HSFE40-16-Q-0006__FAQ.pdf

Question/s Answer

1. We have a property that is very interested in this opportunity, however it is located at the Dulles Airport. Would this still be an option?

No, the customer has a strict requirement that location of the conference fall within the 40 mile radius of BWI.

1. How did FEMA come up with the dates of May 15-20, 2016?

The dates of May 15-20, 2016 are the dates that have been scheduled to review the SAFER and FP&S grants due to the completion of both application periods and the start of another open grant cycle. We must move quickly from one grant application and review to the next in order to keep up statutory requirements in funding our three funding opportunities.

2. Has FEMA received favorable responses from hotels in the requested areas? Yes 2a. If FEMA does not receive favorable responses; will FEMA select new dates? No 2b. Have those alternate dates been identified at this time? No

1. Is the lodging request for 245 Single Rooms? Yes

1b. If so, are all rooms to be in same location or in adjacent hotels?

Same Location

1c. If not, what are the breakdowns on Double versus Single Rooms?

N/A

2. Dining. Is any on-site dining being considered? No

3. Audio/Visual. With the rooms being so large, what are the audio/visual equipment needed for each room?

This RFQ does not contain AV equipment. Our support contractor will contact the hotel who wins the bid to request and pay for the AV equipment that we will need which will be 2 LCD Projectors, 2 microphones and 2 screens.

4. Transportation. Will the influx of attendees on Sunday afternoon be best served with large buses departing hourly from airport to hotel? Having a breakdown of arrival and departure times will greatly assist in providing adequate and efficient transportation service. Yes and/or small busses leaving each half hour.

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