non-Declared Disaster

CLIN 3002 Verification on Identity

Unit Price Per Transaction Based Upon Quantity Range

Qty For Price Proposal Amount

3002a Qty 1 - 5,000 2,500 3002b Qty 5,001 - 50,000 25,000 3002c Qty 50,001 - 150,000 75,000 3002d Qty 150,001 - 250,000 175,000 3002e Qty 250,000 + 300,000 3002f Non-Declared Disaster

Unit Price Per Hour Hours For Price Proposal Amount

3003 Labor 3003a Software/Maintenance 3003b Licensing 3003c Misc-ODC

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CLIN Owner Occupant Report Unit Price Per

Qty For Price Proposal Amount

3004 25

CLIN Multiple Application

Report Unit Price Per Report

Qty For Price Proposal Amount

3005 12

CLIN Disaster Data Assessment

Report Unit Price Per Report

Qty For Price Proposal Amount

3006 25

CLIN Vehicle Search

(Optional) Unit Price Per

3007a Qty 1 - 5,000 2,500 3007b Qty 5,001 - 50,000 25,000

3007c Qty 50,001 - 150,000 75,000 3007d Qty 150,001 - 250,000 175,000 3007e Qty 250,000 + 300,000 3007f Non-Declared Disaster

Unit Price Qty For Price Proposal Amount

3008a Quarterly Updates 4

Unit Price Qty For Price Proposal Amount

3009a 3009b

3009c 3009d 3009e

CLIN Investigation Tool

(Optional) Unit Price Per License/User

Qty For Price Proposal Amount

3010 50 3010a Additional Seats per seat

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Option Period IV (12 Months)

CLIN 4001 Authentication on Identity (Estimated Qty)

Unit Price Per Transaction Based Upon Quantity

4001a Qty 1 - 5,000 2,500 4001b Qty 5,001 - 50,000 25,000 4001c Qty 50,001 - 150,000 75,000 4001d Qty 150,001 - 250,000 175,000 4001e Qty 250,000 + 300,000 4001f Non-Declared Disaster

CLIN 4002 Verification on Identity

Unit Price Per Transaction Based Upon Quantity Range

Qty For Price Proposal Amount

4002a Qty 1 - 5,000 2,500 4002b Qty 5,001 - 50,000 25,000 4002c Qty 50,001 - 150,000 75,000 4002d Qty 150,001 - 250,000 175,000 4002e Qty 250,000 + 300,000 4002f Non-Declared Disaster

Unit Price Per Hour Hours For Price Proposal Amount

4003 Labor 4003a Software/Maintenance 4003b Licensing 4003c Misc-ODC

CLIN Owner Occupant Report Unit Price Per

Report Qty For Price Proposal Amount

4004 25

CLIN Multiple Application

Report Unit Price Per Report

Qty For Price Proposal Amount

4005 12

CLIN Disaster Data Assessment

Report Unit Price Per Report

4006 25

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CLIN Vehicle Search

Unit Price Per Transaction

Qty For Price Proposal Amount

4007 Non Tiered Price 150,000 4007a Qty 1 - 5,000 2,500 4007b Qty 5,001 - 50,000 25,000 4007c Qty 50,001 - 150,000 75,000 4007d Qty 150,001 - 250,000 175,000 4007e Qty 250,000 + 300,000 4007f Non-Declared Disaster

Unit Price Qty For Price Proposal Amount

4008a Quarterly Updates 4

Unit Price Qty For Price Proposal Amount

4009a 4009b 4009c 4009d 4009e

CLIN Investigation Tool

(Optional) Unit Price Per License/User

Qty For Price Proposal Amount

4010 50 4010a Additional Seats

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PROVISION AT 52.212-1, INSTRUCTIONS TO OFFERORS -- COMMERCIAL, APPLIES TO

THIS ACQUISITION.

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS --COMMERCIAL ITEMS (FEB

2012)

In addition to the FAR 52.212-1 "Instructions to Offerors-Commercial Items," the following is requested:

Offerors are required to submit their proposals in two separate volumes as follows:

Volume I – Technical Proposal Original and eight (8) copies Factors 1 - 3 Volume II – Business Proposal Original and eight (8) copies Factor 4

Title of the Requirement: Individual Identity Verification and Authentication Support Services

The content of the technical proposal must not exceed 20 single spaced pages using a font size of 12.

Each “page” is one sheet, 8 ½” x 11”, with at least one inch margins on all sides, using Times New Roman font. Pages shall be consecutively numbered. Page numbers, notation of proprietary information, and any other identifying information printed on each page are excluded from the margin requirements. Any foldout pages shall not exceed either 8 1/2" x 22" or 17" x 11", which when folded in half will be no larger than 8 1/2" by 11". The foldout will count as two pages. The Government will not review content exceeding the 20 page limitations. The technical proposal must not contain cost/price information.

Resumes are required but will not be counted against the page limitation. The offeror’s proposal must be accompanied by a signed cover letter, by a company representative that is authorized to commit the company to a binding contract.

In addition to 52.212-1 Instructions to Offerors – Commercial Items (b), each proposal shall include the following:

Cover page - shall indicate the following:

Title of the proposal Proposal category (Technical or Business) Volume Number Identification of copies bearing original

Table of Contents - Sufficient details that will allow the important elements to be easily located. The Table of Contents does not count against the 20-page limitation.

SUBMITTAL INSTRUCTIONS:

Proposals submitted certified mail shall be sent to:

U.S Department of Homeland Security/FEMA Acquisition Operations Division Attn: Michelle Calhoun 500 C Street, SW, PP 5th Floor Washington, DC 20472-3205

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All hand carried proposals must be delivered to the attention of Michelle Calhoun, Contract Specialist addressed to:

U.S Department of Homeland Security/FEMA Acquisition Operations Division Attn: Michelle Calhoun 395 E Street, SW, Patriots Plaza, 5th Floor Washington, DC 20472-3205

EVALUATION PROCEDURES

The Government will award a single contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 Technical Approach Factor 2 Organization Experience and Past Performance Factor 3 Relevant Experience Factor 4 Price

Factors 1, 2 & 3, when combined, are significantly more important than price. Factor 1 is the most important factor; and factor 2 and 3 are of equal importance. A rating of Unsatisfactory in any of the Factors 1 through 3 will render the entire proposal technically unacceptable and, therefore, not eligible for award.

FACTOR 1: TECHNICAL APPROACH – Most Important Factor

The Offeror will be evaluated for its quality and evidence of the extent to which it demonstrates a thorough and comprehensive understanding of the requirement outlined in the Statement of Work (SOW). The Offeror shall submit a detailed narrative exhibiting its capability to perform this requirement by outlining its technical approach and methodology as well as its processes to achieve the task of the requirements. The Offeror must demonstrate that it has the ability to perform the task within the times specified in any schedules incorporated during task order issuance. The Government will evaluate each Offeror’s technical capability and methodology to provide data and information to FEMA using the NEMIS/ISAAC interface. The offeror will be evaluated on the content and completeness of the Technical Approach and the responsiveness to the instructions/requirements identified in the SOW, and the Offeror’s approach/ability to react to FEMA's requirements during a disaster through dedicated resources, quick responses, and flexibility.

Sub Factors of Factor 1 are of equal importance.

Sub Factor 1.1 -Verification and Authentication Service

The Government will evaluate the scope and availability of the Offeror’s selected source databases for purposes of checking identity information to provide a verification pass/fail outcome or ‘identity score.’ The Government will give favorable consideration to demonstrated access to multiple sources of identity information that gives the means of verifying the actual existence of individuals for validating “true identities.”

Consideration will also be given to the ability of the Offeror to safeguard personal information available to them through the actions of FEMA in the performance of this contract.

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The successful Offeror will demonstrate the best methods in the fastest time and suggest surveillance criteria for applicant verification methods of identification and authentication

The Government will evaluate the offeror's ability and methodology to verify and authenticate the individuals registering for disaster assistance.

The evaluation will consist of the offeror's methodology and ability to process the required transaction per month and meeting the requirements of the SOW in the time specified.

The offeror must demonstrate understanding of the requirements and technical and procedural requirements as outlines in the SOW.

The offeror must also demonstrate the ability to work collaboratively with FEMA during a disaster and programmatic requirements.

The offeror shall discuss incorporating a flagging process to alert FEMA during the process of evaluating applicant responses that an individual may need further investigation on identity status.

Sub Factor 1.2 Vehicle Search

The offeror shall provide a solution to meet the vehicle search requirements

Sub Factor 1.3 –Aggregate Insurance Data

The offeror demonstrated the ability to provide data at the property level or identified the best level possible

The offeror provided an outline of Non-FCRA or FCRA permissible purposes The offeror provided an implementation plan identifying timelines, necessary agreements and outline of how the contractor will secure various parentages of homeowner insurance data to FEMA.

The offeror identified the percent of carriers ready to participate and the percent of data available at time of award.

Sub Factor 1.4 –Homeowners Insurance Information The offeror met or exceeded the minimum fields identified by FEMA The offeror provided an outline of Non-FCRA or FCRA permissible purposes The offeror provided an implementation plan identifying timelines, necessary agreements and outline of how the contractor will secure various parentages of homeowner policies to FEMA

The offeror identified the percent of carriers ready to participate and the percent of data available at time of award.

Sub Factor 1.5 – Investigation Tool The offeror will provide training and guidance documents The offeror’s solution will enable a FEMA appointed individual to serve as the site/software administrator.

The offeror’s solution provides an electronic batch search request The offeror’s solution meets the requirements specified in the requirement and is compatible with FEMA IT.

Sub Factor 1.6 – Technical Assistance

The government will evaluate the offeror's proposals in reference to the offeror's methodology to meet or exceed requirements.

The offeror provides a risk assessment solution and process for analyzing the level of fraud, waste and abuse

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The offeror identifies their approach to meet the performance related targets within a six month period after availability and integrates with generic rules engine that supports a sophisticated management of configurable set of rules for risk assessment.

The offeror provides FEMA with the ability to produce multiple case reports

FACTOR 2: ORGANIZATION EXPERIENCE AND PAST PERFORMANCE

Sub Factors of Factor 2 are of equal importance.

Sub Factor 1: Organizational Experience

The Government will evaluate each Offeror’s experience performing comparable analysis, management, design, implementation, and/or operation of complex information systems. In addition, for each of the tasks, the Offeror shall provide in its technical proposal a summary of proposed employees skills, experience, and education. The technical approach shall further address the company’s experience with bi-directional data. At a minimum, the narrative shall address the following: experience, knowledge, requirement understanding, and references.

Sub Factor 2: Client Assessment of Past Performance

The Government will evaluate each Offeror’s past performance conducting projects of a similar size, scope, and complexity, as proven by the successful management of current and previous contracts of a similar magnitude, scope, and complexity. In performing this evaluation, the Government will also consider the Offeror’s reputation for timely, accurate, and cooperative performance, as well as information obtained from other sources. The Government will place greater value on verifiable experience that is similar or the same as the requirements of the SOW.

Offerors must provide the following past performance information:

List five projects, completed within the past three years, with either the Federal Government or commercial customers, which demonstrate work similar in type to the work described in this solicitation.

Short description of the work performed List of at least three but not more than five clients familiar with performance (include name, telephone number, physical address, and email address) Contract and/or task order annual and total dollar amount Contract and/or task order period of performance

Sub Factor 3 Transition, Contractor Staffing and Key Personnel Plans

The Government will evaluate the offeror's transition approach.

The offeror shall address all facets of the transition that the offeror deems important, but at a minimum should address the timeline, actions, responsibilities and process of transition.

The offeror must demonstrate how they will maintain operations from the start of the transition on a 24/7 basis

The Government will evaluate the offeror’s approach to staffing and utilize Key Personnel in their plans.

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FACTOR 3: RELEVANT EXPERIENCE - EQUAL WEIGHT TO FACTOR 2

The offerors shall provide explicit examples of work performed by its proposed technical personnel in performing the Skills and Proficiencies stated within the SOW.

Offerors will be evaluated on the skills, understanding and experience of the contract personnel assigned to this project. The staff must have diverse experience depending on the level of involvement to meet contract requirements. The government will evaluate the Offeror's core staffing credentials and if applicable subcontractor's staffing to perform the work and their qualification requirements; the Offeror’s key personnel that are utilized in the performance of this work, past experience and past performance of the staff will be directly related to the scope of this effort; the Project Director’s experience with the specific (or comparable) operations required under this contract. The Offeror identified a methodology for maintaining the technical expertise of personnel. The Offeror identified management methodology for handling lines of authority and Communication, organizational structure and problem resolution methodologies.

FACTOR 4: PRICE:

Although all non-price factors combined are considered significantly more important than price, price is still an important factor. If the technical proposals are determined to be virtually even through evaluation ratings, price will become even more important as an evaluating factor.

Price proposals must adhere to the pricing structure established in CONTRACT LINE ITEMS (CLINS). Each Offeror’s price proposal must be based on the Offeror’s Technical proposal, the Government’s specifications, and other contractual requirements.

The offeror’s proposals will be rated using the following adjectival ratings:

RATING DEFINITION

TECHNICAL

Superior Exceeds the requirements in a way which yields significant benefits to the Government; weaknesses, if any, are of small impact and NO significant weaknesses or deficiencies.

Satisfactory Meets all requirements; proposal offers no significant benefits beyond the stated requirements, yet NO significant weaknesses or deficiencies exist.

Marginal Fails to meet the minimum requirements or has one or more significant weaknesses. Deficiencies and significant weaknesses are correctable without major revisions to the proposals.

Unsatisfactory Fails to meet the requirement; one or more deficiencies for which correction would require a major revision or redirection of the proposal.

PAST PERFORMANCE

Neutral The Offeror has no relevant past performance Superior One or more examples where past performance significantly exceeded requirements.

Satisfactory Past Performance met requirements.

Unsatisfactory One or more examples where past performance failed to meet requirements due to fault of contractor.

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AWARD WITHOUT DISCUSSIONS

The Government reserves the right to award without discussions. Therefore, offerors are encouraged to submit proposals on the most favorable basis, as to price and other factors.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

FAR Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

FAR Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

The additional FAR clauses and/or provisions are incorporated by reference as an addendum to this solicitation:

FAR 52.203-6

Alternate I

Restrictions on Subcontractor Sales to the Government (Oct 1995)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

FAR 52.204-6 Data Universal Numbering System Number (Dec 2012) FAR 52.209-7 Information Regarding Responsibility Matters (Feb 2012) FAR 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters (Feb 2012) FAR 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) FAR 52.225-13 Restriction on Certain Foreign Purchases (Jun 2008) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representation and Certification (Dec 2012)

FAR 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004) FAR 52.217-5 Evaluation of Options (July 1990) FAR 52.227-14 Rights in Data -- General (Dec 2007) FAR 52.237-3 Continuity of Services (Jan 1991)

The additional clauses and/or provisions are incorporated in full text as an addendum to this solicitation:

FAR 52.216-18 Ordering (Oct 1995) FAR 52.216-19 Order Limitations (Oct 1995) FAR 52.216-22 Indefinite Quantity (Oct 1995) FAR 52.217-8 Option To Extend Services (Nov 1999) FAR 52.217-9 Option To Extend The Term Of The Contract (Mar 2000) FEMA Nara Records Management Language For Contracts HSAR 3052.215-70 Key Personnel Or Facilities (December 2003) HSAR 3052.242-72 Contracting Officer's Technical Representative (Dec 2003)

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52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through the base period, and option period if exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 50 transactions, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of 883,000 transactions;

(2) Any order for a combination of items in excess of 883,000 transactions; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the

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"maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the expiration of the Contract or exercised Option Period(s).

52.217-8 -- OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

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4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.) or state of completion (draft, final, etc.).

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DECEMBER 2003)

(a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate.

(b) Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace personnel or facilities until the Contracting Officer approves the change.

The Key Personnel or Facilities under this Contract:

(specify key personnel or facilities)

3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC 2003)

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(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

NOTE TO PROSPECTIVE OFFERORS:

Prospective offerors are cautioned against contacting other government personnel in regard to this solicitation prior to award. Prospective offerors are also cautioned to advise potential subcontractors or teaming contractors of this instruction. If such contact occurs and is found to be prejudicial to competing offerors, the offeror (including subcontractors or teaming contractors) making such contact may be excluded from award consideration. Only responses from the Contracting Officer in writing shall be considered for the purposes of award of this procurement.

PROPOSALS ARE DUE BY Thursday, May 30, 2013, 4pm EST

All questions related to this solicitation must be in writing and addressed to:

Michelle.Calhoun@fema.dhs.gov. Questions are due May 20, 2013, 4pm, EST.

The subject line should read: “Solicitation Number HSFE80-13-R-0005 Questions”

******************INITIAL TASK ORDERS*********************

The offeror shall submit a separate price proposal for the following Task Orders:

CLIN

TASK ORDER 1

*0011 Transition FIRM FIXED PRICE PROPOSAL

TASK ORDER 2

QTY AMOUNT

0001f Non-Declared Disaster Transactions 30,000 0007 Vehicle search Transactions 9,000 0010 Investigation Tool 50 licenses