SOW_MSR060.pdf

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CONTRACTOR TECHNICAL SUPPORT FOR VESSEL LOCATION SERVICES

FOR

U.S. COAST GUARD OFFICE OF STANDARDS EVALUATION AND DEVELOPMENT

(CG-REG)

STATEMENT OF WORK (SOW)

1.0 GENERAL.

1.1 SCOPE. The purpose of this purchase order is to obtain detailed data and documented analysis for vessel movements to support various high-profile rulemaking initiatives. This vessel location data and associated services will enable the U.S. Coast Guard (USCG) to better determine vessel populations and their geographic positions over time to meet economic and environmental analyses requirements for the regulatory development program. Specific services are as follows.

1.1.1 Access to a web-based service that:

Records and displays real-time information about marine vessels.

Includes a database that contains archives of vessel position data from both terrestrial and satellite networks that is updated at least hourly, with up to seven years of data on vessel movements (including arrival, passing, and departure events), vessel characteristics, ports and terminals, anchorages, bridges, and other infrastructure visited/transited; a log of vessel events done historically relative to asset protection zone for risk analysis, and maritime accidents and pollution events.

1.1.2 Analyses of vessel locations for use by the USCG for rulemaking projects.

Specific requirements in support of the USCG regulatory analyses may include data calls; database queries for specific vessels and fleets of vessels as well as terminal, ports, and other Points of Interests (POI); delivery of vessel location data and related documentation; custom reports based on geographic zones of interest;

custom vessel traffic density maps for defined periods of time; Geographic

Information System (GIS) analysis, ability to integrate various data layers; or special tools or services that provide data and reports customized for USCG analyses.

A library of database queries and programs used to produce the vessel location data and documentation.

These analyses support regulatory and research projects relating to the USCG missions of homeland security, maritime safety, and protection of the marine environment. These projects include, but are not limited to ports; offshore energy and mineral operations, including the outer continental shelf (OCS); U.S. inland rivers system; Arctic waters; and the Panama Canal.

This requirement includes a base year and four (4) option years.

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1.2 BACKGROUND. USCG is required to estimate the costs and benefits resulting from regulatory actions, under Executive Order 12866 on Regulatory Planning and Review and the

Regulatory Flexibility Act (5 U.S.C 601), as supplemented by Executive Order 13563, as well as the National Environmental Policy Act and other environmental laws, for marine safety, security and environment protection regulations, USCG is often required to provide estimates of the number of vessels that are transiting both U.S. and international waters, information about those vessels, and the routes taken by the vessels. Specific anticipated applications of the vessel location services include establishing baselines and making seasonal and longer term projections of vessel traffic on new sea routes, changes in the nature of commerce for existing routes and destinations, and overlay of vessel traffic on other geographic information including safety zones and environmentally sensitive areas. This will also support such analyses as air emissions impacts, marine mammal protection, mineral industries, and various risk assessments.

2.0 REQUIREMENTS. The Contractor shall provide technical and analysis support in the form of vessel location data sets and related documentation that shows vessel movements and characteristics to be used by USCG in economic and environmental analyses for rulemaking projects. Access to data required in tasks one and two shall be for two (2) USCG individual users.

2.1 TASK ONE. Provide Access to Current Data on Vessel Locations.

The Contractor shall provide USCG twelve (12) months of access to web-based marine vessel and location services. This shall include web-based vessel tracking and reporting on a real-time basis. The services shall display information on vessel movements in a chart/map-based interface along with the ability to produce pre-formatted reports. This information shall also include vessel characteristics, to include, but not be limited to vessel name, identifying number(s), flag state, tonnage, length, breadth, draft, and vessel type. The vessel location information shall be based on

90 days of data for all Automatic Identification System (AIS) equipped vessels on vessel movements in and near ports, and supplements it with proprietary satellite-based data to capture vessel movement in open waters.

2.2 TASK TWO. Provide Access to Historical Data on Vessel Locations. The required information is similar to Task One. The Contractor shall provide twelve (12) months of access to web-based vessel location, tracking, and reporting services. This shall include a database that contains archives of vessel position data, that has been updated at least hourly, from both terrestrial and satellite networks, with up to seven years of data on vessel movements (including arrival, passing, and departure events), vessel characteristics, ports and terminals, anchorages, bridges, and other infrastructure visited/transited; a log of vessel events done historically relative to asset protection zone for risk analysis, and maritime accidents and pollution events.

The historical data shall be updated on a continual basis with full retention of all data.

2.3 TASK THREE. Provide Analyses for USCG Rulemaking Projects

The Contractor shall provide expert guidance on vessel location analyses in support of up to 12

USCG rulemaking projects per year. Specific requirements in support of the USCG regulatory analyses may include data calls; database queries for specific vessels and fleets of vessels as well as terminal, ports, and other Points of Interests (POI); delivery of vessel location data and related documentation; custom reports based on geographic zones of interest; custom vessel traffic density maps for defined period of time; GIS analysis, ability to integrate various data layers; or

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Contractor shall confirm with the USCG on specific project parameters prior to performing a data query.

The Contractor shall maintain a library of database queries and programs used to produce the vessel location data and documentation. The library shall be accessible to USCG. The purpose of the library is to facilitate re-use or modification of queries and programs.

The documentation for each project shall include, but not be limited to, descriptions of the

Contractor’s data sources, description of the data fields in the delivered data sets, the database queries, and guidance on interpretation of data.

2.4 TASK ONE (Each Option Year). Provide Web-Based Access to Vessel Location Data.

The Contractor shall provide USCG twelve (12) months of the same access to on-line vessel location services as required in SOW 2.1.

2.5 TASK TWO (Each Option Year). Provide Access to Historical Data on Vessel

Locations.

The Contractor shall provide USCG twelve (12) months of the same access to on-line vessel location services as required in SOW 2.2.

2.6 TASK THREE (Each Option Year). Provide Analyses for USCG Rulemaking

Projects.

The Contractor shall provide vessel location analyses for USCG rulemaking projects as required in SOW 2.3. The contractor shall provide the data, data dictionary, and queries for each project.

Analysis shall be provided in support of up to 12 rulemaking projects.

3.0 GOVERNMENT TERMS & DEFINITIONS.

3.1. AIS - Automatic Identification System

3.2. CG-REG – Office of Standards Evaluation and Development

3.3. COR—Contracting Officer’s Representative

3.4. DHS—Department of Homeland Security

3.5. EO – Executive Order

3.6. FAR – Federal Acquisition Regulations

3.7. FTR – Federal Travel Regulations

3.8. GFI – Government Furnished Information

3.9. NLT – Not Later Than

3.10. OCS – Outer Continental Shelf

3.11. PM—Project Manager

3.12. POI – Point of Interest

3.13. TPM Technical Project Manager

3.14. USCG—United States Coast Guard

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4.0 ADMINISTRATION

4.1 Contractor Personnel.

4.1.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this contract.

4.1.1.1 The Project Manager shall be the single point of contact for the Contracting Officer and the Contracting Officer’s Representative (COR). It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. During any absence of the Project Manager, only one alternate shall have full authority to act for the

Contractor on all matters relating to work performed under this task order. The Project Manager and all designated alternates shall be able to read, write, speak and understand English.

4.1.1.2 The Project Manager shall be available to the COR via telephone during the core hours of

0800-1600 Eastern Time (ET) and shall respond to the COR within one (1) business day of notification for discussion and resolution of technical problems.

4.1.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements and within the specified timeframes. All personnel performing work under this contract shall be Untied States citizens or aliens lawfully admitted to the U.S. for permanent residence. The Contractor shall ensure the highest ethical standards and professional integrity are maintained while also safeguarding against waste, fraud and abuse by personnel associated with the Safety Training and Outreach Programs.

4.1.3 Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

4.1.4 Conflict of Interest. The Contractor shall not employ any person who is an employee of the U.S. Government if that employment would, or would appear to cause a conflict of interest.

4.2 SECURITY. All support positions under this contract are classified as non-critical.

However, Contractor personnel will have access to privacy information and shall maintain the privacy and integrity of all such data in accordance with (IAW) the Privacy Act (5 USC 522a) and all applicable USCG and Department of Homeland Security (DHS) rules and regulations.

4.3 PERIOD OF PERFORMANCE. The period of performance for this contract is one year.

4.4 PLACE OF PERFORMANCE. The primary place of performance shall be the

Contractor’s facilities with occasional possible visit to USCG facilities in the Washington DC

Metro Area.

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4.5 POST-AWARD CONFERENCE. The Contractor shall attend a Post-Award Conference with the Contracting Officer and the COR not later than (NLT) seven (7) business days after the date of award. The purpose of the Post-Award Conference, which will be chaired by the

Contracting Officer, is to discuss technical and contracting objectives of this task order and review the Contractor's project plan. The Post-Award Conference may be held at USCG

Headquarters, or may be accomplished via teleconference.

4.6 PROJECT PLAN. The Contractor shall provide a draft Project Plan at the Post-Award

Conference for Government review and comment. The Contractor shall provide a final Project

Plan to the COR not later than five (5) business days after the Post-Award Conference or receipt of Government comments.

4.7 QUARTERLY PROGRESS REPORTS. The Project Manager shall provide a quarterly progress report to the Contracting Officer and COR via electronic mail. The report shall include, at minimum, a summary of the work performed in support of this contract and any Contractor concerns or recommendations for the previous quarter.

4.8 MONTHLY PROGRESS MEETINGS. The Project Manager shall meet with the COR in person (if feasible) or by telephone to discuss Contractor performance and progress monthly or upon the COR’s request. The frequency of these meetings will be determined by the COR. A mutual effort will be made during these meetings to resolve any problems identified.

4.9 GENERAL REPORT REQUIREMENTS. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with

USCG Standard Workstations (Windows Vista, Windows 7, and Microsoft Office Applications

2007).

4.10 INTELLECTUAL PROPERTY. All documentation, photography and electronic data, database queries, and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property, and shall be returned to the

Government at the end of the contract. All data, databases and materials developed under this contract shall be the property of the USCG, including all intellectual property developed by the

Contractor or provided by the Government in meeting the requirements of the contract.

4.11 SECTION 508 COMPLIANCE. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities, unless it would pose an undue burden to do so. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. For additional information, please refer to FAR 39.2 or http://www.section508.gov.

5.0 GOVERNMENT FURNISHED RESOURCES.

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The Government will provide the Contractor with all available and relevant documents prior to the Post-Award Conference.

6.0 CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Property listed in SOW

5.0.

7.0 DELIVERABLES. The Contractor shall consider items in BOLD as having mandatory due dates.

ITEM SOW DELIVERABLE / EVENT DUE BY

1 4.5 Post-Award Conference NLT 7 business days after award of contract.

2 4.6 Draft Contractor Project Plan Post-Award Conference.

3 4.6 Final Contractor Project Plan

NLT 5 business days after Post-Award

Conference or receipt of Government comments.

4 4.7 Quarterly Progress Reports NLT ten days following the end of each quarter.

5 4.8 Progress Meetings Monthly – NLT the 28 th of each month.

6 2.1/2.4 Task One: Web-Based Access to

Vessel Location Data

Twelve (12) months following date of award or exercise of option period

7 2.2/2.5 Task Two: On-Line Access to

Historical Vessel Location Data

Twelve (12) months following date of award or exercise of option period.

8 2.3/2.6 Task Three: Data Set Queries Query data sets within two (2) business days of agreement on parameters.

9 2.3/2.6 Task Three: Vessel Location

Analyses

Analysis reports within five business days after request by COR.