LAWN_SOW_REV1_WITH_DATES_FY17.docx

Continuation to Block 11 (b), Request for Quotation SF18

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Sector St Petersburg

Specifications for Sector St. Petersburg GROUNDS MAINTENANCE AND LANDSCAPING SERVICES Fiscal Year 2017

GENERAL REQUIREMENTS

PART 1 – General:

United States Coast Guard Sector St. Petersburg is accepting proposals for qualified individuals or firms for ground maintenance and landscaping service. Prior to submitting a quote, it is mandatory to examine the SOW and it’s highly recommended to visit the facilities to take field measurements, evaluations, etc, and become familiar with existing conditions under which the work will be performed. Site visit will be scheduled for October 28th, 2016 at 9:00 a.m. at the location stated on part 2.1 & 2.2 and 1:00 PM and second site visit at location 2.3 (see Provision/Clause 52.236-3 attached). After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Sector St Petersburg. The POC is: Jason Briggs, Phone: 727-824-7609 email: JASON.D.BRIGGS@USCG.MIL OR Jose Calderon, Phone: 631-704-4916, email: JOSE.A.CALDERON@USCG.MIL

PART 2 – Location:

1. U.S. Coast Guard Sector St Petersburg (North Mooring)

600 8TH AVE SE

ST PETERSBURG, FL 33701

2. U.S Coast Guard Sector St Petersburg (South Mooring)

1301 BEACH DR S.E

ST PETERSBURG, FL 33701

3. U.S Coast Guard Sector St Petersburg (Davis Island)

155 COLUMBIA DR

TAMPA, FL 33606

PART 3 – Facility Operating Hours:

The facility shall remain in operation throughout the service. Contractor access to the service site shall be limited to the following: 7:00am to 4:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends without prior approval from the Contracting Officer in writing.

PART 4 – Security Requirements

1. Contractor shall provide a list of names to the Coast Guard COR for access to the base.

PART 5 – Notification of Start and Completion of Work

1. Contractor shall notify Coast Guard COTR before commencing work/service.

2. Contractor shall notify Coast Guard COTR after completing work/service.

PART 6 – Safety

1. During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR part 1926 – Safety and Health Regulations for Construction

PART 7 – Contractor Responsibilities:

1. The Contractor shall provide all labor, personnel, equipment, tools, transportation, supervision and management and any other items necessary to perform the services required in order to maintain healthy grass, trees, shrubs, and plants. The services shall be furnished in a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat, and professional appearance in accordance with all terms and conditions of the contract.

The Contractor shall use the PWS, as well as any approved plans, to accomplish the tasks generated for this effort, as listed below, which may not be all inclusive; and, to achieve the desired quality of service:

· Ground maintenance to include grass cutting/mowing and trimming.

· Edging-turf and weeding flowerbeds

· Weed eradication, fertilizer and pest control

· Maintenance, care and landscaping of trees under 10 ft in height, shrubbery and plants

· Removal and disposal of litter/refuse prior to and after mowing

· Sidewalks & streets swept; clippings and debris disposed off Station afterwards.

2. Contractor shall perform the following services:

a. Lawn Care: work shall be performed on a Monthly basis at Sector St Petersburg North & South Mooring and Davis Island (Part 2) areas to obtain the desired results described herein. The contractor shall specify and schedule in the quarterly work plan the actual numbers of times that the contractor shall perform lawn care service each month. Any excessive damage to trees or property caused by trimming, mowing, edging, and weed eating shall be repaired at the contractor’s expense.

a.1. The Contractor shall provide Lawn Care Service at the specified frequency:

Lawn Care Service to commence December 01, 2016 through Sept 30, 2017

· Lawn Care service to be completed bi-weekly starting December through March.

· DEC 5-9 / DEC 19-23,

· JAN 2-6 / JAN 16-20 / JAN 30- FEB3

· FEB 13-17 / FEB 27-MAR 03

· MAR 13-17 / MAR 27-31

· Lawn Care Service to be completed weekly starting the month of April through October.

· APR 3-7 / APR 10-14/ APR 17-21/ APR 24-28

· MAY 1-5 / MAY 8-12 / MAY 15-19/ MAY 22-26 / MAY 29-JUN 2

· JUN 5-9 / JUN 12-16/ JUN 19-23/ JUN 26-30

· JULY 3-7 / JULY 10-14 / JULY 17-21 / JULY 24-28

· AUG 1-4 / AUG 7-11/ AUG 14-18/ AUG 21-25 / AUG 28 - SEPT 01

· SEPT 4-8 / SEPT 11-15 / SEPT 18-22 / SEPT 25-29

b. Grass Cutting/Mowing: Lawn areas shall be maintained in a manner that will promote proper health, growth, rich natural green color and neat appearance. Following heavy rains the Contractor shall wait a sufficient period of time to allow all grounds to dry out enough to support grounds maintenance equipment such that it will not leave routing or defacing.

b.1. The cutting height of the mowing equipment, which shall be kept in sharp condition so as to provide an even cutting height, shall be 2-1/2 inches in all areas b.2. Drainage ditches shall be maintained down to the wet line each mowing cycle b.3. All retention ponds shall be cut down to the wet line each mowing cycle; and , the entire area shall be cut as soon as it is sufficiently dry to allow such cutting.

c. Trimming, Edging-Turf and Weeding Flower Beds and Weed Eradication: Contractors shall trim edge and weed on a recurring basis in conjunction with grass cutting.

c.1. This shall include the neat edging and trimming of grass and weeds along sidewalks, side walk control joints, walls, curbs, fences and their perimeters (included all boundary fencing, safety fencing, and all other fencing on property), trees, shrubs, plant beds, tanks, fire plugs, poles, guy wires, sprinkler heads, sea walls, piers, and other areas not reached by regular mowing equipment.

c.2. The weeds/grass shall be pulled out of flowerbeds and around bushes.

c.3. All sidewalks, curbs, streets, fencing, and parking areas shall be weed controlled on a recurring basis in conjunction with each mowing.

c.4. The Contractor shall provide Lawn Fertilizer and Weed Control treatments within the city and country ordinance and at the specified frequency for the specified areas:

· North Mooring (2.1) for all grass areas (Site Map 1)

· Dec 2016, Feb 2017, Apr 2017

· South Mooring (2.2) for all grass areas. (Site Map 2 in blue)

· Dec 2016, Feb 2017, Apr 2017

· Davis Island (2.3) for all grass areas. (Site Map 3)

· Dec 2016, Feb 2017, Apr 2017 c.5. The Contractor shall provide insect and pest control treatments within the city and country ordinance and at a BI-monthly schedule or as needed:

· North Mooring (2.1) for all grass areas (Site Map 1)

· Dec 2016, Feb 2017, Apr 2017, June 2017, Aug 2017

· South Mooring (2.2) for all grass areas. (Site Map 2 in blue)

· Dec 2016, Feb 2017, Apr 2017, June 2017, Aug 2017

· Davis Island (2.3) for all grass areas. (Site Map 3)

· Dec 2016, Feb 2017, Apr 2017, June 2017, Aug 2017

d. Maintenance, care and Landscaping of Trees, Shrubbery and Plant: Work shall be performed, in conjunction with lawn care service, on a monthly basis at Sector St Petersburg North & South Mooring and Davis Island (part 2) areas to obtain the desired result described herein. The contractor shall specify and schedule in the Quarterly Work Plan the actual number of times that the contractor shall perform maintenance service each month.

d.1. The contractor shall prune, trim, and landscape all trees under 10 feet in height, plus all hedges, shrubbery, plants, and ferns, in conjunction with each grass cutting to present a uniform appearance in a neat and clean manner. This shall provide for a proper development of shape and growth; the removal of broken limbs and growth damaged by insects, disease or by storms; and, he clearing of utility poles, lines and all boundary fencing.

d.2. All pruning and trimming shall be done in accordance with acceptable horticulture practices, which shall included the additions of new trees, plants, shrubbery, flowers and/or the removal of the same.

d.3. The Contractor shall provide services for the annual pruning of all existing oak, palms, and other trees throughout the base. The purpose of this pruning shall be to raise the canopy above the height needed for vehicles traffic; to promote health and vigor of the trees: and, to cut back excessive growth around the buildings.

e. Removal and Disposal of Refuse: Prior to each mowing, any collection of bottles, papers, cartons, cans, and other debris/matter not compatible with well-kept grounds shall be removed from all areas to be mowed and disposed of as required. After mowing/trimming/edging/pruning, all cut areas, streets, sidewalks, parking areas, curbs, and catch basins inlets shall be free and clear of all grass clippings, fallen leaves, trash palms fronds, grass cuttings, fallen branches, bark, limbs, dead vegetations, trash, stones/dirt, cut weeds and other debris/foreign materials.

e.1. All trash/debris shall be removed and disposed of immediately from Government property in compliance with all Federal, State and Local laws and regulations at the Contractors expense, regularly and properly, with each service. Debris shall not accumulate in open spaces. The contractor shall not use Coast Guard compactors, dumpsters or containers for disposal.

PART 9 – Final Inspection and Acceptance:

1. When the contractor has completed all of the work, they shall notify the Coast Guard (COR) for a final inspection

2. Deliver all paperwork

3. If the work is accepted, the contractor shall submit to the Coast Guard (COR):

· Contractor’s notice of completion

· Contractor’s daily reports signed and dated.

Submittal of invoice(s) information will be provided once award of contract has been made.

600 8th Ave Se St Petersburg, FL

Site Map 1

1301 Beach Drive S.E.

St Petersburg, FL

Site Map 2

155 Columbia Dr Tampa, FL

Site Map 3 Picture 4 Picture 3 image2.png image3.png image4.png image1.jpeg