SOW.pdf

RFP:

Attachment 1:

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Statement of Work (SOW) for Generator Bill of Material (BOM) Replenishment – One Time Purchase

Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 PERIOD OF PERFORMANCE

PART 2: CONTRACTOR DELIVERABLES

2.1 GENERAL

2.2 RECORD KEEPING

PART 3: SPECIFIC TASKS

3.1 BOM KIT COMPONENTS

3.2 DELIVERY LOCATIONS

3.2.1 Delivery Schedule Requirements

3.3 PACKAGING

3.3.1 CONUS

3.3.2 OCONUS

3.4 REPORTING

3.4.1 Verbal Reporting

PART 4: TECHNICAL EVALUATION

4.1 TECHNICAL EVALUATION FACTORS

4.1.1 Factor 1: Technical Acceptability

4.1.2 Factor 2: Delivery Schedule

4.2 NON TECHNICAL EVALUATION FACTOR

4.2.1 Factor 3: Price

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PART 1: GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) is seeking to BOM Kit components to fill shortages amongst the fleet both CONUS and OCONUS. FEMA is required to maintain a fleet of approximately 715 generators at CONUS and OCONUS locations. Since FEMA is tasked with responding to disaster with minimal launch time, it is essential that FEMA’s generators be fully-mission capable (FMC) at all times. Along with generator support, BOM Kits are deployed during disaster operations.

1.2 SCOPE

FEMA is pursuing a one time purchase for procuring the components associated with the FEMA approved Generator BOM Kit. FEMA BOM Kits consist of the components as listed in Attachment 2_All Sites BOM Kit Replenishment_Blank_July2016.xlsx, and will be provided by the contractor. This attachment includes the quantities of the items required (highlighted in yellow). Upon award of the contract, FEMA will be 100% supplied kits at all locations based on filling the delta requirements.

Contractors must be able to supply the OCONUS Locations of DC Caribbean, DC Hawaii and DC Guam, in addition to the CONUS Distribution centers as listed in section 4.2 Delivery Location of this statement of work.

1.3 PERIOD OF PERFORMANCE

Each contractor shall include a proposed delivery schedule. The schedule will be subject to change, pending coordination with the delivery points of contact and the FEMA contracting officer after award. The contractor is responsible for complying with the delivery schedule and must immediately notify contracting officer or their designated representative of any issues that may affect the vendor’s ability to meet the delivery schedule.

Vendors shall be able to track deliveries from point of shipment to point of receipt.

PART 2: CONTRACTOR DELIVERABLES

2.1 GENERAL

The contractor(s) shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company, as required to execute any and all Delivery Orders. The contractor(s) shall

3 | P a g e furnish all professional, technical and clerical services as well as materials, equipment and facilities to meet the stated specifications and project objectives defined in this Statement of Work (SOW).

2.2 RECORD KEEPING

The Contractor(s) shall maintain accurate records of all shipments and deliveries and ensure that proper signatures by FEMA representative are obtained for tracking and accountability purposes, in accordance with government regulations.

A FEMA representative will sign for the receipt of all the components at each location. This signature includes inspection and acceptance of the components.

Once received at each respective location, and FEMA has signed for the items, it will then become the responsibility of each site to do a proper inventory and inspection of materials received within 5 days to ensure contract compliance. If there are any discrepancies based off of what was ordered, the contractor and FEMA representative at respective location will work to rectify within 10 days.

PART 3: SPECIFIC TASKS

3.1 BOM KIT COMPONENTS

Each BOM Kit shall include the items and quantities listed in Attachment 2. The BOM kit allocation is as follows:

Location Kit 1 Kit 2 Kit 3 DC Atlanta 20ft Container 20ft Container Palletized for air movement DC Frederick 20ft Container 20ft Container Palletized for air movement DC Fort Worth 20ft Container 20ft Container Palletized for air movement DC Moffett 20ft Container 20ft Container Palletized for air movement DC Caribbean Palletized for air movement Palletized for air movement N/A DC Hawaii Palletized for air movement Palletized for air movement N/A DC Guam Palletized for air movement Palletized for air movement N/A

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3.2 DELIVERY LOCATIONS

The Government will require delivery to the following Distribution (DCs) as required:

DC Frederick, MD 44220 Buckeystown Pike; Frederick MD 21704 DC Atlanta, GA 3780 Southside Industrial Court; Atlanta GA 30354 DC Fort Worth, TX 501 West Felix Street; Bldg. 12; Fort Worth TX 76115 DC Moffett Field, CA NASA Ames Research Center; Bldg., 144 Door 7; Moffett Field CA 90435 DC Hawaii 99-1269 Iwaena Street; Aiea HI 96701 DC Guam Bldg., 1; Barriagada GU 96913 DC Caribbean Road 1 Km 25.1, Quebrada Arenas Ward, Caguas PR 00725

The Government reserves the right to require delivery of Critical Orders to locations other than those listed above.

Hours of Performance: Work hours differ for each DC depending on local business practices and time zones.

All deliveries performed under the resultant purchase order shall be performed during the applicable DC’s standard work hours, unless otherwise agreed upon. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

3.2.1 Delivery Schedule Requirements

The delivery schedule will be specified in each individual order.

a. NET: 30 days from award

b. NLT: 60 days from award

3.3 PACKAGING

3.3.1 CONUS

For the CONUS location of DC Atlanta, DC Frederick, DC Fort Worth and DC Moffett, the BOM Kit components shall be packaged in the vendor’s standard commercial casing.

3.3.2 OCONUS

For DC Hawaii, DC Caribbean and DC Guam (OCONUS) the BOM Kit components shall be packaged in the vendor’s standard commercial casing which shall be shipped on industry standard size pallets (40 inches by 48 inches - 4 way wooden pallet). Properly secured appropriate banding straps to include Stretch wrap, wrap shall be fully overall sides (excluding the top and bottom) with a minimum of (10) layer stretch-wrap. The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

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(1) A statement identifying the commodity

(2) The name and place of business of the manufacture, packer or distributor

(3) Net quantity of contents in terms of weight, measure or numerical count (measurement must be in both metric and inch/pound units)

(4) Each pallet will be labeled with the FEMA logo printed on all four sides

The finished product will be placed onto a 40 inch by 48 inch 4 way wooden pallet. The over-all height of the pallet will not exceed 55 inches. Contractor (s) may suggest or recommend other techniques to preserve the integrity of the material as well as the finished pallet. This recommendation should be provided to the Project Officer.

3.4 REPORTING

3.4.1 Verbal Reporting

The contractor(s) shall present written reports as required by the PO. The contractor(s) may also provide these reports via email if requested.

PART 4: TECHNICAL EVALUATION

4.1 TECHNICAL EVALUATION FACTORS

4.1.1 Factor 1: Technical Acceptability

The offeror must complete the Attachment 2_All Sites BOM Kit Replenishment_Blank_July2016.xlsx in order to receive a technical rating. The fillable excel file breaks down on each individual tab the quantities of the items needed which are highlighted in yellow. Each offeror is required to input the item number, manufacture (mfg.) and vendor information along with the unit cost; at the bottom of each sheet, offerors are required to input freight/shipping charges. A summary tab has been included that rolls up the cost for all of the locations.

An evaluation rating of technically Acceptable/Unacceptable will be assigned upon completion of the technical quotation evaluation. If an offeror receives a technical rating of “Unacceptable” they will not be considered for Delivery Order award.

4.1.1.1 Required FEMA Specifications (as per Attachment 2)

Specification Requirement Attachment 1 Reference point (Col, Row) 1 50 ft 12 gauge 15 Amp Extension Cord

(Container Only) A.5

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2 Cabinet 2 Door (container only) A.6 3 Cargo Straps, Ratchet Type (container only) A.7

4 Battery Jumper Cables, 16ft 4 gauge A.9 5 Battery Terminal Tool A.10 6 Battery Test, 6-12volt A.11 7 All-purpose wipes (per case) A.13 8 Drain Pan; 4 gal, plastic A.14 9 Fire Extinguisher, Dry Chemical 10lb A.15 10 Spill Kit, 17gal, Hazmat A.16 11 Flashlight, LED w/ Batteries A.18 12 Halogen Worklight Stand 1000 watt, 120vac A.19

13 Electrical tape A.21 14 Phase tape (Red) A.22 15 Phase Tape (Blue) A.23 16 Phase Tape (Brown) A.24 17 Phase Tape (Orange) A.25 18 Phase Tape (Yellow) A.26 19 Phase Tape (White) A.27 20 Phase Tape (Green) A.28 21 Barricade Tape, Yellow/Black (pkg 4) A.29 22 Cable cutter, curved jaw, manual 600 kcmil, aluminum A.31

23 Crimper w/ die, aluminum mechanical A.32 24 Oil filter plier, adj 4 position 9” A.33 25 Filter Pliers, Medium A.34 26 Double face sledge hammer 6lb A.35 27 Spool Roller, 30” capacity 2 piece design A.36 28 Battery terminal lugs 2/0 Negative

(straight, black) A.39

29 Battery terminal lugs 2/0 Positive (straight orange)

A.40

30 Battery terminal lugs 3/0 Negative A.41 31 Battery terminal lugs 3/0 Positive A.42 32 Bolts ¼” – 20 x 1-1/4” long grade 5 A.44 33 Bolts 3/8” – 16 x 1 ¼” long grade 5 A.45 34 Bolts 5/16” -18 x 1 ¼” long grade 5 A.46 35 Compression lugs #2 w/ ¼” hole A.48 36 Compression lugs #2 w/ 3/8” hole A.49

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37 Compression lugs 1/0 w/ ¼” hole A.50 38 Compression lugs 1/0 w/ 3/8” hole A.51 39 Compression lugs 2/0 w/ 3/8” hole A.52 40 Compression lugs 3/0 w/ 3/8” hole A.53 41 Compression lugs 3/0 w/ 5/16” hole A.54 42 Compression lugs 4/0 w/ 3/8” hole A.55 43 Compression lugs 4/0 w/ 5/16” hole A.56 44 Stakon connectors for #6 bare wire A.57 45 Flat washer ¼” grade 5 A.59 46 Flat washer 3/8” grade 5 A.60 47 Flat washer 5/16” grade 5 A.61 48 Hex nuts 3/18” – 16 grade 5 A.63 49 Hex nuts ¼” 20 grade 5 A.64 50 Hex nuts 5/16” grade 5 A.65 51 Lock washer ¼” grade 5 A.67 52 Lock washer 5/16” grade 5 A.68 53 Lock washer 3/8” grade 5 A.69 54 Mechanical lugs 1/0 w/ 3/8” hole A.71 55 Mechanical lugs 2/0 w/ 3/8” hole A.72 56 Mechanical lugs 3/0 w/ 3/8” hole A.73 57 Mechanical lugs 4/0 w/ 3/8” hole A.74 58 Electrical cable #2 AWG Bare 500ft A.76 – A.79 59 Electrical cable #2 AWG THHN 500ft A.80 – A.83 60 Electrical cable #6 AWG Bare 500ft A.84 – A.87 61 Electrical cable 2/0 AWG Bare 500ft A.88 – A.91 62 Electrical cable 2/0 AWG THHN 500ft A.91 – A.95 63 Electrical cable 3/0 AWG THHN 500ft A.96 – A.99 64 Electrical cable 4/0 AGW THHN 500ft A.100 – A.103 65 Ground rod connectors A.105 66 Ground rod driver, manual A.106 67 Grounding Rod 3 piece w/ connectors A.107 68 Fuel caddie 15gallon assembled w/ all fittings A.109

69 Low pressure fuel hose ½” – 25ft A.110 70 Low pressure fuel hose ¼” 25ft A.111 71 Low pressure fuel hose 3/16” 25ft A.112 72 Low pressure fuel hose 3/8” 25ft A.113 73 Low pressure fuel hose 5/16” 25ft A.114 74 ½” M NPT to ½” B A.117 75 3/8” M NPT to ½” B A.118

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76 ½” M NPT to 3/8” B A.119 77 3/8” M NPT to 3/8” B A.120 78 ¼” M NPT to 3/8” B A.121 79 ¼” M NPT to 5/16” B A.122 80 3/8” M to 5/16” B A.123 81 ½” M NPT to 5/16” B A.124 82 1/8” M NPT to ¼” B A.125 83 ¼” M NPT to ¼” B A.126 84 3/8” M NPT to ¼” B A.127 85 ½” M NPT to ¼” B A.128 86 1/8” M NPT to 3/16” B A.129 87 ¼” M NPT to 3/16” B A.130 88 3/8” M NPT to ½” M NPT Bushing A.132 89 ½” M NPT to 3/8” F NPT Bushing A.134 90 ½” M NPT to ¼” F NPT Bushing A.135 91 3/8” M NPT to ¼” F NPT A.136 92 3/8” M NPT to 1/8” F NPT A.137 93 ¼” M NPT to 1/8” F NPT A.138 94 Quick Disconnect H3 Male A.140 95 Quick Disconnect H3 Female A.141 96 Quick Disconnect H4 Male A.142 97 Quick Disconnect H4 Female A.143 98 OCONUS ONLY: 5 TON Spreader Bar A.145

4.1.2 Factor 2: Delivery Schedule

Each offeror’s delivery proposal shall be evaluated to determine if the terms proposed by the offeror meets the minimum delivery requirement as specified in Section 3.2.1: Delivery Schedule Requirement in the Statement of Work.

4.1.2.1 Delivery of Generators

The offerors evaluation of delivery of BOM kit components shall be evaluated to determine if the items proposed to the government meets the delivery requirement as specified below in this Statement of Work

(SOW)

a. NET: 30 days from award

b. NLT: 60 days from award

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Note: If an offeror receives a delivery schedule rating of “Unacceptable” they will not be considered for award.

4.2 NON TECHNICAL EVALUATION FACTOR

4.2.1 Factor 3: Price

The offerors price quotation shall be evaluated, for award purposes based upon the total price proposed for the total requirement.