HSFE60-14-R-0001_amd_3.pdf

See Section L.7

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and __see Section L.7_________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in

Until 5:00 PM (Local Time–WDC) local time ___3/28/2014____________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

DUNS: DUNS+4: CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

PHONE: FAX:

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 N/A 64

HSFE60-14-R-0001 2/26/2014

X

Federal Emergency Management Agency

Office of Acquisition Management

500 C Street, S.W., PP 5th Floor

Washington DC 20472

Dana Weimar 202 256-6007 Dana.Weimar-Nuila@fema.dhs.gov

X 1

X 7

X 3

X 1

X 1

X 2

X 6

X 6

X 17

X 1

X 5

X 11

X 3

FEMA Finance Center

P.O. Box 9001

Winchester VA 22604

Freda McDonald

HSFE60-14-R-0001 Section B

B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 ITEMS TO BE ACQUIRED

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the following items of work:

See Section C – Description/Specifications/Performance Work Statement

B.2 TOTAL ESTIMATED COST/PRICES

The period of performance, option periods and total estimated cost for each period shall be:

BASE YEAR

CLIN 0001 – MT-1 Processing (Section C, objectives 1, 2, and 3) – Fixed-Price-Award-Fee (FPAF)

SLIN 0001AA – MT-1 Processing

(0 – 25,000 cases) $__________ per case price

SLIN 0001AB – MT-1 Processing

(25,001 – 35,000 cases) $__________ per case price

SLIN 0001AC – MT-1 Processing

(35,001 or more cases) $__________ per case price

SLIN 0001BA – eLOMA or similar Audits

SLIN 0001BB – eLOMA or similar Audits

SLIN 0001BC – eLOMA or similar Audits

Payment is based on actual cases processed.

If a total of 25,001 cases were processed, the first 25,000 cases would be invoiced per SLIN 0001AA, and the

25,001 st case would be invoiced per SLIN 0001AB.

CLIN 0001 Total ((per case price x 27,500 annual cases (estimated)

SLIN 0001AA – 0001AC) plus (per case price x 2,500 annual cases

(estimated) SLIN 0001BA – 0001BC)) $_______________

CLIN 0002 – Award Fee Pool CLIN 0001 – Quantity 2 (each 6 months) $200,000

Total Award Fee Pool $ 400,000

B-2

CLIN 0003 – Program Management and Subject Matter Expertise –

Cost (Section C, objective 4) - Cost-Plus-Fixed-Fee (CPFF) $_______________

Billing shall be based on (1) fully loaded hourly rates in attachment 2 and position and (2) qualifications listed in the Service Contract Act (SCA) Directory of Occupations (5 th

Edition) and/or in the contractor’s proposal.

Program Management Level of Effort (LOE) – 4000 (estimated) and Subject Matter Experts (SME) LOE –

2800 hours (estimate)

CLIN 0004 – Program Management and Subject Matter Expertise –

Fixed Fee CLIN 0003 (Section C, objective 4) –

Cost-Plus-Fixed-Fee (CPFF) $_______________

CLIN 0005 – Other Direct Costs (ODCs) for CLIN 0003 only –

Reimbursable (Not To Exceed) $ 75,000.00

Reimbursement is based on actual charges with supporting documentation. Non-Local travel and express mail charges must be approved in writing by the Contracting Officer’s Representative (COR) or Contracting Officer prior to any charges being incurred.

CLIN 0006 – Transition and Mobilization, Base Year – Firm-Fixed –Price (FFP) $_______________

CLINs 0001 and 0002 – Fixed-Price-Award-Fee (FPAF); CLIN 0003 and 0004 – Cost-Plus-Fixed-Fee (CPFF); CLIN

0005 – Reimbursable; and CLIN 0006 – Firm-Fixed-Price (FFP)

TOTAL ESTIMATED AMOUNT BASE YEAR (0001 – 0006) $_______________

OPTION YEAR 1

CLIN 1001 – MT-1 Processing (Section C, objectives 1, 2, and 3) - Fixed-Price-Award-Fee (FPAF)

SLIN 1001AA – MT-1 Processing

SLIN 1001AB – MT-1 Processing

SLIN 1001AC – MT-1 Processing

SLIN 1001BA – eLOMA or similar Audits

SLIN 1001BB – eLOMA or similar Audits

SLIN 1001BC – eLOMA or similar Audits

B-3

If a total of 25,001 cases were processed, the first 25,000 cases would be invoiced per SLIN 1001AA, and the case would be invoiced per SLIN 1001AB.

CLIN 1001 Total ((per case price x 27,500 annual cases (estimated)

SLIN 1001AA – 1001AC) plus (per case price x 2,500 annual cases

(estimated) SLIN 1001BA – 1001BC)) $_______________

CLIN 1002 – Award Fee Pool CLIN 0001 – Quantity 2 (each 6 months) $200,000

CLIN 1003 – Program Management and Subject Matter Expertise –

Billing shall be based on (1) fully loaded hourly rates in attachment 2 and position and (2) qualifications listed th

Edition) and/or in the contractor’s proposal.

CLIN 1004 – Program Management and Subject Matter Expertise

Fixed Fee CLIN 1003 (Section C, objective 4) -

CLIN 1005 – Other Direct Costs (ODCs) for CLIN 1003 only –

Reimbursement is based on actual charges with supporting documentation. Non-Local travel and express mail charges must be approved in writing by the Contracting Officer’s Representative (COR) or Contracting Officer

CLINs 1001 and 1002 – Fixed-Price-Award-Fee (FPAF); CLIN 1003 and 1004 – Cost-Plus-Fixed-Fee (CPFF); and

CLIN 1005 – Reimbursable

TOTAL ESTIMATED AMOUNT OPTION YEAR 1 (1001 – 1005) $_______________

OPTION YEAR 2

CLIN 2001 – MT-1 Processing (Section C, objectives 1, 2, and 3) - Fixed-Price-Award-Fee (FPAF)

SLIN 2001AA – MT-1 Processing

SLIN 2001AB – MT-1 Processing

SLIN 2001AC – MT-1 Processing

B-4

SLIN 2001BA – eLOMA or similar Audits

SLIN 2001BB – eLOMA or similar Audits

SLIN 2001BC – eLOMA or similar Audits

If a total of 25,001 cases were processed, the first 25,000 cases would be invoiced per SLIN 2001AA, and the case would be invoiced per SLIN 2001AB.

CLIN 2001 Total ((per case price x 27,500 annual cases (estimated)

SLIN 2001AA – 0001AC) plus (per case price x 2,500 annual cases

(estimated) SLIN 2001BA – 2001BC)) $_______________

CLIN 2002 – Award Fee Pool CLIN 0001 – Quantity 2 (each 6 months) $200,000

CLIN 2003 – Program Management and Subject Matter Expertise –

Billing shall be based on (1) fully loaded hourly rates in attachment 2 and position and (2) qualifications listed th

Edition) and/or in the contractor’s proposal.

CLIN 2004 – Program Management and Subject Matter Expertise –

Fixed Fee CLIN 2003 (Section C, objective 4) -

CLIN 2005 – Other Direct Costs (ODCs) for CLIN 2003 only –

Reimbursement is based on actual charges with supporting documentation. Non-Local travel and express mail charges must be approved in writing by the Contracting Officer’s Representative (COR) or Contracting Officer

CLINs 2001 and 2002 – Fixed-Price-Award-Fee (FPAF); CLIN 2003 and 2004 – Cost-Plus-Fixed-Fee (CPFF); and

CLIN 2005 – Reimbursable

TOTAL ESTIMATED AMOUNT OPTION YEAR 2 (2001 – 2005) $_______________

OPTION YEAR 3

CLIN 3001 – MT-1 Processing (Section C, objectives 1, 2, and 3) - Fixed-Price-Award-Fee (FPAF)

B-5

SLIN 3001AA – MT-1 Processing

SLIN 3001AB – MT-1 Processing

SLIN 3001AC – MT-1 Processing

SLIN 3001BA – eLOMA or similar Audits

SLIN 3001BB – eLOMA or similar Audits

SLIN 3001BC – eLOMA or similar Audits

If a total of 25,001 cases were processed, the first 25,000 cases would be invoiced per SLIN 3001AA, and the case would be invoiced per SLIN 3001AB.

CLIN 3001 Total ((per case price x 27,500 annual cases (estimated)

SLIN 3001AA – 3001AC) plus (per case price x 2,500 annual cases

(estimated) SLIN 3001BA – 3001BC)) $_______________

CLIN 3002 – Award Fee Pool CLIN 0001 – Quantity 2 (each 6 months) $200,000

CLIN 3003 – Program Management and Subject Matter Expertise –

Billing shall be based on (1) fully loaded hourly rates in attachment 2 and position and (2) qualifications listed th

Edition) and/or in the contractor’s proposal.

CLIN 3004 – Program Management and Subject Matter Expertise –

Fixed Fee CLIN 3003 (Section C, objective 4) –

CLIN 3005 – Other Direct Costs (ODCs) for CLIN 3003 only –

Reimbursement is based on actual charges with supporting documentation. Non-Local travel and express mail charges must be approved in writing by the Contracting Officer’s Representative (COR) or Contracting Officer

B-6

CLINs 3001 and 3002 – Fixed-Price-Award-Fee (FPAF); CLIN 3003 and 3004 – Cost-Plus-Fixed-Fee (CPFF); and

CLIN 3005 – Reimbursable

TOTAL ESTIMATED AMOUNT OPTION YEAR 3 (3001 – 3005) $_______________

OPTION YEAR 4

CLIN 4001 – MT-1 Processing (Section C, objectives 1, 2, and 3) - Fixed-Price-Award-Fee (FPAF)

SLIN 4001AA – MT-1 Processing

SLIN 4001AB – MT-1 Processing

SLIN 4001AC – MT-1 Processing

SLIN 4001BA – eLOMA or similar Audits

SLIN 4001BB – eLOMA or similar Audits

SLIN 4001BC – eLOMA or similar Audits

If a total of 25,001 cases were processed, the first 25,000 cases would be invoiced per SLIN 4001AA, and the case would be invoiced per SLIN 4001AB.

CLIN 4001 Total ((per case price x 27,500 annual cases (estimated)

SLIN 4001AA – 0001AC) plus (per case price x 2,500 annual cases

(estimated) SLIN 4001BA – 4001BC)) $_______________

CLIN 4002 – Award Fee Pool CLIN 0001 – Quantity 2 (each 6 months) $200,000

CLIN 4003 – Program Management and Subject Matter Expertise –

Billing shall be based on (1) fully loaded hourly rates in attachment 2 and position and (2) qualifications listed th

Edition) and/or in the contractor’s proposal.

CLIN 4004 – Program Management and Subject Matter Expertise –

B-7

Fixed Fee CLIN 4003 (Section C, objective 4) –

CLIN 4005 – Other Direct Costs (ODCs) for CLIN 4003 only –

Reimbursement is based on actual charges with supporting documentation. Non-Local travel and express mail charges must be approved in writing by the Contracting Officer’s Representative (COR) or Contracting Officer

CLINs 4001 and 4002 – Fixed-Price-Award-Fee (FPAF); CLIN 4003 and 4004 – Cost-Plus-Fixed-Fee (CPFF); and

CLIN 4005 – Reimbursable

TOTAL ESTIMATED AMOUNT OPTION PERIOD 4 (4001 – 4005) $_______________

GRAND TOTAL ESIMTATED AMOUNT BASE AND ALL OPTION PERIODS $_______________________

HSFE60-14-R-0001 Section C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

Federal Emergency Management Agency (FEMA)

Federal Insurance and Mitigation Administration (FIMA)

Risk Mapping, Assessment, and Planning (Risk MAP)

MT-1 Processing Services

Statement of Objectives

A. HISTORY AND BACKGROUND OF RISK MAP.

As part of the Department of Homeland Security (DHS), FEMA has operated the Risk Mapping, Assessment, and

Planning (Risk MAP) Program since 2009. Through collaboration with federal, state, local, tribal, and private entities, Risk MAP delivers quality data that increases public awareness and leads to actions that reduce risk to life and property.

Risk MAP combines flood hazard mapping, risk assessment tools, and Hazard Mitigation Planning into one program.

This integrated program encourages beneficial partnerships and innovative uses of flood hazard and risk assessment data in order to build more resilient communities. While flooding is the primary focus of Risk MAP, FEMA actively encourages a Whole-Community approach, and is focused on increasing resilience and reducing the risk to life and property from all natural and man-made hazards.

The Cooperating Technical Partners (CTP) Program is an innovative approach to creating partnerships between the

FEMA and participating National Flood Insurance Policy (NFIP) communities, regional agencies, state agencies, tribes, and universities have the interest and capability to become more active participants in the FEMA flood hazard mapping program. The CTP program will continue to be enhanced to involve all aspects of Risk MAP with capable partners.

The MT-1 process allows property owners to submit property specific information to FEMA to determine if mandatory purchase of a NFIP is required. This contract requires the successful offeror to furnish all personnel, facilities, equipment, material, supplies, and services except as may be expressly set forth in the contract as Government

Furnished Property (GFP) and otherwise do all things necessary to, or incidental to, performing and providing MT-1

Processing Services (for Letters of Map Amendment (LOMAs); Letters of Map Revision-Fill (LOMR-F); and Letters of Determination Review (LODR) in support of the FEMA Risk MAP Program. Risk MAP is a mature, high-performing, and operational program. Information on Risk MAP can be found on FEMA’s website

(http://www.fema.gov) as well as the virtual library at http://virtuallibrary.asigovt.com/Risk-Map-PM/MT-1_Processing/SitePages/Home.aspx.

B. PROGRAM PURPOSE.

FEMA seeks to continue to leverage the successes of Risk MAP and its predecessor programs to further enhance the usability and value of natural hazard risk information, leading to communities taking mitigative actions to reduce the risk to life and property, and increase resilience so they may withstand, adapt, and recover from disasters.

The purpose of this Statement of Objectives is to obtain follow-on contract support which will replace the current suite of Risk MAP Production and Technical Services (PTS) contracts which expire in March of 2014, and deliver the scope http://www.fema.gov/ http://virtuallibrary.asigovt.com/Risk-Map-PM/MT-1_Processing/SitePages/Home.aspx

C-2 of services detailed below. This contract will cover Headquarters Standard Operations support for MT-1 Processing services.

This Statement of Objectives aims to improve the FEMA Risk MAP program’s responsiveness to its stakeholders;

increase FEMA’s effectiveness at community engagement and risk communications in order to raise risk awareness and lead to citizens and communities taking mitigation actions; respond effectively to natural disasters and provide mitigation support in a response and recovery environment; effectively and efficiently deliver quality regulatory and non-regulatory risk identification and risk assessment data; and provide efficient process administration and program performance.

Risk MAP requires the continuous review and improvement of existing processes and tools as the environmental, technological, and political considerations impacting the program continue to evolve.

C. PROGRAM SCOPE / MISSION.

While the Production and Technical Services (PTS) for Mitigation, Community Engagement and Risk Communications

(CERC), and MT-1 Processing will each have separate contract(s) and specific Statement of Objectives (SOOs), the success or failure of Risk MAP will hinge on the interaction and cooperation of all contractors working as a team to ensure the smooth, seamless flow of information to all internal and external stakeholders and partners. FEMA must have a comprehensive, coordinated approach to delivering products and services to customers at all levels. A failure by a single contractor at any level may lead to program failure. It is the responsibility of all contractors to participate as team members with all other contractors. To this end, FEMA has established Universal Objectives.

Universal Objective A: Leverage technology, relationships, and mutual interests across the public and private sectors to improve project delivery and effectiveness in order to increase risk awareness, leading to citizens and communities taking mitigation action to substantially reduce risk to life and property and increase the Nation’s resilience to natural hazards.

Universal Objective B: Deliver flexible, tailored, rapid, and innovative methods for providing regional support.

Regional support must be flexible enough to be tailored to the specific needs of the region, including but not limited to:

physical location, number of personnel, familiarity with the natural hazards, and risks faced by these regions, etc.

Universal Objective C: Provide a high level of cooperation and integration across all Federal Insurance and Mitigation

Administration (FIMA) contractors, ensuring seamless and integrated program delivery. Offer subject matter expertise as required (e.g. business requirements, training development, authors, committees, etc.)

Universal Objective D: Implement sound program management practices to enable reliable and efficient operations, support of FIMA Governance structures, and forward-thinking innovation throughout the Risk MAP program.

Universal Objective E: Assist with the design, implementation, communication, and/or management of new and revised requirements, processes, and procedures resulting from the Biggert-Waters National Flood Insurance Program

Reform Act of 2012 (also known as “BW-12”), Presidential Policy Directive-8 (PPD-8), the National Mitigation

Framework (NMF), the National Disaster Relief Framework (NDRF), and other statutory and regulatory changes impacting the Risk MAP program. Promote integration with other Risk Analysis, Risk Reduction, FIMA, FEMA, DHS, and Other Federal Agencies (OFAs) programs.

C-3

D. MT-1 PERFORMANCE OBJECTIVES, GOALS, AND OUTCOMES.

FEMA requires that offeror’s proposed solutions must comply with all statutes and demonstrate working knowledge of applicable regulations, policies, guidelines, and specifications that affect the National Flood Insurance Program (NFIP), Federal Insurance and Mitigation Administration (FIMA), FEMA, and DHS. Offeror’s proposed solutions must demonstrate innovation, flexibility, subject matter expertise, and increasing efficiencies while delivering increased effectiveness given the government’s continuing resource constraints. Details on MT-1 Processing can be found at http://www.fema.gov/letter-map-amendment-letter-map-revision-based-fill-process

Objective 1 – Produce quality MT-1s in a timely manner

Provide end-to-end processing and management of all MT-1 submissions, including hard copies, digital submission, mass Letter of Map Amendments (LOMAs), and Letters of Determination Review (LODRs). Coordinate with the

Customer and Data Services (CDS) contractor on Letter of Map Change (LOMC) Clearinghouse, National Flood

Hazard Layer (NFHL) and FEMA Map Information Exchange (FMIX) issues and processes. Coordinate with the

Production and Technical Services (PTS) contractor(s) as needed.

Objective 2 – Achieve a significant reduction in the overall cost of processing MT-1s

Achieve a marked reduction in the overall cost of processing MT-1s in each year of the contract.

Objective 3 – Support the continued growth and utilization of online tools

Support the continued growth and utilization of online MT-1 tools (e.g. eLOMA- electronic Letter of Map

Amendment). Provide audits of online submissions and training as needed.

Provide tools and methods to largely reduce or eliminate paper submissions and case files over the course of the period of performance.

Objective 4 – Provide Program Management and Subject Matter Expertise in support of Risk MAP

Provide Program Management services for the contract, as well as limited level of effort MT-1 Processing Subject

Matter Expertise to program-wide initiatives such as for Information Technology business and technical requirements, annual programming and planning, and Risk MAP communications and outreach, and the universal objectives listed below. This is separate from the efforts in Objective 1 specific to MT-1 processing coordination with FMIX, PTS contractors, etc.

http://www.fema.gov/letter-map-amendment-letter-map-revision-based-fill-process

HSFE60-14-R-0001 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL

Preservation, packing, and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

HSFE60-14-R-0001 Section E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY

REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

52.246-5 INSPECTION OF APR 1984

SERVICES-COST-REIMBURSEMENT

E.2 INSPECTION AND ACCEPTANCE

All work performed and deliverables shall be subject to review and acceptance by the Government.

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Inspection and Acceptance: FEMA Office World-Wide

Headquarters: Mail

FEMA/Mitigation Branch

500 C. Street, SW

Washington, DC 20472

Hand-delivered

1800 S. Bell Street

Arlington, VA 20598-3030

For the purpose of this clause, the Contracting Officer’s Representative named in the Designation of Contracting

Officer’s Representative clause in this contract is the representative of the Contracting Officer. The Contracting

Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur the Contractor will be notified by a written notice.

HSFE60-14-R-0001 Section F

F-1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD AND PLACE OF PERFORMANCE.

The performance period of the Risk MAP MT-1 Processing contract will be 60 months with all options exercised. The duration of this contract shall be a base period of twelve (12) months, and 4 twelve (12) month option periods beginning on the date of award. All work and services shall be completed on or before twelve (12) months from the effective date or date of award, whichever is later, unless extended by exercise of option.

F. 2 PLACE OF PERFORMANCE.

The principal place of performance will be contractor provided workspace, unless otherwise stated in the contract.

The contractor will be asked to attend meetings in the Washington, DC metro area on an as needed basis.

F.3 REPORTS OF WORK

MONTHLY PROGRESS REPORTS

The Contractor shall submit separate monthly progress reports of all work accomplished during each month of contract performance. Reports shall be in narrative form and brief and informal in content. Monthly reports shall be submitted in 4 hard copies and 1 email copy to the COR. The report is to be prepared on a calendar month basis and submitted by the 30th day of the following month. Monthly reports shall include --

(1) A quantitative description of overall progress.

(2) A description of any current problems which may impede performance and proposed corrective action.

(3) A discussion of the work to be performed during the next monthly reporting period, including an estimated completion time for each deliverable.

[Applicable to Cost Contracts/CLINs only]

(4) The financial status to date relative to the original plan. Graphs showing costs incurred versus planned cost, and effort (work hours spent versus projected effort) shall be included.

QUARTERLY PROGRESS REPORTS

The Contractor shall submit quarterly reports of all work accomplished during each three-month period of contract performance. The report is to be submitted by the 30th day after the end of each 3-month period. The first report will cover the period from the date of contract award through the end of the 1st full calendar quarter. No report needs to be submitted for the final 3 months of the contract inasmuch as it will be covered by the final report.

In addition to factual data, these reports shall include a separate analysis section which interprets the results obtained, recommends further action, and relates occurrences to the ultimate objectives of the contract work. Sufficient diagrams, sketches, curves, photographs, and drawings shall be included to convey the intended meaning. Quarterly reports shall be submitted in 8 copies (4 hardcopies and 4 electronic copies).

HSFE60-14-R-0001 Section F

F-2

FINAL REPORT

The Contractor shall submit a final report which documents and summarizes the results of the entire contract work, including recommendations and conclusions based on the experience and results obtained. The final report shall include tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved under the contract. The content and format of the proposal report must be of a quality suitable for publication. The following disclaimer shall be placed in a prominent place on the first page:

Any opinions, findings, conclusions or recommendations expressed in this publication do not necessarily reflect the views of the Federal Emergency Management Agency.

Final reports shall be preceded by a draft final report submitted to the Contracting Officer’s Representative by no later than 30 days prior to the due date of the Final Report. Approval of the draft or comments will be submitted to the

Contractor by the Contracting Officer’s Representative by no later than 15 days prior to the due date of the Final

Report. In the event the Government delays review and return of any report(s) beyond the period specified, the contractor shall immediately notify the Contracting Officer in writing, and the contractor shall be entitled to a day-to-day extension in submission of any subsequent reports. The Contractor shall submit the final report in 8 copies (4 hardcopies and 4 electronic copies) no later than 30 days after the approval of the draft report by the Contracting

Officer’s Representative.

SUBMISSION

The quantities of reports specified in the above paragraphs shall be submitted to the Contracting Officer’s

Representative. In addition, one copy shall be submitted to the Contracting Officer at:

Federal Emergency Management Agency

Acquisition Operations Division

Mitigation Branch

395 E Street SW, PP 5 th

Floor

Washington, DC 20472–3205

F.4 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE 1 (APR 1984)

52.247-34 F.O.B. DESTINATION NOV 1991

HSFE60-14-R-0001 Section G

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Freda McDonald

Phone: 202.646.3076

Email: freda.mcdonald@fema.dhs.gov

Contracting Officer's Technical Representative:

Name: Todd Steiner

Phone: 202.646.7097

Email: todd.steiner2@fema.dhs.gov

Contract Specialist are assigned by the contracting officer as needed.

G.2 TRAVEL COSTS

Costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel on official company business are allowable subject to FAR 31.205-46, Travel Costs and Federal Travel Regulations.

G.3 DATA MANAGEMENT PROGRAM REQUIREMENTS

The FEMA’s Data Management Program was established to meet the regulatory requirements of the Information

Technology Management Reform Act (a.k.a. Clinger Cohen Act), as outlined in the Information Technology

Architecture Implementation Plan. FEMA's Data Management Program requires that contractors comply with the requirements of this program when the contract involves tasks to design, develop, or maintain an information system for FEMA. Therefore, in the performance of this contract, the contractor shall comply with the following requirements of the FEMA Data Management Program:

1. Names of database objects and procedural objects shall conform to the naming standards and conventions contained in FEMA's Data Naming Standards. A copy will be provided to the contractor at contract award upon request.

2. Abbreviations, acronyms, and terms used to develop an information technology system shall be limited to those listed on FEMA's Standard Abbreviations, Acronyms, and Terms list. The Standard Abbreviations, Acronyms, and Terms list is available for review at www.fema.gov/fema-acronyms-abbreviations-and-terms.

Developers, who wish to use an abbreviation, acronym, or term that is not listed on the Standard Abbreviations, Acronyms and Terms list, may request that FEMA's Data Administration Group consider including the abbreviation, acronym, or term as a standard. FEMA's Data Naming Standards detail procedures on the use of abbreviations, acronyms, and terms.

http://www.fema.gov/fema-acronyms-abbreviations-and-terms

3. Logical and Physical Data Models shall be created for each information technology system using either of

FEMA's approved standards for data modeling software, which are Sybase's Power Designer, or Oracle

Designer.

4. Comments shall be included in all procedures that are developed and written after the create procedure statement to ensure that comments are available in the database's system catalog and can be input into the

Enterprise Data Dictionary automatically. Comments shall include the following at a minimum:

- name of the developer - date procedure was developed - purpose of the procedure - functions performed by procedure - date of any changes made to the procedure - the name of the individual who made a change to the procedure - reason why a change was made to the procedure.

5. Comments shall be created and included for all tables, views, and columns at the time the database object is created in the database. The comments that are written for tables and views shall contain detailed information on the definition, purpose, and use of the table or view. Comments that are written for columns shall precisely describe the data that is authorized for the field so there is a clear understanding of what the data in this field represents.

6. Data in FEMA's systems which should be available for enterprise-wide access and use will be identified, when required by the contract, so that FEMA's Data Administration Group can include it in FEMA's Enterprise

Data Model and in FEMA's Enterprise Data Dictionary and made available to promote systems integration.

FEMA's Enterprise Data Model presents a graphical view of the entities (tables), along with their relationships to other entities, and their attributes (columns). FEMA's Enterprise Data Dictionary will show the characteristics (domain) and meaning of the data (metadata), as well as any constraints (includes permitted values) associated with a data element or column in a table.

7. The FEMA Enterprise Data Dictionary shall contain metadata about the data in the databases of FEMA's enterprise systems. FEMA's enterprise systems that use Oracle as their database management system shall be accessible to FEMA's Enterprise Data Dictionary so that data can be captured and automatically input into

FEMA's Enterprise Data Dictionary.

G.4 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer’s Representative, who shall be specifically appointed by the Contracting Officer in writing.

Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the Contracting

Officer’s Representative, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The Contracting Officer’s Representative does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

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(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(c) All technical directions shall be issued in writing by the Contracting Officer’s Representative.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the Contracting

Officer’s Representative in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the Contracting Officer’s Representative which falls within one, or more, of the categories defined in (b) (1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting

Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting

Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) The technical direction is rescinded in its entirety.

(2) The technical direction is within the scope of the contract, does not constitute a change under the

"Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting

Officer or the Contracting Officer’s Representative whom the Contracting Officer shall appoint shall be at the

Contractor's risk.

G.5 SUBCONTRACT CONSENT

No subcontract shall be entered into by the Contractor for work/services required under the Contract without the prior written consent of the Contracting Officer. To facilitate the review of a proposed subcontract by the Contracting

Officer, the Contractor shall submit the information required by FAR Clause 52.244-2 entitled "Subcontracts (OCT

2010)", to the Contracting Officer. The Contracting Officer shall review the request for subcontract approval and advise the Contractor of his/her decision.

G.6 CONFIDENTIALITY OF INFORMATION

(a) To the extent that the work under this contract requires that the Contractor be given access to sensitive or proprietary business, technical, or financial information belonging to the Government or other companies, the

Contractor shall, after receipt thereof, treat such information as confidential and not appropriate such information to its own use or disclose such information to third parties unless specifically authorized by the Contracting Officer in writing. The foregoing obligations, however, shall not apply to information that--

(1) At the time of receipt by the Contractor, is in the public domain

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(2) Is published by others after receipt thereof by the Contractor or otherwise becomes part of the public domain through no fault of the Contractor

(3) The Contractor can demonstrate was already in its possession at the time of receipt thereof and was not acquired directly or indirectly from the Government or other companies

(4) The Contractor can demonstrate was received by it from a third party that did not require the

Contractor to hold it in confidence.

(b) The Contractor shall obtain from each employee permitted access a written agreement, in a form satisfactory to the

Contracting Officer, that he/she will not discuss, divulge or disclose any such information or data to any person or entity except those persons within the Contractor's organization or the Government directly concerned with the performance of the contract.

G.7 SUBMISSION OF INVOICES OR VOUCHERS FOR PAYMENT

Payment of invoices or vouchers submitted under this contract shall be made in accordance with the Prompt Payment clause of this contract and in accordance with the provisions of other clauses in this contract. An invoice or voucher must include the following:

(a). GENERAL

Invoices or vouchers and any required supporting statements or certificates properly identifiable with the contract number, shall be submitted as follows:

INVOICES OR VOUCHERS:

Number Distribution

Original and Federal Emergency Management Agency

2 copies and FEMA Finance Center

Email a copy P. O. Box 9001

Winchester, VA 22604

FEMA-FINANCE-VENDOR-PAYMENTS@fema.dhs.gov

Email One Copy Contract Specialist

Original and COR

One Copy Federal Emergency Management Agency

Emergency Preparedness & Response Directorate

Mitigation Division

1800 South Bell Street

Crystal City, VA 20598 - 3030

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Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

Invoices or vouchers for payment of costs and fee(s), if any, shall include the total cumulative cost and fee(s), if any, previously invoiced. Each invoice or voucher for reimbursement shall include sufficient detail to identify costs properly chargeable to the contract. In addition, each invoice or voucher for reimbursement of costs shall detail the total vouchered charges by showing current and cumulative costs in the following manner:

Element of cost

Total Dollar Amount

Current Costs Cumulative Costs

Total Direct Labor $__________ $____________

Total Overhead $__________ $____________

Raw Materials and Purchased Parts $__________ $____________

Subcontract(s) $__________ $____________

Travel $__________ $____________

Computer $__________ $____________

Facilities $__________ $____________

Special Test Equipment $__________ $____________

Other Direct Charges $__________ $____________

G&A $__________ $____________

TOTAL $__________ $____________

Fee $__________ $____________

TOTAL $__________ $____________

The above is the precise format to follow. In the event no charges exist for any one of the items, such shall be so indicated by entering $0 (zero dollars). Inability to reconcile the entries with recorded Contracting Officer approved estimates, particularly in the areas of computer (IT acquisitions), facilities, and special test equipment, may result in the voucher being returned for correction and resubmission.

Fixed or base fee, if any, shall be paid in installments based on the percentage of completing of work, as determined by the Contracting Officer. Fixed and base fee invoices shall state the period for which fee is claimed and shall indicate the percentage of completion of work required by the contract which has been completed, together with the basis used for computing the fee installment claimed.

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(b). ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

As mandated by the Debt Collection Improvement Act (DCIA) of 1996 and in accordance with FAR Clause 52.232-33, Payment By Electronic Funds Transfer-System for Award Management (SAM) (JUL 2013) of this contract, the contractor must submit and maintain the EFT information in the SAM database.

G.8 FREQUENCY OF BILLING

In amplification paragraph (a) (1) of clause 52.216-7 (included by reference), FEMA will make payments on a monthly basis.

G.12 PAYMENT PROCEDURES

FIXED PRICE

The Government will pay the Contractor the fixed unit prices specified in Section B, upon satisfactory completion of services during the period billed. Satisfactory completion shall be determined by the COR and the Contracting Officer.

The Contractor will be paid on submission of proper invoice to the Contracting Officer on a monthly basis.

COST REIMBURSEMENT

(a). The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation in accordance with the terms of this contract for cost reimbursement line items, subject to the Limitation of Funds Clause.

(b). For Cost-Plus-Fixed-Fee line items, the Contractor may request monthly interim payments for costs incurred during the performance. A statement of costs incurred by the Contractor in the performance of Cost-Plus-Fixed-Fee line items issued under this contract and claimed to constitute allowable costs shall support each monthly interim payment request.

Each monthly interim payment request shall be submitted in accordance with "Instructions for Completing the Public

Voucher SF 1034" (See Section J, Attachment 3) to be considered proper for payment. Prior approval of the Contracting

Officer is required if the Contractor wishes to use a different payment request format. Any payments hereunder will be made upon determination by the Contracting Officer that the requirements of the contract are being met.

(c). In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the Contractor is making adequate progress toward successful contract completion.

(d). Final invoice payment shall be made upon the Contracting Officer’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

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HSFE60-14-R-0001 Section H

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 52.234-4 EARNED VALUE MANAGEMENT SYSTEM (JUL 2006)

(a). The Contractor shall use an Earned Value Management System (EVMS) that has been determined by the

Cognizant Federal Agency (CFA) to be compliant with the guidelines in ANSI/EIA Standard - 748 (current version at the time of award) to manage this contract. If the Contractor's current EVMS has not been determined compliant at the time of award, see paragraph (b) of this clause. The Contractor shall submit reports in accordance with the requirements of this contract.

(b). If, at the time of award, the Contractor's EVM System has not been determined by the CFA as complying with

EVMS guidelines or the Contractor does not have an existing cost/schedule control system that is compliant with the guidelines in ANSI/EIA Standard - 748 (current version at time of award), the Contractor shall--

1. Apply the current system to the contract; and

2. Take necessary actions to meet the milestones in the Contractor's EVMS plan approved by the

Contracting Officer.

(c). The Government will conduct an Integrated Baseline Review (IBR). If a pre-award IBR has not been conducted, a post award IBR shall be conducted as early as practicable after contract award.

(d). The Contracting Officer may require an IBR at--

1. Exercise of significant options; or

2. Incorporation of major modifications.

(e). Unless a waiver is granted by the CFA, Contractor proposed EVMS changes require approval of the CFA prior to implementation. The CFA will advise the Contractor of the acceptability of such changes within 30 calendar days after receipt of the notice of proposed changes from the Contractor. If the advance approval requirements are waived by the

CFA, the Contractor shall disclose EVMS changes to the CFA at least 14 calendar days prior to the effective date of implementation.

(f). The Contractor shall provide access to all pertinent records and data requested by the Contracting Officer or a duly authorized representative as necessary to permit Government surveillance to ensure that the EVMS conforms, and continues to conform, with the performance criteria referenced in paragraph (a) of this clause.

(g). The Contractor shall require the subcontractors specified below to comply with the requirements of this clause:

H.2 DESIGNATION OF APPLICATBLE EVMS

The EVMS system for the Risk MAP program required in paragraph (a) of clause H.1 52.234-4 EARNED VALUE

MANAGEMENT SYSTEM (JUL 2006) will be maintained by the Program Management Services contractor.

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H.3 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH

DISABILITIES

The Contractor agrees as follows:

(a). Planning. The Contractor will develop a plan to assure that any meeting, conference, or seminar held pursuant to this contract will meet or exceed the minimum accessibility standards set forth below. This plan shall include a provision for ascertaining the number and types of disabled individuals planning to attend the meeting, conference, or seminar. The plan shall be submitted to the Contracting Officer for approval prior to initiating action. A consolidated or master plan for contracts requiring numerous meetings, conferences, or seminars may be submitted in lieu of separate plans.

(b). Facilities. Any facility to be utilized for meetings, conferences, or seminars in performance of this contract shall be accessible to persons with disabilities. The Contractor shall determine, by an on-site inspection if necessary, that the following minimum accessibility requirements are met, or suitable modifications are made to meet these requirements, before the meeting:

1. Parking. (i) Where parking is available on or adjacent to the site one 12' wide space must be set aside for the car of each mobility impaired attendee. The space need not be permanently striped but may be temporarily marked by signs, ropes, or other means satisfactory to carry out this provision.

(ii) Where parking is not available on or adjacent to the site, valet parking or other alternative means must be available to assist disabled attendees. Alternate means must be satisfactory in the judgment of the Contracting Officer.

2. Entrances. (i) ``Entrances'' shall include at least one accessible entrance from the street/sidewalk level, and at least one accessible entrance from any available parking facility.

(ii) The entrance shall be level or accessible by ramp with an incline that allows independent negotiation by a person in a wheelchair. In general, the slope of the incline shall be no more than 1" rise per foot of ramp length (1:12).

(iii) Entrance doorways shall be at least 30" in clear width and capable of operation by persons with disabilities. Revolving doors, regardless of fold back capability, will not meet this requirement.

3. Meeting Rooms. (i) Meeting room access from the main entrance area must be level or at an independently negotiable incline (approximately 1:12) and/or served by elevators from the main entrance level. All elevators shall be capable of accommodating a wheelchair 29" wide by 45" long.

(ii) Meeting rooms shall be on one level or, if on different levels, capable of being reached by elevators or by ramps that can be independently negotiated by a person in a wheelchair.