PWS Insulator

ATTCHMENT 3: PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Marine Pipe Coverer/Insulator Services

1. GENERAL: This is a non-personal services contract to provide pipe insulating services at the U.S. Coast Guard Yard, Curtis Bay, Baltimore, MD. Performance shall take place on vessels in dry-dock or pier-side and some assembly work maybe done in the industrial shops. The Government shall not exercise any supervision or control over the Contractor Employees performing the services herein. The Contractor’s employees shall be accountable solely to the Contractor, who in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, supervision, and other items necessary to perform Marine Pipe Coverer/Insulator Services, as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract, if no standards are specified then to a commercially reasonable standard.

1.2 Background: It is anticipated that the U.S. Coast Guard Yard will require additional Marine Pipe Insulating Services due the number of vessels scheduled for Yard Availability. The vessel lengths vary among 378’ High Endurance Cutters, 270’ Medium Endurance Cutters, 225’ Seagoing Buoy Tenders, 210’ Medium Endurance Cutters, 175’ Coastal Buoy Tender, 140’ Ice Breakers, 110’ and 87’ Patrol Boats.

1.3 Objectives/Scope: The Government will identify all needed areas for insulation and provide a detailed list to the Contractor provided in each task order. Work will occur in the vessels auxiliary spaces, including exterior and interior piping systems requiring various type of insulating material as required by the provided drawings. This includes all piping systems in various compartments such as engine rooms, berthing areas, heads, superstructures, stacks, and weather decks of various vessels. Insulation will be performed as needed. The Government will remove and dispose of all existing insulation in need of replacement.. Piping systems may be copper nickel, copper, bronze, cast iron, aluminum, stainless steel or steel. The Contractor shall be required to work with various materials such as felt, ceramic fibers, magnesia, rubber, fiberglass, molded forms, blocks and insulating pads. In addition, the Contractor shall be required to mix and apply various types of mortars and other bonding materials as required. The piping to be insulated may vary in size from ½ inch to 4 inches. The type of insulation to be installed is Armaflex Rubber or similar. The type of jacket to be installed is Braddish cloth with sealfast. The thickness of the insulation to be installed ranging from ½ inch to 1 inch. The Contractor shall be required to insulate the various irregular shaped items such as valves, fittings, and flanges. In addition, the Contractor shall be required to mix insulating cement, mastics and apply them with a trowel, to fabricate molded sections of insulating material by cutting miters and fitting them tightly to form molded sections. The Contractor shall secure insulation materials with metal straps, special twines and/or cements. The U.S. Coast Guard Yard Pipefitter Foreman will identify the needed materials for the work to be performed. The Government will provide the needed materials. There is no involvement with asbestos. The workloads are based on the U.S. Coast Guard Yard’s anticipated production schedule and may be affected by unforeseen changes in that schedule.

1.4 Period of Performance: The period of performance shall consist of one (1) Base Year and four (4) one year options if exercised by the Government.

1.5 General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the contractor assures the work complies with the requirements of the contract. All Contractor work is subject to government inspection by the COR on a daily basis. The Government shall evaluate the offeror’s commercial Quality Control Plan. The Contractor shall submit with the proposal.

1.5.1.1. Quality Control Reports. The Contractor shall submit a copy of the daily Quality Control Reports to the COR at the end of each working day. The Quality Control Reports shall contain, at a minimum, information on the following:

a. Progress Report

b. Conditions Found

c. Concerns

d. Safety Incidents

e. Items/Areas ready for inspection (per task list)

1.5.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Contractors Quality Control Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The Contractor may be required to work on the following federal holidays:

1.5.4 Hours of Operation: The United States Coast Guard Yard normal working hours are from 7:00 A.M. to 3:30 P.M., Monday thru Friday, except Federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Governm ent facility is not closed.

The Contractor may be required to work outside of the normal working hours, days and possibly on weekends. Advance notice will be given, as much as practical.

On days of inclement weather the contractor will call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the U.S. Coast Guard Yard is closed the contract employees will not report for that day. If there is a delayed opening the contract employees should report at that time specified in the announcement message.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

1.5.6. Type of Contract: The government will award one (1) firm-fixed-price labor hour contract as a result of this solicitation.

1.5.7 Security Requirements: The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. The Contractor shall be responsible for providing company and issued photo identification to all employees’s directed to perform work on the U.S. Coast Guard Yard. All Contractor employees are required to identify themselves with company identification on their hard hats and/or uniforms. Any Contractor employee, not following U.S. Coast Guard rules and regulations, will be removed from performance on this contract and may be barred from reentering the U.S. Coast Guard Yard.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.5.7.2 Listing of Employees: The Contractor personnel shall maintain a current listing of employees. This list will include the employee’s name, social security number, and date of birth. The list shall be provided to the Contracting Officer and the COR. An updated listing shall be provided when an employee’s status or information changes.

1.5.7.3 Reporting Requirements: Contractor personnel shall report to an appropriate authority (Contacting Officer, COR, Ship Superintendant) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, contractor personnel, resources, and classified or unclassified defense information. The Contractor shall not substitute employee(s) without prior notification to the Contracting Officer and COR. Contractor employees shall receive a full safety briefing by their immediate supervisor upon initial on-base assignment of all known hazards in areas that work shall be performed.

1.5.8. Occupational Safety and Health Standards: The Contractor is required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), while at the U.S. Coast Guard Yard. The Contractor must provide all required personnel safety equipment for their employees, such as, but not limited to; safety helmet, safety glasses and shoes, respirators (disposable paper respirators are unacceptable), safety harnesses, and hearing protection. All safety equipment must meet OSHA standards. Failure of the Contractor employees to comply with the above requirements could result in a shutdown of operations.

The U.S. Coast Guard Yard has 24 hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. The U.S. Coast Guard Yard will provide emergency first aid only. Injuries must be reported immediately and followed up with a written report to the Contracting Officer Representative (COR).

1.5.9 Special Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard ISO 9001 Quality Management and ISO 14001 Environmental Management Systems certifications. The Contractor may be periodically audited to ensure conformity to these certifications and standards.

1.5.10 Post Award Conference/Periodic Progress Meetings: The Contractor will agree to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart (FAR) 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance and schedule. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10.1 Kick-Off Meeting: Before any work commences the Contractor shall meet with the COR to perform a walk thru to establish an interference check-off sheet as well as a specific services (task) check-off sheet. In addition, the Contractor shall provide a daily progress report to the COR. Both of these check-off sheets and the daily progress report shall be used by the COR during inspection of work daily and upon completion.

1.5.10.2 Performance Schedule: Within 24 hours of the kick-off meeting, the Contractor shall provide the Government with a schedule of work to be performed.

1.5.11. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR will monitor all technical aspects of the contract and assist in contract administration. The COR is authorized to perform only those functions designated in the letter, issued by the Contracting Officer. A letter of designation, issued to the COR (a copy of which will be sent to the Contractor), states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in performance dates. The COR is not authorized to change any of the terms and/or conditions of the contract. All contract changes that impact price or cost, quality of work and the performance schedule may only be approved or made by the Contracting Officer.

1.5.12. Key Personnel: The Contractor shall provide a Supervisor/Lead Marine Pipe Coverer/Insulator who shall be responsible for supervision of the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Supervisor/Lead Marine Pipe Coverer/Insulator is absent shall be designated in writing to the Contracting Officer. The Supervisor/Lead Marine Pipe Coverer/Insulator or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Supervisor/Lead Marine Pipe Coverer/Insulator or alternate shall be available between 7:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.5.12.1. Supervisor/Lead Marine Pipe Coverer/Insulator and Alternate:

1.5.12.1.1. The Supervisor/Lead Marine Pipe Coverer/Insulator and Alternate must have at a minimum, two (2) year documented experience as a Marine Pipe Coverer/Insulator Supervisor. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume or a brief statement detailing qualifications such as experience and training.

1.5.12.1.2 The Marine Pipe Coverers/Insulators must have a minimum of two (2) year documented experience as a Marine Pipe Coverer/Insulator. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume or a brief statement detailing qualifications such as experience and training.

1.5.13. Coordination with COR: The Contractor shall coordinate all work requirements, stated herein, with the Contracting Officer and the COR. There may be occasions in which the U.S. Coast Guard Yard will request the Contractor to cease work or move to a different location on the vessel due to U.S. Coast Guard Yard production requirements.

1.5.14. Interferences: Work sites may contain such items as scaffolding, hoses, debris, and other interferences from U.S. Coast Guard Yard work operations. The Government shall attempt to remove and/or minimize such interferences to the extent that it is practical. ,In the event such interferences are not removed, however, the Contractor shall notify the COR immediately to mitigate the situation. The presence of interferences and the COR’s inability to totally mitigate the impact on performance will not relieve the Contractor of responsibility for performance of services required.

1.5.15. Damage to Government Property: The Contractor shall be held liable for any damage to government property caused by the Contractor. The Contractor shall provide protective coverings on all vulnerable equipment and surfaces. It shall be the responsibility of the Contractor to ensure that the covering is adequate. Any concerns as to the adequacy of the coverings must be brought to the attention of the COR. The Contractor shall inspect the area before work commences and may request a technical inspection from the COR, however such an inspection does not relieve the Contractor from responsibility for damage.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. CONTRACT DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government will be appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. KEY PERSONNEL. Contractor personnel whose qualifications are evaluated in the source selection process and whose services the Government that can required as part of the performance of the contract in accordance with the Key Personnel provisions in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. Substitution of all Key Personnel requires approval by the Contracting Officer..

2.1.5. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to commercially acceptable standards.

2.1.6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for the surveillance of contractor performance.

2.1.7. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract and commercial quality requirements.

2.1.8. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide material handling services to load and unload Contractor machinery and for the set up of equipment. The Coast Guard Yard shall endeavor to provide timely assistance as requested by the Contractor. The Contractor shall provide 48 hour notice to the Government when there is a need for material handling services.

3.2. Utilities: The Government will provide water, compressed air, and electricity for the Contractor as defined herein. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work.

3.2.1. Water: The Government shall provide a source of water for Contractor machinery. The Contractor shall be responsible for ensuring that their water hookup connections are compatible with the Yard’s water sources.

3.2.2 Compressed Air: The Government shall provide a source of compressed air for Contractor machinery. The Contractor shall be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources.

3.2.3 Electricity: The Government shall provide up to 200 amps and up to 480 volts of electrical services.

3.3. Hazardous Materials and Waste: If it comes to the Contractors attention that the coating materials requiring removal are suspected hazardous material and would produce hazardous waste (Code of Maryland Regulations, Title 26, Subtitle 13 and 40 CFR 260-267), the Contractor must cease work immediately and notify the COR. If the surface coating being removed contains lead, cadmium, chromium or Polychlorinated Biphenyl or PCB’s, the Contractor will notify the COR immediately. The Government will have the responsibility to dispose of any hazardous materials and waste. The Contractor will have the responsibility to provide its full cooperation with the removal and disposal process.

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all equipment and services required to perform work under this contract, other than those explicitly addressed in Section 3 of this PWS.

The Contractor shall report to the designated work site on the date specified on the written notification by the Contracting Officer in the form of a signed task order. No other individual has the authority to direct the Contractor to begin work, other than a warranted Contracting Officer. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the time period and quantity specified.

4.2 Pipe Covering/Insulating: The Contractor shall perform all pipe coving/insulating services required by the task order to a commercially reasonable standard and in accordance with this PWS.

4.3. Equipment: The Contractor shall, throughout the performance of this contract, be in possession of fully functioning equipment and tools to complete assigned work. The following tools and equipment are required:

a. Tools and equipment including, but not limited to, all basic hand and power tools commonly used in the trade, for example staple guns, saws, clamps, brushes, and sanders.

b. Safety Equipment

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures included cited in this PWS, including:

29 CFR 1915- Occupational Safety and Health Standards for Shipyard Employment