RFP.pdf

Commandant

United States Coast Guard

2100 Second Street, S.W.

Washington, DC 20593-7112 Staff Symbol: CG-9122

Phone: (202) 475-3194

Fax: (202) 475-3905 Email:James.F.Ferguson@uscg.mil

February 07, 2013

To: All Interested Parties

Subject: Combined Synopsis Solicitation - Request for Proposal (RFP) HSCG23-13-R-MSF059

As a result of this RFP, the United States Coast Guard (USCG) intends to award one (1) Indefinite-

Delivery Indefinite-Quantity (IDIQ) contract. The USCG intends to award this contract to the offeror submitting the proposal that is determined to be Lowest Price, Technically Acceptable (LPTA).

PROPOSAL INSTRUCTIONS:

General Instructions:

The contractor shall submit its response in two (2) volumes. Each volume shall include a cover sheet and a separate page containing any exceptions or assumptions asserted to terms and conditions. Exceptions or assumptions do not count against page limitations. Any exceptions or assumptions should clearly identify the paragraph, term, or conditions to which the exception is taken and include supporting rationale.

The contractor is cautioned that any exceptions or assumptions to the terms and conditions of the solicitation will be at its own risk. Failure to submit all proposal information in the proper volume or failure to submit any proposal information required by the RFP instructions may be evaluated as unacceptable and may result in a contractor being removed from consideration.

Volume I – Technical

Volume I has a limit of 20 pages. This volume must be sequentially ordered in accordance with the

Statement of Work (SOW) which is enclosure (1) to this RFP.

The first section of this volume shall demonstrate the capability of providing the items described in

Section 4.0 of the SOW. Specifically, describe how the proposed VTS simulator facilities satisfy the stated requirement and include photographs or illustrations in the proposal.

The middle section of this volume shall explain the technical approach for providing the services and materials described in Section 5.0 of the SOW. Specifically, describe how the proposed instructor(s) satisfy the requisite work experience and include resume(s) in the proposal.

The last section of Volume I shall describe relevant past performance information. The Contractor shall identify two (2) of its recent contracts (Federal, State, local government, and/or private) for requirements of similar type and scope, and provide the following information:

Name and address of the company or agency

Points of Contact with email addresses

Contract type and number

Contract Value

Period of Performance

Type of work performed

Problems encountered and their resolutions

Any subcontractors or partnerships

In addition, a Past Performance Questionnaire (PPQ) is provided as encl (2). The contractor shall forward this questionnaire to each of the references provided in their proposal, and request the response be submitted by the proposal due date directly to the address specified. The offeror‘s demonstrated past performance within the past three years will be reviewed. The Government will focus on information that demonstrates both the quality of goods and the quality of services related to the required items. Sources other than those identified by the contractor‘s proposal or PPQ may be contacted or accessed during the

Government‘s review (e.g. the Government will query the Past Performance Information Retrieval

System (PPIRS)).

Volume II – Pricing

Volume II shall document the total price and price breakdown and should include labor (fully burdened), equipment, and other direct costs in spreadsheet format. The offeror should complete and submit the price proposal Schedule (i.e. SF-1449) which is provided as encl (3). There is no page limitation for this volume.

EVALUATION CRITERIA FOR AWARD

Technical:

For a proposal to be deemed technically acceptable, it must be rated ‗Acceptable‘ for simulator facilities, instructor(s) and past performance.

Simulator facilities will be evaluated ‗Acceptable‘ if the Contractor‘s proposal demonstrates that it meets the requirements described at section 4.2 of the SOW.

Instructors will be evaluated ‗Acceptable‘ if the Contractor‘s proposed instructor(s) meets the work experience requirements described at section 5.1 of the SOW.

Past Performance will be evaluated ‗Acceptable‘ if the contractor‘s record of past performance contains no substantial negative information to suggest that it is not recommended for future work. A contractor without a record of past performance or for whom information on relevant past performance is not available will be evaluated as ‗Acceptable‘ for Past Performance.

Pricing:

Total price will be considered to determine which proposal is Lowest Price. The Government will calculate total price by adding the 15 contract line items on the price proposal schedule.

ADDITIONAL INFORMATION FOR YOUR CONSIDERATION

Non-Disclosure Agreement

The contractor may be required to sign and complete DHS Form 11000-6, a Non-Disclosure Agreement

(encl (4)), at the request of the Contracting Officer‘s Representative (COR). Offerors are not required to submit this form with their proposals.

Organizational Conflict of Interest

Pursuant to FAR Subpart 9.504 ―Contracting Officer responsibilities,‖ paragraph (e), the ordering contracting officer cannot award a Contract to any company for whom a conflict of interest is determined to exist which cannot be avoided or mitigated.

Subject: Request for Proposal HSCG23-13-R-MSF059

If a conflict of interest is determined to exist with the apparently successful contractor for this Contract, then the ordering contracting officer shall notify the contractor, provide the reasons, and give the contractor a reasonable opportunity to respond.

If the contracting officer finds that it is in the best interest of the Government to award the Contract notwithstanding a conflict of interest, a request for waiver shall be submitted by the contracting officer in accordance with FAR Subpart 9.503. Otherwise, if the contracting officer determines that a conflict of interest exists in awarding the Contract to the contractor and elects not to submit a request for waiver in accordance with FAR Subpart 9.503, award will not be made to that company.

TERMS AND CONDITIONS

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2005-57. The following clauses and provisions are incorporated by reference.

NUMBER TITLE

52.212-1 Instructions to Offerors – Commercial Items

52.212-4 Contract Terms and Conditions – Commercial Items

FAR 52.212-2 Evaluation – Commercial Items (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be:

Lowest Price Technically Acceptable as explained in this solicitation document.

(End Provision)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Nov 2007)

The Offeror shall provide a completed copy of the provisions at 52.212-3, Offeror Representations and

Certifications – Commercial Items with their offer; OR verify that the information required by this provision is listed on the Online Representations and Certifications Application (ORCA) website located at https://orca.bpn.gov.

(End Provision)

FAR 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive

Orders - Commercial Items (Mar 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-

78).

https://orca.bpn.gov/

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with

Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUNE 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (FEB

2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (JUL 2010)

(Pub. L. 111-5).

_ X _ (6) 52.209-6, Protecting the Government‘s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (DEC 2010) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JAN

2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of

Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of

Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C.

657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

__ (11) [Reserved]

__ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

__ (ii) Alternate I (NOV 2011).

__ (iii) Alternate II (NOV 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).

__ (ii) Alternate I (OCT 1995) of 52.219-7.

__ (iii) Alternate II (MAR 2004) of 52.219-7.

_ X _ (14) 52.219-8, Utilization of Small Business Concerns (JAN 2011) (15 U.S.C. 637(d)(2) and

(3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (OCT 2001) of 52.219-9.

__ (iii) Alternate II (OCT 2001) of 52.219-9.

__ (iv) Alternate III (JUL 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (NOV 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (JAN 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business

Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (JUNE 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and

Reporting (DEC 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting

(OCT 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV

2011) (15 U.S.C. 657f).

_ X _ (23) 52.219-28, Post Award Small Business Program Rerepresentation (APR 2009) (15 U.S.C.

632(a)(2)).

__ (24) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small

Business Concerns (NOV 2011).

__ (25) 52.219-30 Notice of Set-Aside for Women- Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (NOV 2011).

_ X _ (26) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).

__ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (MAR 2012) (E.O.

13126).

_ X _ (28) 52.222-21, Prohibition of Segregated Facilities (FEB 1999).

_ X _ (29) 52.222-26, Equal Opportunity (MAR 2007)(E.O. 11246).

_ X _ (30) 52.222-35, Equal Opportunity for Veterans (SEP 2010)(38 U.S.C. 4212).

_ X (31) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793).

_ X _ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

_ X _ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496).

_ X _ (34) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated

Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C.

8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer

Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_ X _ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG

2011) (E.O.13513).

__ (39) 52.225-1, Buy American Act—Supplies (FEB 2009) (41 U.S.C. 10a-10d).

__ (40)(i)52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (MAR 2012) (41

U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, and Pub. L. 112-41).

__ (ii) Alternate I (MAR 2012) of 52.225-3.

__ (iii) Alternate II (MAR 2012) of 52.225-3.

__ (iv) Alternate III (MAR 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (MAR 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_ X _ (42) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.‘s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007)

(42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C.

255(f),10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_ X _ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (OCT

2003)(31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor

Registration (MAY 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (FEB 2010) (31 U.S.C. 3332).

__ (50) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

__ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006)

(46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and

41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment Multiple

Year and Option Contracts) (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (SEP 2009)

(29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements (NOV 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain

Services - Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAR 2009) (Pub. L.

110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (SEPT 2008) (31 U.S.C. 5112(p)(1)).

(End of Clause)

52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued for five (5) years from the contract award date.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered ―issued‖ when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than ___$1,000__________, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of __$150,000___________;

(2) Any order for a combination of items in excess of ___$500,000___________; or

(3) A series of orders from the same ordering office within ___30__________ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor‘s intent not to ship the item

(or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause) https://www.acquisition.gov/far/html/52_216.html#wp1115057

52.216-20 Definite Quantity (OCT 1995)

(a) This is a definite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the Schedule.

(b) The Government shall order the quantity of supplies or services specified in the Schedule, and the

Contractor shall furnish them when ordered. Delivery or performance shall be at locations designated in orders issued in accordance with the Ordering clause and the Schedule.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The contract shall govern the

Contractor‘s and Government‘s rights and obligations with respect to that order to the same extent as if the order were completed during the contract‘s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after February 28, 2018.

DHS CLAUSES

3052.204-71 Contractor Employee Access (Jun 2006)

(a) Sensitive Information, as used in this Chapter, means any information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the national or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure

Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196

Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security

(including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part

1520, as amended, ―Policies and Procedures of Safeguarding and Control of SSI,‖ as amended, and any supplementary guidance officially communicated by an authorized official of the Department of

Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as ―For Official Use Only,‖ which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person‘s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated ―sensitive‖ or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) ―Information Technology Resources‖ include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability.

Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting

Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under

Departmental procedures.

(d) The Contracting Officer may require the contractor to prohibit individuals from working on the contract if the government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those contractor employees authorized access to sensitive information, the contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

3052.215-70: Key Personnel or Facilities (Dec 2003)

(a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate.

(b) Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace personnel or facilities until the Contracting Officer approves the change.

The Facilities and Key Personnel under this Contract:

(1) Simulator Facilities

(2) VTS Course Instructor

(3) Project Manager