SOW_revised_11-19-15_Rev.2.doc

STATEMENT OF WORK (SOW)

Range Maintenance Services – Port of JFK Airport, Jamaica, New York

1.0

INTRODUCTION

1.1 Background:

The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), Port of JFK Airport, Jamaica, New York has an ongoing need for Range Maintenance Cleaning Services in the Jamaica, New York facility.

Subject to recent range renovation efforts, it was determined that a more thorough method of maintenance and cleaning of ventilation registers is needed to comply with health and safety regulations, but fewer overall services are required throughout the year.

1.2 Objective:

The purpose of this procurement action is to award a new contract for Range Maintenance Services for the Port of JFK Airport, Jamaica, New York.

2.0

SCOPE OF WORK

The contractor shall provide all supervision, personnel, equipment, labor, bonding, insurance, licenses, permits and supplies necessary to provide the maintenance and cleaning services for power washing and HEPA vacuum servicing the range ventilation system at JFK Airport, Jamaica, New York to meet all EPA, OSHA and other Federal, New York State and local municipal air quality regulations associated with the Range. The additional scope of cleaning is required annually.

The Contractor will ensure the following tasks are completed in accordance with the following schedule:

· Task 1: Clean and Maintain Range

· All drop ceiling tiles and grid work from the firing line to the bullet trap should be removed and disposed of as lead contaminated hazardous waste (one-time requirement)

· Remove and dispose of the ceiling insulation above and around the openings as lead contaminated hazardous waste (one-time requirement)

· Frequency – Monthly, except during regularly scheduled Bi-annual Cleaning and Maintenance (e.g., April and October)

· Mobilize the job site with equipment and supplies

· Set up a decontamination unit and regulate the work area

· Cover all Meggitt equipment and supplies with 6 mil poly to prevent lead contamination

· Remove and wet wipe all ceiling tiles to give Meggitt access openings above the drop ceiling

· Wet wipe the area for attachment above the drop ceiling

· Wet wipe the drop ceiling grid work

· HEPA vacuum the top and bottom of the safety ceiling

· Wet wipe the top of the safety ceiling

· Wet wipe surfaces above the safety ceiling that Meggitt will touch

· Wet wipe the back side of the ceiling baffles

· Wet wipe the horizontal and vertical surfaces in the ready area from the firing line to the back wall and from the safety ceiling to the floor

· HEPA vacuum the shooting range floor

· Range control room to be vacuumed and wiped down to remove lead build-up

· Wet clean 200 sq. ft. outside the range door

· Install and maintain a tacky mat at the firing line for the contractor to walk over to reduce tracking lead out of the range

· Properly package, label, and dispose in UN-DOT approved containers all insulation, cleaning supplies and personal protective equipment as lead-contaminated hazardous waste

· Task 2: Semi-annual Heavy Maintenance Cleaning of Range (April and October or as directed)

· Set up a decontamination unit and regulate the work area.

· Remove all filters from the unit for cleaning purposes only.

· HEPA vacuum inside the ventilation registers as far in as the HEPA vacuum reaches

· Power wash 3 ventilation vents to be reused

· HEPA vacuum and wet-wipe all accessible areas inside the ventilation exhaust unit.

· HEPA vacuum and wet wipe the floor of the unit.

· No cleaning inside of any exhaust duct work.

· Insulation in the unit will be HEPA vacuumed.

· Re-install the ventilation filters.

· Wet wipe the accessible outside surfaces of the ventilation system.

· Remove, package, and dispose of all the lead contaminated insulation above the drop ceiling throughout the range.

· Remove and HEPA vacuum the ceiling tiles of the drop ceiling.

· HEPA vacuum accessible intake vents over the bullet trap.

· HEPA vacuum accessible floor areas underneath the bullet trap.

· HEPA vacuum and wet wipe the accessible back side surfaces of the ceiling baffles.

· Wet wipe all vertical and horizontal surfaces in the range including pipes, conduit, etc.

· HEPA vacuum and wet wipe the target tracks, carriers and cross braces.

· Wet-wipe shooters booths and all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.

· HEPA vacuum the shooting range floor and walls up to 10 feet.

· Wet wash the floor and walls from 10 ft. down one time.

· HEPA vacuum and wet wipe the first 200 sq. ft. of floor outside the entrance to the shooting range.

· Properly package, label, and dispose in UN-DOT approved containers all insulation, cleaning supplies and personal protective equipment as lead-contaminated hazardous waste created by this project. The waste will be disposed of in an EPA approved landfill with the proper manifesting.

· Conduct work in accordance with the attached specifications.

· Task 3: Lead Removal Operations

· Frequency – Quarterly (Dec/Mar/Jun/Sep, or as directed). Only twice for the base year (May/Sep, or as directed).

· Service dates must be coordinated with, agreed to and accepted by the Chief of the Firearms prior to service commencement.

· Remove Range Metals – remove lead, copper and other range metals from the granulated rubber media (GRM) bullet trap up to a level of 99.5% by weight. Containerize, label, and weigh each container of recovered metals. Recovered metals will be removed from the facility immediately upon completion of cleanup operations and disposed of in accordance with hazardous material safety standards and to the most strict requirements of the Department of Homeland Security, Local, State, and Federal Governments.

· Rotate Granulated Rubber Media – mine the GRM. Reposition GRM evenly throughout the bullet trap system for better operational performance and ensure product rotation for operational use. Remove the GRM from the rear shelf and baffle system and replenish the GRM in the rear shelf and baffle area. Coordination for replenishment of GRM will be coordinated with the Chief of Firearms and Mission Support for purchase and delivery of GRM.

· Dust Containment – The associated dust shall be contained within the range bays to minimize and/or eliminate the associated dust created by the range mining process.

· Vacuum Area Below Side Walls – Remove range metals debris and other items from the region at the bottom of each range bay side wall between the firing line and the target line.

· Reinstate Fire Retardant Additive - treat GRM with non-toxic, fire retardant materials to minimize the risk of fire hazard.

· Clean Range Bay Floor – Clean debris and hazardous material on floor from the firing line to “toe” edge of bullet trap system.

· Hazardous Material Disposal - Dispose of the demoed materials per hazardous material safety standards and to the most strict requirements of the Department of Homeland Security, Local, State, and Federal Governments.

· Additional Granulated Rubber Media - Add GRM to bullet trap system to levels at time of installation based upon “As Built” drawings from manufacturer.

· Prepare and provide draft and final range maintenance report that covers all aspects of the work completed and disposition of all materials used or mined. The report will include all daily reports, photos and shipping documents and all documents related to the project to include air monitoring data and laboratory reports. The Contractor shall provide a written response to any Government comments in a matrix table. The Contractor shall provide two hard copies of the Final Letter Report.

· The Contractor will develop signage for designated safe zones, processing zones, and other areas as appropriate.

· Lead and copper will not be recycled or kept by the contractor as part of this contract.

· HEPA vacuum and wet wipe the accessible back side surfaces of the J-8 baffle (1st baffle over bullet trap). Ceiling baffles should be cleaned 4 times per year in conjunction with the rubber/lead mining.

2.1 Range Maintenance and Cleaning Service Duration:

Servicing must be completed to minimize range down-time. The scope of Task 1 requires the range to be closed one (1) business days. Servicing shall be accomplished within the scope of one (1) business day. The scope of Task 2 requires the range to be closed no more than (two) 2 business days. Servicing shall be accomplished within the scope of two (2) business days. The scope of Task 3 requires the range to be closed 1-2 business days, but will not exceed two (2) business days. Servicing shall be accomplished within the scope of two (2) business days.

Length of the daily work schedule will span 10-12 hour days.

3.0

PERIOD OF PERFORMANCE

Base Year:

January 1, 2016 through December 31, 2016 Option Year 1:

January 1, 2017 through December 31, 2017 Option Year 2:

January 1, 2018 through December 31, 2018

Option Year 3:

January 1, 2019 through December 31, 2019

Option Year 4:

January 1, 2020 through December 31, 2020

Option years shall be based on availability of fiscal year funds.

4.0

PERFORMANCE REQUIREMENTS

4.1 Liability

Contractor shall be strictly liable for all applicable, federal, state, and local government policies, regulations, procedures, specifications, and similar industry standards or common commercial practices that apply to work/service of this nature.

Contractor carries commercial general liability insurance of two million dollar limit per occurrence/two million dollar aggregate limit and a two million dollar umbrella policy.

Contractor and its subcontractors carry a one million dollar workman’s compensation insurance policy, not including subrogation.

4.2 Identification of Personnel

Contractor shall provide CBP with a list on their letterhead, of the printed names, title, signature, social security number and photograph of each employee authorized to perform the maintenance and cleaning services cited in the SOW.

Contractor shall also provide CBP with the cancellation or addition of any authorized employee and should deliver identification to CBP prior to assigning a new employee to provide range cleaning services. A replacement list shall be delivered every 12 months during the term of agreement.

Contractor shall utilize a Lead licensed supervisor and workers to complete these services.

4.3 Compliance:

Contractor is totally responsible for his/her full compliance with any and all applicable, federal, state, and local government policies, regulations, procedures, specifications, and similar industry standards or common commercial practices that apply to work/service of this nature. In addition, the Contractor must obtain and keep current all licenses, permits, and similar industry standards or common commercial practices that may required by local, state and federal agencies to accomplish the work.

Contractor shall implement both EPA and OSHA guidelines associated with this service and provide a site-specific OSHA compliance plan for range maintenance and waste management. OSHA air monitoring will be analyzed by a third party laboratory and a final documentation package will be sent directly to CBP.

Contractor will maintain its licensing status to services equipment of the manufacturer, i.e., Meggitt / Caswell Detroit Armor, for the tenure of this service contract.

LEGAL FEDERAL HOLIDAYS

5.1 Notification of Federally Recognized Holidays

Martin Luther King Jr. Day

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

Labor Day

New Year’s Day